OLAC/MOUG 2000 CONFERENCE
Music and Media at the Millennial Crossroads:
Special Materials in Today's Libraries
October 12-15, 2000 Seattle, Washington
Come join your colleagues in Seattle, Washington, October 13-15 for the joint meeting of the Online
Audiovisual Catalogers and the Music OCLC Users Group, to be held at Cavanaughs on Fifth Avenue. Seattle
is located in the Puget Sound Region of Washington State, and is served by all of the major airlines,
Amtrak and Greyhound. For information about Seattle and its many attractions visit the Conference web
site at:
The conference program proper begins Friday October 13 with the keynote speakers, Martha Yee, Cataloger,
UCLC Film and Television Archive and Sherry Vellucci, Associate Professor, St. John's University In
addition, there will be an open panel discussion on the CORC project with panel participants from a
variety of institutions around the nation. Although not yet finalized, the program committee hopes to
have a three hour Knowledge Access Management Workshop as well. The workshops they offered include:
Computer files
Internet resources
Maps
Sound recordings
SACO
Realia, etc.
Videorecordings
Scores
For more information on what will be covered in each workshop and information about each workshop leader
please visit the Web site above or contact Cathy Gerhart by phone: 206 685-2827 or by e-mail: gerhart@u.washington.edu.
Sheila Intner, Professor, Simmons College of Library and Information Science, will be giving the closing
remarks and conference wrap-up.
Poster Sessions
Continuing the trend at the 1996 and 1998 conferences, poster sessions will be featured. If you'd like to
submit an idea for a poster session please contact Robert Freeborn, chair of the Poster Session Committee
(see p. 12 of this issue for
more information), otherwise look for stimulating ideas from your colleagues around the country.
Tours
For those arriving on Thursday Oct. 12, there are two afternoon tours planned: the new Benaroya Hall
(concert hall) and the KCTS Public Television Station. The local arrangements committee is planning a
reception on Saturday evening but the place is still being determined. They are currently looking at
possibly having it at the new popular music museum in town, Experience Music Project. Sunday afternoon
there will be a tour of the University of Washington Libraries.
Registration Information
Carefully remove the green registration form from the center of this newsletter issue or make a good copy
of the registration form. Complete both sides and mail with the registration fee to Terry Smith at the
address shown on the form. Make checks payable to OLAC, Inc. You can also access the registration form on
the Web Site listed above, just print it out, fill it in and send it to Terry with your check.
Feel free to contact Cathy Gerhart by phone: 206 685-2827 or by e-mail: gerhart@u.washington.edu, if you would like more information
or would like to assist with the conference. We look forward to seeing you in Seattle.
Travel and Hotel Information
Cavanaughs on Fifth Avenue is a 300 room hotel located in the heart of downtown Seattle. It offers
spectacular views of Puget Sound and easy access to the vibrant downtown neighborhood. You are within
walking distance of the Pike Place Market, ferries to Bainbridge Island and Bremerton, the new Benaroya
Hall, the Seattle Art Museum, movie theatres, numerous restaurants and shopping (Westlake Center, Union
Square, Nordstroms and the Bon Marche are within a block). There is room service and two restaurants in
the hotel.
Room Reservations
Reservations should be made directly with Cavanaughs at 1-800-325-4000. The hotel's address is 1415 Fifth
Ave., Seattle, WA 98101. Conference rates for all rooms are $135.00 (single, double, triple or quad).
Please identify yourself as an Online Audiovisual Catalogers/Music OCLC User's Group (OLAC/MOUG) conferee
and specify the number and name(s) of people per room when making your reservation.
If you'd like a roommate and don't have someone in mind, feel free to use our roommate matching service.
Laurel Jizba at Portland State University will be coordinating those looking for roommates and those
needing roommates so contact her for more information at: jizba@lib.pdx.edu.
Airport Transportation
A variety of transportation options are available to downtown Seattle.
The Airport Express (GrayLine of Seattle) runs SAM to midnight daily and costs
$7.50 one way No advance registration is necessary. The METRO Transit runs
between the airport and downtown. There are numerous bus stops close to
Cavanaughs. Call 206-553-3000 for visitor trip planning.
Driving directions to Cavanaughs
From the North - Southbound 1-5
Traveling Southbound on 1-5, take Union Street Exit.
Turn right on 4th Avenue an4 go one block.
Turn right on Pike St. and go one block.
Turn right on 5th Avenue
Entrance to hotel _ block on the right
From SEA-TAC International Airport - Northbound 1-5
From the airport, follow signs "to Freeways".
Travel Northbound on I-S to downtown Seattle.
Take Seneca Street Exit. Turn right on 6th Avenue.
Turn left on Pine Street. Turn left on 5th Avenue.
Entrance to hotel 1 _ blocks on the right.
Return to Table of Contents
CALL FOR POSTER SESSIONS
OLAC/MOUG Joint 2000 Conference
Do you have new ideas about unique processing methods for special format materials, practical problem
solving experiences, or results of research studies? Applications for poster sessions for the 2000
OLAC/MOUG Conference to be held in Seattle, Washington, October 12-15 are now being accepted. OLAC/MOUG
provides the bulletin boards and tables, you provide the posters, other graphics, and handouts for your
presentation. Tell your colleagues about whatever you've done that's new and creative
The deadline for receipt of abstracts is August 1st, 2000. Applicants will be notified by August 15th
whether or not their poster sessions have been accepted for presentation. The official poster session
schedule will also be announced at that time.
Applications may be submitted by e-mail: rbf@psulias.psu.edu; by
FAX:
814-863-7293; or by mail to: Robert B. Freeborn, University Libraries, the Pennsylvania State University
126 Paterno, University Park, PA 16802-1808. Please include the following information in your
application:
- Title of poster session;
- Presenter(s) name(s) and institutional affiliation(s), e-mail, telephone, and fax numbers;
- An abstract of no more than 150 words.
Please direct questions to Robert Freeborn at the above addresses, or by phone at 814-865-1755.
DEADLINE FOR RECEIPT OF APPLICATIONS 15 AUGUST 1, 2000
Return to Table of Contents
CONFERENCE REPORTS
Mary Konkel, University of Akron
Column Editor
ALCTS COMMITTEE ON CATALOGING: DESCRIPTION AND ACCESS
(CC:DA)
Liaison Report (Part 2) From the 2000 ALA Midwinter Meeting:
Proposed Changes to Cartographic Cataloging
submitted by Vicki Toy-Smith
University of Nevada, Reno
Elizabeth Mangan, representing the MAGERT Committee on Cataloging and Classification, presented proposed
changes to cartographic cataloging areas of AACR2.
Some proposed changes include:
1.1C1. (Proposed rule) - Choose one of the lists of GMDs given below; agencies in Australia, Canada, and
the United States should use terms from list 2 [which will add cartographic material and exclude globe
and map].
1.1C3. (Proposed rule) - If the item is a reproduction in one material of
a work originally presented in another material (e.g., a map as microform; a map
on a slide), give the GMD appropriate to the material being described followed by
the GMD for the carrier separated by a space, semicolon, space (e.g., in the case of
a map on a slide, give the designation appropriate to the slide).
1.1C5. (New rule) - If an item and its carrier are represented by different material designations, give
the GMD for the intellectual content followed by the GMD for the carrier.
3.1B3. (Proposed rule) - Give the source of the title proper in note (see
3.7B3) when the title proper is taken from the verso of the item, or from its container or cover, or when
the title proper is a panel title.
3.1 F2. Delete current rule.
3.3. (Proposed rule) Mathematical and other material-specific details area.
3.3A3. (New rule) - This area is repeatable.
3.3A4. (New rule) If more than one material specific detail is required, give them in the following
order: mathematical data, file characteristics, and numeric and/or alphabetic, chronological, or other
designation.
3.3B1. (Proposed rule) - Give the scale of a cartographic item (except as noted below) as a
representative fraction expressed as a ratio (1: ). Optionally estimate a scale by comparison with a map
of known scale and give it in square brackets preceded by ca. If no scale can be determined by either
estimate or comparison, give the statement: Scale indeterminable.
3.3B4. (Proposed rule) - If the description is of a multipart item with two scales, give both in separate
scale statements. Give the larger scale first.
3.3B5. (Proposed rule) - If the description is of a multipart item with three or more scales, give the
statement: Scales differ.
3.3B6. (Proposed rule) - In describing a cartographic item in which all the main maps are of one or two
scales, give the scale or both scale (in the latter case give the larger scale first). If the main maps
are of three or more scales, give the statement: Scales differ [as opposed to Scales vary].
3. 3B7. (Proposed rule) - Give a scale for celestial charts, maps of imaginary places, etc. If the item
is not drawn to a consistent sale, give the statement: Not drawn to scale.
3.3B8. (Proposed rule) - In describing a relief model, other three-dimensional, or a two-dimensional
representation of a three-dimensional item (e.g., block diagram, profile), give the vertical scale
(specified as such) after the horizontal scale if the vertical scale can be ascertained.
3.3B9 (New rule) - For electronic resources give the statement: Scale not applicable.
3.3C1. (Proposed example) Conic equidistant proj.
3.3C2. (Proposed rule) Optional addition. Give phrases associated with the projection statement in the
prescribed source(s) of information that concern meridians and/or parallels. Notes on ellipsoids may be
given (see 3.7B8).
3.3D1. (Proposed rule) For terrestrial maps, etc., give the coordinates in the following order: Separate
the two sets of longitude and latitude by a diagonal slash, neither preceded nor followed by a space.
Separate each longitude or latitude from its counterpart by a dash, neither preceded nor followed by a
space.
3.3D2 (Proposed rule) For celestial maps, give as coordinate the right ascension of the item, or the
right ascensions of the western and eastern limits of its collective coverage, and the declination of the
center of the item, or the northern and southern limits of its collective coverage.
3.3F (New rule) - Digital graphic representation.
3.3F2. Direct reference method. When the information is readily available, identify the system of objects
used to represent space in an electronic resource (e.g. raster, vector, point).
3.3F3. Object type. When the information is readily available, indicate the specific type of point,
raster, and/or vector object type(s) used in the electronic resource. Separate multitypes by a comma.
3.3F4. Format. When the information is readily available, indicate the format name and version in which
the electronic resource is stored.
3.3F5. Object count.
3.3F6. Point/vector VPF topology level.
3.3F7. Indirect reference method.
3.3G (New rule) - Geospacial reference data. If the information is readily available, give the horizontal
coordinate system (geographic system or map projection or grid coordinate system) and the name of the
geodetic datum. Where units are not specified, numbers are given in degrees; producers often provide
these in decimal degrees, with east longitude and north latitude positive, and west longitude and south
latitude negative.
3.3G1. Punctuation.
3.3G2. Horizontal coordinate system. See 3G4 for geodetic datum. Use one of the following methods as
appropriate:
a) geographic systems
b) map projection
c) grid coordinate system
d) local planar
e) local
3.3G3. Geodetic model: Horizontal datum; Vertical coordinate system:
altitude, depth.
3.3H. (New rule) Planar coordinate information. For items which use a coordinate reference system on a
plan surface (i.e., map projection, grid coordinate system, or local planar) give the planar coordinate
system details in a separate note.
3.SB1 (Proposed rule) - Give the extent of a cartographic item. In the case of atlases and globes, give
the number of physical units. In the case of other cartographic items, give the number of maps, etc. Use
Arabic numerals and one of the following terms.
atlas
diagrams
geospatial
database
globe
map
model
remote-sensing
image
section
view
[Also] If the sheets or volumes of the item are very numerous and the exact number cannot be readily
ascertained, give an approximate number.
3.5B2. (Proposed rule) If there is more than one map, etc. on one or more sheets, specify the number of
maps, etc., and the number of sheets.
3.5B6. (New rule) If a cartographic electronic resource is on a physical carrier (e.g., computer disk,
computer optical disc) record the number of carriers and the special material designation of carrier (see
9.SB1), as appropriate.
3.SC1. (Proposed rule) Give the following details, as appropriate, in the order set out here:
number of maps in an atlas and other illustrative matter
layout (e.g., both sides) for
maps
colour
medium
reproduction method
material
mounting
The next CC:DA meetings at the annual ALA Conference will take place on Saturday July 8th, 2000 and
Monday, July 10th, 2000.
Return to Table of Contents
MUSIC OCLC USERS GROUP (MOUG) REPORT
Wendy Sistrunk, MOUG Liaison
MOUG held its annual meeting in Louisville, Ky, Feb. 22-23, 2000. Ninety-five attendees were registered,
which is twenty more (27%) than last year's meeting.
Current Chair, H. Stephen Wright, presided at the business meeting. Chair-Elect/Vice-Chair, Jean Harden,
University of North Texas was handed the gavel at the close of the meeting.
The next scheduled MOUG meeting will be a joint one with OLAC, to be held Oct. 12-15, 2000, in Seattle,
Washington. MOUG will also have a presence, albeit somewhat diminished, at the next Music Library
Association meeting scheduled in February, 2001, at the Grand Central Hyatt in New York City
Results of the recent election were announced: Mickey Koth will continue as Secretary/Newsletter Editor;
Margaret Kaus is Continuing Education Coordinator.
A new MOUG brochure has been designed and printed. A publicity mailing was initiated and over 56
accredited library schools in the U.S. and Canada were sent packets of information.
MOUG Newsletter editor Mickey Koth is soliciting articles for inclusion in the newsletter.
MOUG will soon be publishing a paperback compilation of Jay Weitz's valuable "Questions and
Answers" columns, that appear in every issue of the MOUG Newsletter.
The NACO Music Project (NMP) continues to thrive. There are now over 50 participating institutions, which
have contributed over 68,000 authority records. The NMP Handbook is available on the MOUG web page,
thanks to Mickey Koth. NMP is hoping to have a joint reporting session at the upcoming OLAC-MOUG meeting.
The NMP Committee needs to reconstitute itself. Another call for NMP participation went out, and 14
applications were received and will be reviewed.
The FirstSearch WorldCat Review Task Force, chaired by Holling Borne, and charged with comparing the
functionality of WorldCat with the Music Library Association's Automation Requirements, has completed its
work and has submitted their recommendations to the Board, which has transmitted them to OCLC. A summary
of the OCLC responses will be posted on MLA-L (the online discussion group for Music Library
Association).
The next edition of the Best of MOUG is being published and will be available for purchase shortly
($20.00 domestic, $30.00 for overseas).
Other programs included two concurrent break-out sessions, "Ask MOUG," one for Technical
Services and one for Reference/Public Services. The answers to the various questions at the Technical
Services session will be written up and included in the "Questions and Answers" column in the
MOUG Newsletter. Among the sessions planned were "MARC Tagging for Internet Resources,"
Uniform Titles for Public Services," "RILM Abstracts on FirstSearch," and
"Enhance" session led by Jay Weitz, and "FirstSearch Databases and Their Uses for
Music."
MOUG now has its own online discussion group! To subscribe: send message to: listproc@nevada.edu The main body of the text should read:
subscribe moug@nevada.edu
To post a message, send mail to: MOUG@nevada.edu Questions may be
addressed to moderator, Cheryl Taranto, at ctaranto@ccmail.nevada.edu.
OLAC members are encouraged to join MOUG! Personal membership is $10.00 (North America); institutional
membership is $15.00 (North America); international membership (outside of North America) is US $25.00.
Institutional members are encouraged to subscribe via their vendor. Membership includes subscription to
the Newsletter. New members receive all newsletters for the year, and any mailings from date of
membership through December (issues are mailed upon receipt of dues payment). Please refer to the MOUG
website at <http://www.musicoclcusers.org/> for more
information.
Return to Table of Contents
NEWS & ANNOUNCEMENTS
Barbara Vaughan, Column Editor
OLAC RESEARCH GRANT RECIPIENT
The OLAC Research Grant Jury is pleased to announce the winner of the first OLAC Research Grant, Jean
Weihs. Among her many accomplishments and awards, Jean was a member of the Joint Steering Committee for
Revision of AACR for 9 years and its chair for 6 years. She is the principal author of Nonbook
Materials:
The Organization of Integrated Collections, one of the works upon which AACR2 rules for nonbook
cataloging was based. Jean will receive a budget of $600 to study GMDs (see project description below), a
project particularly significant to her as one of the two people responsible for the original list of
GMDs.
The Research Grant Jury was chaired by Verna Urbanski.
GENERAL MATERIAL DESIGNATIONS IN THE TWENTY-FIRST CENTURY
(OLAC Research Grant Project)
Media designations, later called general material designations (gmds), were developed when library
collections contained audiovisual materials that could be readily differentiated and assigned a gmd based
on the item in hand.
General material designations are slowly losing their usefulness as technology develops new formats and
ways of manipulating information. For example, a teacher who is seeking games to enliven a history class
may not find all games in a collection because games are split two ways. Only some of the games will be
designated as "game." Games played on a computer will have the gmd "electronic
resource." The same is true of other types of materials, such as maps, which can be assigned the gmd
"map" or "microform" or "electronic resource" depending on their formats.
The effectiveness of gmds needs to be studied and recommendations made for a more appropriate list of
terms or for another way of identifying media.
This study will survey staff in all types of libraries to determine if they are experiencing difficulties
in assigning meaningful gmds and request their suggestions for the future direction of gmds. A sample of
the questions that will be asked:
- The gmd "kit" now applies to a group of separate media packaged together generally in
a box. Are some multimedia CD-ROMs really kits packaged in a different way; should they be designated
"electronic kit?" Does one electronic component in a kit mean the gmd should be
"electronic resource" or "kit"?
- There are CDs that can be used both in a CD player (gmd "sound recording") and in a
computer to produce music videos on a monitor (gmd "electronic resource"). At the present
moment both the Library of Congress and the National Library of Canada catalog these items as sound
recordings because there are no rules for this situation, a lack they recognize as a problem. DVDs
provide an additional example of this problem because they can also used in the same manner as a
videocassette (gmd "videorecording"). What should the gmd be for these materials?
- Convergence, the buzzword of the computer industry, is revolutionizing the way knowledge is delivered
and blurring the lines between storage medium and data format. Will so many items in a library's nonbook
collection be designated "electronic resource" that this gmd might be too general?
Indeed, anything that can be photographed, microformed, digitized, or otherwise reproduced faces
catalogers with the dilemma of assigning a general material designation that is useful to their
public.
Correspondents will be able to register their opinions and comments on this website. The main way of
responding to this survey will he through a website. The website will contain a questionnaire about the
level of satisfaction with the concept of gmds and their terminology and recommendations for improvement.
There will also be will be a brief history of the development of gmds and other pertinent documents. The
URL for the website and more information about the survey will also be published in the next issue of the
OLAC Newsletter. Responses may also be faxed or mailed to Jean Weihs.
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OCLC FORMAT CHANGES
At the end of April 2000, OCLC will begin making changes to its implementation of the MARC 21
bibliographic format. Most of the changes from Updates nos. 1-3 of USMARC Format for Bibliographic
Data and from changes announced in MARC 21 Format for Bibliographic Data will be implemented.
Because there are a number of changes being made, OCLC will implement the changes in this MARC
Bibliographic Update project in phases.
Technical Bulletin 236 gives the details of all the changes for this MARC Update. It is available
on OCLC's Web site at http://www.oclc.org/oclc/tb/tb236/index.htm in
both PDF and HTML versions. In addition, OCLC will send print copies to OCLC libraries beginning the week
of March 20th.
The phased implementation begins in late April. We are planning for a first phase installation date of
April 23rd. This includes most of the MARC format changes outlined in Technical Bulletin 236, code list
changes, and workform/record display and 006 prompt changes. We anticipate a second phase being installed
on May 7th. This includes the changes for Encoding Levels '3' and '4'. We do not have dates for other
phases yet. We will notify OCLC libraries if there is any change to our planned installation dates. See
Technical Bulletin 236 for complete details.
If you have any questions concerning the MARC Bibliographic Update, please contact me
Ellen Caplan
OCLC, Collections and Technical Services 1I~ivision
800-848-5878
caplane@oclc.org
Published on several electronic lists in late-March 2000
(Editor's note: changes were implemented before publication of this newsletter issue.)
Return to Table of Contents
CHANGES TO DUBLIN CORE VIEW ON THE NEXT
CORC SYSTEM CUTOVER
Over the last several months, OCLC staff have been working to develop, refine, and test a new Dublin Core
metadata view and fine-tune the DC-MARC mapping. Input from several quarters - namely CORC Participants,
the OCLC Institute, and the Library of Congress - has been helpful in developing this new view, but the
CORC Dublin Core view very definitely reflects decisions and recommendations of CORC staff. It should be
considered a work in progress. As before, only certain element /qualifier /scheme combinations are
allowed.
We are working as swiftly as possible to complete the process of defining the mapping and making
adjustments to code for the initial release. Once initially released, however, OCLC expects to continue
to refine the CORC crosswalk(s) between various metadata views as the referenced standards evolve and the
lessons of experience yield additional insight. CORC will continue to consult with appropriate parties
over the near and long term and rely on feedback from OCLC institutions as we improve the crosswalk(s).
Suggestions/corrections are very welcome (please use the "Suggestion or Enhancement" option
under Contact CORC while you're logged in to CORC to send DC-3-related comments to CORC).
Outline of key changes:
In the next system cutover CORC will install our third Dublin Core view ("DC-3"):
- DC-3 differs significantly from the current DC view ("DC-2') CORC has offered for the last
several months:
- DC-3 has three drop-downs: Element, Qualifier, Scheme (DC-2 has two: Element and
Qualifier/Scheme)
- DC-3 includes the latest available DC qualifiers and schemes (a.k.a. "DCQ")
- DC-3 includes a larger range of qualifiers and schemes than DC-2
- A number of DC-MARC mappings changes have been made
- The drop-down option for View will reflect the label "Dublin Core" rather than "Dublin
Core (X)"
Details:
- DC-3 has three drop-downs: Element, Qualifier, Scheme (DC-2 has two: Element and
Qualifier/Scheme).
This should help to clarify the meaning and purpose of values captured and expressed in Dublin Core. The
drop-downs will hopefully be more intuitive, and this should help to clarify the relationship between
what the person editing the record sees and what will eventually be expressed in HTML or RDF output. A
list of the DC-3 elements, qualifiers, and schemes is available at: http://www.oclc.org/corc/about/dublincore.shtm
- DC-3 includes the latest available DC qualifiers and schemes (a.k.a. "DCQ")
In April, the Dublin Core Metadata Initiative (DCMI) published an interim list of approved qualifiers and
schemes for use with the Dublin Core Element Set. This interim list has been incorporated into DC-3 (and
most of those proposed qualifiers and schemes that did not win approval have been removed). Final, minor
changes to the interim list are currently under ballot by the DCMI and once published, CORC's Dublin Core
view will be modified to reflect the final approved list.
- DC-3 includes a larger range of qualifiers and schemes than DC-2.
The supported qualifiers and schemes in DC-3 are more expansive than DC-2 -- an outcome of feedback from
various parties and observation of activity in CORC, along with changes brought about in conjunction with
modifying the element, qualifier, and scheme lists to reflect the latest DCQ interim approved list.
Additionally a number of elements enjoy expanded qualifier and scheme lists to allow for the presentation
of more content of MARC records in a Dublin Core view.
Other changes have been made to the lists to improve the support and function of CORC's authority linking
features. It should be emphasized that CORC's rendering of Dublin Core exercises the Dublin Core's option
for individual implementations to embrace and extend the basic DC element set and DCQ. All approved DC
elements and DCQ interim approved qualifiers and schemes are reflected in CORC's DC view. Most of those
previously recommended DCQ qualifiers and schemes that DCMI Working Groups had put forward (and which
were reflected in DC-2) but failed to win approval in the April DCMI balloting process have been removed.
Feedback on the qualifiers and schemes offered in DC-3 is most welcome. In particular, subject and type
schemes that CORC institutions anticipate using for electronic resources but which CORC's DC-3 view
doesn't support should be brought to our attention.
- A number of DC-MARC mappings changes have been made.
The mapping is still in a state of flux as OCLC:
- adapts the CORC crosswalk to accommodate OCLC-MARC and recent changes arising from a MARC update,
- works to assimilate changes to DCQ,
- makes modifications to CORC crosswalk-related software that helps to transform data between MARC and
Dublin Core views
- installs "smart" software to do background transformations of data to assure that resource
records created in Dublin Core view in CORC can be successfully submitted as MARC records to WorldCat
Testing some of the "smart" CORC software has led us to temporarily map some
element/qualifier/scheme combinations into MARC fields in ways that are not strictly correct. We will be
correcting any "errant' MARC expressions over the next few weeks. Additionally, more
element/qualifier/scheme combinations in DC-3 are at least temporarily being stored as hidden-from-MARC
view fields -- in part because several schemes approved by DCMI are new and MARC21/OCLC-MARC do not yet
have suitably defined means of correctly conveying information constructed according to the respective
schemes. An OCLC DC-MARC mapping will be published in the near future but given the state of flux for
CORC's crosswalk at the moment, it's impractical to publish the mapping in an easy-to-understand form
just yet.
Eric Childress
Senior Product Support Specialist
OCLC Library Resources Division
OCLC Online Computer Library Center, Inc.
email: eric_childress@oclc.org
Published on several electronic lists in mid-May 2000
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LIBRARY OF CONGRESS TO HOST CONFERENCE
ON CATALOGING POL1CY
Leaders in the library cataloging and Internet information communities will meet Nov. 15-17, 2000, to
discuss policy and procedures of producing standardized records to enable bibliographic control and
access to resources in a variety of electronic formats at the Library of Congress Bicentennial Conference
on Bibliographic Control for the New Millennium: Confronting the Challenges of Networked Resources and
the Web, sponsored and organized by the Library's Cataloging Directorate.
"The Library of Congress has played a key role in providing international leadership in developing
cataloging policy standards for the library community," said Librarian of Congress James H.
Billington. "It is altogether fitting for the Library to host this important conference that looks
to the future during our bicentennial year, in which we celebrate our past."
During the last five years, libraries have seen an explosion of digital resources available on the World
Wide Web. These materials comprise a bibliographical mix of known types or genres (serials and other
text-based items) and newer forms such as multimedia, Web sites, databases, discussion forums, and
on-line services. These resources have presented a number of cataloging problems related to their
bibliographic control, raising questions about the overall applicability of established cataloging
practices to these resources.
As a consequence, various groups have undertaken separate and in some cases, overlapping initiatives to
address these problems. These divergent and diverse initiatives underscore the need to bring together
leaders in the library and other metadata communities to discuss their work. This special conference will
provide that opportunity with a program dedicated to the theme of promoting the effective organization of
networked resources.
Topics will be presented in six main sessions:
- examining the library catalog and its challenges as a portal to the Web;
- assessing current library standards for bibliographic control and Web
access;
- addressing actions and plans for the future direction of these standards
and of other mechanisms designed to advance description and access to
networked resources;
- examining the results of particular metadata experiments and initiatives,
including the descriptive resource needs of reference providers;
- exploring potential partnerships among the library metadata, and
vendor communities that will foster the development of new or expanded
Web-based projects; and
- identifying outcomes with the completion of action plans and an overall strategy to meet conference
goals.
The two and one-half day event will include presentations, panel discussions, breakout sessions, and
technology demonstrations by vendors and project managers. Participation is by invitation only However,
because attendance is limited, the presenters will be asked to submit their papers well in advance of the
meeting dates; these will be posted to the conference home page to be developed and made available for
comment on an electronic discussion list to be established by the Library of Congress. Following the
conference, all papers will be compiled for publication. In addition, the Cataloging Directorate is
considering cyber-casting the conference. Questions regarding the conference may be sent to Beacher J.
Wiggins, director for cataloging, at bwig@loc.gov or to John D. Byrum,
conference organizer, at jbyr@loc.gov
For further information regarding the conference objectives and program, visit URL http://lcweb.loc.gov/catdir/bibcontrol/.
LC Cataloging Newsline, v. 8, no. 3
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SUBJECT ACCESS TO INDIVIDUAL WORKS OF FICTION
Because of the interest of public libraries in providing additional subject access to individual works of
fiction, the Library of Congress is drafting guidelines for the application of genre headings and other
subject headings to individual works of fiction. One of the Library's Anglo-American cataloging teams is
applying a draft of the guidelines as a pilot project to allow for refinement and evaluation of these
draft guidelines.
LC Cataloging Newsline, v. 8, no. 3
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OLAC MILLENNIUM COMMITTEE RECOMMENDATIONS
The committee is writing a final report to submit to the OLAC Board at the upcoming ALA conference. More
information will be forthcoming.
Kay G. Johnson, OLAC Millennium Committee Chair
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BYTING INTO VIDEO: DVD AND NETWORKED DELIVERY
Saturday July 8, 2000
ALA Annual Conference, Chicago
2:00-4:00 p.m.
McCormick Place Convention Center
Room N427 B/C
-sponsored by ACRL Media Resources Committee and ALA Video Round Table
Program Description: Video collections in libraries are in a state of transition. Do you know where your
video collection is, should, and could be going? Our panel will update academic and public librarians,
administrators, and other interested parties about the current status of video formats in libraries and
the trends with regard to digital video and networked delivery.
Speakers:
Walt Crawford
Information Architect
Research Libraries Group
Karen C. Lund
Digital Conversion Specialist
National Digital Library Program
Library of Congress
Judy Napier
Director of Audiovisual Services
Schaumburg Township District Library
Claire Dougherty
Director
Northwestern University
New Media Center
Moderator:
Mary S. Konkel
Head of Cataloging
University of Akron (OH)
Chair, ACRL Media Resources Committee
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EVERYTHING YOU ALWAYS WANTED TO KNOW
ABOUT AV CATALOGING ...
PLEASE ASK!
Nancy B. Olson
Questions come to me directly and I print items of interest from Autocat and from the OLAC list for this
column. IC you send me a question via email, please put in the subject line "Question for
Nancy" so I will not delete it without reading as I do to so many items I see each day. My email
address is avnancy@ic.mankato.mn.us
General Topics
Many questions could be solved by reading the rules, especially the general chapter, chapter 1, of AACR2.
These pages are worth rereading now and then. Don't forget to look at rule 1.0 that explains unusual
punctuation. And remember, when you don't find a specific note or other direction you need in one of the
special chapters, go back to chapter 1 and borrow it.
Use the 1998 revision of AACR2, not the 1988 publication. Significant changes for AV catalogers were made
over these ten years. Some were published by ALA in Amendments 1993 (included in the 1998 revision);
later changes are listed in the New Amendments List in the front of the 1998 revision beginning on p.
xxxiii.
Capitalization is always a problem when creating a bibliographic description -- I see this in all my
classes and in questions sent by catalogers. Remember that titles are not capitalized in bibliographic
records as they are in bibliographies; Appendix A of AACR2 specifies what is, and what is not, to be
capitalized in bibliographic records.
Rule Changes
A great many changes to the rules are under discussion. Many groups of people are working on these
changes, some drafting proposals, others drafting text or discussion papers. Because all changes to AACR
must go through the Joint Steering Committee and be agreed to internationally the process is not as fast
as some would wish. We see online reports of committees and task forces, and proposals written by groups
and individuals. None of the actions discussed in any of these documents are final until officially
published by JSC. In other words, do not hurry to adopt new terminology, policies, practices, or
"rules" based on action by any person or group until, or unless, that group is the Joint
Steering Committee for Revision of AACR
GMD
The only terms that may be used as GMDs in the United States are listed in AACR2 1.1 Cl, list 2, with the
addition of the term "interactive multimedia" for those following the guidelines published by
ALA. Only these terms may be used in shared cataloging such as that input into OCLC. You may edit
existing records any way you desire, but if those records go into a catalog shared by any other
libraries, you may be creating problems for your own, and other's, future. If you want to have a specific
term attached to a bibliographic record, consider using it as a prefix to the call number. If you want
the term searchable, it might be used as a genre subheading to a subject heading (if approved
terminology) or it might be used in a 599 note field (if you can search on that field). I would, however,
caution anyone against using abbreviations such as the old media codes or other 2 or 3 letter codes for
different types of media. These codes can be confused by LC classification letters (I know this from
years of such confusion, and misshelving, before we did away with the codes). Many (most?) patrons (not
to mention other librarians and staff are unfamiliar with the codes, and a proliferation of signs doesn't
help. We found students didn't want to ask what something meant, and, when they did ask, often the person
on the desk didn't know either. A complete word or term above the call number solves a lot of confusion.
The labels we prepare at Mankato State allow for nine lines, with eight characters per line. This allows
for one or two lines above the classification number; the word/term appears in the online catalog before
the classification. If anyone wants a list of terms we use, contact me or Sandy Roe, sandraroe@mankato.msus.edu
And remember the exact name of something can usually be given in the specific material designation
beginning field 300.
LCRIs
Several correspondents have expressed displeasure with existing LCRIs, or asked why there aren't current
LCRIs for material now being cataloged. Some explain that they are required to follow LC practice and
existing LCRIs.
The Library of Congress staff prepares LCRIs for the guidance of their own catalogers to aid in
consistency in application of AACR2. Many types of nonprint material are not cataloged at LC, so LC will
not prepare any LCRIs for this material. Film, graphic material, and many sound recordings are cataloged
at LC as archival material using special guidelines developed at LC for use by LC. These guidelines are
based on AACR but differ from it in many areas. The Library of Congress AudioVisual Section was disbanded
in 1991, and no new LCRIs for these materials have been written, nor have existing LCRIs been updated.
Please keep this history in mind while consulting existing LCRIs. LC has its own patrons and its own
needs and catalogs for them -- we should follow when appropriate, but not blindly.
The OCLC format document includes many examples for every area and field of the bibliographic record,
with numerous examples for nonprint materials. It also includes guidelines for cataloging local-videos
and off-air videos as well as other materials. Their staff has been exceptionally helpful over the years
in guiding us through the cataloging, coding, and tagging of bibliographic records for new types of
material. I hope this help does not get lost in the demand for OCLC to expand into many new
directions.
Video Problems
Video titles present many different kinds of problems. Two questions recently were about video titles,
each different.
One common problem is that of the spoken title not agreeing with the spine or label or container title
(and neither may match the catalog title)
Examples included:
Title on credits frame: The legacy of King Coal
Spoken title: Coal was king
Title on credits frame: Brewed in America
Spoken title: The art of making beer
The title credits are the chief source, so the title given there must be the title recorded in field 245.
Other titles should be recorded in as many 246 fields as needed. In the introductory subfield to field
246, you could use:
Spoken title:
Catalog title:
Spine title:
Container title:
Spine and cassette label title:
or whatever is appropriate.
Another kind of title problem is that of sets where two programs are included on one videocassette. Many
PBS sets have been issued singly and also two titles per cassette. They may be cataloged three ways: one
bibliographic record for the whole set, one per title, and one per cassette. A complication with these
arises when there are credits common to all the titles as well as credits unique to a title. I
suggest:
Title A [gmd] ; title B / common credits with functions separated by semicolons
and 508 notes for the separate credits:
508 Writer for first title, Joe Smith. Writer for second title,
Tom Brown.
or 508 Writer for first title, Joe Smith for second title, Tom Brown.
or some variation of this.
Language Notes
A question was asked about the appropriate field for the Closed-captioned note. The questioner felt it
was technical information rather than language information. AACR2 (1998) rule 7.7B2, Language, includes
the example Closed-captioned. Language information is always coded in MARC2 1 field 546. One problem is
that 546 was not used by AV catalogers before format integration, so we find examples of video cataloging
not coded appropriately according to current standards. Another problem is that the note used to read
"Closed-captioned for the hearing impaired" and the phrase was shortened as closed-captioning
began to be used for other languages, not just for the hearing impaired. So looking at other cataloging
can be confusing and may lead to incorrect interpretation of the rules. I did check with Jay Weitz on
this one and he reminded me the LCRI stating this information was a language note was printed in
1989.
DVDs
I'm gathering questions and information about DVDs and hope to have it ready for the next issue. Yes, it
is true that DVDs are being considered an "electronic resource" to be cataloged under the new
chapter 9 when it is rewritten. For now, however, they are videorecordings (videodiscs) with a diameter
of 4 3/4 and with as many notes as are needed to describe all the special features of a given title.
I won't be at summer ALA, but hope to see lots of you in Seattle this fall.
Nancy B. Olson
Contact Nancy Olson at
P0 Box 734
Lake Crystal, MN 56055
avnancy@ic.mankato.mn.us
(please put in the subject line "Question for Nancy")
Phone: 507-726-2985
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