Accountable Officers' Files (Includes deposit ticket, statement of transactions, travel voucher,advance of funds application and account, public voucher for refunds, statement of
accountability, advertising order, reimbursement voucher, collection voucher, official
receipt, bill of collection, schedule of voucher deductions, public voucher for fees, etc.)

Destroy 6 years and 3 months after period covered by account

Files identical to records scheduled for transfer to the National Archives

Delete when the identical records have been captured in a subsequent backup file or when the identical records have been transferred to the National Archives and successfully copied

Files identical to records authorized for disposal in a NARA-approved records schedule

Delete when the identical records have been deleted, or when replaced by a subsequent backup file

Classification Appeals

Destroy 3 years after case is closed

Contract Appeals (Records Created After September 30, 1979)

Destroy 1 year after final action on decision

Personnel

EEO Complaint

Destroy 4 years after resolution of case

Incentive Awards

Destroy 2 years after approval or disapproval

Labor Management Relations

Destroy 5 years after expiration of agreement

Labor Arbitration

Destroy 5 years after final resolution of case

Procurement

Transactions dated on or after July 3, 1995 and exceed the simplified acquisition threshold and all construction contracts that exceed $2,000

Destroy 6 years and 3 months after final payment

Transactions at or below the simplified acquisition threshold and all construction
contracts at or below $2,000

Destroy 3 years after final payment

Real Property

Property acquired after December 31, 1920, other than abstract or certificate of title

Dispose 10 years after unconditional sale or release by the Government of conditions, restrictions, mortgages, or other liens

Abstract or certificate of title

Transfer to purchaser after unconditional sale or release

Delete from the e-mail system after copying to a recordkeeping system

Destroy when 6 years old

Destroy when 6 years old

Destroy when 2 years old

Destroy 3 months after expiration or revocation

Destroy file relating to an employee 1 year after separation or transfer

Destroy after GAO audit or when 6 years old, whichever is sooner

Destroy when 3 years old

Destroy when 20 years old

Destroy when 10 years old

Destroy when no longer needed for reference purposes

Destroy when 5 years old

Destroy when 1 year old

Destroy when all administrative needs have ended

Destroy when 1 year old

Destroy paper copy after microfilming

Destroy when 2 years old

Destroy 5 years after form becomes obsolete

Transfer to a Federal records center 5 years after investigation is closed. Destroy after close of fiscal year plus 20 years

Destroy when 5 years old

Transfer original paper records to records center when microfilming is verified. Destroy when 75 years old

Destroy 2 years after report is issued

Permanent. Microfilm at end of calendar year or as needed. Transfer paper records to the National Archives in 5- year blocks, 5 years after verification of microfilm

Destroy when 5 years old

Cut off annually. Destroy 20 years after cutoff

Destroy when 20 years old

Destroy 5 years after close of investigation or reward payment

Destroy 3 years after close of FY in which the form is completed

Transfer to Federal records center 5 years after investigation is closed. Destroy after fiscal year of opening plus 20 years

Destroy 3 years after close of investigation

Destroy when 1 year old

Destroy when 50 years old

These records are not authorized for transfer outside ATF. Destroy 10 years after the deactivation of the
confidential informant

Destroy when 50 years old

Destroy 2 years after close of fiscal year

Destroy when 1 year old