Name authority headings on the New Headings List (NHL) are numbered:

0 for personal names
1 for corporate names
2 for conference names
3 for series or uniform titles.

These particular headings are then searched on OCLC. Instructions for completion of authority work follow.

OCLC MATCH

• Export matched heading onto a disk.
• Pass through the GTO (Generic Transfer Overlay) for export into BISON.
• Search BISON to locate the exported authority record with the command -- LTGL fin jx ........... (add heading name)
• Compare found heading to the bibliographic record (bib record number appears after GL) on the New Heading List.
• Verify a match by checking name, title and/or subject matter of bibliographic record against the information provided in the authority record.
• Code the matched authority record with the appropriate usage code (see New Heading List example)
• Add a 690 local note including initials and date.
• Cross out name on list.
• Search through similar names on the BISON screen for misspelling, no dates attached, no death date and variant forms.
• Change the names in the bibliographic record to correspond with the established heading.

---

NO OCLC MATCH
• Search BISON and compare the name on the heading list to the name in the 245 $c field (statement of responsibility).
• Attach a bibliographic record printout to the New Heading List sheet if both are the same so as to accommodate the person creating a NACO record.
• Place a zero before the name on the New Heading List.

---

245 $c STATEMENT OF RESPONSIBILITY DIFFERS
• Search in BISON to see if variant is established.

IF ESTABLISHED:


• Check for proper usage coding and add a 690 local note with initials and date.
• Add a 4XX to the BISON authority record making necessary cross-references.
• Change T/EVAL in fixed field from "n" to "a" if no other cross-references were provided.
• Add a $d NBuU to 040 field.
• Add a 690 local note with initials, date and EVAL, (690::ch ; 6/95 EVAL)
• Cross name off the sheet.

IF NOT ESTABLISHED:


• Make a second search on OCLC for variant continuing with instructions for OCLC MATCH or NO OCLC MATCH.

---

QUESTIONABLE MATCHES

(Names appearing on the list with similar but not definite OCLC matches and are exported into BISON)

• Search bibliographic title in the online catalog section (cho OL) of OCLC for a DCLC "a" match (considered AACR2, thereby acceptable by LC) so as to ascertain a definite link to the similar name which was exported into BISON, or
• Search the name in the catalog section (cho OL) of OCLC for DCLC "a" similar bibliographic records to ascertain any definite links to the name exported.
• Continue with instructions for OCLC MATCH or NO OCLC MATCH.

---

HEADINGS ESTABLISHED BY ANOTHER LIBRARY
• Claim record by typing LTGL CLAR on command line of the proper name authority record in BISON.
• Add a 690 local note with name and date. Do not remove 690 note with original inputting library initials and date.

---

Carol Hoffman, ulchoffm@ubvm.cc.buffalo.edu

Last updated 9/15/95

---