Report or other source information, e.g., A1 refers to BISON DATABASE
REPORTS available at
http://ublib.buffalo.edu/libraries/units/cts/bdm/reports.html
AUTHORITY RECORDS
Activity: Establishment of new authority records and corrections to forms
of headings
Report or other source: New Headings List and direct establishment of new
headings at the time of cataloging
Activity: Updating forms of headings
Report or other source: LC for changes in forms of LCSH; NLM for changes
in forms of MeSH; various sources for changes in name headings
Activity: Elimination of 665 (history) fields from authority records.
Report or other source: A35
Activity: Marking unneeded or duplicate authority records for deletion
Activity: Identification of provisional subject authorities for deletion
Report or other source: A24-A28
BIBLIOGRAPHIC RECORDS
Activity: Initial articles
Report or other source: "Initial articles which are excluded--by language"
http://ublib.buffalo.edu/libraries/units/cts/misc/articles.html
Activity: Spelling errors
Report or other source: "Common spelling mistakes"
"http://ublib.buffalo.edu/libraries/units/cts/bdm/spellerr.html
Activity: Encoding level 8 records (completion of CIP and/or removal of 8)
Report or other source: A37a
Activity: Correcting out-of-order subfields in bib records
Report or other source: Report from MHI regeneration
Activity: Identification of ML records lacking a bibliographic utility
number
Report or other source: A10
Activity: Revision of selected 028 fields (ML only)
Report or other source: A12
Activity: Elimination of 650 fields with selected 2nd indicators
Report or other source: A38
Activity: Replacement of 69x fields with 6xx fields
Report or other source: A39
Activity: Adding subject headings to HL records
Report or other source: A11
Activity: Adding subject headings to serial records
Report or other source: A44
Activity: Replacing serial 247 field records
Report or other source: A43
Activity: Elimination of 852 fields
Report or other source: A36
Activity: Eliminating "dashed on" entries (ML only)
Report or other source: A46
Activity: Review of records for which last copy has been withdrawn in
order to ensure suppression of NOTIS record and cancellation of holdings
in OCLC.
Report or other source: A34
Activity: Reviewing records with a status of c (not to be cataloged) or e
(manually cataloged)
Report or other source: A7
Activity: Orphaned bib records
Report or other source: A2, A2a
Activity: Marking duplicate records for deletion
Activity: Processing of records for deletion
Report or other source: A1, A1a, A1b
COPY HOLDINGS RECORDS
Activity: Elimination of unused NOTIS class types
Report or other source: A14
Activity: Review of copy statements with class type of x
Report or other source: A14
Activity: Elimination of gl,d location
Activity: Call number errors (class type, inappropriate characters, case,
or punctuation)
Report or other source: Call Number Index Generation. Error Report
http://ublib.buffalo.edu/libstuff/caller.dat
Activity: Common LC call number errors
Report or other source: "Call number errors"
http://ublib.buffalo.edu/libraries/units/cts/bdm/cnerrors.html
Activity: Common SuDocs call number errors
Report or other source: "Call number errors"
http://ublib.buffalo.edu/libraries/units/cts/bdm/cnerrors.html
Activity: Lack of subfield b in call number
Report or other source: A3a
Activity: Subfield k review and corrections
Report or other source: A8, A8a
Activity: Correction of CA to CAN (GL only) and revised text for all
processing units
Report or other source: A8, A8a, A8b
Activity: Copy statements with a missing status
Report or other source: A31
Activity: Orphaned copy statements
Report or other source: A9, A9a
Activity: Corrections to wording in copy holdings statement subfield k
Report or other source: A8, A8a
Activity: Confirmation of status 2 copy statements
MHLDs
Activity: No "hldg" in copy statement as possible indication that MHLD
needs to be created or revised to reflect ANSI standard
Report or other source: A22
Activity: Completion of MHLD fixed fields
LINKED ITEM RECORDS
Activity: Review of selected temp locations
Report or other source: A13
Activity: Barcodes not beginning with 39072
Report or other source: A40
ITEM SUMMARIES
Activity: Resequencing of item records
UNLINKED ITEM RECORDS
Activity: Relinking of unlinked item records
Report or other source: Physical items
Activity: Unlinked item records with last transaction discharge
Report or other source: A4
Activity: Unlinked item records with no transactions
Report or other source: A5
REPORTS IDENTIFIED BUT NOT AS YET PRODUCED OR IMPLEMENTED
Revision to program for bib deletes to allow more control over the
process. See
http://ublib.buffalo.edu/libraries/units/cts/bdm/bib_del.html
A15 Lists of record numbers by processing unit which contain one or more
active copy statements with a status of 2 or 3 for which there is no
linked MHLD. Include only records with a status of "h" and copy statements
with a status of "2" or "3," and with class types other than "X" or "Z"
PURPOSE OF REPORT: Records for multi-part works should have an MHLD linked
to each active copy statement. Some active copies lack an MHLD, and,
therefore, there is no record of holdings. This report will enable us to
correct that problem.
A16 Lists of records by processing unit of linked item records which lack
barcodes. Records are needed for GL, HL, LL, and ML. A report should not
be produced for PL.
PURPOSE OF REPORT: The NOTIS software permits the creation of linked item
records which do not contain barcodes. Although linked item records which
do not contain barcodes can be appropriate in some situations, most such
item records were created in error and need to be deleted.
A17 Separate files of purchase order numbers with an order status of "X"
by year and by processing unit.
PURPOSE OF REPORT: These files will enable us to capture data on orders
placed and cancelled in NOTIS. After the data is captured, the
bibliographic records to which the cancelled orders are attached will be
reviewed for possible deletion.
Program has been written.
A18 Separate files of purchase order numbers for non-serial records with
an order status of "Z" by periods of six months beginning 1/1/95 and by
processing unit.
PURPOSE OF REPORT: These files will enable us to capture data on paid
non-serial orders, thus, eliminating the need to carry this information
into the new system.
Program has been written.
A21 Selective items records have been coded as "w" (withdrawn) if the
item is not to be relinked and the barcode is to be removed from the item.
PURPOSE OF REPORT: The extent that this has been done needs to be
established and alternatives for dealing with these records considered.
Program has been written.
A30 Report of record numbers for MHLDs for non-print formats which lack
007 fixed field data when the location code for the copy is one of the
following: apm; apm,p; arm; hsa; laam; lodm; lodm,p; lom, lom,p; mam;
mam,p; mum; rpm; sedm; sedm,p; sem; sem,p; ugm; ugm,p
PURPOSE: When the format of holdings is other than non-print an 007 field
is needed in the fixed field area of the MHLD. There are specific 007
strings for individual non-print formats.
A45 Report of records in the ML processing unit with a value of "m" in
FMT fixed field, a value of "c" in RT fixed field, and one or more 490
fields.
PURPOSE: Information in the 490 fields may need to placed in an 028 field
A47 Report of records by processing unit with a fixed field BL level of
"s" and any copy statement with a "1" Any class type can be present.
PURPOSE: To identify serial records which for which holdings have been
treated as a single piece monograph.
A48 Report of authority records for which there are no associated
bibliographic records.
PURPOSE: To identify those authority records which are associated only
with bibliographic records which have been deleted from the database.
A49 Report by processing unit of holdings records which contain one or
852 fields.
PURPOSE: When specific shelving information has been required, the 852
field has been used. With the transfer of Math periodicals to SEL this
shelving formation will no longer be needed and should be removed from
holdings records.
A50 Report by processing unit of holdings records which contain one or
more 866 fields with text beginning "shelved" (not case senstitive).
PURPOSE: When specific shelving information has been required, the 852
field should have been used. In some instances the 866 field was used in
error. With the transfer of Math periodicals to SEL this shelving
information will no longer be needed and should be removed from holdings
records.
A52. A program to identify all provisional authority records associated
with any processing unit. A provisional authority record is identified
by an "o" in the E/L fixed field.
PURPOSE: Sufficient work has been done with subsets of provisional
authority records. All remaining provisional authority records can be
eliminated.
EXAMPLES: BER5204, BBT7334