• reviewing and commenting on the usefulness of RDA for digital and media cataloging;
• contributing insights into the application of FRBR to digital audio and video resources: both direct access digital media such as DVDs and remote access files;
• re-assessing and recommending changes in MARC coding for Internet and media resources;
• bringing expertise in digital and media resource description and access to new digital library; projects: both those digitizing existing audio, still image, moving image, and cartographic content, as well as those creating born-digital streaming audio and video files, among other things;
• applying this knowledge and experience to the application of various, still-developing metadata schemes for digital and media content.

TREASURER'S REPORT
First Quarter and Year-to-Date
Through September 30, 2006
Bobby Bothmann, Treasurer

1. Welcome and Introductions
   There will be a call sent out for openings on CAPC before Midwinter.
   
   
2. Approval of Minutes
   The minutes of the CAPC meeting at ALA Annual in New Orleans were published in the September 2006 OLAC Newsletter. Approval of the minutes will be held over until Midwinter since they just came out. They can be found at: <http://www.olacinc.org/newsletters/sept06/capc.html>.
   
   
3. Announcements
   Robert Freeborn presented John Attig’s report on an instruction for regional encoding to be added to Chapter 3 of RDA. Among the relevant material John had included in his report was wording from the DVD Primer, examples from the Examples Group and some considerations in creating the instruction. JSC has agreed in principle to it. Jennifer Bowen added comments. She would like CAPC’s recommendation for specific wording for the RDA instruction. CAPC members will discuss it via e-mail in the next few weeks, since they did not have time to read and discuss it before the meeting. CAPC intends to have it written prior to the Thanksgiving break. Rebecca Lubas will lead the discussion since Kelley McGrath is still on sabbatical. CAPC does not have to propose where the instruction will appear in RDA. The statement should be short and simple, but more examples can be added. Jennifer Bowen will let CAPC know if the deadline changes.
   
   
4. Reports and Discussions
   
   
   1. CC:DA (R. Lubas for G. de Groat)
      Following ALA Annual in New Orleans, CC:DA continued to review the draft Chapters 6 and 7 of RDA, submitting its official response in September 2006. Soon after ALA, CC:DA members were invited to comment on parts of Chapter 3 (essentially the SMD sections) which had not been included in the previous Chapter 3 draft. This was accompanied by a document entitled, "RDA/ONIX Framework for Resource Categorization", on which they were not invited to comment. Neither of these documents was released to the rest of the cataloging community. Comments cited confusion about which categories were related to which FRBR entities (to expression? to manifestation?), whether sometimes arcane terms were intended to be displayed to users or to function as hidden coding, and continued problems with categorization of many types of digital materials. Concern was expressed about how it fit in with the rest of Chapter 3, and CC:DA requested a chance to comment on a combined and revised Chapter 3 before RDA is published.
      
      Citing a growing crisis of confidence amongst many CC:DA members regarding the development of RDA, some members convened a conference call and produced a document suggesting that the JSC:
      
      
      • Adopt a top-down approach to deal with overarching issues before tackling small technical issues;
      • Revise the timeline to allow review of RDA as a whole before publication;
      • Hire additional staff to assist with the editing;
      • Not to use AACR2 as the sole source of ideas;
      • Clarify decision-making and responsibility.
      
      The JSC met in October. Jennifer Bowen said that JSC did address the concerns and that there will be time to review the chapters as well as time to review the entire thing. The next draft will emphasize Chapter 3 on carrier. The second draft will be the next to come out, and it will deal with the kind of material with which OLAC has interest. JSC would like a lot of feedback. There will be new terms for carrier, and CC:DA is hoping for many examples. JSC has gone over the comments on Chapter 3 and have incorporated as many as they could agree on during the October meeting.
      
      In addition to RDA, CC:DA also reviewed the draft of the Consolidated ISBD. Members had difficulty ascertaining what the goal of the Consolidated ISBD is and, therefore, what type of comments from CC:DA was appropriate. If the goal is merely to consolidate the current ISBDs, CC:DA should provide only minor editorial comments. If the goal is to produce a robust cataloging code for the future, then CC:DA should point out that major revision and rethinking is needed.
      
      
   2. NACO/AV Funnel (R. Lubas for D. Procházka)
      In late June 2006, a discussion list was launched that is geared for members of the NACO/AV Funnel. The list currently has 24 members. All OLAC members are welcome to subscribe by going to: <http://www.olacinc.org/naco-av/d-list.html>.
      
      The Carnegie Library of Pittsburgh has joined the Funnel, bringing the number of member institutions to 33. During the 6-month period from October 2005 to March 2006, Funnel members added 963 new name authority records and modified an additional 350 records.
      
      
   3. Subcommittee on Maintenance for CAPC Resources (R. Lubas for D. Procházka)
      An Interim Report from the Subcommittee on Maintenance for CAPC Resources was submitted, in which these points were made.
      
      The Subcommittee has tried to distill the key elements of its charge into three main areas:
      
      
      • Identify those CAPC resources that need ongoing maintenance, determining how often they should be reviewed/updated, and putting a mechanism in place for same;
      • Examine the structure of the CAPC Web pages and make recommendations for their reorganization (in collaboration with Sue Neumeister, OLAC Webmistress);
      • Examine archiving issues.
      
      In looking at the CAPC Website, the Subcommittee considers the following pages to be part of its purview: 1) Task Forces & Subcommittees, 2) Publications and 3) Training Presentations. Members have compiled a worksheet of everything on these three pages, to help guide the overall review.
      
      The Subcommittee is currently developing a list of recommendations and questions for CAPC that will help it continue further with its work. The Subcommittee would also appreciate CAPC feedback on the following items:
      
      
      • Would CAPC recommend appropriate intervals for reviewing a publication? There might be a single interval for all documents, or there might be different intervals based on content or purpose.
      • How should the Subcommittee go about deciding what documents to archive and when?
      • On the issue of methods for initiating a review, does CAPC think it would be a reasonable first approach to talk to the Chair of the Committee that generated the document under consideration? That person might be able to decide what level of revision might be necessary (e.g., none, minor, or major). The Chair could then recommend a plan of action. If the committee chair is not able to do this, then all committee members could be approached. If that does not work, then might it be appropriate for the Subcommittee or CAPC to broadcast a request for input from the OLAC membership?
      
      
   4. OLAC/CAPC Task Forces on FAQ/Best Practices (C. Gerhart)
      The Task Force has also sent in a publication on the 655 genre heading and a draft of one on DVD formats.
      
      
   5. AACR2/RDA Examples Groups (J. Weitz)
      In February 2005, all four JSC constituencies went through AACR2 Part 1. There were many false starts, but in April 2006, they issued a report. In November to December 2005, they had looked at the examples, checked for gaps and overlap and suggested new examples. In June 2006, a second group was formed with seven members from all four constituencies, chaired by Adam Schiff. The two groups have four members in common. They concentrated on RDA Chapters 6 and 7. They analyzed examples and suggested new ones. In September 2006, they issued a report in which they discussed the types of bibliographic relationships, and how current, accurate, and appropriate the examples are. They are now waiting for the reaction from JSC, and JSC is waiting for approval for a revised RDA development schedule to go forward. The members are Catherine Argus from Australia, Adam Schiff from the University of Washington, and Kathy Winzer from Stanford.
      
      
   6. Non-Human Entities White Paper (P. Andrew) In September, Kelley sent out the list of topics for people to work on. Paige is trying to work out what the outcome of the CAPC Task Force on Non-Human Entities means with respect to what the next steps would be towards creating a white paper. The group has been looking at two papers and talking to Greta de Groat. They are finding errors in their report and fixing them. They intend to deliver something more substantial at Midwinter.
   
   
5. New Business
   
   
   1. DVD Guide Revision and Update Task Force (R. Lubas for K. Johnson)
      Charge: To update the DVD Primer available on the OLAC Website. The members of this Task Force are: Kelly Chambers (CAPC), Kay Johnson (CAPC; Task Force Chair), Nancy Lorimer, Lori Murphy, Anchalee (Joy) Panigabutra-Roberts, Lucinda Scanlon, Tiffany Wilson, Advisor: Jay Weitz
      
      The Task Force began work on September 26, 2006 and came up with a schedule to revise the guide by October 2007, then send it to external reviewers. The completed document will be available by ALA Midwinter 2008.
      
      The Task Force is requesting input throughout the process. Calls for updates will be posted on electronic distribution lists, the OLAC Website, the OLAC Newsletter and other forums as identified.
      
      Please send suggestions for improvements, updates and/or changes to Kay Johnson <kjohnson497@radford.edu>.
      
      
   2. Streaming Media Best Practices Task Force (J. Ho)
      The members of the Task Force are: Jeannette Ho (CAPC, Chair), Julia Dunlap (CAPC), Cindy Badilla-Melendez, Karen A. Plummer, Mark Sandford, Stacie Traill with Jay Weitz as the advisor. The Task Force hopes to have a document on the cataloging of streaming audio and video available on the OLAC Website in a year.
      
      
   3. Video Language Coding Best Practices Task Force (R. Lubas for K. McGrath)
      The Task Force to develop best practices for coding language information for videos, especially DVDs, has formed, and is beginning to look at the issues involved. Members of the Task Force are: Kelley McGrath (chair), Cindy Badilla-Melendez, Susan Leister (CAPC), Katia Strieck, Carolyn Walden (CAPC).
   
   Rebecca pointed out that it is not necessary to be a member of CAPC to be a member of a CAPC Task Force.
   
   
6. Adjournment
   
   The meeting was adjourned at 4:30 p.m.

1. Welcome, Introductions
   The meeting was called to order at 4:25 p.m. Board members present: Vicki Toy Smith, Rebecca Lubas, Katherine Rankin, Robert Bothmann, Jain Fletcher. Visitors: Sue Neumeister, Debbie Benrubi.
   
   
2. Conference Planning Manual
   With the draft of the Conference Planning Manual under discussion, the Board agreed the draft appears nearly ready to finalize. However, the idea arose that the planners of the current Conference might have more to add to it from their experiences this year, so the draft will also be sent to them for review.
   
   
3. Update on Status of OLAC Archives
   Forms were not signed in the right place or the right boxes checked in order to have a gift to support the archives and buy boxes, but that has now been taken care of. Since the OLAC Archivist (Iris Wolley) will be at Midwinter, the Board will plan a more thorough discussion about the Archives in January.
   
   
4. Secretary’s Report (K. Rankin)
   The minutes from the Board meeting at ALA Annual held in New Orleans in June 2006 were published in the September issue of the OLAC Newsletter. They can be found at: <http://www.olacinc.org/newsletters/sept06/boardmin.html>.
   
   
5. Treasurer’s Report (R. Bothmann)
   Bobby reported that, as of September 30, 2006, OLAC has a balance of $7,546. Over 100 people joined as new members for this Conference. There was discussion about whether people who sign up as new members to take advantage of the lower membership rates for Conference registration should receive all their membership benefits (including Newsletters) during the same calendar year in which they join, or if OLAC should retain the other option that was put into effect a few years ago: starting their full membership benefits in the year following the Conference. The answer to this may or may not be related to OLAC’s declining membership numbers; on that note, Bobby informed the Board that there have been many retirements lately, which has affected membership numbers considerably. The Board discussed possible ways to recruit new members.
   
   
6. Newsletter Editor’s Report (J. Fletcher)
   After some discussion of methods to reduce the dual burdens of editing and production/mailing that currently challenge the Newsletter Editor, a proposal was put forth to create a position of Assistant Editor to deal with the production/mailing portion. In addition, there was discussion of ways to reduce Newsletter costs in which, once again, the idea of making the Newsletter "online only" was proposed and discussed. The Board agreed that it is probably time to take another straw poll of the members to find out how many of them would be willing to accept the Newsletter in online version only. The discussion included the Board’s appreciation that there will always be some members who want a print version and it remains committed to finding sustainable ways to accommodate that wish. Raising membership dues was also discussed, but the idea was rejected because it is still too close to OLAC’s last dues increase, not to mention ALA’s and MAGERT’s more recent dues increases.
   
   
7. CAPC Report (R. Lubas for K. McGrath)
   The only item on the agenda that might result in an action item is an update on the Non-Human Entities White Paper.
   
   
8. Revamped OLAC Brochure (update) (R. Lubas)
   Bobby brought print copies of the new OLAC Brochure to the meeting and the Board agreed that they had come out very nicely. The Board assigned Debbie Benrubi (OLAC’s Outreach Coordinator) the responsibility of deciding how best to use them. Some of the possible ideas discussed were to give brochures to AV cataloging workshop trainers, as well as sending them to library schools and to OCLC regional networks. Anyone teaching a AV cataloging workshop or who can think of other appropriate opportunities to distribute brochures should contact Debbie Benrubi <benrubi@usfca.edu>.
   
   
9. Discussion on 2008 Biennial Conference
   Several expressions of interest have been made for hosting the next OLAC Conference. The Conference site needs to have easy air access and convenient transportation from the airport to the Conference site. Formal proposals that address these and other practical considerations should be sent to the Board before Midwinter.
   
   
10. Electronic Voting
    The Board decided to look into the possibility of having electronic voting.
    
    
11. Discussion of How to Handle Accommodations Such as Sign Language Interpreters at Future Conferences
    The Board decided to put language in the Conference Planning Manual with respect to making reasonable accommodations for attendees with disabilities. One idea that arose was to raise Conference registration fees to have enough money to pay for sign language interpreters. However, since the price of the Conference needs to be kept at a moderate level to attract as many attendees as possible, it would be quite a challenge to find a equitable balance.
    
    
12. Closed Session
    A closed session was held to discuss appointments.
    
    
13. Adjournment
    The meeting was adjourned at 6:20 p.m.
    
    

1. Call to Order, Introductions, Announcements (V. Toy Smith for S. Miller)
   The meeting was called to order at 12:20 p.m. Board Members present: Rebecca Lubas, Vicki Toy Smith, Robert Bothmann, Katherine Rankin, Jain Fletcher. Ex officio member: Deborah Benrubi.
   
   
2. Secretary’s Report (K. Rankin)
   The minutes from the Membership Meeting at ALA Annual, held in New Orleans on June 24, 2006, were published in the September issue of the OLAC Newsletter. They can be found at <http://www.olacinc.org/newsletters/sept06/memb.html>.
   
   
3. Treasurer’s Report (R. Bothmann)
   Bobby reported that OLAC’s account balance as of the end of September of this year is $7,546. The membership numbers are at nearly 550. Between 50 to100 people became members as a result of the Conference. Next year the Treasurer position will be up for election.
   
   
4. Newsletter Editor’s Report (J. Fletcher)
   The print version of the September Newsletter was sent out one month prior to the Conference and the online version came out somewhat after that. Jain announced that, since there is so much more content to edit now, she is looking for an Assistant Editor to help with the editorial process. For newer members who might be looking for ways to become involved with OLAC, this could be a perfect opportunity. Anyone interested in learning more about this job should contact Jain <jfletchr@library.ucla.edu>. Jain went on to recognize regular Newsletter contributors, starting with the Conference Reports Editor, Jan Mayo, who has organized volunteers to take notes on the various offerings of this Conference. Their reports will appear in the December issue of the Newsletter. Jay Weitz is the "Question and Answer" Editor for the Newsletter and Barbara Vaughan is the News & Announcements Editor. Amy Weiss will be taking over as Book Reviews Editor for the March issue, replacing Vicki Toy Smith, as a result of the latter’s election to OLAC Vice President/President Elect. Jain noted what an excellent job Vicki had performed in that role. Finally, Jain thanked Sue Neumeister, who puts the Newsletter online.
   
   
5. Committee Reports
   
   
   1. CAPC (R. Lubas for K. McGrath)
      Rebecca explained that Kelley could not attend the Conference because she was in the midst of a scheduled sabbatical, so Rebecca was covering Kelley’s CAPC duties for this meeting. Rebecca remarked that it was nice to see so many guests at the CAPC meeting. She reminded everyone that CAPC meetings are open; all OLAC members may attend, although only CAPC members may vote. At this Conference, CAPC did not make any decisions but is busy updating best practices documents and video guidelines. There are a lot of CAPC Task Forces now. There will probably be open Committee positions in the Spring, and members are encouraged to become involved.
      
      
   2. Conference Committee (T. Diel)
      There are 198 registrants, of which 107 are first time attendees. The attendees who traveled the farthest to attend were Beverley Wood from Barbados, Liz Icenhower from Newfoundland and Ruth Horie from Hawaii. Members were reminded to fill out evaluations before leaving.
      
      
   3. Conference Scholarship Committee (P. Skittino)
      Pam introduced the recipient of the scholarship for a first-time attendee: Teressa Keenan from the University of Montana.
      
      
   4. Elections Committee (R. Freeborn)
      Robert noted that there was one mistake in the Call for Candidates that came out in the September 2006 Newsletter. The Call starts out by asking for candidates for Vice President/President Elect and for Secretary; however, instead of Secretary, it should have said Treasurer. The rest of the Call is correct, however and does give the correct position descriptions. Members interested in nominating someone, or running for a position themselves, should contact Robert.
      
      
   5. Nancy B. Olson Award Committee (R. Lubas)
      As Past President, Rebecca Lubas will head this Committee, with Kay Johnson and Kate James as the other members of the Committee. The deadline for nominations is December 4, 2006. She will post a reminder to the OLAC List. Nominations can be submitted by e-mail, mail, or FAX.
      
      
   6. Outreach/Advocacy (D. Benrubi)
      Debbie announced that the new OLAC Brochure is ready. In describing the possible uses of the brochure, Debbie requested that people contact her <benrubi@usfca.edu> if they need brochures. Also, members should let Debbie know if they have done any outreach work on behalf of OLAC.
   
   
6. Reports from Liaisons
   
   OCLC (J. Weitz)
   Jay said that the OCLC report would be on the OLAC Website and an edited version of it would appear in the Newsletter. Therefore, he said he would just give the highlights of the report at this meeting. OCLC has acquired DiMeMa, which developed and supports CONTENTdm, the leading digital management software for libraries distributed by OCLC. Check out WorldCat.org, which allows Web users to search the catalogs or more than 10,000 libraries worldwide. Fred Kilgore, the founder of OCLC, died on July 31, 2006, at the age of 92. Jay noted that Kilgore was a "great guy and a real gentleman, and he changed libraries in a way few others have". There will be a celebration of his life at OCLC the week following the Conference. OCLC is offering interim support for 13-digit ISBNs. OCLC has a new terminology service that provides access to various thesauri. Learn more about it at <http://www.oclc.org/terminologies/>.
   
   
7. Old Business
   There was none.
   
   
8. New Business
   There was none.
   
   
9. Adjournment
   The meeting was adjourned at 12:40 p.m.

• Physical characteristics (Measurements)
  
  Measurements: Base 3 cm (H) x 36 cm (W) x 24 cm (D)
  Indexed: value: 3; type: height; unit: cm; extent: base
  
  
• Physical characteristics (Inscription)
  Inscription: On the foot, incised, ADOKIDES EPOESEN
  Indexed: Position: on the foot, incised; text: ANDOKIDES EPOESEN; author: Andokides Painter

• 1 broad content term for type and form of resource
• 1 broad carrier term for physical characteristics or media
• 1 specific carrier term for physical characteristics or media
• All fields repeatable, as needed

• Presentation (.ppt) (Save file--then you can manipulate size)

• Presentation (.ppt)
• Handout (.ppt)

• VDMS Poster with the VDMS Project Overview (.pdf)
• Diagram Presenting MARC21-MARCXML-FGDC Metadata Exchange (.tif)
• NOAA Central Library Home Page (.html)
• NOAALINC, Library Online Catalog (.html)
  (search on "VDMS" to see examples of digital video highlights and still images from various NOAA oceanographic expeditions)

• Presentation (.ppt)
• Handout (.doc)

• Handout (.doc)

• Presentation (.ppt)

• Presentation (.ppt)
• Preview Form Handout (.doc)

• Presentation (.ppt)
• Handout 1 (.doc)
• Sample Cheat Sheet Handout (.doc)

• Handout (.doc)

• Presentation (.ppt)

• Export files are saved in a place that allows them to be stored for 30 days. The 30-day count does not start until a file is downloaded;
• For institutions with more than one cataloging authorization, exported records can now either be collected into a single file or into separate files by authorization number;
• Information in subfields $k and $t of Field 852 can be entered on the edit record screen;
• Information in Field 526 can be entered on the record edit screen;
• The search screen now displays immediately after a successful "Save to Catalog" command.

• Cataloging Policy Committee (CAPC)
  Friday, January 19, 7:30-9:30 p.m.
  Washington State Convention Center - Room 605.
  
  
• OLAC Membership Meeting
  Saturday, January 20, 8:00-10:00 p.m.
  Fairmont Olympic Hotel - Senate Room.
  
  
• The OLAC Executive Board meeting will be in one of the OCLC Suites, courtesy of Jay Weitz; the exact location and room number is yet to be specified.