CLOSING THE MAILROOM

Start the following procedures approximately 15 minutes before closing:

1. Prepare outgoing U.S. mail:
   1. Band together U.S. mail according to the slots:
      • Stamped mail
      • Mail with 142- zip code
      • Other U.S. mail
      • International mail under 16 oz. (1 lb.)

   2. Place all first class mail in a white mail bin.
      It must be sepate from “library rate” mail.

   3. Place international mail 16 oz. and over in a separate white mail bin.
      Make sure each package has the proper completed customs labels and appropriate markings (air mail, letter post, etc.)
      A completed “Target Mail” sheet should also be attached to each item. All of these items may then be placed in a separate white bin.

   4. Place all bins in the outgoing mail bucket.

2. Close the postal meter:
   1. Record the meter register numbers in the log book
   2. Turn the meter off and lock the imprint machine.
   3. Turn off the postal scale.
   4. Put all keys in their proper places.
   5. Cover the meter.

3. Power down the computer. Turn off the CPU, monitor and the power strip.

4. Turn off all other machines, any fans, radios, heaters, etc.
   

5. Close the overhead garage door and turn off the light.

6. Lock the dock door. See Joy for the location of the keys.

7. Lock the door leading to the extra supply room (where the outgoing mail bucket and UPS packages are stored.) Be sure that the computer and heat plate in this room are turned off. Check to see that the ceiling heater is also turned off. The switch is on the loading dock.

8. Lock the door leading from the dock entrance to the mailroom. It has a slam lock (small button on the side.)
   
   
9. Lock the double doors leading to Acquisitions. Do not leave any dolleys or carts of outgoing ILL materials outside the mailroom (i.e. LandService bins). They should remain in the mailroom. Turn off all lights and close the remaining doors behind you.

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