OLAC NEWSLETTER
Volume 21, Number 2/3
June/September, 2001

CATALOGING POLICY COMMITTEE
EXECUTIVE BOARD MEETING
MEMBERSHIP MEETING

ALCTS MEDIA RESOURCES COMMITTEE
MARBI
CC:DA
AMIA

OLAC 2002 CONFERENCE
CANDIDATES SOUGHT FOR OLAC OFFICES
CALL FOR NANCY B. OLSON AWARD NOMINATIONS
CAPC VOLUNTEERS NEEDED
OLAC RESEARCH GRANT
AMIA COMPENDIUM OF MOVING IMAGE CATALOGING PRACTICE
NEW SOLDIER CREEK PRESS TITLES

VICE-PRESIDENT/PRESIDENT-ELECT
AND NEWSLETTER EDITOR:
KAY G. JOHNSON
John C. Hodges Library
University of Tennesee
1015 Volunteer Blvd.
Knoxville, TN 37996-1000
865-974-6913
865-974-0551 (Fax)
E-mail: johnsonk@utk.edu

TREASURER:
JAN MAYO
Joyner Library
East Carolina University
Greenville, NC 27858-4353
252-328-0293
252-328-4834 (Fax)
E-mail: mayoj@mail.ecu.edu

SECRETARY:
NANCY H. HOLCOMB
Academic Cataloging Unit
Central Technical Services
110 Olin Library
Cornell University
Ithaca, NY 14853-5301
607-255-5752
607-255-6110 (Fax)
E-mail: nhh1@cornell.edu

CAPC CHAIR:
MEREDITH HORAN
Cataloging Section
National Library of Medicine
8600 Rockville Pike
Bethesda, MD 20894
301-435-7030
301-402-1211 (Fax)
E-mail: meredith_horanm@nlm.nih.gov

IMMEDIATE PAST PRESIDENT:
LOWELL ASHLEY
Cataloging Services
Smithsonian Institution Libraries
National Museum of Natural History
Room 30
Washington, D.C. 20560-0154
202-357-3161
202-357-4532 (Fax)
E-mail: ashleyl@sil.si.edu

Return to Table of Contents

1. Chair Meredith Horan welcomed new CAPC members Steven Miller and Robert Freeborn and interns Rebecca Lubas and Lisa Bodenheimer. There were 41 guests. Members and guests introduced themselves.
   
   
2. Minutes of the CAPC meeting from January 2001 could not be approved as the March newsletter had not yet reached all of the OLAC membership.
   
   
3. Subcommittee reports
   
   
   1. Authority Tools (I. Wolley)
      Iris Wolley described the Bibliography of Authority Tools for AV Catalogers and reported that it is on the OLAC Web site in its final form, but will be updated periodically. David Procházka, its current editor, will be calling for new titles to be added between August 2001 and February 2002, along with people to review them and create annotations for them. He plans to do his final updates next February.
      
      
   2. Source of Title for Internet Resources (I. Wolley)
      Iris is taking over the final development of this document. She reported that it is essentially complete as to content but needs some tweaking, a bit of rewriting, and a new format. The Task Force on Source of Title Note for Internet Resources, who coordinated this project, included Marcia Barrett (Chair), Becky Culbertson, and Louise Reis. The project began as an investigation into what parts of a Web site are used for source of title notes, how to define them, and which ones might be prescribed sources. Two documents were produced: Source of Title Note for Internet Resources, submitted by Marcia Barrett, and a second document comprising the text of the first one and graphics of the examples. Iris requested that CAPC members review both documents and report to Iris by the end of July, especially as to format. URLS for these documents can be obtained from Iris.
      
      
4. NACO-AV Funnel (A. Caldwell)
   
   Ann Caldwell reported the statistics mounted on the PCC Web site for the LC fiscal year running from Oct. 1, 2000 through Mar. 31, 2001. The NACO-AV Funnel added 954 new names, 5 new series, and changed 159 names, an excellent contribution. LC has expressed concern about low producers and people who have not contributed anything. In some cases, people have retired or left an institution, their positions have not been filled, and the institution has not continued to participate in the project. LC has asked who should be put on inactive status, and Ann has put several institutions on inactive status, even though she is not exactly sure what this means. From now on, when Ann calls for volunteers to be trained for the Funnel, she will be asking for a more firm commitment that people will be contributing records. Collectively, though, the AV Funnel has been one of the most productive NACO funnels.
   
   
5. MARBI (J. Attig)
   
   John Attig reported on current proposals and discussions before MARBI, as follows:
   
   Repeatability of the 508 field (200 1-07). The basic proposal is supported by CAPC, but there was no interest in merging the 508 and 511 fields into one. Additional items of a subfield 3 and subfield u within the 508 will probably become separate proposals. Jane Johnson expressed AMIAs concern that in the case of a single work with multiple titles, making the 508 repeatable might encourage putting multiple titles on a single bibliographic record inappropriately.
   
   DVDs in 007 for videorecordings (2001-08). Coding for DVDs is not clear. There is no code for DVD, and in some cases the term “optical disc” may not apply. This will probably end up with two values, for analog and digital DVD.
   
   Additions to 007/10 for sound recordings (2001-10). The proposal is to add and redefine some elements, dealing mostly with archival types of sound recordings. Since these are technical, CAPC decided not to discuss them.
   
   Expanding Field 046 for Other Dates (Discussion paper 2001-DPO4), especially for electronic resources. As part of mapping qualified Dublin Core to MARC, it was discovered that there are several dates that can be recorded in qualified DC that don’t have a good place in MARC records. The suggestion is to use field 046 (expanded version of the date codes in fixed fields) for date modified, date valid, or date created. There are issues here that have more implications than format. John urged CAPC members to look at the paper and think about its implications.
   
   For details on the progress of these MARBI discussions, see the MARBI report elsewhere in this issue.
   
   
6. CC:DA (J. Attig)
   
   John first reported on the revisions to chapter 9 of AA CR2. The text of the revision was sent to the publisher in April, and JSC has received back the typeset version. It is in the final stages of proofreading and may be published by the end of July. There is no word on its final form, or how it will be announced or distributed. Updates to the index for the last few revisions to AACR2 may be published along with the revisions to chapter 9. John has received the publisher’s permission to distribute the revisions in advance of publication to a small group of OLAC members who volunteered to work on informing the cataloging community of these changes and providing some orientation/training information on a Web site. He recommends having the site up by the time the revisions are published, and publicizing it widely.
   
   Chapter 9 changes may not be as extensive as the upcoming changes to chapter 12. In conjunction with chapter 12 revisions, input to CONSER via Jean Hirons was urged, since CONSER has been looking at only print and networked resources as examples of integrating resources. Anyone having examples of integrating resources in formats that are non-print and non-networked, such as slides or CD-ROMs, should send them to Jean.
   
   Other CC:DA matters John mentioned included the implications of chapter 12 revisions for certain types of materials, one of which is the definition of integrating resources, particularly as it applies to cartographic materials. Another matter is the recommendation that area 3 be eliminated from chapter 9 and that the information currently in area 3 be placed in notes.
   
   Subsequent to these recommendations, the cartographic materials community responded that certain critical pieces of information on the nature of the content of the resource being described need to be given in area 5 along with the nature and extent of the carrier, because they are related, and that this needs to happen whether the resources are direct or remote. They are asking for a different sort of revision of the rules for specific characteristics. Suspecting that cartographic materials are special in this regard, John had put out a brief e-mail discussion paper asking if the situation might apply to other types of formats. Is this situation more broadly based than cartographic materials? Greta de Groat responded that she sees implications for several types of non-book materials, for example photo CDs (photograph on CD-ROM, or on a slide, or on a piece of paper, all with the same intellectual content) and motion pictures (on videotape, on videodisc, or on 16-mm. film, again with the same intellectual content) so that other chapters of AACR2 could be affected. John said that taking this seriously would mean rewriting the rules in the light of a statement in the revised 0.24 that says to treat all aspects of the item essentially equally; this is the first time we’re being asked whether we really meant it.
   
   John said that there are some inherently tangled concepts here, and the SMDs in chapter 3 do mix aspects of content and carrier and they can’t be separated. Many of our SMDs contain hidden implications. It’s already a mess; how compelled are we to try to clean it up? Iris Wolley responded that she is not sure that what the maps people want to do will clear up the issues of content and carrier for other formats. But why not look at it?
   
   
7. Reports/Discussions
   
   
   1. Abstract Writing Primer (S. Holmes)
      Sheryl Holmes reported on the Task Force on 520 Summary Notes that she chairs. In some formats 520s are mandated; in others they are optional, and there are very few detailed guidelines as to how they should be created as to style and content. In light of the increased use of keyword searching, this is a timely topic. The group is well into the information gathering stage. They have compiled a draft bibliography, most of which is annotated. It is in the process of being posted to a Web site. They are also collecting examples; most of the examples they have to date are for computer files and videos. The group members at ALA plan to meet and discuss how to distil this information into something useful soon.
      
      
   2. DVD Primer (R. Freeborn)
      Robert Freeborn reported on the DVD Cataloging Task Force working on a primer for cataloging of all sorts of DVDs. Other members are Nancy Olson, Sueyoung Park, Scott Diefenberg, and Verna Urbanski. The group’s charge is to develop guidelines that will provide an introduction to DVDs, explanations of the types of DVDs, discussion of problems associated with identifying relevant information, suggestions for successful cataloging of DVDs, MARC-encoded examples, and a bibliography. They have not decided whether to publish the guidelines online, in print, or both. They plan to have everything except chapter-by-chapter recommendations done, including the bibliography, by next spring. Robert’s complete report will be available on the OLAC Web site.
      
      
   3. Core for Maps (A. Caldwell)
      Ann Caldwell reported, as Chair of the PCC Standing Committee on Standards, on the group she had appointed to draft a core standard for maps, the only format not yet having a core standard. The group consisted of Paige Andrew, Chair (Penn State), Nancy Holcomb (Cornell), Nancy Kandoian (New York Public Library), Mary Larsgaard (UCSB), Rebecca Lubas (MIT), and Barbara Story (LC’s Geography and Map Division). The group’s charge was left open, not specifying what type(s) of cartographic materials to cover, or whether to do one core or several cores for the different types of cartographic materials. They chose the one-stop-shopping approach, covering all of the cartographic formats. They also discovered that they needed to use elements from some of the other core standards, such as computer files; this is the first core standard to do that on a regular basis. The Standards Committee has not yet discussed this core but will be reviewing it at ALA. After review it may be returned to the task group for revisions or clarifications; the final version will then go to the PCC Policy Committee and then it will be available for use.
      
      
   4. GMD Survey Results (J. Weihs)
      Jean Weihs from the Canadian Library Association reported on her survey on the General Material Designation (GMD) that was funded by the OLAC Research Grant. She wanted to do this study because she was one of two people responsible for the original then-called General Medium Designations, Ben Tucker being the other, back in the 1970s. The list was designed to cost libraries the least money. Jean wanted to know if the GMD still had use in the 21st century, so she drafted a survey and had it mounted on a Web site. She contacted 54 professional journals and organizations worldwide to publicize it. Of these, 34 said they would put the survey in their journals and/or on their Web sites; 10 declined; 11 did not reply but may have advertised it. Of all of these, only 158 [157 in final report] responses were received. Jean summarized these responses, in terms of geographic area and type of library.
      
      The survey asked libraries what they had in their collections, and whether they used GMDs. The most used GMDs were videorecording and sound recording; the least used GMD was manuscript. The use of music, art original, globe and chart is not widespread.
      
      One part of the survey that was very interesting was the understanding of the GMD. The survey asked whether the GMD was understood by library users and catalogers. Everyone understood globe. Catalogers understood Braille, slide, and filmstrip 100%. Least understood by users were realia, diorama, and interactive multimedia (not sanctioned by AACR2 but Jean was asked to include it). Least understood by catalogers were interactive multimedia, activity card, and picture. Six GMDs were better understood by users than by catalogers: art reproduction, chart, game, map, picture, and toy. The differences were not huge in this last category.
      
      Some libraries use the GMD as a location device, assigning a different GMD to an item based on the department ordering it.
      
      One thing that came through quite strongly is that people do want to retain General Material Designations. People said that they are even more important in this era of Web catalogs.
      
      Issues for consideration: preservation of standards for derived cataloging; costs involved in changing GMDs to suit individual libraries; misunderstanding of the role of the GMD; general vs. specific GMDs (it takes a long time to get international agreement on these); the difficulty in determining how to slot an item into a particular GMD; unhappiness with the GMD electronic resource because the public thinks of electronics in a much broader way than the GMD, but people don’t want to go back to computer file either; formats that are no longer used, such as motion picture, filmstrip, etc. that are now in a different format. Several people said they would like separate electronic resource GMDs for those that are physical format and those that are remote access.
      
      There was unexpected added value to the survey. Several respondents said that the exercise was very helpful in opening up a dialog between their reference and cataloging departments. Others said that it really made them think about the GMDs and that they had changed their minds about the GMD and its usefulness when they did the survey.
      
      In answer to a question, Jean reported that the GMD text was used; 12 people reported that they used it. Some of these said that they used it for textbooks.
      
      Someone in the audience reported that many online catalogs are indexing the GMD term, whether as part of the title, or in a separate index, or combining it with other pieces of information from the MARC record to help specify the format of the material.
      
      Someone else asked whether librarians are talking about the usefulness of the GMD as a way to narrow search results in the catalog. Yes, that was mentioned in the survey results.
      
      The final version of Jean’s report will be sent to the OLAC-List, and mounted on the OLAC Web site.
      
      
   5. Proposed RIs concerning uniform titles for video cataloging (G. de Groat)
      Greta had come to the last CAPC meeting with a list of problems she had encountered with uniform titles for video cataloging and some suggested solutions. At this meeting, she presented her proposed rule interpretations. Most are either an adaptation or extension of a rule interpretation that already exists, or a clarification of practice as it seems to exist already. On 1.6 concerning television series, since there seems to be no consensus on this, the proposal consists of a general rule and an option. On 25.SB on when to qualify two options are proposed, and one or the other needs to be chosen. Option 1 adapts LC practice for monographs to radio and television programs, adding a qualifier to the title. Option 2 seems to be what people are actually doing currently basically a more broad application of qualifiers than in any other LC rules, except perhaps for serials. Two people spoke in favor of having the two options available for doing television series. The 25.SB option has to be decided upon before these proposals go any further. It was decided to post Greta’s report to the OLAC-List for comments from a wider venue than CAPC. [This has been done, with comments to be sent to Greta by the end of July]
      
      
8. New business. There was none.
   
   
9. Announcements.
   
   Jane Johnson announced that the Society of American Archivists and the Association of Moving Image Archivists are publishing the AMIA Compendium of Moving Image Cataloging Practice. Based on a survey of almost 100 questions, it presents a snapshot in time of the cataloging practices of 27 diverse institutions, thus offering a choice of various solutions to cataloging problems for moving images. It is on the SAA Web site now and is expected to be out in print by the end of June. At that time, the actual procedure manuals from these institutions will be available as PDF files, linked to the AMIA Web site.
   
   
10. Adjournment. The meeting was adjourned at 9:40 p.m.
    
    

1. Call to Order, Introductions, Announcements (L. Ashley)
   
   President Lowell Ashley called the meeting to order at 4:00 PM. Board members present included: Lowell Ashley (President), Mike Esman (Past President), Kevin Furniss (Vice-President/President-Elect), Meredith Horan (CAPC Chair), Kay Johnson (Newsletter Editor), and Nancy Holcomb (Secretary). Treasurer Jan Mayo was unable to attend. There were two guests: Bobby Bothmann (reporting on plans for OLAC Conference 2002) and Cathy Gerhart (reporting on OLAC/MOUG Conference 2000).
   
   The special membership ballot item to amend the bylaws to allow the Executive Board to vote on issues by e-mail was passed.
   
   In February 2001, the Executive Board approved motions by mail ballot to pay a travel stipend for Jean Weihs to attend ALA Annual and report to OLAC on her GMD research project, and to pay an additional meeting attendance stipend for Cathy Gerhart for attendance at two OLAC meetings in two separate capacities (Board member and Conference Program Chair).
   
   
2. Secretary’s Report and Approval of Minutes (N. Holcomb)
   
   Minutes from Board meetings in October 2000 and January 2001 were approved.
   
   
3. Treasurer’s Report
   
   No treasurer’s report was given. See elsewhere in this issue for written Treasurer’s report.
   
   
4. Newsletter Editor’s Report (K. Johnson)
   
   The March 2001 issue of the OLAC Newsletter was not mailed until June 7/8. The next issue will be a combined June/September one; the deadline for contributions will be August 1. Michelle Robertson is working on the combined index, and it may be ready later this summer. The new membership directory will be out before the end of the year; no specific date has been set yet. Lowell reported that he hopes to be able to work on a Web version of the directory later this summer.
   
   
5. Outreach/Advocacy Coordinator’s Report (L. Ashley for I. Fairclough)
   
   Ian Fairclough submitted a written report from which the following items were taken.
   
   Philip Hider (Singapore) wrote an article for the Singapore Libraries Bulletin on his attendance at the OLAC/MOUG Conference last October in Seattle. It was to have been published in April. OLAC currently has three members from Singapore.
   
   The fact that "Inc." is at the end of OLAC’s name may be off-putting to some people since professional associations usually don’t have this as part of their names. The Board will consider investigating whether or not it is necessary to include "Inc." in OLAC’s name.
   
   Ian worked with Glenn Patton to get a message about OLAC included in the group of filler messages that display at logon to OCLC when the space isn’t needed for OCLC announcements. Ian also posted a recruitment message for OLAC on Autocat.
   
   In connection with outreach/advocacy the Board discussed the need for a new OLAC brochure. OLAC is looking for someone to create a promotional brochure, as advertised in the March 2001 issue of the OLAC Newsletter.
   
   The Board discussed having a booth for OLAC publicity and recruitment at the ALA exhibits. More information is needed on how this could be done; publicity booths at state library association conferences might be more effective since they would reach school librarians and public librarians who ought to be interested in the work of OLAC. Meredith Horan spoke in favor of OLAC-sponsored tours in conjunction with ALA, as Ian had arranged in January at ALA Midwinter.
   
   
6. Old Business
   
   
   1. Working Group on the Future of OLAC Conferences (L. Ashley)
      The Board discussed the membership of the Working Group on the Future of OLAC Conferences, which has not yet been finalized. The group will submit interim reports to the Executive Board at Midwinter and Summer meetings 2002, and its final report at Midwinter meeting 2003.
      
      
   2. Credit card for OLAC Treasurer
      The Board decided that the Treasurer should not pursue trying to arrange for a credit card that could be used by more than one person.
      
      
   3. OLAC/MOUG Conference report and disbursement of proceeds (C. Gerhart)
      The Board discussed and accepted the final report on the October 2000 conference, submitted by Cathy Gerhart. The Board also approved the President’s disbursement plan for the proceeds from the Conference. Disbursement will be made proportionally based on conference attendance of OLAC and MOUG members, with proceeds from attendees that were members of neither OLAC nor MOUG, or members of both, being split 50/50.
      
      
7. New business: OLAC Conference 2002 (B. Bothmann)
   
   Bobby Bothmann, co-chair for the 2002 conference, reported on arrangements made to date. The Radisson Riverfront Hotel St. Paul will be the conference hotel. The conference will be held the last weekend in September, beginning on Friday and ending about noon Sunday. Bobby will contact Ann Caldwell about holding NACO training on Thursday. Cathy Gerhart, conference chair for the 2000 OLAC/MOUG Conference, gave helpful advice on hotel arrangements, the program planning committee, etc. Bobby is looking into a riverboat cruise/reception. Tour possibilities include an arboretum, the historical society, and parts of the University of Minnesota. There are plenty of restaurants near the hotel, and a bus to the Mall of America is two blocks away. Bobby Bothmann and Betsy Friesen will co-chair both local arrangements and program planning committees.
   
   
8. OLAC Web Site (L. Ashley for S. Neumeister)
   
   Most of the reports and handouts from the OLAC/MOUG 2000 Conference workshops have been mounted on the Web site.
   
   
9. Closed session to discuss committee appointments (L. Ashley)
   
   Announcements of the new appointments will be made later.
   
   

1. Call to Order, Introductions, Announcements (L. Ashley)
   
   President Lowell Ashley called the meeting to order at 8:15 P.M. OLAC officers, members, and guests introduced themselves. Current officers present included: Lowell Ashley (President), Kevin Fumiss (Vice-President/President-Elect), Mike Esman (Past-President), Meredith Horan (CAPC Chair), Kay Johnson (Newsletter Editor), and Nancy Holcomb (Secretary). Treasurer Jan Mayo was unable to attend. There were 27 guests.
   
   
2. Secretary’s Report (N. Holcomb)
   
   Minutes from the Membership Meeting at the OLAC/MOUG Conference in October 2000 were approved as published in the December issue of the OLAC Newsletter. Because the March issue of the Newsletter has not yet reached most of the members, approval of the minutes from ALA Midwinter in January 2001, published in that issue, will be deferred.
   
   
3. Treasurer’s Report (L. Ashley for J. Mayo)
   
   No treasurer’s report was given. See written report elsewhere in this issue.
   
   
4. Newsletter Editor’s Report (K. Johnson)
   
   The March issue was mailed June 7/8. The Newsletter Index is in process, as is the new Membership Directory. The deadline for contributions for the combined June/September issue is August 1.
   
   
5. Outreach/Advocacy Coordinator (L. Ashley for I. Fairclough)
   
   See written report elsewhere in this issue.
   
   
6. OLAC/MOUG 2000 Conference Wrap-up Report (C. Gerhart)
   
   There were 228 attendees, of whom 100 were OLAC members, 11 were MOUG members, 13 were members of both OLAC and MOUG, and 94 were unaffiliated. Cathy commended both the Program and Local Arrangements Committees for doing an excellent job. The proceeds of the conference, totaling almost $2000, will be split between OLAC and MOUG based on attendance. Most of the workshop materials from the conference are now on the OLAC Web site. The next OLAC Conference will be held in St. Paul, Minnesota, the last week of September 2002.
   
   
7. Report On the Survey General Material Designations (GMDs) in the 21st Century (J. Weihs)
   
   Jean Weihs gave a summary of the results of her survey that was financed by the OLAC Research Grant. For a report, see minutes of the Cataloging Policy Committee (CAPC meeting) elsewhere in this issue. For Jean’s complete final report, see the OLAC Web site (http://www.olacinc.org/capc/gmd.html).
   
   
8. Committee Reports:
   
   
   1. Cataloging Policy Committee (CAPC) (M. Horan)
      CAPC Chair Meredith Horan announced new CAPC members Robert Freeborn and Steven Miller, and interns Lisa Bodenheimer and Rebecca Lubas. She also summarized current CAPC activities. See separate minutes of the CAPC meeting elsewhere in this issue.
      
      
   2. 2002 OLAC Conference (L. Ashley)
      Bobby Bothmann and Betsy Friesen are co-chairs for this conference planned in St. Paul the last weekend of September 2002. A riverboat cruise reception is being planned as part of the conference.
      
      
   3. Elections Committee (L. Ashley for S. Smyth, Chair)
      Results: Kay Johnson is Vice President/President Elect.
      Amendment to the bylaws passed, allowing OLAC Board members to vote on agenda items by e-mail.
      
      
   4. Working Group on the Future of the OLAC Conference (L. Ashley)
      Lowell Ashley reported that this new Working Group is being formed, chaired by Sheila Smyth and including some previous conference chairs and people who have been deeply involved in conference planning. It will take an overview of our conferences and see if we should do something different, possibly refocus them in some way We hope that this Working Group will come up with advice that will keep our conferences vital and relevant in the future. They will give two interim reports, and a final report at Midwinter 2003.
      
      
9. Reports from Liaisons, Utilities, Library of Congress:
   
   
   1. ALCTS Media Resources Committee (L. Ashley)
      See separate written report elsewhere in this issue.
      
      
   2. MARBI (J. Attig)
      See separate written report elsewhere in this issue.
      
      
   3. CC:DA (V Toy-Smith)
      See separate written report elsewhere in this issue.
      Vicki Toy-Smith has served as CC:DA liaison for four years; she is stepping down, and OLAC will be seeking a new liaison.
      
      
   4. Association of Moving Image Archivists (L. Ashley for Jane Johnson) See separate written report elsewhere in this issue.
      Jane Johnson will serve as liaison to AMIA for an indefinite period until a permanent liaison can be appointed.
      
      
   5. Music OCLC Users Group (L. Ashley for W Sistrunk) Our liaison, Wendy Sistrunk, had nothing to report.
      
      
   6. OCLC (J. Weitz)
      Jay Weitz had submitted a written report. He presented highlights from it. See separate written report elsewhere in this issue.
      
      
   7. LC (G. Kinnaly)
      Gene Kinnaly presented highlights from the written Library of Congress report submitted by David Reser.
      
      John Attig asked about the shift at LC toward electronic resource cataloging. Gene reported that LC is trying to get book caralogers to be responsible for electronic resources in their areas. The change is progressing with orientation and training sessions.
      
      In answer to another question, Gene said that LC is cataloging Web resources because some excellent and authoritative sources are being requested, and it is much better if a library creates a catalog record for such a resource using controlled vocabulary etc. than having to depend on a Web index to find it. We cannot catalog the entire Web. But we can catalog parts of it that have been carefully vetted by Reference staff.
      
      
10. New Business:
    
    A question was asked about the new category of membership, "contributing member" as to its purpose and the rationale behind it. Lowell Ashley explained that it was offered to give people an opportunity to make a contribution to OLAC along with the dues. There is no monetary goal or need in mind that the money is earmarked for; it will go into the general fund.
    
    Another question was raised about OLAC’s membership numbers. The membership is growing slowly; it is hoped that OLAC can encourage more members outside of the U.S. and Canada in the future.
    
    
11. Introduction of New OLAC President, and Adjournment:
    
    Lowell Ashley passed the gavel to the new President, Kevin Furniss, who adjourned the meeting at about 9:45. It was followed by a Question and Answer Session.
    
    

• Approved proposals relating to the revised rules for continuing resources, including making field 260 repeatable, adding code "i" for integrating resources in Leader/07 (BibLevel), adding code "k" for continuously updated in 008/18 (Frequency), adding codes "l" for updating loose-leaf and "w" for updating Web site in 008/21 (Type of serial or integrating resource) and adding code "2" for integrating entry in 008/34 (Successive/Latest entry) [Proposal 2001-04 and 2001-05];
  
• Approved a proposal on the coding of field 041 (Language) which, among other things, will make it standard practice to give each language code in a separate subfield, rather than "stacking" several codes within a single subfield. The existing practice, while it will be made obsolete, will continue to be supported by the major utilities because of the existing records in their databases. [Proposal 2001-06];
  
• Approved the final mapping of East Asian characters to Unicode [Proposal 2001-09];
  
• Discussed various options for supporting multilingual authority records in MARC. The majority of participants favored an approach that would add to each heading an indication of the context in which the heading or reference would be appropriate (e.g., appropriate in an English-language catalog). Further development and testing of this approach will be needed before specific proposals are drafted. [Discussion Paper 2001-DP05];
  
• Briefly discussed a number of issues regarding the encoding of publication patterns in the MARC Holdings format [Discussion papers 2001-DP07-11].

• MARBI discussed the conventions for recording narrators in fields 508 and 511. It was decided that the distinction between on-screen narrators (511) and voice-over narrators (508) was not worth making, and that field 511 should be used for all narrators. No proposal is required; the MARC documentation will be updated. [Discussion Paper 2001-DP01];
  
• MARBI began its discussion of types of dates that do not currently have a place in the MARC formats, such as date created, date modified and date valid. As indicated above, the decision was that MARC should have a place for such dates and that field 046 (Other dates) was the appropriate place. The discussion was continued in San Francisco (above). [Discussion Paper 2001-DP03]
  

• Non-roman access points
  All constituent responses to this document have been negative, suggesting that non-roman access should be accommodated through authority records rather than added entries. ALA is considering withdrawal of the document.
  
• Publishers statement repeating data from title. etc. area (1 .4D4)
  Constituents are to await receipt of 4JSC/LA/1/LA follow-up/CCC response. The JSC chairperson will advise John Byrum of the impact of ISBD (M) if applicable.
  
• General material designations (GMDs) and study on GMDS
  Barbara Tillett will prepare 4JSC/LC/48 for distribution to appropriate constituents. The document will be revised to include reference to Jean Weihs’ survey on GMDs.
  
• Coordination between AACR2 and the ISBD and other cataloging standards
  Ann Huthwaite will send a memo to John Byrum, Chair of the ISBD Review Group, explaining end user need for expedient revision, differences in the JSC/IFLA review cycles, and a proposal that the JSC notify the ISBD Review Group when revision package is complete. She will point out changes they might wish to implement regarding the ISBDs.
  

• CC:DA/JSC Rep./BECS/2001/3 (http://archive.ala.org/alcts/organization/ccs/ccda/jsc104.html
  
Report on JSC Meeting, 02-04 April 2001

4JSC/Amendments/2001

4JSC/Amendments/2001/CCC rep/response
            Review of 2001 Revision Package

4JSC/Chair/71

• 4JSC/Chair/72
              JSC Format Variation Working Group
  
4JSC/Chair/73

• 4JSC/ALA/31/ALA followup/2
  
4JSC/ALA/3 1/ALA followup/2/ACOC response

4JSC/ALA/3 1/ALA followup/2/LA response

1. Evaluate the relationship between library metadata (AACR2, MARC 21, and the ONIX International standard for representing and communicating book industry product information on electronic form to determine how well ONIX International maps into AACR2 and MARC.
   
2. Identify issues surrounding the use of ONIX International metadata in AACR2 cataloging records.
   
Assess the consequences and impact of integrating records containing the ONIX International metadata into library databases.

1. The lack of consistency and standards in data exchange formats in use by book wholesalers and retailers and the need for a universal, international format in which all publishers could exchange information;
   
The need for richer book data online since there is no physical book for the potential buyers to pick up and examine on the Internet. The report can be seen at: http://archive.ala.org/alcts/organization/ccs/ccda/tf-onix2.html

• http://archive.ala.org/alcts/organization/ccs/ccda/tf-ism3.html
  
http://www.ifla.org/VII/s13/pubs/isbd_m0602.pdf

http://archive.ala.org/alcts/organization/ccs/ccda/tf-ism4.html

• http://www.ifla.org/VII/s13/pubs/isbd_m0602.pdf
  
http://archive.ala.org/alcts/organization/ccs/ccda/tf-iscr1.html#report

• Eliminate area 3 (file characteristics area) in chapter 9,
  
Reserve area 5 in chapter 9 for physical description of direct-access resources; do not use for remote-access resources.

Record significant specific characteristics for resources in notes.

• http://archive.ala.org/alcts/organization/ccs/ccda/larsgaard1.pdf
  
• http://archive.ala.org/alcts/organization/ccs/ccda/magert6.pdf

• Minimal change which could be implemented quickly and easily while a full revision of Chapter 21 proceeded.
  
Rule revisions that maintained the status quo for minimum access.

Make the "rule of three" optional.

• http://archive.ala.org/alcts/organization/ccs/ccda/larsgaard2.html
  
• http://www.libraries.psu.edu/tas/jca/ccda/procedur.html
  (committee procedures)
  
http://www.libraries.psu.edu/tas/jca/ccda/how-to.html
(how to submit a rule change proposal).

Jane D. Johnson
Chair, AMlA Cataloging and Documentation Committee
Cataloger
1015 North Cahuenga Boulevard
Hollywood, CA 90038
(323) 462-4921 x28
(323) 461-6317 (fax)
jdj@ucla.edu

Bobby Bothmann
Materials Acquisition & Control, University of Minnesota Libraries
612-626-1637
bothm001@umn.edu

Betsy Friesen
Bio-Medical Library, University of Minnesota Libraries
612-626-4981
b-frie@umn.edu

Mike Esman
National Agricultural Library
lO30lBaltimoreAve.,Rm. 110
Beltsville, MD 20705-235 1
301-504-7565
301-504-5471 (Fax)
E-mail: mesman@nal.usda.gov

1. Nominees may be OLAC members, but membership in the organization is not a requirement;
   
   
The nomination must be accompanied by a statement that provides supporting evidence of the nominee’s qualifications;


The nominations and statement(s) must be postmarked no later than December 1, 2001 and must be received by the Award Committee Chair no later than December 15, 2001.


Nominees shall have made contributions to audiovisual cataloging by:


1. Furthering the goals of standardization of AV and/or computer file cataloging, including MARC coding and tagging;
   
   
2. Interpreting AV and/or computer file cataloging rules and developing policies on organization for these materials on the national and/or international levels;
   
   
Promoting the understanding of AV and/or computer file cataloging, coding and data exchange by professionals unfamiliar with these materials and processes.

Lowell Ashley
Cataloging Services
Smithsonian Institution Libraries
National Museum of Natural History
Room 30
Washington, D.C. 20560-0154
202-357-3161
202-357-4532 (Fax)
E-mail: lashley@sil.si.edu

Meredith Horan
Cataloging Section
National Library of Medicine
8600 Rockville Pike
Bethesda, MD 20894
or e-mail to: horan@mail.nlm.nih.gov

• Amount -- up to $2,000
  
Period of Grant --July 1, 2002 through June 30, 2003

Grant recipients are expected to present the OLAC Executive Board with an interim report within one year of the date of receipt of the grant.

• Deadline for proposal submission to OLAC President, MARCH 1, 2002
  
• Award recipient notified, MAY 1, 2002
  
Award recipient notifies Chair of acceptance; MAY 15, 2002

Award announced during the OLAC Membership meeting at the 2002 ALA Annual Conference in Atlanta, Georgia.

• Current personal member of OLAC

• Three copies of the grant application must be submitted to the OLAC President, postmarked no later than MARCH 1, 2002.

1. Cover Page:
       Title of proposal
       Name, affiliation, address of applicant, phone numbers
       Date of submission
       Abstract of the project proposal
   
   
Proposal:
    Thesis
    Summary of the research problem, including; justification of the project and/or a review of the literature
    Description of proposal research


Project Outline


Project Budget:
    Materials
    Staff


Vita

• Statement of the problem
  
Review of the literature

Thesis

Methodology

Results

Kevin Furniss
William Howard Doane Library
Denison University
P.O. Box L
Granville, OH 43023

E-mail: furniss@denison.edu

For further information:
www.archivists.org (SAA Publications Catalog--Description)
www.amianet.org (AMIA Committees--Cataloging & Documentation)

Soldier Creek Press
P0 Box 10
Belle Plaine, Minnesota 56011

1 toy (11 pieces)
12 pieces (doll, hat, 10 babies)
1 set of 12 pieces
1 painted wooden container + 10 wooden babies
10 pieces in container
1 Kazakstani doll

Contact Nancy B. Olson at
P0 Box 734, Lake Crystal MN 56055
avnancy@ic.mankato.mn.us
(please put in the subject line "Question for Nancy")
Phone: 507-726-2985

"A DVD-ROM drive on a PC with Windows 95 or higher is necessary to operate the enhanced features of these discs. Some of these enhanced DVD features will not work on a Mac. These discs will not work in a CDROM drive."

250       Special edition
250       Deluxe widescreen presentation
250       Widescreen version
250       Standard version
             (and when a disc carries both widescreen and standard version, the information becomes a note; one would not put both statements into the 250 (think of it as 1st ed., 1st ed. rev.))
250       Special 007 edition
250       Widescreen
250       Anamorphic widescreen
             (I use whatever wording appears on the item)
250       20th anniversary
250       Collector’s edition
250       Collector’s edition, widescreen
250       Letterbox format

440     0   Five star collection
440     0   James Bond collection
440     0   Star trek next generation movie collection
490   0     New line platinum series

546       Sound tracks in English, Spanish, and French, with subtitles in each language.
546       In English with subtitles in English and Spanish.

538       DVD; Dolby surround sound for English sound track.
538       DVD; for the 3 games a DVD-ROM drive with Windows 95 or higher is required. Will not work on a Mac or in a CD-ROM drive.
538       DVD; one sound track with original mono., the other with Dolby surround 5.1 sound.
538       System requirements for DVD-ROM features: Computer capable of playing DVD movies; Microsoft Windows 95 or higher. Will not work in a CD-ROM drive or on a Macintosh.

500       "Digitally remastered."
500       Special features include outtake musical numbers, newsreel excerpts, theatrical trailers, cast interviews, and scene selection.
500       Includes documentary on the making of the film (50 mm.) hosted by Angela Lansbury.
500       Includes original theatrical version, and special version with 28 minutes of additional footage.
500       Includes director/producer biographies, cast filmographies, photo gallery, and music video.
500       Includes interactive menus and scene selection.
500       Includes both widescreen and standard versions.

500       Aspect ratio 2.35:1
500       Aspect ratio 1.85:1
500       Aspect ratio 1.77:1; "enhanced for 16 x 9 television."
500       Aspect ratio 1.78:1

500       Aspect ration 1.33:1. Formatted from the original version to fit the television screen.

500       Dual-layer format.
500       Dual layer

538       Produced for region 4 (Central and South America); user must have a DVD player that will play region 4 DVDs.

300       1 videodisc : sd., col. ; 4 3/4 in. + 1 booklet.
500       Booklet (6 p.) includes list of chapters, essay "The hatching of Chicken run."