As the youngest department in the Acquisitions Dept. (August 26, 1991), the Bibliographic Control/Receipts Section is responsible for a variety of services. The Section includes Tim McCarthy, Sue Neumeister (Head), and Laura Pruski. Our primary responsibility is getting bibliographic records into the catalog and placing orders as quickly as possible. When the Bibliographic Control and Receipts Sections merged in late 1998, the additional responsibility of receiving all firm orders, approval and blanket orders the Arts & Sciences Libraries of the University Libraries was taken on. The Section orders and receives all types of materials, excluding serials and periodicals, for the Arts & Sciences Libraries, Health Sciences Library, Music Library and the Poetry/Rare Books Collection. Verifying the accuracy of invoices prior to releasing to the Fund Management Secion and the copy cataloging of materials whose records are cataloged by the Library of Congress/National Library of Medicine are also done.
MONOGRAPHIC REQUESTS:
Collection Development librarians for the Arts & Sciences Libraries, Music Library, and the Poetry/Rare Books Collection
select monographs to be purchased and either send the request forms to us via
campus mail or electronically. During normal times of the year, we should
have a record into the system within 24 hours by exporting from OCLC or creating a brief
record in the catalog with the pertinent information to identify the item being
requested. Vendors are assigned and orders are then placed either online or printed out to send via
U.S. mail.
Book House,
Midwest,
Yankee,
Eastern,
Busca,
BNA,
Amazon.com, and
Barnes & Noble
are online sources we are currently using to purchase books. We also use
these sites to help verify prices along with Books-in-Print.
RUSH requests are given to Sue directly after the record is entered into the catalog. Since we may go directly to the publisher, there is no vendor discount and shipping and handling fees are added to the price. If you would like to be notified when a book comes in, please let us know via ASKCTS.
Advanced Book Exchange, Alibris and Bookfinder are a few sources that are used when a book is declared out-of-print by the publisher. We keep a "want list" of titles that have been requested but are out-of-print on the Advance Book Exchange site.
We will not place orders for books that will not be published for another four months or later. A shorter time period is given when the end of the fiscal year is approaching.
It is not necessary to convert the currency in US dollars. We have an up-to-date system that does that easily. It is also possible we can get the book from one of our domestic vendors and at a reduced price. Our major domestic vendors are Midwest, Book House, Yankee, Eastern, Busca, and BNA. They are given 105 days to send the book or a claim for the material will be generated from an action list. Foreign vendors are given 180 days to respond. Midwest has a list of publishers that they use that will bind a paperback edition for a $6.00 fee. Midwest, Book House, and Yankee also process the books with date due slips, ownership stamps, and tattletape included. Yankee will also bind paperback materials for us.
MISCELLANEOUS:
UGL's Leisure Reading Collection material is received and cataloged in the Bibliographic Control/Receipts Section. Only paperback materials are shelved in this collection.
RECEIPTS/COPY CATALOGING
A manual has been compiled to help with the copy cataloging of Library of Congress records.
LinkBot reports for CTS are generated by Sue. These reports list the broken links (URLs) for the CTS directories. When an address has changed, UBLIB, the catalog, and, in the case of an original cataloged record by CTS, OCLC are corrected.
MEDIA LIBRARY:
Videocassettes and other audiovisual materials acquired by the Media Library
in 24 Capen are also cataloged by the Bibliographic Control/Receipts Section.
Material is cataloged and added as a new location
in the catalog.
Last revised: June 27, 2005
URL: http://ublib.buffalo.edu/libraries/units/cts/acq/bc/bc_section.html