INTERNATIONAL MAIL

Contents:
USPS International Mail
UPS International Shipping

U.S. Postal Service International Mail

Procedures for letters and postcards:

1. Weigh item on postal scale.

2. Refer to International Mail Manual or the online International Mail Rate calculator.

3. Stamp "AIR MAIL" and "LETTER POST"

4. Meter with appropriate postage and place in "Intl.Mail" slot.

5. Envelopes weighing 16oz. or more should be treated like packages.

1. Weigh item on postal scale.
   
   
2. Check the international Mail Manual or the Online Rate Calculator. Select country and level of service.

3. Items marked "First Class" or "Air mail" are to be sent via "AIR MAIL-PARCEL POST." Be sure to stamp "AIR MAIL" and "PARCEL POST" or items will be returned. For items that are time-sensative, choose the approprate Global Express Service. Global Express Flat Rate envelopes and shipping boxes are available in the mailroom.

4. For items not specifically marked, check the rate for "ECONOMY (Surface) PARCEL POST." In most cases the cost savings over AIR MAIL service is negligible relative to the shipping time. For example, it may cost $5.00 more to send a package air mail, but it will arrive in 4-10 days rather than 4-6 weeks. If this is the case, send the item AIR MAIL PARCEL POST.
   
   

5. Meter appropriately.
   
   

6. For packages less than 16oz. no customs forms are necessary. All levels of service for packages 16 oz. or greater require customs forms.
   
   

7. For packages 16oz. but less than 4 lbs., use the new PS Form 2976 CN22 (large green customs sticker with barcode and detachable Sender's Declaration.) Be sure BOTH parts of this form are signed, or mail will be returned. If you are uncomfortable signing this, give it to the mailroom supervisor or Dave Nuzzo.
   
   

8. For parcels weighing 4 lbs or more, use the large white four-part form PS Form 2976-A, Customs Declaration and Dispatch Note CP 72. Once completed and signed, place this form in the large clear plastic envelope with the adhesive backing and attach to the parcel. Do not seal the envelope closed.
   
   

9. For all parcels greater than 16 oz., fill out a "TARGET MAIL" sheet and attach to packages 16oz. or greater. The absence of this sheet may result in a delay in processing.
   
   

10. International packages should be separated into two outgoing mail bins:
    1. "Air Mail - Letter Post" under 16oz. and all Global Express can be placed in domestic first class mail bin.
       
    2. All other international packages 16oz. or greater must be in a separate bin.

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UPS offers a number of services for sending international packages. For more detailed information on each service, see the UPS International Services website or call the UPS International Customer Service center at 1-800-782-7892.

1. UPS SonicAir
   
• ensures the earliest delivery of your urgent shipments to more than 180 countries worldwide.
  
  
2. UPS Worldwide Express Plus
   
• Delivery to Europe by 8:30 am - 2nd business day.
  
  
3. UPS Worldwide Express
   
• Overnight delivery of letters and documents.
• Overnight package delivery to major cities in Canada and Mexico.
• Delivery to the European Union guaranteed by 10:30 am - 2nd business day.
• Delivery to other destinations in 2 business days.
  
  
4. UPS Worldwide Expedited
   
• 3-day delivery to Canada and Mexico.
• 4-day delivery to Europe and Asia.
  
  
5. UPS Standard to Canada
   

Mailroom Procedure for Preparing UPS International Packages:

1. Choose appropriate service.
   
   
2. Determine cost - access the UPS Quickcost Calculator.

3. Required documentation:
   1. UPS Worldwide Express Waybill
      Required for all letters and packages.
      Must include a contact person and phone number.

   2. UPS Commercial Invoice
      Required for all packages.
      Prepare 3 copies (2 for Puerto Rico.)

   3. U.S. Shipper's Export Declaration (S.E.D.)
      Prepare 2 copies (1 for Puerto Rico.)
      ** Only required if package value is $2,500.00 or greater.
      ** S.E.D. is not required for shipments to Canada.
      
      
   4. U.S. Certificate of Origin

   5. NAFTA Certificate of Origin
      For shipments to Canada and Mexico.

4. Adhere clear plastic documentation envelope to the package. Place UPS Waybill and all required documentation in the envelope.

5. UPS delivery person will check to see that all necessary documentation is present upon pickup.

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