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UB Libraries Catalog Access to Products in the Online Resources Region

Document for Review

December 7, 1998-January 7, 1999

The examples presented below describe the current or proposed access from the UB Libraries Catalog to products which are also accessible through the UB Libraries Online Resources region. A review of these examples will occur between now and Jan. 7, 1999. Staff who create and maintain catalog and holdings records for electronic products which are accessible through the Online Resources region and those staff who use the records or assist patrons in the use of the records are encouraged to read and provide input about the examples. When reviewing the examples in this document it will be necessary to consult corresponding records in the UB Libraries Catalog and entries on the Online Resources region. Please send input to John Edens by Jan. 7, 1999

Bibliographic records for all products which will be accessible through the Online Resources region are added to the catalog at the time the product is ordered. When the product is added to the Online Resources region the status of the catalog record is changed from "on order" to "received," an 856 field containing the URL for the product is added to the record, and a copy statement is activated.

It is the intent of this document to use examples to explain the following:

Examples
  1. Type of product: Citation index with CD-ROM equivalent

    • Example: ABI/Inform
    • Catalog record: Because of file characteristics and system requirements for the CD-ROM version, the online and CD-ROM versions cannot be on the same record. Record for the online version describes access via Ovid. Contains 538 Mode of access : Internet note and an 856 field with URL.
    • Added entry: If product is purchased from ULELECT fund, put ULELECT in 730 field in order to allow for single search retrieval of all products purchased from ULELECT fund.
    • Location code: BISON (Online Resources) (gl,wi)
    • Call number substitute: No call number. Class code of "u"
    • Holdings (MHLD): Beginning date of coverage. For this product, 1985-
    • Comments: The URL takes the user directly to the product, not to the local information record.

  2. Type of product: Citation index without link to list of titles indexed by the product.

    • Example: Business index ASAP
    • Catalog record: Record describes electronic product. The record contains the 538 Mode of access: Internet note and two 856 fields. One 856 field links to the opening screen for Infotrac SearchBank, and one links to the current list of titles index by Business index ASAP.
    • Added entry: If product is purchased from ULELECT fund, put ULELECT in 730 field in order to allow for single search retrieval of all products purchased from ULELECT fund.
    • Location code: BISON (Online Resources) (gl,wi)
    • Call number substitute: No call number. Class code of "u"
    • Holdings: (MHLD): Beginning date of coverage. For this product it is 1982-
    • Comments: The linked list of titles indexed by the product also identifies those titles for which full text of selected articles is available. It is possible to search the list for specific titles.

  3. Type of product: Citation index for which there is a print equivalent with the same title

    • Example: Biography index
    • Catalog record: Since the title of the electronic version is the same as that for the print, a single record provides access to both. The record contains 538 Mode of access : Internet note and an 856 containing the URL.
    • Added entry: If product is purchased from ULELECT fund, put ULELECT in 730 field in order to allow for single search retrieval of all products purchased from ULELECT fund.
    • Location code: BISON (Online Resources) (gl,wi)
    • Call number substitute: No call number. Class code of "u"
    • Holdings (MHLD): The beginning date of coverage. For this product, 1984-
    • Comments: The record now contains two URLs: 1) directly to Wilson Web and 2) to Wilson Web via a local information record. Both approaches require the user to select Biography index from a menu on the Wilson Web opening screen.

  4. Type of product: Citation index with CD-ROM equivalent having the same title and one or more print equivalents with different titles

    • Example: GeoRef
    • Catalog record: Because of file characteristics and system requirements for the CD-ROM version, the online and CD-ROM versions cannot be on the same catalog record. The record contains the note "Corresponds to the print publications: Bibliography of North American geology (including its earlier titles); Bibliography and index of geology exclusive of North America; Geophysical abstracts (Washington, D.C.), and: Bibliography and index of geology; with additional citations from other sources. At present there are linking entries for these titles, not title added entries. The record contains the 538 Mode of access Internet note and an 856 containing the URL.
    • Added entry: If product is purchased from ULELECT fund, put ULELECT in 730 field in order to allow for single search retrieval of all products purchased from ULELECT fund.
    • Location code: BISON (Online Resources) (gl,wi)
    • Call number substitute: No call number. Class code of "u"
    • Holdings (MHLD): Geology of North America 1785- ;Geology for the rest of the world 1933-
    • Comments: As of 12/14/98 the catalog record is revised so that it describes only the online version. The CD-ROM version has been withdrawn.

  5. Type of product: Citation index with print equivalent but with a title different from that of print equivalent (s)

    • Example: FactSearch
    • Catalog record: Record describes title as electronic equivalent of print publication A matter of fact : a digest of current facts, with citations to sources. There is an added entry for the title of the print publication. The record contains the 538 Mode of access : Internet note and an 856 with the URL.
    • Added entry: If product is purchased from ULELECT fund, put ULELECT in 730 field in order to allow for single search retrieval of all products purchased from ULELECT fund.
    • Location code: BISON (Online Resources) (gl,wi)
    • Call number substitute: No call number. Class code of "u"
    • Holdings: (MHLD):Beginning date of coverage. For this product it is 1984-
    • Comments: Since the title of the electronic version is not the same as the print version, access cannot be provided from the record for the print equivalent. The record now contains two URLs: 1) OCLC FirstSearch page and 2) local information page for FactSearch. Both approaches require user to select "all databases" and then FactSearch. Direct access is not possible. Note: it appears that it is impossible to maintain a link to FirstSearch. Links expire after one day. The first-mentioned link has been removed. Currently there is only a gl record, although the print equivalent is also held in hl.

  6. Type of product: Citation index with CD-ROM and print equivalents. Titles of print equivalents differ from that of the Internet and CD-ROM versions

    • Example: ERIC
    • Catalog record: Record describes Internet version only. Note indicates that product corresponds to two printed publications: Resources in education (RIE), and: Current index to journals in education (CIJE). There are added entries for both of the print titles. Record includes 538 Mode of access : Internet note and an 856 with the URL.
    • Added entry: If product is purchased from ULELECT fund, put ULELECT in 730 field in order to allow for single search retrieval of all products purchased from ULELECT fund.
    • Location code: BISON (Online Resources) (gl,wi)
    • Call number substitute: No call number. Class code of "u"
    • Holdings (MHLD): Beginning date of coverage. For this product it is 1966-
    • Comments: Since the title of electronic versions is not the same as the two print equivalents, access cannot be provided from the record for the print equivalent. Nor can access be provided from the record for the CD-ROM since that record includes description and systems requirements unique to the CD-ROM version. The record now contains three URLs: 1) OCLC FirstSearch page and 2) local information page for ERIC, 3) Direct access via Ovid. Note: it appears that it is impossible to maintain a link to FirstSearch. Links expire after one day. The first-mentioned link has been removed. Although the title is also available via Hubnet, the URL for the Hubnet introductory page is not included.

  7. Type of product: Encyclopedia, directory, or other type of reference work for which there is a print equivalent with the same title

    • Example: Biography and genealogy master index
    • Catalog record: Since the title of the electronic version is the same as that for the print, a single record provides access to both. The record contains 538 Mode of access : Internet note and an 856 containing the URL.
    • Added entry: If product is purchased from ULELECT fund, put ULELECT in 730 field in order to allow for single search retrieval of all products purchased from ULELECT fund.
    • Location code: BISON (Online Resources) (gl,wi)
    • Call number substitute: No call number. Class code of "u"
    • Holdings (MHLD): Date of coverage. For this product, 2nd ed.:v.1-8; 1982-
    • Comments: The URL takes the user directly to the product, not to the local information record.

  8. Type of product: Encyclopedia, directory, or other type of reference work with print equivalent but with a title different from that of the print equivalent

    • Example: Britannica online
    • Catalog record: Catalog record describes the electronic version and indicates that it includes articles not yet in the print Britannica; Merriam-Webster's collegiate dictionary, and: the Britannica book of the year. There are added entries for these two publications and for The New Encyclopaedia Britannica.
    • Added entry: If product is purchased from ULELECT fund, put ULELECT in 730 field in order to allow for single search retrieval of all products purchased from ULELECT fund.
    • Location code: BISON (Online Resources) (gl,wi)
    • Call number substitute: No call number. Class code of "u"
    • Holdings (MHLD): Latest edition
    • Comments: URL in catalog record is directly to the product, not to the local information record. Although there are records for the print equivalents in other processing units, the only record for this product currently is the one for gl.

  9. Type of product: Encyclopedia, directory, or other type of reference work which exists only as an electronic product and provides access to one or more directories or bibliographies also or formerly available in print format

    • Example: Associations unlimited
    • Catalog record: Record describes the electronic product. Includes the 538 Mode of access : Internet field and an 856 with the URL. Indicates that the product consists of three files corresponding to: vol. 1 of Encyclopedia of associations, Encyclopedia of associations. International organizations; and: Encyclopedia of associations. Regional, state, and local organizations. There is an added entry for the Encyclopedia of associations.
    • Added entry: If product is purchased from ULELECT fund, put ULELECT in 730 field in order to allow for single search retrieval of all products purchased from ULELECT fund.
    • Location code: BISON (Online Resources) (gl,wi)
    • Call number substitute: No call number. Class code of "u"
    • Holdings (MHLD):latest edition
    • Comments: URL in catalog record is directly to the product, not to the local information record. Although there are hl and ll records for the print equivalent, the only record for Associations unlimited currently is the one for gl.

  10. Type of product: Encyclopedia, directory, or type of reference work which exists only as an electronic product and provides access to one or more directories or bibliographies also or formerly available in print format

    • Example: Gale database of publications & broadcast media
    • Catalog record : Describes the electronic product. A note indicates that the product is a database compiled from the following print publications Gale directory of publications and broadcast media, Newsletters in print, and Directories in print. There are added entries for these titles. Record contains 538 Mode of access : Internet field and an 856 containing the URL.
    • Added entry: If product is purchased from ULELECT fund, put ULELECT in 730 field in order to allow for single search retrieval of all products purchased from ULELECT fund.
    • Location code: BISON (Online Resources) (gl,wi)
    • Call number substitute: No call number. Class code of "u"
    • Holdings (MHLD): latest edition
    • Comments: Inasmuch as the database is the electronic equivalent of three print publications, access is also provided from the records for those three titles. In those three records the URL is preceded with the note "In Gale Database of Publications and Broadcast Media," and the same information is used as the call number substitute in the copy holdings statement (with a class code of "t." In all records the URL takes the user directly to the product, not to the local information record.

  11. Type of product: Specialized database which supersedes one or more print equivalents or has no print equivalents

    • Example: ArchivesUSA
    • Catalog record : Record describes the electronic publication. Includes a note that product supersedes the Directory of Archives and Manuscript Repositories in the United States (DAMRUS) last published in 1988, collection records from the National Union Catalogue of Manuscript Collections (NUCMC), and records from the major microfiche series, National Inventory of Documentary Sources in the United States (NIDS). There are added entries for all three of these publications. Record contains 538 Mode of access : Internet field and 856 with the URL.
    • Added entry: If product is purchased from ULELECT fund, put ULELECT in 730 field in order to allow for single search retrieval of all products purchased from ULELECT fund.
    • Location code: BISON (Online Resources) (gl,wi)
    • Call number substitute: No call number. Class code of "u"
    • Comments: The URL takes the user directly to the product, not to the local information record.

John Edens

Dec. 5, 1998, Date of latest revision Dec. 12, 1998