This issue of the OLAC Newsletter features a special three part "Everything You Always Wanted to Know about Cataloging... Please Ask!" column from Nancy Olson discussing the vagaries of DVDs, enhanced CDs and video series. If you'd like to pick Nancy's brain in person, you might be interested in taking her cataloging workshops (see p. 15).
OLAC needs volunteers immediately! Please see p. 7-8 if you're interested in becoming a CAPC member or the MOUG liason. Speaking of MOUG, the MOUG Conference is coming up in February. See p. 13-14 for details. The OLAC Research Grant, OCLC Institute Seminar on Knowledge Access Management, and a position advertisement for a Music/Special Materials Cataloger at the University of Akron also have time deadlines.
THE OLAC NEWSLETTER HAS BECOME ILLUSTRATED, sort-of. Before you jump to change that 300 Physical Description field, you might want to take a look at the illustration of Sue Neumeister after Nancy Olson's column. At present, any attempt at including illustrations is experimental on my part. If a photograph can be photocopied clearly, it can be included in the Newsletter. Unfortunately, our late night OLAC meetings aren't conducive to taking light-colored photographs. The cream-colored OLAC pages only serve to make the pictures look darker.
The OLAC Web page doesn't suffer from the same limitations as does the Newsletter. As Sue mentions in the "From the President" column, announcements are added to the Web page before they appear in the Newsletter.
I'll see you next year in New Orleans.
Greetings from balmy Buffalo, NY (at least it was on Halloween)! Here are a few highlights since last quarter. For being a "slow" time (between ALA conferences with no OLAC Conference) there is much to say.
Positions Filled:
I am also please to announce that Vicki Toy Smith has been appointed CC:DA Audience Observer. Vicki is currently Catalog Librarian at the University of Nevada, Reno and has been the OLAC Newsletter Book Review Editor for the past 3 years. She will be summarizing the CC:DA discussions and recommendations at OLAC Membership meetings at ALA and through written reports published in the OLAC Newsletter.
The dates for the 1998 OLAC Conference are November 4-7, 1998 at the Radisson Plaza Hotel Charlotte (room rates are $95/night, single or double). Featured speakers are Lynne C. Howarth, Dean, Faculty of Information Studies, University of Toronto, and Deb Tracy-Proulx, Cataloger, Yahoo! Corporation. A Web page has been created by Ruth Roazen for the Conference at: http://152.20.25.1/ruthr/olac/olac98info.html
One other confirmed workshop convener is Joe Cox, FIS Library, University of Toronto, who will cover cataloging Internet resources, and one interested but not yet confirmed convener is Heidi Lee Hoerman, College of Library and Information Science, University of South Carolina, who'll cover subject analysis of nonbook materials.
Many thanksgo to Kevin Furniss (Winthrop University), Chair of the 1998 OLAC Conference and his Local Arrangements Committee who include Pat Ballard (Winthrop University), Jan Mayo (East Carolina University), Ruth Roazen (University of North Carolina, Wilmington), and Ginny Matthews (University of South Carolina). They will be meeting on December 13 and are currently checking on a place to hold OLAC's Thursday night reception, possibly the Museum of the New South, the Mint Museum of Art, or Discovery Place (Science and Technology Museum) .
Plans are proceeding for a great conference. Make plans early to attend!
Membership 652
Institutional 290
Personal 362
OPENING BALANCE --June 30, 1997
Menill Lynch WMCA Account 20,352.69
INCOME
Memberships 409.00
Royalties 36.00
Dividends 245.77
TOTAL 690.77
EXPENSES
Rooms-ALA 180.00
Board Dinner 371.20
Stipends 1100.00
Mailing and Publishing 1600.00
Financial Consultant 100.00
OLAC Award 96.98
Labels 50.74
Account Fees
Annual Fee 80.00
Other Fees 9.68
TOTAL (3598.50)
CLOSING BALANCE -- September 30, 1997 17,451.00
OLAC LIAISON TO ALCTS AV, 1997-1999
The Executive Board of OLAC is looking for volunteers to fill upcoming openings on the OLAC Cataloging Policy Committee. Three positions will be opening in July 1998.
CAPC represents the "concerns of audiovisual catalogers in matters relating to the formation, interpretation, and implementation of national and international cataloging standards and related matters." Members serve a two-year term, interns serve a one-year term and are non-voting participants.
Candidates should have three years of current experience cataloging AV materials or equivalent experience. Additionally, candidates should interact regularly with online cataloging systems or have demonstrable knowledge of such systems. Most CAPC business is conducted during ALA Midwinter meetings and Annual conferences. Candidates for appointment to CAPC must be willing to commit time and funds as necessary to attend these meetings.
Appointments are made by the President of OLAC, following the consultation and review of applications by the current Executive Board. New members and interns will be appointed at the January Executive Board meeting and notified immediately by the President of OLAC. Newly appointed members and interns will receive all CAPC mailings from that point forward. Although the terms for new CAPC members and interns do not begin until immediately after the ALA Annual Conference, they should expect to attend the ALA Annual CAPC meeting and may volunteer for, or be assigned to, projects for the following six-month period.
Interns report directly to the CAPC Chair and may be assigned special duties or projects by the Chair. Interns who have served for one year may reapply for a second one-year term, but may serve no more than two consecutive one-year terms as an intem. Members whose CAPC terms are expiring may reapply for membership.
If you are a member of OLAC and are interested in serving on CAPC, submit a recent resume and a cover letter which addresses your qualifications by January 5, 1998 to:
(Or) :
e-mail to: dannyb@access.digex.net
OLAC is looking for a new Music OCLC Users Group (MOUG) liaison. If you are a member of both OLAC and MOUG and would be interested in filling the position described below, please write or send an e-mail message to Sue Neumeister.
Liaisons serve two-year terms which expire at the end of annual ALA conferences in odd-numbered years, i.e. 1997, 1999. Terms may be renewed. Liaisons are appointed by the OLAC President in consultation with the Executive Board. In the case of two-way liaisons, such as MOUG, the person appointed by OLAC should be a member of both OLAC and the other organizational unit and be mutually acceptable to both groups.
Liaisons report to the OLAC membership on the activities of their respective groups via brief presentations at the OLAC Membership meetings and reports in the OLAC Newsletter. Presentations are made at those membership meetings which are held during the ALA Midwinter Meetings and Annual Conferences. For liaisons whose groups do not meet at ALA, liaison reports will summarize either past discussions and decisions, or future meeting plans, as appropriate. Reports are submitted to the OLAC Newsletter's Conference Reports Editor summarizing matters relevant to OLAC areas of interest. The OLAC Executive Board will consult and appoint the new MOUG liaison hopefully before the MOUG Conference in Boston.
Please respond by January 5, 1998 to:
(Or)
e-mail to: neumeist@acsu.buffalo.edu
OLAC continues to accept applications for its 1998 research grant. This grant is awarded annually by the OLAC Executive Board to encourage research in the field of audiovisual cataloging.
Pnncipal investigator:
(Last), (First) (M.I.)Mailing address:
City, State, Zip:
Daytime telephone:
Place of employment:
Position title:
Project title:
Brief description of proposed project:
Member of Online Audiovlsual Catalogers since: 19___
Co-investigator(s):
Proposal must follow OLAC's Guidelines for Proposals and include this completed application form.
Proposals must be received by the Chair of the Research Grant Committee by MARCH 1, 1998.
Send the application form and proposal to:
OCLC INSTITUTE SEMINAR
The OCLC Institute is pleased to announce three additional sessions of
the seminar, "Knowledge Access Management: Tools and Concepts for
Next-Generation Catalogers," to be held on the OCLC campus, Dublin,
Ohio, on the following dates:
Earlier sessions of this seminar closed out quickly. To reserve a seat,
register early. Registration closes January 5, 1998.
For more information and to register online:
http://www.oclc.org/institute/seminar2.htm
Or contact Erik Jul, Associate Director, OCLC Institute, directly at
jul@oclc.org, (614) 764-4364, or
FAX (614) 718-7132.
As many of you know, at its June meeting, MARBI approved the
redefinition of code "m" in Leader/06 which means that, if implemented,
most serials would be cataloged primarily as textual material. I know
that many of you are anxious to begin using the update to the USMARC
format.
However, there are serious difficulties with its implementation for
OCLC. I recently met with Liz Bishoff and others from OCLC to discuss
their plans. She explained that the problems with record conversion,
indexing, duplicate detection and resolution are currently being
investigated. The primary problem is not the redefinition of code "m"
but the decision that physical carrier should be indicated by mandatory
use of field 007. OCLC is preparing guidelines for their users that will
explain the impact on the OCLC datab
ase if records are created according to the new definition. They plan to
issue these guidelines in the near future. Once the guidelines are issued
and the full ramifications are understood, CONSER can
consider whether to implement the new definition or to wait. However, I
urge all CONSER and other serials catalogers NOT to implement the new
definition at this time.
Liz and I also discussed working together on a proposal to MARBI that
would review again possible solutions for indicating the physical
character of the item. She will ask that technical experts at OCLC
discuss the matter with others and make a proposal and I will work with
my colleagues here in the Network Development and MARC Standards Office
and with CONSER to determine how we can be supportive of their proposal.
Thank you all for your support on this issue.
Beginning with v. 5 , # 2 , MCJournal: The Journal of Academic Media
Librarianship will only be available on the MC Journal Web page at
http://wings.buffalo.edu/publications/mcjrnl/
Subscribers will still be sent information via the mcjrnl mailing list
about the contents of each issue. However, e-mail retrieval of articles
and reviews from this issue forward will no longer be available. The
advent of improved Web browsers, combined with the time-consuming task
of creating two sets of files make Web availability the best option at
this time.
Vol. 5, #2 was due out in mid to late October. There are even more
audiovisual software distributors participating in the MCJoumal Review
program, and plans are underway to produce a searchable database of
reviews for the Web page.
The Executive Board of the Music OCLC Users Group (MOUG) met in
Louisville, KY in late September and hammered out the details of the
program for the Boston meeting, which once again will be held in
conjunction with the Music Library Association's meeting (the latter Feb.
11-15). It will be MOUG's twentieth anniversary celebration, and the
Board has spared no expense this year to present a special opening
reception on Tuesday night and to have a couple of special guest
speakers, both of whom are well known to OLAC members. The hotel
reservation number and preliminary program follow:
9:00
Noon-1:30
1:30-3:00
Registration forms should be available now on the MOUG Web
site:
... or from Continuing Education Coordinator Neil Hughes at
Neil Hughes
San Jose State University
For information about what is included m the workshop, contact Nancy B.
Olson
nbolson@msus1.msus.edu
The University of Akron University Libraries invite applications for
the twelve month, tenure-track position of Assistant Professor of
Bibliography reporting to the Head of the Cataloging Department.
Responsibilities for this position will include: original and complex
copy cataloging of scores, sound recordings, music monographs, and
special music collections in English and foreign languages. We are
also seeking experience in cataloging special materials including:
audio and video recordings, CD-ROMs, interactive multimedia, computer
software, other electronic resources, or archival materials in other
subject areas. This person will
contribute to the formulation of cataloging policies and procedures, and
will assist in the training of paraprofessional staff for the cataloging
of music and special materials. The successful candidate will be required
to meet university faculty tenure requirements of research and service.
PREFERRED: advanced coursework or baccalaureate degree in music
strongly preferred; experience cataloging special materials in a variety
of formats; cataloging experience in an academic or special library;
cataloging experience using OCLC and the Innovative Interfaces online
library system; working knowledge of German, Italian, or Portuguese
languages; evidence of research and scholarly or professional development.
SALARY and BENEFITS: $30,000 minimum, 22 days of vacation, tuition
assistance; and a standard benefits package.
Consideration of candidates will begin February 1, 1998 and continue
until position is filled. Send cover letter and resume, including names,
addresses, telephone numbers, telefax numbers, and e-mail addresses of 3
references to: Delmus E. Williams, Dean, University Libraries,
University of Akron, Akron, Ohio 44325-1701.
This issue's column features three topics: digtal video discs, enhanced
CDs and video series.
Terry Smith of the University of Oregon emailed me some questions about
DVD discs that she was asked when giving an AV tagging workshop. In
examining a DVD disc while thinking through her questions, I decided to
write something about the new type of media and its features and how to
catalog it (and I emailed Terry that I agreed with all the answers she
had already given).
A DVD disc looks like a CD-ROM or a music CD. They are all the same size
(4 3/4 in. in diameter) and are all shiny optical discs with label
information on one side. However, the DVD discs cannot be played in a
music CD player, a videodisc player, or a CD-ROM drive. They need their
own DVD player connected to a TV. DVD stands for digital video disc/disk
or digital versatile disc/disk. There is no standardization in the
literature or advertising either on the wording or spelling of the full
phrase, but DVD is a registered trademark with the letters "DVD" over
an elongated oval containing the word "video." The digital technology
allows up to 133 minutes of video and sound to be stored on one side of
a DVD disc. The picture and sound quality are supposed to be much
superior to that of a VCR.
Cataloging Considerations:
These languages would be listed in a note and coded in MARC field 041.
The Jumanji package also carries
the symbol for closed-captioning, so both note and subject heading
would be needed for that aspect.
The Jumanji package has other information as well. It says
"NTSC" and "Deluxe widescreen
presentation" and "Presented in the original theatrical aspect
ratio, approx. 1.85:1" It includes
symbols/trademarks for closed-captioning, color, PG (for the
parental guidance rating, Dolby digital,
Dolby surround, surround sound, and two other symbols that I don't
recognize. One of these is a number 1
on what appears to be a globe with latitude and longitude lines; the
whole enclosed in a square with
rounded corners. The other is an oval enclosing what appears to be
a film reel superimposed over
longitudinal lines and an equator; there is a trademark symbol on
this one. I'd appreciate help identifying
these.
More information on this topic in the next newsletter.
Enhanced CDs
Enhanced CDs are sound recordings with one or more tracks that are
computer files. The manufacturers call these "enhanced CDs" and usually
include warning information such as "Do not play track one on CD
player." The computer track may work on an IBM PC or a Macintosh, or on
any or all of several other configurations. Indication the CD includes a
computer track might be clearly printed on the container, hidden in some
fine print, or it might be stated on a slip of paper inserted in the
container.
There was some discussion on Autocat during 1996 about these, but a
recent email reminded me of this problem. I have not seen any come
across my desk, but we aren't buying much of anything so that may be
why I haven't been faced with any needing cataloging.
However, if you have one of these to catalog, I'd suggest cataloging
it as a sound recording if most of the CD is music. You should add MARC
fields 006 and 007 for the computer track(s) thus permitting searching
by either sound recording or computer formats. You would need MARC field
538 for the system requirements note for the computer portion, and a
note saying it is an enhanced CD. I'd want that "enhanced" information
in a searchable field -- in my system that would include MARC fields 505,
520, and/or 590. It could be given in the opening statement of a summary
note. You would want to place a prominent warning label on the container
when processing such material for circulation -- some correspondents have
indicated playing the computer track on a sound system could damage the
system.
Video Series
During October there was a flurry of messages on Autocat about the
treatment of video series. Some libraries prefer videos cataloged
individually and entered under series title, others prefer entry under
the individual titles, and some want one bibliographic record with the
series treated as a set. There was much discussion pro and con for each
type of treatment, along with discussion about what MARC codes and tags
should be used in each case. This confusion actually goes back many (at
least 30) years to the tradition among film people to think of the series
title as the "real" title, with episode titles being of lesser
importance.
Excerpt from Library of Congress Rule Interpretation for AACR2 1.6
(series area) as printed in Cataloging Service Bulletin no. 77
(summer 1997) p. 16-17:
For television series, theatrical serials, newsreels, and educational
and technical series that are intended to
be viewed consecutively, the title proper consists of the series and
the episode, part, individual, or segment
titles rather than just the episode, part, individual, or segment
title with the series title recorded in the series
area. When the episode or part title is preceded by a number or
alphabetic designation, the designation is
recorded before the episode or part title.
Points to keep in mind:
Examples, with my suggestions:
While these programs are designed to be used in sequence, they can be u
sed independently in any order. Each video needs a fairly detailed
summary and a number of subject headings and other access points to
provide the information patrons need. However, the titles do not always
make sense by themselves. For that reason, I'd begin the 245 in each
case with the title of the series. This does follow the first part of
the LCRI, but only because I felt the episode titles could not stand by
themselves.
But I would use,
I've never womed too much about whether the entry is under series
title or under episode title because, in our online catalog, a
search by series title retrieves all items within that senes whether
the series appears in MARC field 245 $a, 4xx, 730, or 830. A search
on episode title will find the episode regardless of where it
appears: MARC field 245 $a, 245 $p, 246, 505 $t, or 740. I'm not
sure our patrons care (or are even aware) of the position of the
information in the bibliographic record.
However, for those who do care, and for those whose online catalogs
permit or require consistent entry for displays, one might chose to
follow the LCRI in all cases.
And one more point to keep in mind: If you are asked to catalog an
off-air videorecording, be sure your institution has legal permission
to make the copy. If the item is not legal, do not catalog it.
Sue Neumeister After Receiving the 1997 OLAC Award
Halftoned from the original color photograph by Mary Konkel
Last modified: December 1997
March 6-8 (Friday-Sunday)
March 16-18 (Monday-Wednesday)CODING OF ELECTRONIC SERIAL RECORDS
Originally posted to CONSERLST and SERIALST
Dear Colleagues,
Return to Table of Contents
Jean Hirons
CONSER Coordinator
Library of Congress MCJOURNAL WEB VERSION
MOUG TO MEET IN BOSTON
February 10-11, 1998
Boston Park Plaza Hotel
TUESDAY, FEBRUARY 10
64 Arlington Street
Boston, MA 02116-3912
Reservations: 1-800-225-2008
Direct line: (617) 426-2000
8:30-10:30
WEDNESDAY, FEBRUARY 11
9:00-10:30
The usual "Enhance Working Breakfast" and NACO-Music Project working
sessions will also be
included, and of course lunch & other breaks which have been
omitted here for brevity's sake.
11:00-Noon
Martha Yee (University of California-Los Angeles
Film & TV Archive)
3:30-5:00
Deta Davis (Library of Congress) Ms. Davis's session is a
co-presentation of MOUG and the Music
Library Association, Bibliographic Control Committee,
Subcommittee on Descriptive
Cataloging.
Ruth Inman (Kennedy-King College)
Holly Borne, moderator (Butler University); Robert Acker
(DePaul University); Alan Green (Ohio
State University); Cheryl Taranto (University of Nevada,
Las Vegas)
Mark Scharff (Washington University-St. Louis)
Sheila Intner (Simmons College)
nhughes@libris.libs.uga.edu
Early registration is due January 9, and the hotel registration cutoff
date is January 19. Early registration fees are $50 for MOUG members,
$60 for nonmembers, and $25 for students. Late or walk-in registration
will be $70. I look forward to seeing many OLAC members in Beantown!
Cataloging Department
University of Georgia Libraries
Athens, GA 30602-1641
ph. (706) 542-1554
fax (706) 542-4144WORKSHOPS BY NANCY B. OLSON
Cataloging Audiovisual Materials and Other Special
Materials
July 6-11, 1998 (6 days)
University of Pittsburgh
For more information:
July 27-31, 1998 (5 days)
For information about costs, housing, credits, etc., contact the email
addresses given with each announcement.
For more information:
POSITION AVAILABLE:
MUSIC/SPECIAL MATERIALS CATALOGER
REQUIRED: MLS from an ALA-accredited program; a minimum of 2 years
professional cataloging experience, including the cataloging of music
materials in a vanety of formats; broad knowledge of music and music
literature; working knowledge of cataloging pnnciples and procedures
including AACR2, LC subject headings and classification, and USMARC
formats; working knowledge of standard bibliographic and other reference
tools for music and nonbook materials; cataloging expenence in an integrated
library automation system; working knowledge of at least 1 modern European
language; effective verbal, written and group communication skills; the
ability to work effectively with culturally diverse faculty, staff, and
patrons.
The University of Akron is the third-largest state-assisted university in
Ohio. UA's 10 academic colleges offer 24,000 students more than 300
undergraduate and master's degree programs and options, 17 doctoral degree
programs, and 4 law degree programs. Located in a metropolitan area of
500,000 people only 30 miles south of Cleveland, The University of Akron has
the advantages of city life but combines them with the area's exceptional
natural resources.EVERYTHING YOU ALWAYS WANTED TO KNOW
ABOUT AV CATALOGING ...
PLEASE ASK!
By Nancy B. Olson
I suggest the following approach to cataloging any DVD. At present
this technology is being used for
movies and copies of titles previously available on videocassette.
Descriptive information would be the
same as for the videocassette with the following exceptions:
300 1 videodisc ( ___ min.) : $b sd., col. ; $c 4 3/4 in.
538 DVD player required; has Dolby surround sound.
An additional difference might be in languages found on the item because
the large storage capacity of this
technology permits a number of sound tracks to be included. The disc I
have (Jumanji) carries the
information:
Archival moving image materials practice: The catalogng of materials
held by film and television archives
is based on the cataloging manual Archival Moving Image Materials
, issued by the Motion Picture,
Broadcasting, and Recorded Sound Division, Library of Congress, in
1984. LC practice: LC uses this
manual for all its moving image materials cataloging.
245 00 Mary Tyler Moore. $p Chuckles bites the dust
245 04 The march of time. $n Vol. 14, no. 18, $p Watchdogs of the mail
245 00 Introduction to mathematics. $n No. 1, $p Numeration system
Educational and technical series that are not necessarily intended
to be viewed consecutively and very
broad, "umbrella-like" television series that gather together large
numbers of quite disparate programs for
promotional purposes are recorded in the series area.
245 04 The last place on earth. $n Episode three, $p Gentlemen & player
4xx Masterpiece theater
(end of CSB excerpt)
The decision whether to catalog a group of videos, whether set or
series, on one bibliographic record or on individual bibliographic records,
should be a local one. If I think I can adequately describe the contents
of the entire group on one bibliographic record, and can provide adequate
subject and
other access points within that one record, then I use that technique. If,
however, each item needs its own summary, credits and cast information, and
subject headings and added entnes, then I will want to use individual
bibliographic records.
Return to Table of Contents
245 00 Mystery of the senses $h [videorecordingl
490 1 Nova
505 00 $t Hearing -- $t Smell -- $t Taste -- $t Touch -- $t Vision.
830 0 Nova(Television program)
245 04 The Civil War. $n Episode 7, $p Most hallowed ground, 1864 $h [videorecordingl
246 30 Most hallowed ground
246 30 Most hallowed ground, 1864
245 04 The Civil War. $n Episode 9, $p The better angels of our nature, 1865 $h [videorecording]
246 30 Better angels of our nature
246 30 Better angels of our nature, 1865
245 04 The trouble with Tribbles $h [videorecordingl
490 1 Star trek ; $v episode 42
830 0 Star trek (Television program) ;$v episode 42
245 04 The orphan trains $h [videorecordingl
490 1 American experience
830 0 American experience (Television program)
EXPERIMENTAL ILLUSTRATION
OLAC Members Meeting, San Francisco, June 29, 1997
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