NEWS FROM OCLC

OLAC MEETINGS AT ALA MIDWINTER 2008
AMENDMENTS TO THE OLAC BYLAWS
MORE NEWS ABOUT GENRE AUTHORITY RECORDS IN OCLC
AN ADDITIONAL SOURCE FOR SOUND RECORDINGS METADATA IN OCLC
RDF EXAMPLES USING MARTHA YEE’S CATALOGING RULES
2008 ARSC CONFERENCE
ISMIR 2008 - CALL FOR PARTICIPATION

EDUCATION FOR LIBRARY CATALOGING: INTERNATIONAL PERSPECTIVES

WE LIKE IKE, BUT WE’RE HANGING HIM
A SIX-DVD SET WITH CHANGING PUBLISHER
ADJUSTING MOTION PICTURE UNIFORM TITLES
GENRE HEADING FOR NONFICTION FILMS
EXPLICIT EDITION STATEMENTS, SO TO SPEAK
TERMS IN COMMON, AND UNCOMMON, USAGE
LANGUAGES OF SUBTITLES IN 041
FIELD 041 SUBFIELD $h FOLLOWING SUBFIELD $b
NO 007 FOR 3D AND REALIA
REALIA VERSUS REPLICA
SAME EVENT, DIFFERENT VIDEO PERSPECTIVES

Collections and Technical Services

• For SCIPIO-authorized catalogers: SCIPIO Cataloging Formats and Standards (in PDF only: <http://www.oclc.org/support/documentation/connexion/client/cataloging/SCIPIOformatsandstandards.pdf>.
• For Connexion Client users: Use SCIPIO Records <http://www.oclc.org/support/documentation/connexion/client/cataloging/specializedrecords/>.
• For Connexion Browser users: Use SCIPIO Records <http://www.oclc.org/support/documentation/connexion/browser/cataloging/scipio_records/>.

Rock and roll your way to Cleveland, Ohio for the 2008 joint OLAC-MOUG Conference!

The Conference will take place Friday, September 26 through Sunday, September 28, 2008, with a pre-conference workshop on Thursday, September 25. Please check the Conference Website <http://www.notsl.org/olac-moug/home.htm> for updates on program sessions, speakers, schedules, and local information. Conference Co-Chairs are Kevin Furniss (Denison University) and Sevim McCutcheon (Kent State University).

The historic and elegant Renaissance Hotel <http://www.marriott.com/hotels/travel/clebr-renaissance-cleveland-hotel/>, adjacent to the Tower City shopping complex, will serve as the Conference hotel. Attendees will have the opportunity to view the newly-remodeled Cleveland Museum of Art at Friday night's reception and to tour the Rock and Roll Hall of Fame.

The Conference Planning Committee has been busy lining up an exciting array of speakers and workshops. Keynote addresses will be delivered by Lynne Howarth (former Dean of the Faculty of Information Studies at the University of Toronto) and Janet Swan Hill (Associate Director for Technical Services, University of Colorado).

The pre-conference workshop will feature map cataloging, presented by Paige Andrew (Maps Cataloging Librarian, Pennsylvania State University Libraries). This workshop will focus on contemporary paper maps, with some attention given to electronic versions of these resources.

Conference workshops will cover not only traditional cataloging, but other topics as well. Confirmed workshops include the perennially popular basic cataloging workshops for videorecordings (Jay Weitz, Senior Consulting Database Specialist, OCLC) and sound recordings (Mark Scharff, Music Cataloger, Washington University (St. Louis)). A basic session on music scores (Margaret Kaus, Original Cataloger, Kansas State University) has been added this time. In addition, advanced topic workshops for videos (Jay Weitz), sound recordings (Robert Freeborn, Music/AV Cataloger, Pennsylvania State University), and scores (Ralph Papakhian, Head, Technical Services, William & Gayle Cook Music Library, Indiana University) will be offered. Sessions will also be given on form/genre (Janis Young, Senior Cataloging Specialist, LC CPSO) and WorldCat Local (Cathy Gerhart, Music/Media Cataloger, University of Washington)

The Conference Planning Committee is securing confirmations for a few more workshops and speakers, so please stay tuned for further announcements!

I have written elsewhere about the fact that our rules and our cataloging data are already considerably FRBR-ized and that what is lacking for the creation of true FRBR-ized catalogs is adequate software support. ("FRBRization: a Method for Turning Online Public Finding Lists into Online Public Catalogs." Information Technology and Libraries 2005; 24:3:77-95. [also at the California Digital Library eScholarship Repository <http://repositories.cdlib.org/postprints/715>].) Catalogers already collocate all of the expressions of a work using work identifiers (formerly known as main entries). However, it is still up to the user to look through all of the various expressions and manifestations of the work and make decisions about which one is the most useful.

With the proliferation of methods of reproduction in the 20th century, this set of all of the various manifestations and expressions of a particular work has become more and more chaotic, however. At the International Conference on the Principles & Future Development of AACR in Toronto in 1997, I thought I heard a desire to revise AACR to further FRBR-ize the rules so that catalogers went beneath work collocation and performed expression and manifestation collocation to aid users in navigating this chaos. Instead, RDA seems to be headed toward an increase in chaos by atomizing the bibliographic description into lists of data elements that are all tied to the FRBR entity manifestation. As Hal Cain so eloquently put it in his September 6, 2007, post to Autocat, "Compiled bibliographic information has greater value than just the value of the separate data".

I have been a vocal critic during this process, but it occurred to me that people might not really understand what I was talking about without a demonstration code, an alternative RDA, so to speak. Thus, with the help of many generous and intelligent friends, whom I acknowledge in the Introduction, I have created such a code, which can be viewed at <http://myee.bol.ucla.edu/>. Since it is clear that there is a need to move toward more standard ways of coding cataloging data within the sphere of the Internet, I have made a stab at creating an RDF model of my cataloging code, as well. I am certain that it is currently a very amateurish effort, as it is my first data model of any kind, but it might encourage more expert data modelers to help improve it as a group effort. (I should say that I have already received considerable help from the most generous topic map expert Alexander Johannesen and am in the process of receiving more help from kind and generous RDF expert Bradley Allen). The data modeling process has already been valuable to me in that it has raised a number of issues that I suspect would arise in any effort to model the bibliographic universe (a discussion of these, including Alexander’s comments and some from Sara Shatford Layne, can be found at: <http://myee.bol.ucla.edu/rdfmodel.html>).

It may well be that catalogers do not have enough information to collocate items at the expression and manifestation levels, and that the designers of our current Anglo-American cataloging practices were wiser than we seem to give them credit for these days in limiting collocation to the work level except in the case of prolific works, which get some expression collocation. It may also be that our illustrious leaders have so thoroughly de-professionalized cataloging that there is no longer any personnel available to carry out this user service. If either or both of those propositions are the case, I would suggest that we abandon the current RDA development process and work instead on designing an effective RDF (or topic map?) model of our current cataloging rules and our millions of existing cataloging records.

The "Yee Rules" also contain some suggestions for reforming our practices in other ways to bring our entity definitions into closer alignment both with those of our users and with those of our colleagues outside the Anglo-American world, in order to facilitate better international cooperation in creating a virtual international authority file.

So, it is with some trepidation that I put this forth for your review and comment. If you have any comments, please send them to any of the following lists: RDA <rda-l@infoserv.nlc-bnc.ca>, FRBR <frbr@infoserv.inist.fr>>, and NGC4LIB <ngc4lib@listserv.nd.edu>, or to my e-mail address <myee@ucla.edu> and/or post them to my blog at: <http://yeecatrule.wordpress.com/>.

Thanks for your consideration!

I am pleased to announce that the changes to the OLAC Bylaws specified on the online ballot have passed. An official electronic ballot was sent to each current personal member. The deadline for casting votes was October 5, 2007. All 10 amendments to the OLAC Bylaws have been approved.

The position of OLAC Outreach/Advocacy Coordinator has become a full member of the Executive Board. I want to welcome Debbie Benrubi, OLAC Outreach/Advocacy Coordinator, to the Executive Board.

The Bylaws, which have been modified to distinguish between elected and appointed offices, now further clarify the term limits for appointed offices.

The Bylaws have been modified to include any form of standard, reliable balloting, including electronic.

Thanks to everyone who voted on the amendments!

In September 2007, the Library of Congress implemented the distribution of Genre authority records (x55 tags) and these records have been available for searching and/or browsing via the Connexion Cient (2.0) or Browser.

As explained in the September announcement, the x55 tagged authority records are also indexed in the LCSH index. An example of a newly added Genre authority record is sh2007025004 (ARN 7519072), Fiction films. Although the Genre index labels are not present in the authority searching or browsing dropdown lists in Client 1.7x, the genre indexes can be accessed via the command line. The index label for the genre index is "ge". An example of a search from the command line is: ge: films; an example of a browse search is sca ge: films.

Following the successful Connexion installation on December 9, 2007, catalogers who use the Connexion Browser can apply the "control" function for genre headings tagged 655, second indicator zero (0).

The ability to control these genre headings (tagged 655, second indicator 0) will be available in the 2.10 release of the Connexion Client, tentatively scheduled for release in late December 2007.

• If a heading is not tagged as a 655, second indicator 0, but the text matches an established heading in a genre authority record (i.e., Buddy films), a multi-control window will open rather than automatically changing the tag and controlling the heading.
• Likewise, if a heading is tagged as a 655, second indicator 0, but the text matches an established subject and/or name headings represented by one or multiple authority records (i.e., Baskets $z Ohio), a multi-control window will open rather than automatically changing the tag and controlling the heading.
• Genre headings tagged as 655, second indicator 0 will be included in a "Control All" command. If the tag/text of a correctly tagged genre heading matches an established genre authority record, the heading will be automatically controlled.

Reminder: At this time, SACO participants still have to wait to propose new headings.

Beginning later in December 2007, OCLC will begin loading additional records for popular music sound recordings distributed by the Library of Congress. LC staff derives much of the data from the All Media Guide, verifying titles and standard numbers. Contents notes are also verified to be accurate with what is on the label, but may not conform strictly to the rules. The records generally lack added entries, subject headings, and LC classification numbers. Also, the records frequently lack main and added entries for performers, although a 5XX field for performers is usually present. Therefore, searching in the name indexes will seldom retrieve these records, and keyword searches for names will be more effective. Title searches will also often be a useful strategy. The records will have Encoding Level value '3' and a note that says "Brief record".

OCLC processing will attempt to match LC's records to records already input into WorldCat. If a match is found, some data from the LC record, such as LCCN, will be merged into the WorldCat record. The LC record will not replace the WorldCat record. Records that do not find a match will be added to WorldCat.

Because the records have Encoding Level '3', OCLC catalogers are able to modify and upgrade them. OCLC encourages other catalogers to do so as well. When upgrading the record to a higher encoding level, please delete the "Brief record" note. When one of these records is upgraded to an Encoding Level 'K' or 'I', institutions will receive a minimal-level upgrade credit.

I have revised my RDF title-manifestation and manifestation records using Martha Yee's Cataloging Rules, based on feedback from several people who know a lot more about this stuff than I do. Rather than send them to the list each time I revise them now, I decided to put them on my website where people can look at them if they are interested. The records are available at: <http://www.lib.uchicago.edu/~rd13/rdf/>

As before, comments (and criticisms) are welcome. Feel free to copy and use however you want to.

The 42nd annual Association for Recorded Sound Collections (ARSC) Conference will be held in Palo Alto, California, March 26-29, 2008. Stanford University will host the event, in honor of the 50th anniversary of the Stanford Archive of Recorded Sound.

The conference hotel is the Creekside Inn, located one mile from the Stanford campus and two miles from downtown Palo Alto. During the conference, single, double, and triple rooms are specially priced at $130 per night. To receive the discounted rate, rooms must be reserved by March 9, 2008. Reservations can be made at 800-492-7335 or <res@creekside-inn.com>. Please refer to group code "ARSC" when booking. For more information about the hotel, situated on three-and-a-half beautifully landscaped acres, visit: <http://www.arsc-audio.org/conference/hotel.html> or <http://www.creekside-inn.com/index.php>.

The conference will offer a vast array of appealing presentations. Some samples of sessions in the planning stages (and, therefore, subject to change) are:

• Archival issues and new tools for collection assessment. Reporting repositories include the Hoover Institution Archives, Stanford University, Columbia University, Yale University, the New York Public Library, the Rodgers and Hammerstein Archives of Recorded Sound, and the University of North Texas Music Library
• "A Primer on Analog Playback" - presented by the Technical Committee
• A panel discussion by Ampex pioneers, about the history of magnetic sound recording technology in the Silicon Valley
• "Preservation, Access, and Copyright" - including a talk by the author of the congressionally-mandated "Study on the Current State of Recorded Sound Preservation"
• Numerous talks focusing on classical, jazz, and popular artists and repertoire.
• Ethnographic and ethnomusicological recordings
• An examination of the beginnings of and reactions to recorded sound in the 19th century, including a recreation of an 1878 tinfoil phonograph exhibition. During this session, ARSC's new First Sounds Committee will speak about its initiative "to make humanity’s early audio legacy accessible to all people, for all time"

ARSC's Education and Training Committee will present "Don't Stop the Music: A Workshop on Grant Funding for Audio Preservation" on March 26, 2008, at Stanford University's Campbell Recital Hall. Archivists, librarians, and collection managers--anyone who works with or manages archival sound recordings--will gain information about identifying grant-making institutions, meeting intake requirements, and exploring possible partnerships with other institutions. The workshop will feature speakers from The GRAMMY Foundation, the National Endowment for the Humanities (NEH), the Institute of Museum and Library Services (IMLS), the Library of Congress, and the Smithsonian Institution.

Make plans to join friends and colleagues in Palo Alto. More details about the 2008 ARSC Conference can be found at: <http://www.arsc-audio.org/conference/>.

The Ninth International Conference on Music Information Retrieval will take place September 14-18, 2008 (Sunday through Thursday), in Philadelphia, Pennsylvania. Since its inception in 2000, ISMIR has rapidly become the premier venue for the multidisciplinary field of accessing, analyzing, and managing large collections and archives of music information. The expansion of the music information retrieval (MIR) community reflects the enormous challenges and opportunities presented by the recent and tremendous growth in available music and music-related data. ISMIR provides a forum for the exchange of ideas between representatives of academia, industry, entertainment, and education, including researchers, developers, educators, librarians, students, and professional users, who contribute to this broadly interdisciplinary domain. Alongside presentations of original theoretical research and practical work, ISMIR provides introductory and in-depth tutorials, and a venue for the showcase of current MIR-related products and systems.

For a full description of the Conference and the guidelines for submitting papers, please see the full "Call for Participation" document at: <http://ismir2008.ismir.net/cfp>.

We look forward to seeing you in Philadelphia!

Many of the readers of this publication will already be familiar with the content of Education for Library Cataloging: International Perspectives, as it was co-published simultaneously as 3 volumes of Cataloging & Classification Quarterly (Volume 41, Numbers 2-4, covering the final issue of 2005 and the first issue of 2006). For those who missed it the first time around, the editors explain their motivation thusly: "Although studies or reports on cataloging practices outside of the United States have been seen in the library literature from time to time, very little is published about how education for cataloging develops in other parts of the world. Now that there is growing interest and effort to foster international cataloging standard and cooperation, an understanding of how education contributes to the cataloging profession globally would be significant and beneficial". Sun and Carter explain that American library schools' efforts were not included since they were already "well covered" by Janet Swan Hill's "Education for Cataloging and the Organization of Information" (The Haworth Press, Inc., 2002).

Education for Library Cataloging "...contains 22 papers by 28 authors from over twenty countries spanning six continents and covers both formal education and continuing education of cataloging librarians in these countries". There are three countries from Africa (Botswana, Nigeria and South Africa), four from Asia (China, India, Japan and Korea), six countries from Europe (Austria, The British Isles, Germany, Poland, Slovenia and Spain), three countries from Latin America (Argentina, Mexico and Peru), four countries from the Middle East (Egypt, Iran, Israel and Saudi Arabia) and Australia. There are two papers apiece on Australia and China, though both adopt different approaches to their subject matter. Length, style, and quality varies significantly from article to article. Since they are independent works, they can also be read in any order. There is a fantastic index, consisting mostly of personal names, corporate names, documentation, and consortia.

It goes without saying that this book is not beach reading, and may strike even cataloging educators as being fairly dry. One does not come to hard research for fluid prose, but its style makes reading more than a few articles at a time (and expecting to retain anything) almost impossible. This may also be due to the fact that virtually all of the authors are practicing educators in the countries about which they speak, meaning English is often not their first language. One exception to the dry prose is Jerry D. Saye and Alenka Sauperl's article on Slovenia ("Cataloging Education on the Sunny Side of the Alps"), which was written by an American with teaching experience at The University of Ljubljana in tandem with a current assistant professor there. It provides excellent content and perspective, but is breezy almost to the point of annoyance.

One very real concern about Education for Library Cataloging is that most of the articles provide reams of data, but very little analysis. Many authors assemble charts to show what classes each library school offers, and at what year, and for how many hours. Virtually none interview any of the professors, though, much less the students involved. Painstaking efforts are also made to show where catalogers fall in the pay and status hierarchy, but few authors elucidate how these situations came to be, or if they are likely to change in the future. Even worse, most of the authors entirely ignore the influence of their countries' political regimes on the higher education climate. A pleasant exception are the four articles on cataloging in the Middle East, especially Zahiruddin Khurshid's article on Saudi Arabia, which includes some of the most provocative statements in the book. Perhaps this is unfair caviling, however, as the authors were undoubtedly limited by the strictures of the CCQ. Each of these countries should have its own book about cataloging education someday, and these articles are a fine start.

Overall, Education for Library Cataloging: International Perspectives is a difficult but rewarding read. By changing the format of publication for these articles, Sun and Carter have challenged us to read them in a new way. Rather than cherry-picking our favorites and skimming the rest, this presentation asks that we read every article in its entirety. For those who take that challenge, there are many unexpected epiphanies, such as: "Cataloging education receives less respect and emphasis in America than virtually anywhere else"; "Catalogers in America need to engage with the international community to share their cataloging technology and documentation (and not just in English!)"; "Cataloging education worldwide downplays practical experience, which is often lacking entirely"; and, "The demand for qualified catalogers far outstrips the supply, and most catalogers are forced to learn their trade at their first entry-level position".

We all participate in cataloging education, albeit usually in an informal setting. Anyone who leads a workshop, mentors a junior faculty member, trains a graduate assistant, or supervises a technical services department could benefit from Education for Library Cataloging: International Perspectives. But since virtually every library school may already have access to the individual articles herein via bound volumes of the CCQ and online full-text databases, this might not be a "must purchase" item. However, it is still recommended.

Published in 2006 by: The Haworth Information Press, Binghamton, N.Y. (492 p.) ISBN: 0-7890-3112-4 (hbk.; $69.95); ISBN: 0-7890-3113-2 (pbk.; $49.95).

• 041 1   spa $b eng $b fre $h spa