EVERYTHING YOU ALWAYS WANTED TO KNOW
ABOUT AV CATALOGING --
PLEASE ASK!
Nancy B. Olson

1. A questioner explained that a map of the sewer systems in New York City had been annotated by hand with details of other utilities and additional information. How should this annotated map be cataloged? One of the panel explained this had now become a manuscript map and would be cataloged as a new item, with a note beginning "Based on:" giving bibliographic information for the original published map.
   
   
2. Someone in the audience asked about bibliographic records seen on OCLC for sound recordings that do not have performers named in the 245 subfield c, even though names are given on the labels. Jay Weitz reminded us that rules specifically say that performers of classical music are not named in the 245 $c, though performers for popular music may be named there, perhaps with the words "performed by" bracketed in for clarity.
   
   
3. If two films are included on one DVD (or in one DVD package), how should the 511 and 508 fields be handled? This question got complicated. Verna and Jean pointed out that if the two films are totally different, the easiest and clearest method is to create two bibliographic records, and connect them by "with" notes. Some online catalog systems will not handle this, as the systems only permit one bibliographic record per physical item (or per barcode).
   
   One could catalog these using the "In the first film (or title) … in the second film (or title) …" technique. Both field 508 and 511 are repeatable, so you could have two sets of notes with "Cast of first title:" "Cast of second title:" or whatever would be clear to the patron. Kevin Furness pointed out that, as with two Star Trek titles on one physical item, some credits may be in common, one could give the common credits, then use whatever language necessary to differentiate between them.
   
   
4. The next question was about at-head-of-title information in field 246. Should one include in the 246 the at-head-of-title information followed by the actual title? Jay discussed this at some length – it depends on the wording of the at-head-of-title information, the wording of the title, and the expectations of the patron.
   
   Nancy pointed out an addition to rule 1.1B1 in AACR2 (revised 2002) about introductory wording calls for a note giving that introductory wording together with the title proper. The rule uses the example:

   Welcome to NASA quest

   This would call for a title proper of:
   

   245     NASA quest

   And a note that could be coded for added entry:

   246     Welcome to NASA quest

5. The next question was from someone who had attended one of my workshops and was confused about dates on videos. If there is no publication date on an item, then look at the various copyright dates and use the latest copyright date found as the basis for the assumed date of publication – and an assumed date is entered in brackets.
   
   Some DVDs do have a publication date on the label side of the disc. If so, use it in field 260; publication date is first choice for Area 4 (publication, distribution, etc. area). Some DVDs have a copyright date for the item on the label or container; if no publication date, but there is a copyright date that applies to the item in hand, use it, with the copyright "c." If no clear publication date, but given copyright dates for the original motion picture, package design, etc., pick the latest copyright date as evidence of publication, and give the date (without the "c") and with brackets (because you are making an assumption about date of publication based on copyright evidence) in subfield c of field 260.
   
   
6. What are video CDs? They are videodiscs, common in Asian countries. If we have some to catalog, they may require different players – watch for this.
   
   
7. A block from the conference hotel were gathered over 100 5-ft. high statues of Lucy, from the Peanuts comic strip, each decorated by a different artist and about to be auctioned to raise money for a permanent collection of statues in a St. Paul park in honor of Peanuts creator, Charles Schulz, a native of St. Paul. A question arose about cataloging these as “realia.” Nancy said no; these were art originals (selling for many thousands of dollars at auction), and the miniature copies that will be available for sale in gift shops, etc., would be art reproductions. There was a discussion of terms such as model, and replica (copy), and realia and toy – sometimes there is no clear dividing line between two or more of these concepts.
   
   
8. There was a question as to what to use in a labeled display in an OPAC for subfield "i" of the 246. Verna pointed out that the constants given in the MARC format as system-supplied may not be used in all (or any) OPACs. Public service people may want only brief records. Creating these records is costly and labor intensive. Jay agreed, stating that we do have standards. MARC21 is the standard for bibliographic records and is the result of more than 30 years of intellectual discussion and cooperation. Local systems and utilities implement these standards to the best of their abilities and budgets.
   
   There was discussion about, and agreement that we must catalog to the best of our ability using all of the MARC format, while we work with administrators and systems people to get support for these high standards. We agreed that we should not catalog shoddily just because local systems cannot or will not handle the full capabilities of a MARC record.
   
   From here on out my notes are really sketchy – I was having a hard time keeping track of what was going on while participating in the panel.
   
   
9. A question was about cataloging an MP3 digital sound recording, and what system will handle the widest type of MP3s – I am afraid I did not get much of this question or its answer, but Robert Freeborn has published on this topic, and I refer readers to his works.
   
   
10. A question came up about (I think) making added entries for producers. Rule 21.29D allows catalogers to make added entries for any entity that a patron might search under. I believe the question referred to an LCRI, but there have been none specifically on producer added entries. It is traditional for LC to make added entries for producers for audiovisual material, and we follow that tradition.
    
    
11. Someone asked for the format of the note for publisher number for videos, saying there was nothing specific in AACR2 about this. Jay reminded us that MARC21 goes beyond what the rules call for (as I am reminded every time I map MARC note fields to AACR2 note rule numbers). Rule 7.7B19 says to give important numbers … MARC field 028 was designed for music publisher numbers, and the video publisher numbers were added to it relatively recently. It is not coded to display in a bibliographic record in most systems, but is searchable. If you want it to display as part of a bibliographic record, you could input it specifically with the number and source or number and name of publisher.