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ONLINE AUDIOVISUAL CATALOGERS
MEMBERSHIP MEETING
OLAC CONFERENCE
Mesa, Arizona
Saturday, October 28, 2006


  1. Call to Order, Introductions, Announcements (V. Toy Smith for S. Miller)
    The meeting was called to order at 12:20 p.m. Board Members present: Rebecca Lubas, Vicki Toy Smith, Robert Bothmann, Katherine Rankin, Jain Fletcher. Ex officio member: Deborah Benrubi.

  2. Secretary’s Report (K. Rankin)
    The minutes from the Membership Meeting at ALA Annual, held in New Orleans on June 24, 2006, were published in the September issue of the OLAC Newsletter. They can be found at <http://www.olacinc.org/newsletters/sept06/memb.html>.

  3. Treasurer’s Report (R. Bothmann)
    Bobby reported that OLAC’s account balance as of the end of September of this year is $7,546. The membership numbers are at nearly 550. Between 50 to100 people became members as a result of the Conference. Next year the Treasurer position will be up for election.

  4. Newsletter Editor’s Report (J. Fletcher)
    The print version of the September Newsletter was sent out one month prior to the Conference and the online version came out somewhat after that. Jain announced that, since there is so much more content to edit now, she is looking for an Assistant Editor to help with the editorial process. For newer members who might be looking for ways to become involved with OLAC, this could be a perfect opportunity. Anyone interested in learning more about this job should contact Jain <jfletchr@library.ucla.edu>. Jain went on to recognize regular Newsletter contributors, starting with the Conference Reports Editor, Jan Mayo, who has organized volunteers to take notes on the various offerings of this Conference. Their reports will appear in the December issue of the Newsletter. Jay Weitz is the "Question and Answer" Editor for the Newsletter and Barbara Vaughan is the News & Announcements Editor. Amy Weiss will be taking over as Book Reviews Editor for the March issue, replacing Vicki Toy Smith, as a result of the latter’s election to OLAC Vice President/President Elect. Jain noted what an excellent job Vicki had performed in that role. Finally, Jain thanked Sue Neumeister, who puts the Newsletter online.

  5. Committee Reports

    1. CAPC (R. Lubas for K. McGrath)
      Rebecca explained that Kelley could not attend the Conference because she was in the midst of a scheduled sabbatical, so Rebecca was covering Kelley’s CAPC duties for this meeting. Rebecca remarked that it was nice to see so many guests at the CAPC meeting. She reminded everyone that CAPC meetings are open; all OLAC members may attend, although only CAPC members may vote. At this Conference, CAPC did not make any decisions but is busy updating best practices documents and video guidelines. There are a lot of CAPC Task Forces now. There will probably be open Committee positions in the Spring, and members are encouraged to become involved.

    2. Conference Committee (T. Diel)
      There are 198 registrants, of which 107 are first time attendees. The attendees who traveled the farthest to attend were Beverley Wood from Barbados, Liz Icenhower from Newfoundland and Ruth Horie from Hawaii. Members were reminded to fill out evaluations before leaving.

    3. Conference Scholarship Committee (P. Skittino)
      Pam introduced the recipient of the scholarship for a first-time attendee: Teressa Keenan from the University of Montana.

    4. Elections Committee (R. Freeborn)
      Robert noted that there was one mistake in the Call for Candidates that came out in the September 2006 Newsletter. The Call starts out by asking for candidates for Vice President/President Elect and for Secretary; however, instead of Secretary, it should have said Treasurer. The rest of the Call is correct, however and does give the correct position descriptions. Members interested in nominating someone, or running for a position themselves, should contact Robert.

    5. Nancy B. Olson Award Committee (R. Lubas)
      As Past President, Rebecca Lubas will head this Committee, with Kay Johnson and Kate James as the other members of the Committee. The deadline for nominations is December 4, 2006. She will post a reminder to the OLAC List. Nominations can be submitted by e-mail, mail, or FAX.

    6. Outreach/Advocacy (D. Benrubi)
      Debbie announced that the new OLAC Brochure is ready. In describing the possible uses of the brochure, Debbie requested that people contact her <benrubi@usfca.edu> if they need brochures. Also, members should let Debbie know if they have done any outreach work on behalf of OLAC.

  6. Reports from Liaisons

    OCLC (J. Weitz)
    Jay said that the OCLC report would be on the OLAC Website and an edited version of it would appear in the Newsletter. Therefore, he said he would just give the highlights of the report at this meeting. OCLC has acquired DiMeMa, which developed and supports CONTENTdm, the leading digital management software for libraries distributed by OCLC. Check out WorldCat.org, which allows Web users to search the catalogs or more than 10,000 libraries worldwide. Fred Kilgore, the founder of OCLC, died on July 31, 2006, at the age of 92. Jay noted that Kilgore was a "great guy and a real gentleman, and he changed libraries in a way few others have". There will be a celebration of his life at OCLC the week following the Conference. OCLC is offering interim support for 13-digit ISBNs. OCLC has a new terminology service that provides access to various thesauri. Learn more about it at <http://www.oclc.org/terminologies/>.

  7. Old Business
    There was none.

  8. New Business
    There was none.

  9. Adjournment
    The meeting was adjourned at 12:40 p.m.
Respectfully submitted,

Katherine Rankin
OLAC Secretary

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Last updated: December 21, 2006
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