Depository microfiche shipments are received from GPO and numerous independent contractors, including CRS, Wilkins, and REMAC. The UB General Libraries are an 80% selective depository. While we receive shipping lists inventorying every microfiche title pr oduced for the depository library program, we will not necessarily receive every title.

1. Using the enclosed shipping list (SL) sort fiche in whatever way is most logical to you.

2. Check each item number on the SL to see if any items are excluded (i.e., we shouldn't receive them)
   1. Access the FDLP Administration Item lister at http://www.access.gpo.gov/su_docs/fdlp/tools/itemlist.html or click on "Item Lister" of the Documents Processing section of the CTS web site. It is listed under "Government Documents."

   2. Scroll down to "1. Selections, in rows and columns."

   3. Enter our depository number "0433" to bring up the list of item numbers that we select.

   4. Compare items numbers on the shipping list to those listed online. Keep in mind that initial 0's are often dropped from item numbers.
      So, 506-C-5 = 0506-C-05.

   5. If an item number on the SL is not listed on screen, that item is excluded. We do not select it and therefore we should not receive it. Make a note on the SL near that number so you don't count the item as missing later on.
      
      *If you ever receive an item that is excluded toss it in the "Deselected Documents" box near Kim and Darlene.
      
      
   6. This is a good time to write the SL number (95-0890-M) along the right hand side of the SL. This makes it easier to file and locate a SL later.
      
      
   7. If all the items on a SL are excluded, write "All items excluded" at the top of the SL and file it.

3. Detemine the library location for each title.
   1. Access the list of sudoc locations on the CTS website. See http://ublib.buffalo.edu/libraries/units/cts/govdocs/doclocbyloc.html or go to the CTS Docs Processing section and click on "SuDoc Locations."

   2. The page will list the library to which the title is sent (LML or SEL) based in its SuDoc class stem.

   3. Mark the location on the shipping list next to each title.

4. Check the fiche you have against the SL, checking off each one that you receive.
   As you are checking titles, place them in two separate piles - one for SEL and one for LML.
   1. If an item is missing (one that we should have received) mark it as "Missing" on the SL. Make a copy of that page, highlight the missing item(s) and give the copy to Brenda. She will send a claim to the appropriate contractor. It is important to do this promply since the contractors will only fill claims made within 30 days of the SL date.

   2. When claimed titles are finally received, go to the original SL and note the date (mo/yr) that the item was checked in.

5. Stamp each envelope with the appropriate date/ownership stamp, either LML or SEL.

What now?

1. LML Fiche
   
   
   1. SERIALS - try to process these right away. However, if there isn't time, file them alphabetically by SuDoc number in the top "LML" drawer.
      
      
   2. MONOGRAPHS - File by check-in date under "Mono's Rec'd" in the grey cabinet.
      
      **SEE Microfiche Workflow for information on cataloging and processing.
      
      
   3. EXCEPTIONS: (with govdocs there are always exceptions...)

2. SEL Fiche
   
   
   1. SERIALS - as with LML fiche process these ASAP. SEL serials not immediately processed should be filed alphabetically by SuDoc number in the top "SEL" drawer.
      
      
   2. MONOGRAPHS - File by check-in date under "Mono's Rec'd" in the grey cabinet. SEL and LML fiche can be filed together in these drawers
      
      
   3. EXCEPTIONS
      

C 21.3/2:	"BISON" stamp in upper right corner Release directly to SEL with no additional processing
EP 1.xx:   (EPA rpt. nos.)	Classify by technical report number rather than SuDoc number File by check-in date in specific tech. rpt. drawers until processed
NAS 1.xx:   (NASA rpt. nos.)	Classify by technical report number rather than SuDoc number File by check-in date in specific tech. rpt. drawers until processed
E 1.xx: (DOE rpt. nos.)	Classify by technical report number rather than SuDoc number File by check-in date in specific tech. rpt. drawers until processed
Y 3.N 88: (NUREG rpt. nos.)	Classify by technical report number rather than SuDoc number File by check-in date in specific tech. rpt. drawers until processed

3. File the Shipping Lists

1. Each SL must be date stamped with the date it was received. Use either the LML or SEL stamp used for the fiche envelopes. (It doesn't matter which one)
   
   
2. Each list must have the SL number written on the right-hand side of the first page. Remember to include the '-M' at the end of the SL#, this indicates that it is a microfiche list.
   
   
3. Each SL number that we receive must be crossed off of the shipping list log sheet.
   
   
4. File each list by SL number in descending order. These SL's are located on the shelves behind Kim and Darlene. There are also stacks of SL's for other formats (paper, CDs, electronic). SL's of different formats shouldn't be mixed.