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The use of audiovisual (AV) materials such as film, television programmes, video or multi-media, depends in a critical way on access to information about these resources. Whether it be a science teacher seeking a filmstrip on water pollution, a film director attempting to find out how a program concept has already been treated before embarking on a potentially expensive production, a librarian needing acquisition information to develop a videocassette collection or a university graduate researching archival film, access to bibliographic information, either through traditional reference tools or recent computer technology, is usually the first step in an effective utilization of AV.

THE BACKGROUND

In Canada, the problems of access to information on nationally produced audiovisual materials can be partially explained by the lack of legal deposit for these media and the absence, at least until recently, of a system designed to achieve comprehensive bibliographic control on a national level. In the mid 1970s the National Film Board of Canada (NFB), a federal government cultural agency, took the initiative in confronting this problem by first commissioning a series of exhaustive surveys, reports and feasibility studies and then, on the basis of this research, developing the nucleus of a national information system for Canadian-produced audiovisual materials. This system, which has come to be know as FORMAT, has served to operationalize one of the key objectives of the NFB -- to promote the distribution of films and other AV designed to interpret Canada to Canadians and other nations.

The original conceptualization of FORMAT defined several criteria which have since guided the design, structure and implementation of the system. First, it was stipulated that FORMAT would be truly national in scope by having as its priority the bibliographic control of Canadian-produced audiovisual documents, by deriving information on these documents from a wide variety of government agencies and private sector companies and by providing the public with a nation-wide reference service to the processed data. Second, in accord with Canada's official languages policy, the system would be bilingual (English and French) in all its aspects -- information processing, software, products and management. Third, the system would be computerized according to national and international library standards, This automation would apply both to information storage and information retrieval functions, And finally, the system would provide as much bibliographic information as possible on each audiovisual product in a user-friendly manner. Although there have been several changes in emphasis and orientation, these parameters have not changed substantially and have proven to be flexible and open enough to accommodate new and somewhat unforeseen needs.

DESIGN OF A SYSTEM: STRUCTURE AND STANDARDS

The operations involved in the production and dissemination of the FORMAT database are not essentially different from the activities performed in most automated information systems. These activities include information gathering, information processing (entailing the activities of cataloguing, indexing and input), and access to the information. What does distinguish these system operations from many other computerized services are the following characteristics: the organizational structure of the system, the insistence on bibliographic standards in processing and the different means of access to the database.

The structure of FORMAT has been built on the concept of the network. Several media organizations are thus contributing in a coordinated effort to the growth of the database. In this context the role of the National Film Board, as manager of the system, is to assure that the network contributors and members feed the database in a regular manner and that various standards for information gathering and processing are maintained. Another important management function of the NFB in this configuration is the provision of a diversified and effective access to the database by the various network participants and their respective clienteles.

The standard adopted by FORMAT relate more particularly to the system activities of information gathering and processing. Network information providers fill out a standard data form for each title based on specific rules and policies (such as guidelines for writing an abstract). The consistent recording of bibliographic information on this form is critical as this representation, rather than the AV product itself, serves most often as the chief source of information in the processing functions. For cataloguing the materials FORMAT has applied the Anglo-American Cataloguing Rules, 2nd edition (AACR2); for indexing, PRECIS (PREserved Context Index System) is the norm, and for coding, MARC (Machine-Readable Form) serves as the record structure.

The information processed according to these standards is entered into online files through the database services of UTLAS Inc., a large bibliographic utility. From the database residing in the UTLAS computer system FORMAT can generate a variety of batch products -- camera-ready text for AV publications, microfiche catalogues and magnetic tapes.

It is by way of magnetic tapes that the UTLAS-procesed AV records are transferred to the National Film Board computer system where they can be searched through FORMAT's online catalogue. What seems at first glance a circuitous flow of information is, upon closer study, a most cost-effective and flexible utilization of computer technologies. The large mainframe resources of a database service agency such as UTLAS are devoted to the less glamorous tasks of file creation and maintenance and batch product processing while the more public service functions (such as reference and circulation modules) are custom designed on the NFB's computer system. This online retrieval system, designed and programmed by a team of NFB librarians and data processing professionals, offers, in a very user-friendly manner, Boolean searching capacities on 18 different fields of information. This computerized catalogue, which will be described in more detail below, has served to fulfill FORMAT's mandate of providing online access to the database to the audiovisual community.

DATABASE SOURCES: THE NETWORK

Within the structure described above, the National Film Board proceeded in the late 1970's with the actual task of building the database by first processing information on its own collection of films and multi-media products. As a result of agreements over the years with other distributors of AV or cultural agencies (such as the Cinematheque quebecoise or the Canadian Filmmakers' Distribution Centre), the database has diversified its sources of information and thereby achieved a truly national character. The librarians who manage FORMAT have given presentations and demonstrations at numerous national and international conferences with the objective of eliciting other organizations' involvement either as information providers or consumers.

The database now contains more than 12,000 bibliographic records which cover a variety of media -- film, video, filmstrip and multi-media. As resources permit and as organizational agreements develop, other types of materials will be entered into the system -- television programmes, stack shot collections, photos, etc.

This database development, though rapid, has been carefully planned to result in a coordinated growth of the files. This coordination has sought to avoid duplication of efforts among different agencies in information gathering and processing. One such example of a coordinated inter-agency effort has been the integration of Canada's periodic national filmography, Film Canadiana, into FORMAT. In 1982, the Canadian Film Institute, the National Library of Canada and the National Film, Television and Sound Archives contracted with the National Film Board for the production of Film Canadiana through FORMAT's catalogue generation facilities. This filmography, the current edition of which lists Canadian films produced between 1980 and 1982, not only represents a substantial enrichment of the database but a widening endorsement of the network concept underlying the system. (For information on obtaining Film Canadiana consult the note at the end of this article). DATABASE PROCESSING--BUILDING THE DATABASE: UTLAS

In conjunction with the principle of utilizing existing library systems and technology where such interfaces fulfill the objectives of the project, FORMAT has committed itself to the creation of its database with UTLAS Inc. Indeed, the increasingly e ndorsed configuration of appropriate interactions between bibliographic utilities and local systems lies at the heart of FORMAT's relationship with UTLAS.

UTLAS is one of North America's largest bibliographic processing centers, offering a variety of automated services to a network of over 1800 special, government, academic, school and public libraries. FORMAT's use of UTLAS services for database devel opment offers several advantages. Records are created through a sophisticated online cataloguing module known as CATSS (Catalogue Support System). In this way, the NFB has avoided excessive start-up or developmental costs for an input/editing software. Similarly, cost savings have been achieved in areas such as database maintenance and administration and in the hardware resources necessary to store and process large data files.

The use of a modified MARC record by UTLAS assures the essential compatibility of record structure between FORMAT and other national and international agencies. In this regard, FORMAT, is able to make contributions to the development of the MARC record for audiovisual materials by way of UTLAS's contribution to the Canadian Committee on MARC and the Committee on Representation in Machine-Readable Form of Bibliographic Information (MARBI). (One recent example of an enhancement to the record has been the definition of a variable field for festival and award information).

According to the UTLAS protocol of shared cataloguing among network members, AV records for FORMAT's files can be derived by any other user into its own account. This use of the MARC-coded information for online cataloguing purposes by the UTLAS netw ork is but one more service that FORMAT, as a central database, can provide to the audiovisual library community.

One further benefit of FORMAT's arrangement with this bibliographic utility is the availability of sophisticated product programs which process MARC records for the generation of bilingual customized COM (Computer Output Microfiche) or print catalogue s with all the required indexes. FORMAT has worked closely with UTLAS in the development of the product program software, in particular the PRECIS component, a highly complex set of subject index-generation algorithms which are now available to all UTLAS clients interested in adopting PRECIS.

The file structure of the FORMAT's UTLAS-stored database has been designed to assure the flexible generation of a variety of products. Information is organized into several files of bibliographic records representing discrete collections, distributor s or sources of information such as the National Film Board, Film Canadiana, Canadian Filmmakers' Distribution Centre, the Cinematheque quebecoise and the National Film, Television and Sound Archives.

Common to these bibliographic accounts are several other files containing authority records. These include a file on name authority records which provides information on production credits. This file, besides assuring authority control in the entry of personal names, will serve as a core database for the development of a print and online biography of "Who's Who in Canadian Film." A file of corporate body authority records containing data on Canadian production and distribution companies will interface with bibliographic records for verification of cataloguing consistency in the entry of this field and, after processing by the NFB computer system, constitute an online agenc y directory for the Canadian film and audiovisual community. Finally, files of PRECIS subject authority records function as the pool of indexing information. It should be emphasized that all UTLAS files, bibliographic and authority, are bilingual, both in the online entry and editing functions and batch product generation.

CATALOGUING AND CODING AUDIOVISUAL MATERIALS

In its processing of audiovisual information, FORMAT has attempted to use systems and methods which would provide some conformity with levels of standardization in the library community and enough flexibility to cope with the unique cataloging and ind exing demands of AV materials.

Bibliographic description and choice of entry is carried out according to the Anglo-American Cataloguing Rules, Second Edition (AACR2). Because of the difficulty in integrating some of the bibliographic characteristics of audiovisual products into the principles of a code which is more hospitable to monographs, some cataloguing decisions have been made with the objective of achieving a consistent and useful description or organization of the materials. For instance, the company or agency which h as produced a film is always mentioned in the statement of responsibility area even if a literal application of the rules would exclude this transcription.

MARC coding of the bibliographic description is performed as part of the cataloguing procedure. The information on each title is structured into fixed fields and variable fields. These fields include, but are not restricted to, the following definiti ons: production and releases dates, place of production, language, cataloguing source, media codes, circulation status, catalogue select codes, technical and physical descriptions, accession number, working, release and version titles, production and distribution companies, running time, accompanying materials, footage, price, series, restrictions on use, credits, reviews, cast, additional formats, abstract, PRECIS indexing, sponsors, programs, awards and festivals and general notes.

SUBJECT ACCESS: THE USE OF PRECIS

The original feasibility studies on FORMAT stressed the importance of subject access in the retrieval of information on audiovisual materials. The system that was adopted to meet this need was PRECIS. PRECIS, a sophisticated subject indexing languag e developed by Derek Austin of the British Library in the 1970s, seemed an ideal choice: it allowed for a very specific, natural language representation of subject content, in both English and French; it was a controlled vocabulary but open to new indexi ng terms and references; it took advantage of automation by having the computer perform the mechanical operations of index string manipulation and entry generation; and finally, its logic and syntax made it applicable to any kind of document (print or AV) . It was also hoped that the adoption of PRECIS by a national information network would provide a concrete demonstration of the system's effectiveness in a North American library system dominated by the inadequacies of the Library of Congress Subject Hea dings.

FORMAT's experience with PRECIS has confirmed the anticipated benefits. PRECIS subject indexes are included in all of FORMAT's audiovisual catalogues. Several questionnaires on the use of indexes in national, US and international NFB film catalogues have revealed a high level of satisfaction with the system. Catalogue users commend such characteristics as ease of use, specificity, a helpful reference structure and the meaningfulness of index entries where each access point is put in the context of other terms.

Because of the linguistic principles underlying the system, PRECIS can be easily learned and consistently applied. The indexer, after deriving a concise expression of the subject of an audiovisual product, codes this statement according to the syntax of the system. The coded string, which assigns each term a certain grammatical role, and its associated references are then input into UTLAS-based subject authority files. The PRECIS software generates index entries from the coded strings based on a set of detailed algorithms. The PRECIS coding regulates such elements as choice of access points, string rotation and typographical aspects of entry presentation.

The example of PRECIS index entries below provides an idea of such system characteristics as specificity and natural language expression. The rotation of the coded string allows each term to serve as an access point. Moreover, any access point is a lways put in the context of other terms.

      BUSINESS.      Japan
                       Work.    Social organization
                                          Japan Inc: Lessons for North America?

      CIVIL SERVICE. Japan
                       Work.    Social Organization
                                          Japan Inc: Lessons for North America?
      JAPAN
                       Business, civil service & industry. Work. Social organization
                                          Japan Inc: Lessons for North America?

      INDUSTRY.      Japan
                       Work.   Social organization
                                          Japan Inc: Lessons for North America?

      SOCIAL ORGANIZATION.     Work. Business, civil service 
                             & industry. Japan
                                           Japan Inc: Lessons for North America?

       WORK.    Business, civil service & industry.   Japan
                          Social organization
                                           Japan Inc: Lessons for North America?

As a result of the exposure PRECIS has gained through its use by FORMAT, it seems that more libraries, especially those not heavily committed to traditional systems, are seriously considering PRECIS as an option for improved subject access.

ACCESS TO TEE DATABASE

All of the activities described above, from networking to indexing, have as their objective the provision of a flexible, varied access to information on Canadian audiovisual materials on local, national and international levels. The consumers of the information represent a wide spectrum of occupations and interests -- teachers, librarians, AV producers and distributors, researchers and organizational users such as film archives, community centers and school boards. FORMAT's principle in designing ac cess is that a multi-faceted approach is essential -- the system should make the database available both in batch mode (print catalogues, microfiche and magnetic tape) and in an online mode.

BATCH MODE ACCESS: DATABASE PUBLISHING

Despite the proliferation of online technologies, such as the personal computer, FORMAT considers that the distribution of print catalogues will constitute for some time to come an important avenue to the database. The portable, attractive, well-ind exed audiovisual catalogue will continue to serve as a useful marketing, reference or research tool. What is of special interest in this regard, however, is FORMAT's use of computerized bibliographic and typesetting technologies for the production of the se print products. This process of electronic publishing deserves to be highlighted. Specific catalogues correspond to subsets of the complete UTLAS-stored database as, for instance, a Canadian filmstrip catalogue, an NFB French film programming guide or an edition of Film Canadiana. FORMAT's file structure within UTLAS and th e coding of the MARC record allow for the extraction of sets of records corresponding to specific catalogue inclusion criteria. These selected records then pass through UTLAS's product program software which processes the MARC-coded information according to user specifications. The result of this treatment is a 'main entry' full record title section with the desired indexes such as producer, director, series and PRECIS subject. These processed records and indexes are then communicated on magnetic tape to a typesetting firm which feeds the information through computerized phototypesetting technologies for the generation of camera-ready galley proofs. It is of interest to note how, within this interface, fields in the MARC record have been used as embed ded typographical instructions. For instance, the field which defines the language of cataloguing brings into play English or French hyphenation programs depending on the value in the field.

The database publishing component of FORMAT has proven to be concrete example of the cost and efficiency benefits of library automation. The cost of computer typeset galley proofs is about one quarter that of manually generated copy. Production sch edules for catalogues have been greatly contracted. A film catalogue that took one year to produce in a manual environment now takes three months (from order to delivery).

Other modes of batch access include computer-generated microfiche catalogues, PRECIS authority files (on fiche or paper) and magnetic tapes which can be loaded on other local systems to facilitate information transfer.

ONLINE: ACCESS

Perhaps the most visible and technologically exciting component of FORMAT is its online catalogue, an automated information retrieval system which resides in the NFB computers and is fed on a regular basis by UTLAS magnetic tapes. This inquiry system shares many features with most other online databases -- Boolean search operators, truncation capabilities and variable display formats of retrieved records. One other important characteristic is a user-friendly system design whereby the software 'steps ' the user through the search strategy, thus avoiding the need for complex search statements. The module is of course bilingual, offering system prompts in English and French.

Information can be retrieved by searching the following fields, either singly or in combination: title, series title, language, type of AV material, color/black & white, date of production, abstract, running time, producer, director, distributor, pro duction agency and PRECIS subject index. A typical query, such as a request for videocassettes on the subject of nuclear energy between 20 and 30 minutes in length and produced in the 1980s, can be quickly answered through the appropriate combination of criteria in the search strategy.

Because of the importance of subject searching in its reference service, FORMAT considers the implementation of a searchable online PRECIS index as critical to the effectiveness of AV information retrieval. Indeed, this ability to now search a syntac tically meaningful set of controlled subject terms as they are coded in the PRECIS index string, represents a very significant contribution to the enhancement of online subject access in the library catalogue.

The online system is continually being improved as new functions are defined in response to user evaluation and needs. Some of the slated developments include the addition of other searchable fields (such as all production credits, cast, subject clas sification scheme), the mounting of an online PRECIS thesaurus (which will add further sophistication to subject searching by giving the semantic network of a search term), an online interface between the UTLAS database and the NFB computer system (allowi ng for instantaneous transfers from the cataloguing file to the retrieval system) and an integration of the format module with other NFB computerized systems such as the online circulation, acquisitions and management information functions.

Access to FORMAT's online catalogue is now operational in National Film Board regional offices across Canada (Vancouver, Winnipeg, Toronto, Ottawa, Montreal and Halifax). Reference staff in the NFB distribution network perform online searches in resp onse to specific user requests or provide printouts of search results for closer analysis by the patron. Following a period of evaluation of online system use in NFB offices, the database will be marketed, on a cost-recovery basis, via a vendor to client s such as school media centers, public libraries, film organizations interested in direct online access.

FORMAT is also examining the manner in which interfaces with other information technologies could provide further channels to the database. To this end, the NFB is considering a pilot project with Telidon, Canada's interactive videotex system. The p roject would make the audiovisual database available to home and institutional subscribers of the Telidon system "Grassroots", operated by Infomart. There has also been some exploration of an international online access through such systems as Novatex, a modified Telidon technology managed by Teleglobe Canada, the agency responsible for providing Canada's international telecommunication services.

FORMAT is also monitoring the field and market trials of a universal access service known as the iNet Gateway. This initiative of the Computer Communications Group of the TransCanada Telephone system will be assessing network access to incompatible systems achieved through a 'gateway' communication interface. It is conceivable that the FORMAT online system could be one mode in this decentralized bibliographic configuration.

Another important interface development will be the interaction of the FORMAT database with the microcomputer environment. In this regard, an IBM-PC compatible version of the online catalogue search software will be developed. Portions of the databas e will be distributed by disk or cartridge for loading in local microcomputer based systems.

A NATIONAL AV INFORMATION SYSTEM: THE IMPLICATIONS

Although the perspective of the audiovisual user can sometimes seem distant amidst the complex and multi-faceted operations of a national information system, all of the required functions, from networking and cataloguing, to PREClS indexing and online interfaces, are performed to help a particular art teacher find the right 10 minute film on primary colors or to assist a media center coordinator in acquiring videocassettes for a public library's audiovisual program. As with other information systems, computerized or manual, user feedback and evaluation is critical to keeping the system flexible, responsive and effective in fulfilling its objectives.

On an international level, FORMAT is of special interest in several regards. As a consequence of the goal to achieve bibliographic control on a national scope, there exist more attractive opportunities for a rational and coordinated exchange of audio visual information between Canada and other countries. Turning from content to structure, FORMAT can serve as a model for the design and implementation of other national information systems for audiovisual materials. And finally, the FORMAT experience h as illustrated the crucial role of the knowledge base of library science and the professional service of librarians in the process of bringing audiovisual materials into the hands of the community of users.

Several computer-generated catalogues have been produced by FORMAT. These include the 1984/1985 Film and Video Catalogue of the NFB (available from any NFB office across Canada), Film Canadiana 1980-1982 (available for $20/copy from the NFB's Customer Services Department at the NFB address below) and Copie O 1983 - Courts et Moyens Metrages (Quebec's annual filmography available from the Cinematheque quebecoise, 335 boul. de Maissonneuve est, Montreal, Quebec, H2X 1K1).

A 15 minute videocassette production on FORMAT is available for loan or purchase. Please direct inquiries or requests far further information an FORMAT to: Donald Bidd, Manager FORMAT, D-13, National Film Board of Canada, PO Box 6100, Station A, Montreal, Que., H3C 3H5, Canada Telephone (514) 333-4524

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This manual covers descriptive cataloging of archival materials including motion pictures and other theatrical releases, shorts, news footage, trailers, outtakes, screen tests, training films, educational material, commercials, spot announcements, hom e movies, amateur footage, television broadcasts, and unedited footage, collectively referred to as "moving image material."

Archival Moving Image Materials follows AACR2 with some exceptions:

• Area 3 is used, being defined as the "Country of production area."
• The country of distribution or release, rather than any more specific designation, is used in area 4.
• Multiple physical descriptions may be used, permitting the description of various manifestations of a single work in one bibliographic record, because archives may have several copies, manifestations, or physically separate items, all of which are parts of a single feature film.
• The concept of edition as related to version, release, rerelease, issue, and reissue, is discussed, and the significance of major and minor changes is explained.
• The primary access point, or main entry, is the original release of broadcast title in the country of origin, as recommended by the International Federation of Film Archives.

The manual is clearly written with extensive explanations of such concepts as title proper. Sections explain determining title proper for every possible complication including numbered and/or separately titled parts of series and serials. The comple xities of "responsibility" are explored, with many pages of explanation and examples that are both useful and interesting, Terms such as "credits" and "presents" are discussed as are the terms "publication" and "distribution" vs. "distribution," "release ," and "broadcast."

The entire manual is written with a commonsense approach. There are many examples to illustrate every area of descriptive cataloging, and the explanations are most helpful. I found the sections on area 1 and area 4 particularly useful, though the sec tion on notes was also of interest.

While I may never need to catalog materials using this level of detailed description, I think I will refer to this manual frequently. Wendy White-Hensen and her colleagues at the Library of Congress have my thanks for compiling such a fine manual for our guidance.

Available: Motion Picture, Broadcasting and Recording Sound Division, Library of Congress, 1984. Supt. of Docs. no.: LC 40.8:Ar2 $15.00.

-- Reviewed by Nancy B. Olson

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FURTHER INFORMATION: Regarding the Q&A from last issue advising against using as a main entry the person named in a copyright statement when cataloging MRDF. There may be times when that name is literally the only information on the item. Nancy Olson noted that she has cataloged videogame cartridges when the name in the copyright statement is all she had (no producers, no organization, etc.). In this case, Ben Tucker (LC) advised that the use of the name as main entry would be acceptable. A name from that source should not be transcribed in the area of responsibility but can be cited in a note, explained Tucker. Many thanks to Nancy for the extra information.

[The first Q&A appeared in the Music Cataloging Bulletin vol.15, no.6, and is reprinted as being of interest to av catalogers.]

QUESTION: When cataloging the score to a stage production, the title page of which is a reproduction of the poster advertising said production, are the credits printed before the title proper included in the title statement.

ANSWER: A rule interpretation did appear for 7.1B1 in a CSB which indicates that for items cataloged according to chapter 7, when credits for performer, author, director, producer, "presenter", etc. precede or follow the title in the chief source, in general not to consider such statements as part of the title proper, even though the language used integrates the credits with the title. A year ago, the Music Section was asked by a cataloger at Indiana University if RI 7.1B1 could be applied to "Gene Norman presents an Art Tatum concert." Ben Tucker, chief of LC's Office for Descriptive Cataloging Policy, wrote the following:

The rule interpretation is deliberately limited to chapter 7, because of the following reason: approximately 40% of the audiovisual material shows this phenomenon. This high percentage is not true, according to our surveys, of any additional category of material such as books, music sound recordings, etc. For any materials other than those covered by chapter 7, do not apply our rule interpretation for 7.1B1.

ANSWER: When the date the copy was made is in doubt (i.e., 197-?) follow the guidelines for reproductions of monographs. That is, date 1 becomes the earliest possible date and date 2 the latest possible date. This leaves the date of the original unaccounted for in the fixed fields.
---Glenn Patton

QUESTION: My library has adopted a policy of tracing abbreviated titles found on AV items following strictly the differences cited in 21.2A. This is creating a lot of extra entries that may not really be useful. Is this how 21.2A should be applied?

ANSWER: I suppose the reason rule 21.2A is cited is because the applicable rule, 21.30J, refers to 21.2A for decisions on what differences are significant. I feel, however, that the reference to 21.2A is not obligatory. It begins "For guidance ..." and to me this means: if you need help deciding what is significant...

With truncated titles such as those found on slide rims or fiche headers, when the frame or fiche itself gives the title without truncation, I would not feel that I needed any help in deciding that the truncated titles are worthless, that nobody would look under them, etc. As a matter of fact, I am fairly certain most book catalogers go about the matter in the same way, i.e., they would not ordinarily follow up on the reference to 21.2A in 21.30J because ordinarily they do not need its "desperation" help for the decision making process. Anyway, for whatever theoretical reason, I certainly would not trace these absurd non-titles.
---Ben Tucker

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Below are the names of individuals seeking to hold office in OLAC for terms beginning at the end of the upcoming ALA. The successful candidates will be announced at the OLAC business meeting Saturday July 6, 8-10 pm. Information regarding their experience and preparation to hold office in OLAC is contained in this issue of the OLAC NEWSLETTER. Mark one candidate in each of the categories and mail your completed ballot to Nancy Olson by June 24th. Thank you for participating in this election.

Nancy Olson, Chair
Nominations and Elections Committee
Memorial Library
Mankato State University
Mankato, MN 56001

FOR VICE-CHAIR/CHAIR-ELECT

__________Sharon Grieggs Almquist

__________Richard Thaxter

FOR TREASURER

__________Catherine Leonardi

__________ Barbara L. Decoster

__________ Joanna Tousley-Escalante

__________Nancy Ann Rodich

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Membership in On-Line Audiovisual Catalogers, Inc. is available for single or multiple years. The membership year is from January 1 through December 31. Membership includes a subscription to OLAC Newsletter. Membership rates are:

             single year - US - $5.00 personal ; $10.00 institutional 
                       Non-US - $7.00 personal ; $12.00 institutional

              two year -   US - $9.00 personal ; $19.00 institutional 
                      Non-US - $13.00 personal ; $23.00 institutional 

             three year - US - $12.00 personal ; $27.00 institutional
                      Non-US - $18.00 personal ; $33.00 institutional 

Payment in US funds only, please. Make check payable to ONLINE AUDIOVISUAL CATALOGERS and mail to:

Circle the correct information:

	I wish to ( renew my membership in // join ) OLAC

	I am enclosing dues of    $5   $7   $10  $12       for 1985
	I am enclosing dues of    $9   $13  $19  $20       for 1985/1986	
	I am enclosing dues of    $12  $18  $27  $33       for 1985/1986/1987

CHECK HERE IF YOU DO NOT WANT YOUR NAME ON A MAILING LIST WHICH IS SOLD ___

NAME:
ADDRESS:

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OLAC NEWSLETTER is a quarterly publication of Online Audiovisual Cataloger, Inc. appearing in March, June, September, and December.

ISSN: 0739-1153

Editor: Verna Urbanski

Materials for publication in the OLAC NEWSLETTER should be sent to the Editor. Articles should be typed, double spaced. The submission deadline for the September issue is July 26, 1985.

Permission is granted to copy and disseminate information contained herein, provided the source is acknowledged.

             CHAIR                                  TREASURER
                Sheila Intner                          Catherine Leonardi
                School of Library Service              3604 Suffolk
                Columbia University                    Durham, NC 27707
                New York, NY    10027

             VICE CHAIR/CHAIR ELECT                 SECRETARY
                Katha Massey                           Antonia Snee
                Catalog Dept                           191 Ocean Road
                U of Georgia  Libraries                Narragnansett, RI
                Athen, GA    30602                     02882

             PAST CHAIR                             NEWSLETTER EDITOR
                Laurel Jizba                           Verna Urbanski
                Automated Processing Dept.             Carpenter Library
                Indiana U Libraries                    U of North Florida
                Bloomington, IN    47405               PO Box 17605
                                                       Jacksonville, FL 32245-7605

For general Information about OLAC contact, Sheila Intner.

For membership and renewal information, change of address, missing or defective issues of the newsletter, contact Catherine Leonardi.

For AV cataloging questions, editorial decisions, newsletter errors, ideas for submission, CAPC problems or someone to blame for whatever is wrong in your life contact, Verna Urbanski.

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