Guide to Cataloging DVDs
Using AACR2r Chapters 7 and 9
Created by the DVD Cataloging Task Force
Cataloging Policy Committee
Online Audiovisual Catalogers, Inc.
Cataloging Policy Committee
Online Audiovisual Catalogers, Inc.
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III. Cataloging DVD-ROMs (Electronic Resources) —
AACR2r Chapter 9
by Francie Mrkich and Sueyoung Park-Primiano
This section addresses cataloging commercially available non-cartographic electronic resources issued on DVD-ROM format using Amendments 2001 to Anglo-American Cataloguing Rules, 2nd ed. and MARC 21 Format for Biblio-graphical Data. For cartographic materials on DVD-ROM, one should refer to the “Guidelines for Distinguishing Cartographic Electronic Resources from other Electronic Resources” prepared by the Library of Congress Cataloging Policy and Support Office. Once the content has been identified as cartographic, consult chapter 3 in the AACR2r and MARC21 for further instructions on description.
For the purpose of this document, DVD-ROM format is used, although it is possible that some resources may be issued on a recordable DVD format such as DVD-R, DVD-RAM, DVD-RW, and DVD+RW.
Cataloging an electronic resource issued in a DVD-ROM format is similar to cataloging an electronic resource issued on CD-ROM; however, the Amendments 2001 resulted in several significant changes to Chapter 9, “Electronic Resources,” formerly entitled “Computer Files.”
Chief source of information
A major change in Chapter 9 is the redefinition of the chief source of information. The chief source is now the DVD-ROM itself and its container and/or accompanying materials.Leader
Determine the content of the DVD-ROM, i.e., textual or computer-oriented (e.g., programs, games, fonts, multimedia, numeric data, etc.). According to MARC21 definition, the Leader/06 (Type of Record) character position should be coded “a” for language material if the content is “textual in nature, whether they are reproductions from print or originally produced.” If the content is computer-oriented, the Type of Record character position should be coded “m” for computer file. If the content of the item cannot be determined, consider it a computer file.006 Fixed-length data elements—Additional material characteristics
If the DVD-ROM is textual in nature and the Leader/06 character position is coded “a,” the 006 field is used to record the coded computer file aspects of the item, i.e., the 006/00 (Form of Material) character position will be coded “m” for computer file. Code other values as appropriate.007 Physical description fixed field
This field is used to identify the physical characteristics of the DVD-ROM in a coded form. The category of material should be coded “c” for computer file, with the specific material designation coded as “o” for optical disc and dimension coded “g” for 4 3/4 in. Add the appropriate codes for color and sound.008 Fixed-length data elements
If the Leader/06 character position is coded “a,” be sure to code the 008/23 (Form of item) character position in the Books section as “s” for “Electronic.” If the Leader/06 character position is coded “c,” be sure to identify the Type of computer file from the choices provided in MARC 21 008/26.Title and Statement of Responsibility Area
Transcribe the title proper and parallel title or other title information and statements of responsibility as found on the chief source of information. New with Amendments 2001 is the redefined general material designation. Use “[electronic resource]” as the GMD.
245 00 Fintastic fun in Neptune Bay $h [electronic resource].
245 10 How to read a film $h [electronic resource] / $c by
James Monaco.
245 00 Nihon musei eiga taizen $h [electronic resource] =
$b Masterpieces of Japanese silent cinema.
Give any variations in title or other title information as appropriate.
245 00 Home improvement 1-2-3.
246 3 Home improvement 1 2 3
246 3 Home improvement one-two-three
246 3 Home improvement one two three
245 00 PROSOMA.
246 1 $i Title on discs: $a PROSOMA : $b bridging the gap
245 00 Jane’s air superiority collection.
246 1 $i At head of container title: $a Jane's combat simulations
Edition Area
Transcribe an edition statement as it appears on a DVD-ROM. Ignore statements referring to minor changes (see AACR 9.2B4). Do not supply an edition statement that does not appear on the item unless there is clear evidence of substantive differences from other editions. Make sure that the edition statement applies to the item as a whole and not just to a part (for example, a statement appearing on documentation may apply only to the documentation, not to the electronic resource).
250 Version 1.1.
250 Multimedia ed.
Type and Extent of Resource Area
Use one of the following terms to describe the resource being cataloged.-
Electronic data.
Electronic program(s).
Electronic data and program(s).
256 Electronic data (1 file : 2.5 gb)
It should be noted that, according to LCRI 9.3B1, it is LC practice not supply terms for the type of electronic resource in original cataloging. They will however accept such terms when found in records originally created by other cataloging agencies and used by LC in its own cataloging.
Publication, Distribution, Etc. Area
All commercially available electronic resources issued in DVD-ROM format are considered published.
260 [Paris] : $b Montparnasse Multimedia, $c c2000.
For an electronic resource produced non-commercially on a DVD format, do not record a place of publication, distribution, etc. or name of publisher, distributor, etc. Do not record
“[s.l.]” or “[s.n.]” respectively in such a case.
260 $c [2001]
According to AACR2 rule 9.4F4, if there is no publication, distribution, etc., date which applies to the item as a whole, and the item has multiple copyright dates which apply to various aspects of the production, e.g., programming, sound, graphics, documentation, transcribe only the latest copyright date. Optionally, transcribe the other dates in a note or in a contents note.
Physical Description Area
Use “computer optical disc” as the specific material designation; optionally, use conventional terminology as the SMD, e.g., DVD-ROM (NB: Chapter 9 includes “DVD” as an example of conventional terminology; however, our recommendation is to use “DVD-ROM” to be analogous to the distinction made between CD and CD-ROM.) Add other physical details if specified or known and give dimensions. Give information on accompanying material, if appropriate.
300 1 computer optical disc : $b sd., col. ;
$c 4 3/4 in.
300 1 DVD-ROM : $b sd., col. ; $c 4 3/4 in. +
$e 1 installation guide.
Series Area
Transcribe series statements for material issued on DVD-ROM format in the same manner as for any other material.Notes Area
Give the notes in prescribed order as listed below. Refer to AACR2, Chapter 9, “Electronic Resources” for a complete list of notes.
- System requirements
- Source of title proper
- Edition and history note
- Physical Description Note
- Accompanying material note
- Other formats note
- Summary note
- Contents note
Provide information on system requirements, if readily available. Begin the note with “System requirements:”
538 System requirements: IBM-PC or compatible; 2 MB
of free hard disk space; Windows 95/98 or NT;
SVGA color display capable of displaying 1024
by 768 pixels; DVD-ROM drive.
Always give the source of the title proper. Consider the disc label to be any information that is affixed, printed or stamped on the disc surface.
500 Title from title screen.
500 Title from disc label.
Provide information relating to the edition or to the history of the resource.
500 Previous eds. issued on CD-ROM.
Give the physical description in a note if using computer optical disc as the specific material designation in the physical description.
500 DVD-ROM.
Make note of any accompanying materials not detailed in the physical description area.
500 Accompanied by technical documentation.
If the content has been issued in other formats, provide that information in a note.
530 Issued also in print.
Always give a brief statement of the purpose and content of resource.
520 Provides access to the latest information from
European research in information and communication
technologies.
520 Home improvement and maintenance program featuring
more than 250 projects, on-screen instruction and
printing function.
List the contents of the resource.
505 0 disc 1. Install -- disc 2. Entire U.S.
505 0 [v.1] Northeast [installation/data] -- [v.2]
Mid-Atlantic -- [v.3] South -- [v.4] Great Lakes
-- [v.5] North Central -- [v.6] South Central --
[v.7] Pacific.
DVD-ROM Cataloging Examples
Type: m ELvl: I Srce: d Audn: Ctrl: Lang: eng
BLvl: m File: i GPub: MRec: Ctry: wau
Desc: a DtSt: s Dates: 1998,
040 XXX $c XXX
007 c $b o $d c $e g $f a
090 AE5 $b .W43 1998
245 00 Webster’s international DVD encyclopedia $h [electronic
resource]
260 Seattle, Wash. : $b Multimedia 2000, $c c1998.
300 1 computer optical disc : $b sd., col. ; $c 4 3/4 in.
538 System requirements: IBM PC or compatible; Pentium 100 processor
or better; Windows 95 or higher; 16 MB RAM or better; 20 MB
hard disk space; MPEG-2 decoder; DVD-ROM drive.
500 Title from disc surface.
500 DVD-ROM.
520 A reference tool with over 10 million words, nearly 12,000
illustrations, 1200 sounds and 60 video clips. Includes
full-motion mini-documentaries on selected topics. Includes
foreign phrase guide, stargazer, timelines, modern world
history, dictionaries, fast facts, world atlas, and more.
650 0 Electronic encyclopedias.
650 0 Encyclopedias and dictionaries.
650 0 Electronic reference sources.
710 2 Multimedia 2000 (Firm)
Type: m ELvl: I Srce: d Audn: Ctrl: Lang: eng
BLvl: m File: i GPub: MRec: Ctry: fr
Desc: a DtSt: s Dates: 2000,
040 XXX $c XXX
007 c $b o $d c $e g $f a
043 e-fr---
090 N2030 $b .L68 2000
245 04 The Louvre $h [electronic resource] : $b the virtual visit
on DVD-ROM / $c produced with the Louvre Museum.
260 [Paris] : $b Montparnasse Multimedia, $c c2000.
300 1 DVD-ROM : $b sd., col. ; $c 4 3/4 in.
538 System requirements for Windows: IBM PC or compatible; Pentium
266 processor (300 recommended); Windows 95 or 98; 32 MB RAM;
2X DVD-ROM drive.
538 System requirements for Macintosh: PowerPC; 233 MHz processor
(266 recommended); System 8.5 or higher; 32 MB RAM; 2X DVD-ROM
drive.
500 Title from disc surface.
520 Provides a close up view of some of the paintings, sculptures
and antiques housed in the Louvre museum. Action is self-paced,
and an interactive map of the museum will help the user move
through the museum.
610 20 Musée du Louvre $v Interactive multimedia.
650 0 Art $v Interactive multimedia.
710 2 Musée du Louvre.
710 2 Montparnasse Multimédia (Firm)
Type: a ELvl: I Srce: d Audn: Ctrl: Lang: eng
BLvl: m File: m GPub: f MRec: Ctry: dcu
Desc: a DtSt: s Dates: 2000,
040 XXX $c XXX
006 [m m f ]
007 c $b o $d c $e g $f u
090 G3701.E25 2000 $b .U5 2000
245 04 TIGER/Line $h [electronic resource] : $b redistricting
census 2000.
246 3 TIGER line
246 30 Redistricting census 2000
246 1 $i Title from container spine: $a Redistricting census
2000 TIGER/Line
256 Electronic data and program.
260 Washington, DC : $b U.S. Dept. of Commerce, Census Bureau,
Geography Division, $c 2000.
300 1 DVD-ROM ; $c 4 3/4 in.
538 System requirements: DVD-ROM drive.
500 Title from disc label.
530 Available also on the Internet via World Wide Web as PDF
and ASCII text files.
520 Contains complete listing of street names and address
ranges from the Census Bureau’s official TIGER
database and an official list of census tract codes for
every county or county equivalent in the United States;
identifies addresses within American Indian or Alaska
Native areas; and allows export of queries as ASCII text
files.
650 0 Census districts $z United States $v Databases.
651 0 United States $x Census, 22nd, 2000 $v Maps.
651 0 United States $x Boundaries $v Databases.
710 1 United States. $b Bureau of the Census. $b Geography
Division.
856 42 $u http://www.census.gov/geo/www/tiger/rd_2ktiger/
tgr2kweb.html
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