Phone at (651) 296-2803Homepage at: http://www.sos.state.mn.us/
Mail:
Secretary of State/Records Processing Section
180 State Office Building
100 Constitution Ave.
St. Paul, MN 55155-1299
Attendance at the Saturday Executive Board dinner meeting is flexible. Besides the Executive Board, the President may invite others, e.g., incoming officers. OLAC pays for the dinner.
Duties of the President:
The Vice President/President-elect is responsible for the OLAC program at the Annual ALA Conference, if OLAC decides to sponsor a program. In alternating years the Vice President/President-elect accepts and carries through his/her past presidency the responsibility for being the OLAC Board's contact person for the OLAC Conference Planning Committee. The Vice President/President-elect also is responsible for the duties enumerated in the OLAC Bylaws.
Duties of the Past President:
Duties of the Secretary:
The Treasurer has overall responsibility for the financial concerns of OLAC. Annually the treasurer reviews the OLAC budget and assesses the financial health of the organization. Written financial statements are presented at the OLAC Executive Board meetings. Quarterly statements are published in the newsletter. The Treasurer routinely handles inquiries including: general information on OLAC, membership rates, invoices, and claims for missing issues. The Treasurer is responsible for the duties enumerated in the OLAC Bylaws.
The Treasurer invests OLAC funds only in bank accounts and certificates of deposit that are federally insured. Records are maintained to show all sources of income and all payments disbursed. These records are kept permanently. Records preserved are:
Extra copies of all OLAC publications are kept and sold by the Treasurer. Back editions of the index are kept until the new index appears. Back editions of the newsletter and cumulative index are kept until sold out. When an issue becomes out-of-print an on-demand photocopy is offered to patrons.
The Treasurer is also the OLAC membership coordinator. As such the Treasurer is responsible for keeping an accurate, current list of OLAC members. This list is used for producing address labels for the newsletter and index as needed and can be used for determining the composition of the membership. The Treasurer will maintain the database of the OLAC Directory as part of coordinating the OLAC membership. The Treasurer is also responsible for formatting the database for printing, and forwarding the print-ready copy to the Newsletter Editor for actual printing.
The Treasurer also has responsibility for tracking the filing of IRS Form 990. Most organizations exempt from federal income tax under section 501(A) of the Internal Revenue Code are required to file a Form 990 in any given year of the last three years in which the gross income receipts are more than $25,000. Since OLAC's gross receipts are not that high, OLAC does not need to file Form 990. However, the IRS begins to wonder if they are not perhaps missing some revenue if an organization such as OLAC does not file a Form 990 for three consecutive years. During June of the third year, they send a form to the last known treasurer's address explaining who has to file a Form 990 and then asking a few questions. The relevant ones to OLAC are:
Is this organization still in existence? check YesThere are four options given after that question. Three of the four of them address organizations that have gross receipts of more than $25,000 in a given year so there is only one option for OLAC. Under that option ($25,000 gross receipts or less) we must fill out the following:
Gross receipts for our most recent year were $____________This is all of the money that came in during the most recent fiscal year (July 1 to June 30).
Total assets at the end of our most recent year were $ ____________This is our account balance as of June 30.
Address correction requested: _____________________It is imperative that the current treasurer put his/her mailing address in the space provided, even if s/he will not be Treasurer the next time this form is issued.
The Editor of the OLAC Newsletter is responsible for maintaining the quality and accuracy of, and seeing to the overall organization and production of, the newsletter. S/he sets the publication and submission deadlines for staff editors (News and Articles Editor, Book Review Editor, Conference Reports Editor, and Question & Answers Editor), insures that those editors deliver submissions following an agreed upon and disseminated set of deadlines, reviews and edits the final submissions and determines the article sequence and layout.
Furthermore, the Newsletter Editor insures that all organizational notices are properly worded and appear in the appropriate issue (see OLAC calendar), consults with Board on newsletter concerns and seeks their approval of any major changes, proposes articles of interest or seeks article topics and authors for those topics. Information in the newsletter is to be pertinent to the needs of AV catalogers, and unique and non-redundant of other publications.
S/he is responsible for the actual process of publication and distribution of the newsletter, including input of text, editing and proofreading, selection of a printer, assembly, and mailing. The editor acts and speaks for the newsletter staff when giving reports and summarizing activities.
The Newsletter Editor attends ALA meetings and OLAC Conferences and serves on the Executive Board. Editor keeps members and the Board informed regarding the operation of the newsletter. The Newsletter Editor is appointed, serves a two-year term, and has the option of the term being renewed for a total of up to six years.
Chair of Cataloging Policy Committee
The CAPC Chair is responsible for presiding over the meetings of the Cataloging Policy Committee. The CAPC Chair may evaluate the performance of CAPC members and may dismiss them from CAPC if they are not active and contributing to the committee. He or she is appointed by the Board to a one-year term with the possibility of reappointment upon satisfactory performance.
Outreach-Advocacy Coordinator
The OLAC Outreach-Advocacy Coordinator is responsible for promoting the purposes and objectives of OLAC and encouraging membership growth. This position also acts as a repository for fundraising data related to conference sponsorship and pursues conference donations in cooperation with the Conference Planning Committee. The Outreach-Advocacy Coordinator is an ex officio member of the OLAC Executive Board and is required to attend at least one board meeting per year, consult with the board and contribute regular reports to the OLAC Newsletter. At the coordinator's request and the board's discretion, task forces may be appointed as needed. A stipend of $100 will be given for each board meeting attended. This is an appointed position with a term of office that runs two years with the possibility of reappointment upon satisfactory performance for up to a total of six years.
The Archivist maintains two pristine copies of each issue of OLAC publications. Important OLAC documents reside with the Archivist. These include all legal documents relating to the formation of OLAC and its tax exempt status, information on bulk mail licensing, etc. Persons serving on OLAC committees or on the Executive Board will send appropriate documents to the Archivist either during their tenure or upon completion of their office. [See below for details.]
The NACO-AV Funnel Coordinator is responsible for choosing new participants based on criteria established in conjunction with the OLAC Board. The Coordinator trains new participants, serves as a resource person, acts as a liaison with Library of Congress on NACO matters, and attends the Program for Cooperative Cataloging (PCC) meeting at ALA. As an ex officio member of CAPC, the Coordinator is responsible for making progress reports at the semi-annual meetings.
The Past Past President is responsible for chairing the Elections Committee, ballot preparation and counting, and for sending a copy of the ballot to the OLAC Archive.
The Webmaster is responsible for keeping the OLAC Web page available on the Internet and up to date with correct and timely information including the full text of each issue of the OLAC Newsletter as it becomes available.
Since 2004 the permanent archives are located in the library at Minnesota State University, Mankato. A temporary archive holding 2-3 years of current OLAC business related documents is kept with the Archivist in Butler Library, Columbia University, New York, NY. The Archivist sends collected materials on to the permanent location.
Please note that Word documents for general OLAC business can be sent as an attachment to the Archivist. These include, but are not limited to, minutes, agendas, treasurer reports, documents prepared at the request of the President, and ballots. Exceptions include the OLAC Newsletter, materials designed and printed especially for OLAC conferences, receipts, legal documents (contracts, etc.), and photographs. OLAC business conducted via email and deemed important to the history of the organization should be copied to the Archivist.
All documents not falling under the responsibility of one of the Board members listed under II. b, c, d, e, f and g above are generally the responsibility of the OLAC Secretary.
Materials from the conference should be collected and submitted by the OLAC Conference Program Chair.
Appointments are made by the President of OLAC, following consultation and review of applications by the current Executive Board. New members will be appointed at the January Executive Board meeting and notified soon after by the President of OLAC. Newly appointed members will receive all CAPC mailings from that point forward. New CAPC members, while not full voting members until their term takes effect following the ALA Annual Conference, should attend the ALA Annual CAPC meeting and volunteer for, or be willing to be assigned to, projects.
There are seven members on the committee. Members serve two-year terms with possibility of reappointment to a second two-year term. The term of the Chair is for one year with reappointment upon satisfactory performance.
Each January the CAPC Chair shall appoint an editor for the bibliography of AV authority tools.
The MARBI Liaison, OLAC Representative to CC:DA, NACO-AV Funnel Coordinator, and NACO-AV Funnel Assistant Coordinator are non-voting ex officio
members of CAPC.
The purpose of the CAPC intern is to broaden opportunities for
participation in CAPC. To allow an interested AV cataloging
librarian an opportunity to gain insight into the workings of a
national cataloging committee. An intern serves a one-year term
as a non-voting member of CAPC.
Requirements: at least three years of current full-time experience cataloging AV materials, or the equivalent; membership in OLAC; regular interaction with online cataloging systems, or demonstrable knowledge of such systems. Most CAPC business is conducted during ALA Midwinter meetings and Annual Conferences. Candidates for appointment to CAPC must be willing to commit time and funds as necessary to attend these meetings.
Selection and Appointment: Appointments are made by the President
of OLAC, following consultation and review of applications by the
current Executive Board. New
members will be appointed at the January Executive Board meeting
and notified soon after by the President of OLAC. Newly
appointed interns will receive all CAPC mailings from that point
forward. The terms for new CAPC interns take effect following
the ALA Annual Conference. Interns should attend the ALA CAPC
meetings and volunteer for, or be willing to be assigned to,
projects.
Duties: CAPC interns report directly to the Chair of CAPC and can be assigned special duties or projects by the Chair. An intern can, for example, be assigned to research the history and implication of a specific rule or serve as a special assistant to the Chair of CAPC.
Requirements: Most CAPC business is conducted during ALA Midwinter meetings and Annual Conferences. CAPC interns must be willing to commit time and funds as necessary to attend these meetings. CAPC interns must have at least three years full-time online AV cataloging experience. Interns must be members of OLAC. Interns must interact regularly with online cataloging systems or have demonstrable knowledge of such systems.
Conditions: An intern serves a one-year term. An intern is neither guaranteed appointment to CAPC as a full voting member nor reappointment as an intern. A maximum of two (2) interns may be appointed annually; an intern may serve no more than 2 consecutive terms (of 2 years) as an intern.
In 1986 OCLC designated OLAC as OCLC's AV Users Group.
OCLC has also designated OLAC as its Electronic Resources Users Group.
OLAC may initiate liaison relationships with other organizations that have cataloging interests in specific types of audiovisual materials. The level of involvement, which may be one-way or two-way, will depend on OLAC's perceived need to be informed about the activities of another group. A one-way relationship (e.g., MARBI) will keep OLAC informed about the other group's policy decisions relating to audiovisual cataloging, but there will be no expectation of its sending a liaison to us or of our reporting to it. A two-way relationship will be established if OLAC and another group mutually wish to be informed about each other's activities.
OLAC has liaisons to the following groups:
Liaisons are appointed by the OLAC President in consultation with the Executive Board. Each potentially new liaison relationship will be considered on a case-by-case basis by the Executive Board. In the case of two-way liaisons (e.g., MOUG (the Music OCLC Users Group)), the person appointed by OLAC should be a member of both OLAC and the other organizational unit and be mutually acceptable to both groups.
Liaisons report to the OLAC membership on the activities of their respective groups via brief presentations at the OLAC membership meetings and reports in the OLAC Newsletter. Presentations are made at those membership meetings that are held during the ALA Midwinter meetings and Annual Conference.
For liaisons whose groups meet at ALA, presentations should consist of a summary of discussions or decisions relevant to OLAC areas of interest from group meetings that have already taken place at the conference. If meetings of the group have not yet been held, the liaison presents a summary of topics on future meeting agendas that may be of interest to the OLAC membership.
For liaisons whose groups do not meet at ALA, liaison reports will summarize either past discussions and decisions, or future meeting plans, as appropriate.
Reports are submitted to the OLAC Newsletter Conference Reports Editor summarizing matters relevant to OLAC areas of interest. Deadlines are established by the Conference Reports Editor in consultation with the Editor-in-Chief.
The Music OCLC Users Group liaison has the
following charge:
OLAC has newsletter exchanges with AMIA and MOUG. The OLAC Editor receives newsletters from these organizations in exchange for the OLAC Newsletter.
For many years, OLAC monitored CC:DA (Committee on Cataloging: Description and Access) activities by appointing an audience observer to attend and report on their proposals and decisions. In spring of 2004, CC:DA granted OLAC a Representative position.
As the OCLC Users Group for audiovisual and electronic resources cataloging, OLAC is invited to participate in Members Council as an observer. An observer may attend open/general meetings, small group discussions, focus groups, OCLC presentations, and social activities. Other Council observers include state OCLC network administrators, trustees, Council delegate alternates, and other OCLC User Groups, i.e. MOUG.
To assist in travel and lodging expenses, OLAC may commit up to $300 annually for Council attendance to be used at the contact person's discretion at one, two or all three Council meetings. If the contact person is unable to attend, an alternate representative may be designated. Efforts will be made to appoint a contact person geographically convenient to the Columbus area.
The OCLC Members Council contact person reports to the OLAC membership via brief presentations at the OLAC membership meetings held semiannually during ALA Conferences and submits written reports for the OLAC Newsletter. Appointments will be reviewed annually.
A temporary appointment may be made to fill a vacancy should it occur shortly before an ALA Conference.
Vacancies which occur in an elected office before a term is completed are covered in Article VI of the Bylaws.
Eligibility for nominations is as follows:
The Nancy B. Olson Award shall be administered by an Awards Committee, consisting of three OLAC members, no more than two of whom may be members of the OLAC Executive Board. The Past OLAC President shall chair the Awards Committee. The OLAC President shall sign the letter of presentation and present the award to the recipient at the OLAC annual membership meeting.
The Awards Committee shall consider all nominations and recommend a recipient to the Executive Board at its first meeting during the Midwinter meeting. The Board shall have the authority to confirm the recommendation or return it to the Awards Committee and direct them to make another selection. Should the Board choose the latter course, reasons for doing so shall be given. If, in any given year, no nominee shall be considered sufficiently worthy by the committee to be recommended, or, should all recommendations of the committee be returned by the Board, no award shall be made for that year.
NACO-AV Funnel Coordinator: Honorarium ($100) and transportation expenses (up to $400, Conference budget permitting) for leading training sessions at the OLAC Conference; all needed support for training and distribution of NACO documentation.
MARBI Representative: $100 for each ALA Conference attended.
OLAC Representitive to CC:DA: $100 for each ALA Conference attended.
OLAC Newsletter Editor: $50 for each issue of OLAC Newsletter (in addition to Board member stipend).
OLAC Webmaster: $50 for each issue of OLAC Newsletter
OLAC Production Editor: $50 for each issue of OLAC Newsletter.
OLAC Conference Program Chair: $100 for attending OLAC meetings held
at ALA Conferences.
OLAC Conferece Program Committee members: Waiver of registration fees for
the OLAC Conference.
Major conference speakers: expenses (transportation, hotel,
meals) plus honorarium ($100).
Workshop leaders: honorarium ($100) and transportation expenses (up to $400, conference budget permitting). Mileage for workshop leaders who drive will be paid at the rate of the host institution.
In the absence of the office holder, substitutes will receive the stipend.
Index: $2 personal, $5 institutional
Back issues: $2 personal, $3.50 institutional, $4 foreign
| Month 1: | Contact local librarians for support |
| Month 2-3: | Invite speakers |
| Month 4-5: | Work with co-sponsor on basic planning Respond to speakers acceptances Get biographical information |
| Month 7-8: | Develop and work with publicity person |
| Month 9: | Develop and work on local arrangements |
| Month 10: | Mail out publicity |
| Month 12-16: | Take in pre-registration Send out registration packets with confirmations, maps, etc. |
| Month 18: | Final arrangements Conference held |
| Month 19: | Final reports (Minutes and reports to Newsletter,
report to the Board on evaluation, suggestions for
improvements for the next conference, etc.) Letters of thanks and acknowledgments sent |
OLAC Conference Scholarship
Guidelines
Purpose:
In support of the purposes and objectives of Online Audiovisual Catalogers, as stated in the Bylaws, specifically Article III, sections 2-5:
| Section 2. | To provide a means for exchange of information about the cataloging audiovisual materials. |
| Section 3. | To provide a means of continuing education for catalogers of audiovisual materials. |
| Section 4. | To provide a means of communication among catalogers of audiovisual materials. |
| Section 5. | To work toward common understanding of audiovisual cataloging practices and standards. |
Eligibility:
Any personal member of OLAC who has never attended an OLAC Conference is eligible for the OLAC Conference Scholarship.
Award Description:
An award will be made for each Conference, in an amount, to be determined by the OLAC Board, which shall be sufficient to cover reasonable estimated costs for registration, lodging, travel and meals.
Conditions/requirements of grant acceptance:
The recipient must confirm in writing that s/he will attend.
The recipient must attend the full Conference, including the membership meeting where the award will be announced.
The recipient must write a brief report for the OLAC Board indicating what they gained and found to be most helpful in his/her work.
Criteria for selection:
The award will be based upon information provided by the applicant in the
form of a completed application form, a vita demonstrating the applicant's
interest in nonprint cataloging, and a cover letter. The cover letter
should describe why the applicant wishes to attend the Conference, how the
receipt/nonreceipt of this scholarship will influence his/her ability to
attend the Conference, and potential applications to her/hjis present and
future job responsibilities.
The geographic location of applicant's home,
type of library or position, age, sex, religion, race, national origin or
disability will not be considered as criteria in the selection of the
successful applicant.
The emphasis will be placed upon the quality of the application presentation, its articulateness, and cogency. While financial need may be considered, it is not a requirement for selection.
Selection process:
Applications will be received and evaluated by a Scholarship Committee appointed by the OLAC Board. This committee shall consist of a Chair and at least two other members who will be responsible for receiving the applications, copying and distributing them to the committees, and reporting the results of the committee's deliberations to the OLAC Board in the form of a recommendation for final approval of the award.
A new Scholarship Committee will be appointed for each OLAC Conference by the OLAC President in consultation with Executive Board.
The Committee will be responsible for submitting announcements of the scholarship's availability to the OLAC Newsletter for publication in the December and March issues and to other appropriate forums, distributing scholarship applications, receiving and reviewing applications, and reporting the name of the chosen applicant and an alternate, to the OLAC Board by the Board meeting held at the annual ALA Conference immediately preceding the OLAC Conference.
Administration of Funds:
Reimbursment will be made at the OLAC Conference unless other arrangements are
made.
Timeline:
First year (year following the last biennial OLAC Conference)
Second year (year of the OLAC Conference)
June (ALA Annual) New Scholarship Committee named for the coming Conference.
Board determines dollar amount of award(s)December Announcement and application form appear in the OLAC Newsletter
March 2nd announcement in OLAC Newsletter May 15 Deadline for applications June 15 Committee reports to OLAC President June (ALA Annual) OLAC Board approves recipient
Recipient is notified by Committee ChairAugust Recipient is announced in OLAC Newsletter October Recipient attends Conference December Scholarship Committee's final report due to OLAC President
Name: _______________________________________________________________
First M.I. Last
Mailing address: ________________________________________________________
_______________________________________________________________________
City, State, Zip: _________________________________________________________
Daytime telephone: _______________________
Place of employment: _____________________________________________________
Position title: ____________________________________________________________
Personal member of Online Audiovisual Catalogers since: ________________
Brief description of job responsibilities/related nonprint involvement/experience:
Applications must include this completed application form, current
resume, and a cover letter describing why the applicant wishes to attend
the Conference, how receipt/nonreceipt of this scholarship will influence
his/her ability to attend the Conference, and potential applications to
her/his present and future job responsibilities.
This application and supporting materials must be received no later than June 1, 20__. The award will be announced no later than July 15, 20__.
Send this application and supporting materials to:
[put Chair of Committee's address here]
For further information contact [Chair of Committee] at [phone] or [email].
OLAC Research Grant
AWARD DESCRIPTION
Place of employment: _____________________________________________________
Position title: ____________________________________________________________
Project title: _____________________________________________________________
Brief description of proposed project: __________________________________________
_________________________________________________________________________
Personal member of Online Audiovisual Catalogers since: ________
Article I. Name
The name of this organization is the Online Audiovisual Catalogers.
Article II. Non-profit status
This organization is a non-profit association organized and operated exclusively for the purposes and objectives stated in Article III. No part of the net earnings shall inure to the benefit of any individual except that expense incurred and reasonable compensation for services of employees of the organization may be paid.
Article III. Purposes and objectives
| Section 1. | To establish and maintain a group that can speak
for catalogers of audiovisual materials. Audiovisual materials include, but are not limited to, sound and video recordings, electronic resources, three-dimensional artifacts and realia, kits, and graphic and cartographic materials. |
| Section 2. | To provide a means for exchange of information
about the cataloging of audiovisual materials. |
| Section 3. | To provide a means of continuing education for
catalogers of audiovisual materials. |
| Section 4. | To provide a means of communication among
catalogers of audiovisual materials. |
| Section 5. | To work toward common understanding of audiovisual
cataloging practices and standards. These practices and standards can include, but are not limited to, ISBD, AACR, MARC and Dublin Core. |
| Section 6. | To provide a means of communication and advocacy with the Library of Congress, bibliographic utilities and other organizations. |
| Section 1. | Membership is open to all individuals and
institutions who are interested in the online
cataloging of audiovisual materials. |
| Section 2. | Dues are set by the Board of Trustees (Executive
Board). |
| Section 3. | Institutional members have one vote by a designated representative at membership meetings. |
| Section 1. | The officers of this organization are a President,
a Vice President/President-elect, an Immediate
Past President, a Secretary, a
Treasurer/Membership Coordinator, a Newsletter
Editor-in-Chief, an Outreach-Advocacy Coordinator, and the Chair of the Cataloging
Policy Committee (CAPC). |
| Section 2. | Elected offices There shall be an election held annually, with a Vice President/President-elect elected each year, and a Secretary and a Treasurer each elected in alternate years and each serving two year terms. The Vice President/President-elect shall serve the first year after election as Vice President/President-elect, the second year as President, and the third year as Immediate Past President. Elections shall be conducted by electronic and/or mail ballot at least two months prior to the annual meeting. In the event of a vacancy, the remaining officers shall select a replacement for the remainder of the term. Appointed offices Appointed officers are appointed during the closed portion of the executive board meeting at ALA or at the OLAC Conference as required. The Newsletter Editor-in-Chief shall be appointed by the Executive Board for a two-year term with the possibility of reappointment. Additional two-year appointments may be made indefinitely, based on continued satisfactory performance. The CAPC Chair shall be appointed by the Executive Board for a one-year term with the possibility of reappointment. Additional one-year reappointments may be made, based on continued satisfactory performance, until the person’s CAPC membership expires. The Outreach-Advocacy Coordinator shall be appointed by the Executive Board for a two-year term with the possibility of reappointment. Additional two-year reappointments may be made indefinitely, based on continues satisfactory performance. |
| Section 3. | Duties of the officers.
|
| Section 1. | Election of officers of OLAC shall be held
annually on a date determined by the Elections
Committee in consultation with the Executive
Board.
|
| Section 2. | The Elections Committee shall nominate candidates
for Vice President/President-elect annually.
|
| Section 3. | The Chair of the Elections Committee shall submit
the slate of nominees in writing to the Executive
Board prior to ALA Midwinter.
|
| Section 4. | The Chair of the Elections Committee shall provide
the ballots to all personal OLAC members by electronic ballot and/or first
class mail.
|
| Section 5. | The election of an eligible nominee for the office
of Vice President/President-elect shall be by a
plurality of the valid votes cast for the office.
In the case of a tie vote, the winner will be
determined by lottery. |
| Section 6. | The election of an eligible nominee for the office
of Secretary and Treasurer shall be by a plurality of votes
cast for that office. In the case of a tie vote, the
winner will be determined by lottery. |
| Section 7. | If there are two or more candidates for President
in the case of a vacancy (see Article VI, Section
2b), the election of a nominee shall be by a
plurality of the valid votes cast for the office.
In the case of a tie vote, the winner will be
determined by lottery. |
| Section 8. | If a vacancy in the office of Vice
President/President-elect occurs after the regular
nominating and election sequence has begun, there
shall be a special election for the office of the
President for the term commencing after the next
ALA Annual meeting.
|
| Section 1. | The officers constitute the Board of Trustees
(Executive Board) |
| Section 2. | The Board of Trustees (Executive Board) has
general authority to conduct the affairs of the
organization between its membership meetings. The
Board shall take no action in conflict with action
taken by the membership in general membership
meetings. |
| Section 3. | Regular meetings of the Board of Trustees (Executive Board) shall take place preceding the semi-annual meetings. Special meetings can be called by the President. Decisions regarding affairs of the organization may be determined by a majority of the Board of Trustees (Executive Board) by e-mail, mail ballot, or conference call which is documented in the minutes of the next regular meeting. |
| Section 1. | Any standing committees shall be authorized by the
Board of Trustees (Executive Board) with the
charge of the committee stated in the
authorization. |
| Section 2. | Members of standing or special committees shall be
appointed by the President for not longer than two
years. Members may be reappointed. |
| Section 3. | Ad hoc committees may be appointed by the
President for an indefinite term on authorization
of the Board of Trustees (Executive Board) to
accomplish specified tasks. |
The rules in the current edition of Robert's Rules of Order Newly Revised which are not inconsistent with these Bylaws and any special rules of order which may be adopted shall govern the organization.
These Bylaws can be amended in an electronic and/or postal mail ballot by two-thirds vote of those responding. Proposed amendments should be submitted in writing with signatures of at least three members or by action of the Board of Trustees (Executive Board).
Article XII. Dissolution
Should future exigencies make the dissolution of this organization necessary, the properties and assets of the organization shall be disposed of by gift to the Association for Library Collections and Technical Services of the American Library Association.
501-3(c)
Adjunct Positions
Agenda guidelines
-- CAPC meetings
-- OLAC meetings
AMIA
Archives
Archivist
Awards Committee
-- Chair (1) (2)
-- Duties
-- Formation
-- Membership
Bibliographic Utility Representatives
Bylaws
-- Amendments
Calendar
CAPC Chair
-- Duties (1), (2), (3)
Cataloging Policy Committee (CAPC)
-- Appointments (1), (2)
-- Editor, Bibliography of AV Authority Tools
-- Internships
-- Qualifications
CC:DA Representative (1), (2), (3)
Conference fees
Conference Scholarship. See OLAC
Conference Scholarship
Elections
-- Bylaws
Elections Committee
-- Chair (1), (2)
---- Duties
-- Duties (1), (2),
(3)
-- Formation
-- Members
Executive Board
-- Duties
-- General
-- Meetings
-- Members (1), (2)
MARBI liaison
Music OCLC Users Group (MOUG)
-- Liaison
-- Newsletter exchange
NACO-AV Funnel Coordinator (1), (2), (3)
-- Duties
Nancy B. Olson Award (1), (2), (3)
-- Eligibility
-- Nominations
-- Recipients
Newsletter Editor-in-Chief
-- Duties (1), (2), (3), (4),
(5)
OCLC Members Council Contact person
Officers
-- Duties
-- Roster (1), (2)
OLAC
-- Committees
-- Elections
-- Meetings
-- Membership
-- Objectives
-- Officers
OLAC Award. See Nancy B. Olson Award
OLAC Conference (1), (2)
-- Planning
-- Timeline
OLAC Conference Program Chair
-- Duties (1), (2), (3)
OLAC Conference Program Planning Committee
-- Duties
-- Formation
OLAC Conference
Scholarship
-- Application form
-- Committee
OLAC Representative to CC:DA
see CC:DA Representative
Outreach-Advocacy Coordinator (1), (2), (3), (4)
Past Past President
-- Duties (1),
(2)
Past President
-- Duties (1), (2), (3), (4)
President
-- Duties (1), (2),
(3), (4)
Renewal notices
Research Grant
-- Application form
-- Committee
Scholarship. See OLAC Conference
Scholarship
Secretary
-- Duties (1), (2), (3), (4), (5)
Service in more than one capacity
Stipends
Treasurer -- Duties (1), (2), (3), (4)
Vacancies (1), (2)
Vice President/President-elect
-- Duties (1), (2), (3), (4)