CORRECTIONS TO THE OLAC NEWSLETTER V. 6, NO. 1 (MARCH 1986)
MEETINGS AND PROGRAMS TO WATCH FOR AT ALA
ALA ANNUAL CONFERENCE IN NYC: TWO SPECIAL EVENTS JUST FOR OLAC MEMBERS
GET INVOLVED IN OLAC--CAPC VACANCIES OCCUR
MUSIC ONLINE USERS GROUP LIAISON NEEDED
PROGRAM SCHEDULE--FORMATS: OLD AND NEW ONLINE AUDIOVISUAL CATALOGERS CONFERENCE '86 IN DUBLIN, OHIO
OLAC REPORT TO THE OCLC USERS COUNCIL
NEW DIRECTIONS IN SUBJECT ACCESS TO NONBOOK MATERIALS
WLN DATABASE ON CD-ROM FOR MICROCOMPUTERS
WLN ANNOUNCES NEW INTERLIBRARY LOAN SUBSYSTEM
WORKSHOP ON SUBJECT ACCESS IN LIBRARY CATALOGS
ACTIVITY CARDS IN THE AV FORMAT
This issue looks forward to an exciting and productive ALA conference in New York. Two programs, in particular, are highlighted in this issue: the OLAC program, "A Return to the Scene of the Crime" and the program co-sponsored by RTSD AV titled "New Directions in Subject Access to Nonbook Materials."
The OLAC program, on Tuesday, July 1 from 9-11 am, will celebrate OLAC's founding in New York 6 years ago and will honor OLAC's founder, Nancy B. Olson. In conjunction with this, the newsletter is featuring a tribute to Nancy Olson by Sheila Intner.
To prepare you for an informative program on subject access, this issue contains two reviews of subject access books and a report from a subject cataloging workshop, as well as more information on the RTSD AV program, to be held on Saturday, June 28, 9:30 am-12:30 pm.
I'd also like to call your attention to the complete program for the upcoming OLAC conference in November at OCLC. The conference, "Formats: Old and New" looks very exciting. Registration and room reservation forms a re included in this issue.
Also in this issue are two news items about the Western Library Network (WLN). Both items were submitted by Bobbie DeCoster, News and Articles Editor. We are fortunate to have an editor from a WLN-member library, and we lo ok forward to more reports in the future.
Finally, I have received several compliments on the last issue's layout and appearance. I'm pleased to have the opportunity to congratulate Production Editor Sharon Grieggs Almquist on the newsletter's stylish and professional look.
Grace Agnew
Editor-in-Chief
In just a few short weeks, OLAC for the first time since its inception will be meeting in New York City. Nancy Olson and a small group of concerned a/v catalogers came together in New York in June of 1980 to discuss how communication and cooperation in relation to the cataloging of these diverse materials could be increased. The founding of OLAC resulted, and what a difference it has made to us all! A special program is being planned for Tuesday, July 1, from 9-11 a.m. to review the accomplishments of OLAC during its six-year history and to honor Nancy as its founder and guiding light! Please plan to attend and share in the reminiscing! Other meetings planned are the OLAC/CAPC meeting (chaired by Verna Urbanski) on Friday, June 27, from 8-10 p.m.; the OLAC membership and business meeting on Saturday, June 28, from 8-10 p.m.; and the OLAC Executive Board meeting on Sunday, June 29, from 8-10 p.m. I hope to see you there.
The plans for the OLAC Conference to be held November 6-7, 1986, at OCLC are firming up nicely under the capable guidance of the Program Chair, Barbara Ritchie, and her Program Committee. Registration and program information is included elsewhere in this issue of the Newsletter. The conference will offer a blend of workshops, keynote speakers, tours of local libraries, and, of course, the opportunity to see firsthand OCLC headquarters. OCLC is providing OLAC with many benefits for which we are most grateful. Sign up early and be with us in November!
Reporting period:
January 27, 1986 through April 16, 1986
Account balance January 27, 1986 $5,279.23
INCOME
New memberships 85.00
Renewal memberships 497.00
Interest on regular account 85.25
Back issue 2.50
------------
TOTAL INCOME $ 669.75
TOTAL $5,948.98
EXPENSES
Newsletter v. 6, no. 1
(includes $50. editor stipend) 687.93
ALA midwinter room fees 90.00
Treasurer postage 15.17
CAPC envelopes 8.50
-----------
TOTAL EXPENSES $ 801.60
Additional funds into CD account 719.93
TOTAL $1,521.53
Account Balance April 16, 1986 $4,427.45
CD at 7.0% matures 7/9/86 5,000.00
TOTAL OLAC ASSETS $9,427.45
CURRENT MEMBERSHIP 519
P. 9, RLIN report to the Midwinter OLAC Business Meeting:
In August 1985, the RLIN maps file was clustered. In September 1985, with the implementation of MFBD updates 9/11, the renamed Visual Materials was also a clustered file.
Tapes of LC's "early notice" and "change message" authority records were loaded just prior to the implementation of LSP. Now such records are included in the daily LSP transactions and loaded into the file.
FRIDAY, June 27
8 p.m. - 10 p.m.
OLAC/CAPC (Cataloging Policy Committee)
Hilton, Lardner Room
2 p.m. - 4 p.m.
Library and Information Technology Association
An Overview of Optical Technology
Hilton, Mercury Ballroom
2 p.m. - 4 p.m.
YASD Selected Films for Young Adults Committee
Films! Films! Films!
Omni Hotel, Forum Room
8 p.m. - 10 p.m.
OLAC Membership Meeting
Sheraton Centre, Senate Room
2 p.m. - 4 p.m.
ACRL Anthropology and Sociology Section
Images and Views: Retrieving Information from Photographs
Omni Hotel, Forum Room
2 p.m. - 4 p.m.
Map and Geography Round Table
Antiquarian Dealers, Antiquarian Maps and the Non-Antiquarian Collection
Convention Center, Room 1E-03
2 p.m. - 5:30 p.m.
PLA Audiovisual Committee
Vision Showcase I
Hilton, Rendezvous Trianon Room
8 p.m. - 10 p.m.
OLAC Board Meeting
Marriott, O'Neil Room
2 p.m. - 5:30 p.m.
PLA Audiovisual Committee
Vision Showcase II
Hilton, Rendezvous Trianon Room
9 a.m. - 11:00 a.m.
OLAC Program Meeting
"A Return to the Scene of the Crime"
Sheraton Centre, Versailles Terrace
Nadine Covert of the Critical Inventory of Art on Film and Priscilla Farah of the Metropolitan Museum of Art's Photograph and Slide Library have each graciously agreed to let OLAC members visit their facilities during ALA in New York.
When it is completed, the Critical Inventory of Art on Film will be a comprehensive, international compilation of information about films and videotapes on the visual arts, architecture, archaeology, photography and related topics. The Inventory staff is gathering information about relevant film and video productions , screening films and videotapes, cataloging and indexing them. As a first step, the staff is polling experts in the field -- art historians, museum film programmers, broadcasters and others -- to determine what they think are the outstanding film and video productions about art. (For more details of the project see OLAC NEWSLETTER v. 5, no. 2, p. 15-16). Ms. Covert and her staff will host an all day open house Monday, June 30th from 2 to 6 p.m. at their facility at 980 Madison Avenue. Members of OLAC are welcome to visit with the staff of this fascinating project to see how it is progressing and for demonstrations of the database management system. 980 Madison Avenue is between 76th and 77th on Madison Avenue. Take a Madison Avenue bus and get off at 77th. If you are higher than the 80's, take a 5th Avenue bus and walk over to Madison. 980 Madison Avenue is across from the Carlyle Hotel. The Program is headquartered on the second floor.
Priscilla Farah of the Photograph and Slide Library of the Metropolitan Museum of Art cordially invites OLAC members to visit their unique collection. Staff will welcome visitors from June 25th through July 3rd. Space is limited so no more than 3 visitors should come together. Identify yourself at the information desk when you first enter the Museum and ask for directions to the Photograph and Slide Library. Information desk personnel will be expecting OLAC members. The Library is open from 10 a.m. to 4:45 p.m., Tuesday-Friday. Remember----the Metropolitan is closed on MONDAY. The Museum is located at 5th Avenue and 82nd. 5th Avenue is one way going downtown. To get to the Museum from downtown (going from the 50's to the 80's!!!) take the Madison Avenue bus to 79th, go left to 5th Avenue and then right on 5th Avenue to the Museum. If you are staying higher than the 80's, take a 5th Avenue bus and get off at 82nd.
--- Verna Urbanski
The terms of office of two members of the Cataloging Policy Committee of Online Audiovisual Catalogers expire following the meetings to be held at ALA in New York. The Committee therefore seeks to fill these vacancies.
CAPC represents "the concerns of audiovisual catalogers in matters relating to the formation, interpretation and implementation of national and international cataloging standards and related matters." It is a standing committee of OLAC consisting of seven voting members and two ex-officio members. Members serve two year terms.
Qualified candidates will either currently catalog av materials or have equivalent experience. Candidates should have three years of qualifying experience before appointment to CAPC. Candidates must be willing to commit time and funds as necessary to meet at midwinter and annual ALA conferences for the purpose of conducting CAPC business. Additionally, candidates should interact regularly with online cataloging systems or have a demonstrable knowledge of such systems.
Appointments to the Committee are made by the Chair of OLAC following consultation and review of the applications by the Executive Board and the current chair of CAPC. If you are a member of OLAC and are interested in serving on CAPC, submit a recent resume and a cover letter which addresses the qualifications indicated above. Send letters to: Katha Massey, OLAC Chair, Catalog Department, University of Georgia Libraries, Athens, GA 30602.
Applications for these positions will be accepted through June 20, 1986.
OLAC is looking for someone who is a member of both Online Audiovisual Catalogers and Music Online Users Group to serve as a liaison between the two organizations. MOUG usually meets just before Music Library Association meetings. The OLAC liaison to MOUG would report on MOUG activities as discovered at MOUG meetings and through the MOUG newsletter. Reports would be made at OLAC meetings, which are held during ALA annual and midwinter conferences. The liaison would also be encouraged to submit announcements and reports of MOUG activities to the OLAC Newsletter. The liaison should be someone who can attend OLAC meetings at both ALA conferences. If you are interested, please submit a brief statement of qualifications and interest to:
Catherine Leonardi
Room 120, Duke University Library
Durham, NC 27706
Full of creative and practical ideas which she immediately translates into valuable cataloging tools, Nancy publishes an annual index to Cataloging Service Bulletin and is the author of two editions of Cataloging of Audiovisual Materials (1981, 1985). As the head of Soldier Creek Press, she brings out specialized cataloging manuals by expert authors, including such best sellers as Cataloging Music by Richard P. Smiraglia. Another of her own contributions to the cataloger's reference shelf is the 15-volume Combined Indexes to the Library of Congress Classification Schedules, 1974 (Washington: U.S. Historical Documents Institute, 1974-1975). Currently she is completing a glossary of audiovisual terms used in cataloging, a work begun while Nancy was recipient of an OCLC Distinguished Scholarship in 1984.
Wearing many hats without dismay, Nancy was "on the road" for years as part of the Minnesota AACR 2 Trainers. This distinguished group developed traveling workshops to bring AACR 2 basic training to the grassroots librarians in the state.
Nancy founded Online Audiovisual Catalogers because she felt the need for a support group -- a chance to talk with colleagues struggling with problems of using the AV Format and applying the "new" code to audiovisual materials. She thought, quite rightly, that if she felt that way, so did others. "We are so isolated from one another," she once remarked, "there is no one to turn to when I'm not sure of the answer to an unusual cataloging question." As a result, OLAC was born at the 1980 Annual Conference of the American Library Association. An immediate success, the organization's bylaws and officers -- and our wonderful newsletter -- emerged from this two-hour meeting. Membership and interest in OLAC have been growing by leaps and bounds ever since.
Nancy served as OLAC's first Chair -- elected by acclaim. She established the Cataloging Clinics which we have at every meeting and started the "Question and Answer" column Verna Urbanski now brings to an ever-higher peak of perfection with each new issue of the newsletter. Afterward she served as our CC:DA representative (later, observer) and Nominating Committee chair, and she is currently a member of CAPC. In each of these posts, Nancy puts her energy and enthusiasm into doing a splendid job for OLAC and for all of us.
In 1980, Nancy was selected for the Esther J. Piercy award of the Resources and Technical Services Division of the American Library Association. This coveted award is given to "a librarian... who has shown outstanding promise for continuing contributions and leadership..." (ALA Handbook of Organization) Nancy braved walking pneumonia to step up to the podium in New York to receive the award.
Incidentally, in a parallel universe Nancy collects exotic flowers, handmade jewelry and antique furnishings. She is mother of three sons, two of whom are married, and a daughter recently graduated from college. And, as this article goes to press, she awaits the birth of her first grandchild.
When: November 6-7, 1986 (Thursday and Friday)
Where: OCLC, 6565 Frantz Road, Dublin, Ohio
Who: Members of the Online Audiovisual Catalogers and interested people.
Thursday, November 6
8:00 - 9:00 Registration - (Coffee and rolls provided.)
9:00 - 11:00 General Meeting
Barbara Ritchie, Welcoming remarks.
Conference Chair
Richard Thaxter, President of OLAC's welcome.
Head, Audiovisual Sect.,
Library of Congress
Rowland Brown, President of OCLC's welcome
President, OCLC, Inc.
Shirley Lewis, Keynote speaker
President,
Information Services Inc.
11:30 - 1:00 Lunch at the OCLC cafeteria at attendees' own expense
1:00 - 2:00 Workshops
Richard Thaxter Multi-versions of a work:
Possible solutions.
Jay Weitz, Quality AV, MRDF, Enhance and Quality
Control Librarian, OCLC Control at OCLC.
Cheri Harrison & Cataloging and processing
Hugh Durbin, for school use
Librarians,
Columbus City Schools
2:00 - 5:00 1. Tour of the Microcomputer Software Library of the Columbus
School District with Betty Herb.
2. Or Tour of OCLC with Sharon Gifford.
And the Dublin High School Library with Linda Woosa.
5:00 - 6:00 Wine and Cheese reception hosted by OCLC.
Friday, November 7
8:00 - 9:00 Verna Urbanski Cataloging Policy Committee (CAPC)
CAPC Chair Hearing .
9:00 - 9:30 Break of coffee and rolls provided by OCLC.
9:30 - 10:30 Donald Bidd, FORMAT - of National Film
Manager-FORMAT Board of Canada.
10:30 - 12:00 Ed Glazier, RLIN Utilities in the year 2000, a panel
Glenn Patton, OCLC discussion.
Elizabeth Black, UTLAS
12:00 - 1:30 Lunch in the OCLC cafeteria at your own expense.
1:30 - 3:30 Workshops
Sheila Intner, Graphics material.
Assistant Professor,
UCLA
Marilyn Lutz, Media and LS/2000.
Project Manager,
OCLC-LS/2000
Nancy Olson, Professor, Computer software.
Mankato State University
Glenn Patton, OCLC AV cataloging and format problems.
. Verna Urbanski, Bring your questions and problems
Univ. of N. Florida
Richard Thaxter,
Library of Congress
3:30 - 4:00 Break
4:00 - 5:00 OLAC business meeting
Return to Table of Contents
Once again OLAC will appoint two very good candidates to the posts of Vice-Chair/Chair-Elect and Secretary, We are fortunate that both of these loyal OLAC members are willing to serve the organization, for they bring much relevant library and association experience to the positions. Statements of their interest in OLAC and brief resumes of their backgrounds appear below. We congratulate them both and wish them the best of luck with their new assignments!
JAMES O. (J.O.) WALLACE (Vice-Chair 1986-87, Chair 1987-88)
San Antonio College Library, San Antonio, Texas
As a community college library administrator and founding member of OLAC, I feel that cataloging is a significant aspect of library services. I also believe in the cataloging of all types of media, including various types of AV materials and computer software. While as an administrator I could only devote small parts of my time to cataloging, I kept current with the developments in the field and annually taught a course in online cataloging.
I also feel that an administrator has some advantage with the type of leadership needed in OLAC. The fact that I'm retired allows me to spend more time than I have in the past on association activities.
Brief resume: [James O. Wallace]
OLAC appeals to me as an organization that makes an important contribution to audio-visual cataloging because its voice extends both to the big policy-makers (LC, MARBI, utilities) and to the librarians in the field. OLAC opens the communication channel so that information, ideas, and responses can travel back and forth to all concerned with audio-visual cataloging. After serving on the Cataloging Policy Committee since last summer, I would like to expand my involvement with OLAC. As Secretary, I am willing to dedicate my time and energy to record proceedings and share information. I'm an experienced AV cataloger and have worked in all formats (particularly MRDF's), so I have a few ideas of my own. My public library service background provides a special point of view of AV collections and catalogers.
Thank you for giving me the chance to volunteer. The work OLAC does is exciting to me, and I hope to continue to be a part of it.
Brief resume: [Susie Koch]
Sheila Intner addressed the OCLC Users Council on February 17, 1986 on behalf of OLAC. The following report, with emendations from Sheila, is taken from the OCLC Users Council Meeting Minutes, February 16-18, 1986, pp. 12-13, by Leslie B. Pearse, Users Council Coordinator.
Dr. Sheila Intner, Immediate Past Chair, Online Audiovisual Catalogers (OLAC), reported on the purposes, goals, and activities of that group. OLAC is a professional association founded in 1980 in response to a felt need for collegial advice, answers to questions, professional discussion and debate, focus for activities of mutual interest and benefit, and moral support. The purposes of OLAC are: education, activism, and standardization. The scope of OLAC is international and includes audiovisual formats and machine-readable data files (MRDFs).
OLAC educates AV and MRDF catalogers through its newsletters, semiannual meetings, cataloging clinics, advice from OCLC experts, programs at ALA, special subject workshops, and informal discussions.
OLAC also proposes to bring the needs and positions on issues of AV and MRDF catalogers to the attention of the utilities, other catalogers, their institutions, and decision makers. OLAC's role is to present members' points of view, to maintain liaisons, and to participate in the deliberations of MARBI and CC:DA as an observer organization.
In the area of standardization, OLAC proposes to bring data in standard form to an international accessed database so that the data can be used. OLAC officers and Cataloging Policy Committee members are required to believe in adherence to standards.
Concerns of the group include the need for: continued integration of AV and MRDF data in bibliographic databases; attention by OCLC and other utilities to the necessity of standardization; an effective relationship between AV and MRDF catalogers and the networks; work in parallel and two-way communication with Users Council.
In conclusion, Dr. Intner noted that OLAC is proceeding in its mission, values its relationship with OCLC, and anticipates more interchange with Users Council.
In response to questions from the floor, the following points were made:
"New Directions in Subject Access to Nonbook Materials," a program sponsored by the ACRL Audiovisual Committee, ACRL/RBMS Standards Committee, RTSD Audiovisual Committee, and RTSD/CCS Subject Analysis Committee, will take place at the ALA annual conference in New York on Sat., June 28, 1986, 9:30 a.m. - 12:30 p.m.
Librarians charged with providing subject access to pictorial media will be particularly interested in a discussion of automated systems developed for prints and photographs, films, and other visual media.
SPEAKERS:
--- Jackie Dooley
Responsibilities: Cataloging and indexing films and videotapes for online database, including research, writing annotations, editing, proofreading.
Requirements: M.L.S. degree. Experience in AV cataloging. Experience with computer systems. Knowledge of educational film field. Familiarity with film/television reference tools. Knowledge of foreign languages and of art history helpful.
Send resume and names of references to:
Personnel Office
Metropolitan Museum of Art
Fifth Avenue & 82nd St.
New York, NY 10028
The proposed Western Library Network (WLN) database on CD-ROM (optical disk) will let libraries have the most useful portion of the entire WLN database available directly on microcomputers. Each subscribing library will receive cumulative quarterly updates of the CD-ROM database on disks that go into a special disk drive connected to a microcomputer. The system will work with the IBM PC, WLN PC, OCLC M300, Apple II+ and Apple IIe. The database will contain all WLN records with holdings by WLN participants, the last 12 months of Library of Congress MARC cataloging records, WLN authority headings and cross references, full MARC record information for a total of 2 million bibliographic records on 3 CD-ROM disks. Searching can be done by author (personal and corporate), keyword in title, exact title, and subjects as well as by Boolean and partial words (truncation). Searches may be scoped to an individual library, group of libraries, language, type of material and publication date. Libraries will also be able to print catalog cards and labels from the CD-ROM records. Additional information may be obtained directly from WLN (Western Library Network, Washington State Library AJ-11, Olympia, WA 98504-0111).
--- Submitted by Bobbie DeCoster
On July 1, 1986, Western Library Network (WLN) will implement its new Interlibrary Loan Subsystem. The new system will include many features which will help streamline interlibrary loan procedures, such as automatic transfer of bibliographic data and holdings data to the ILL screens, and automatic routing of requests to up to eight libraries. Group training sessions begin in mid-June. There will be no charge for ILL requests during the month of July.
--- Submitted by Bobbie DeCoster
The School of Library and Information Studies, Florida State University; the State Library of Florida; and the Center for Professional Development and Public Service, Florida State University, cosponsored an informative and valuable workshop on subject access in early 1986. The goals of the workshop were to acquaint library professionals with Library of Congress subject cataloging policies and procedures, as contained in the 2nd edition of the Library of Congress Subject Cataloging Manual; to inform participants of the latest developments in subject access for online catalogs; and to stimulate discussion on both topics.
Mary K. Pietris, Chief of the Subject Cataloging Division, Library of Congress, discussed the Subject Cataloging Manual at length. Some interesting developments that she noted are:
Karen Markey discussed the results of transaction analyses of online subject searches and the status of subject authority systems. She suggested that a good subject authority system should allow the patron to select from an alphabetical subject list, which would then refer the user to narrower and related terms (sa) and then to "see from" or "use for" terms (x). When the user selected a term, (s)he would be guided back to an alphabetical list to select subdivisions.
All three speakers were informative and thorough and provoked stimulating discussions. The workshop was valuable and instructive for catalogers, reference librarians and anyone interested in better subject access for library patrons.
--- Reported by Grace Agnew
OCLC has, in the past, recommended that bibliographic records for activity cards be created in the Books Format. As a part of the revisions to the AV Media Format which were implemented by OCLC in 1986 September, a "home" for activity cards was created by redefining one of the code values in "Type mat" in the AV Media Format. Code "o", which previously applied only to flash cards, is now defined to apply to both flash cards and activity cards -- a very reasonable redefinition since catalogers may not be able to distinguish between these two categories. New records for activity cards should be created in the AV Media Format (Type: k; Type mat: o). For older records entered in the Books Format, users should request a type code change as described in Cataloging: User Manual, 2nd ed., p. 12:10.
--- Glenn Patton
From OCLC's Bits and Pieces, no.78, April 15, 1986, p.6.
Subject and Information Analysis, edited by Eleanor D. Dym. New York: Marcel Dekker, 1985. (Vol. 47 in the Books in Library and Information Science series, edited by Alien Kent.) 498 p., ill.; no index; $39.50 (paperback); ISBN: 0-8247-7354-3
This anthology is made up of venerable selections from reference works published between 1968 and 1980. It is "oriented towards students and their needs." These ancient articles have been given a new title and a new imprint and are probably going to be bought by librarians who think this is a modern work on subject access.
Of the 29 chapters, 18 come from the Encyclopedia of Library and Information Science. Five chapters originally appeared in the Encyclopedia of Computer Science and Technology. Three were excerpted from Martha Mannheimer's Cataloging and Classification, a Workbook. The final chapter appeared in 1967 in Methods of Information in Medicine.
If your library owns copies of the original sources, you certainly don't need to buy this anthology. If you would like to have all these landmark articles on your shelf in one neat volume, then by all means, go ahead and enjoy it.
Theory of Subject Analysis: A Sourcebook, edited by Lois Mai Chan; Phyllis A. Richmond; and Elaine Svenonius. Littleton, Colo.: Libraries Unlimited, 1985, 415 p. $36.00 U.S.; $43.00 elsewhere. ISBN: 0-8728-7489-3
For what the book is designed to do, it does admirably. Selections include seminal thinkers and innovators. The authors have chosen pieces which are comprehended with relative ease by the non-specialist. Selections are brief and serve to whet the appetite of those who wish to delve further, without overwhelming the reader looking for an overview of the subject.
This book is not recommended for most OLAC collections. However, it would be excellent for classroom use and for the librarian interested in the history of subject analysis and the evolution of key ideas which influence today's development in this rapidly-changing area.
************************************************************
The Q&A editor wishes to correct an error which occurred in the
Q&A column in v. 6, no. 1, p. 26.
Simulation games code as type "r" and should be cataloged using the AV
format (see OCLC AV format FF:26). The quote from Glenn Patton is from
an out of date source. Our apologies to Glenn and to anyone we confused
on this subject. Our thanks to Glenn for letting us know quickly of the
error. Glenn notes that on OCLC, records for simulation games input as
type "a" records should be reported as needing a type code change to
"r."
-- v.u.
QUESTION: Has UTLAS loaded the software for the MRDF and Visual Materials formats yet?
ANSWER: Yes, UTLAS users can now catalog these materials on
the system. RLIN has brought up MRDF format also. UTLAS will be loading
16,000 AVLINE records (National Library of Medicine audiovisual records)
into their system soon, and OCLC is investigating what is required to
load AVLINE records. RLIN will be indexing the 753 (Technical Details)
field. This is the field which indicates the make and model of the
machine, the programming language and the operating system. Currently
OCLC does not index the 753.
--- Verna Urbanski
QUESTION: I am cataloging a slide set with two cassettes, one for automatic advance and one for manual advance. How do I describe these cassettes in the physical description? They contain the same thing. Should it be 1 sound cassette (2 copies)?
ANSWER: Catalog it as + $e 2 sound cassettes.
--- Nancy Olson
LC would add a note to the cataloging: Sound accompaniment separate for
manual and automatic.
--- Dick Thaxter
QUESTION: I am cataloging a series on nutrition and health. Each module has two videocassettes and one booklet. We are cataloging each videocassette separately, but don't know what to do with the booklet. Should we catalog it separately too?
ANSWER: No, Catalog it as accompanying material
for one of the videocassettes . In my library, I would xerox the
booklet so that the second videocassette would also have a manual to go
with it. But that is a matter of institution policy.
--- Nancy Olson
If a xeroxed second copy is created to
accompany the second videocassette, it would be a good idea to document
the procedure and establish policies for adding local notes to the
cataloging and counting these things in your statistics.
--- Verna Urbanski
QUESTION: Would you enter a set of 24 slides of pictures taken at the Louvre by one photographer under the photographer?
ANSWER: You ask the same questions as always, i.e,, where did
it emanate from? For most titles, entry is under title.
--- Dick Thaxter
QUESTION: AACR2 requires use of the p date. I have an anthology of jazz with several dates, which one would I use?
ANSWER: Use the latest date available on the material in
hand and record the other dates in a note.
--- Glenn Patton
The latest date should be bracketed in as the
inferred date of publication. The other dates should be placed in a note.
Generally, LC catalogers ignore p dates except to use to infer a date of
publication.
--- Dick Thaxter
QUESTION: I am cataloging a transparency that has a map on it. Do I need to use the maps format, or can I catalog it as a transparency?
ANSWER:If it is a transparency, catalog it as a transparency.
--- Glenn Patton
QUESTION: What is the difference between a chart and a table? I find this to be enormously confusing!!
ANSWER: Table is not a used term in AACR2 so to a certain degree
this helps. A cataloger must judge what is a table as opposed to a chart.
This is a decision that should be made quickly without a lot of internal
debate.
--- Dick Thaxter
I agree with Dick. If the patron will not know the
difference, it is not worth the time it requires for deliberation.
--- Nancy Olson
QUESTION: How do I catalog a VHS hi-fi sound recording on a videocassette with no pictures?
ANSWER: Catalog as a videocassette (AACR2, chapter 7) using the
gmd [videorecording]. We have to follow the physical form as long as we
follow AACR2. Borrow as necessary from chapter 6 for notes.
--- Nancy Olson
Catalog as a sound recording following
chapter 6 even though you use a videocassette player to play it. While
its physical format may be a videocassette, such an item does not meet
the requirements of the AACR2 definition of "videorecording" and,
therefore, chapter 7 is not the appropriate chapter to apply. It
does meet the definition of "sound recording." In reality, some
combination of chapters 6 & 7 may be needed to describe such a sound
recording accurately.
--- Glenn Patton
The title should be cataloged as a videorecording. You catalog
based on form, not content. It requires a VCR to play. You should ask
yourself: "What am I cataloging?" If the answer is, a videocassette,
then catalog the item as a videocassette. An official answer to this
question has yet to be determined for items containing different formats,
and underscores the need for answers to problems posed for format
integration.
--- Sheila Intner
It seems appropriate to consult both chapter 6
& 7, but base the physical description and gmd on chapter 7. Martha Yee
(UCLA Film, Radio and Television Archives) has encountered a similar
problem in cataloging sound track film without images. She has
cataloged them using the films format.
--- Dick Thaxter
Membership in Online Audiovisual Catalogers is available for single or multiple years. The membership year is from January 1 through December 31. Membership includes a subscription to OLAC Newsletter. Membership rates are:
single year - US - $5.00 personal ; $10.00 institutional
Non-US - $7.00 personal ; $12.00 institutional
two year - US - $9.00 personal ; $19.00 institutional
Non-US - $13.00 personal ; $23.00 institutional
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Circle the correct information:
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is a quarterly publication of Online Audiovisual Cataloger, Inc. appearing in March, June, September, and December.
Missing issues must be claimed no later than three months after the month of issue. Claiming deadlines are: June 30 (March issue); September 30 (June issue); December 31 (September issue); and March 31 (December issue.)
ISSN: 0739-1153
EDITOR-IN-CHIEF PRODUCTION EDITOR
Grace Agnew Sharon Grieggs Almquist
Swilley Library Willis Library
Mercer University Atlanta P.O. Box 5188
3001 Mercer University Dr. North Texas State University
Atlanta, GA 30341 Denton, TX 76203
NEWS AND ARTICLES EDITOR CONFERENCE REPORTS EDITOR
Barbara L. DeCoster Ann S. (Bobby) Ferguson
Library Media Center Louisiana State Library
Bellvue Community College 760 Riverside North
300 Landerholm Circle S.E. P.O. Box 131
Bellvue, WA 98007 Baton Rouge, LA 70821
BOOK REVIEW EDITOR QUESTIONS & ANSWERS EDITOR
Anne A. Salter Verna Urbanski
Atlanta Historical Society Thomas G. Carpenter Library
3101 Andrews Dr. University of North Florida
Atlanta, GA 30305 P.O. Box 17605
Jacksonville, FL 32245-7605
Materials for publication in the OLAC Newsletter should be sent to the appropriate editor. Persons wishing to review books are invited to write to Anne Salter indicating their special areas of interest and qualifications. For AV cataloging questions, contact Verna Urbanski. Articles should be typed, double spaced, and consistent in length and style with other items published in the Newsletter. The submission deadline for the September issue is July 15, 1986.
For membership renewal and change of address contact:
For general information about OLAC, contact:
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URL: http://ublib.buffalo.edu/libraries/units/cts/olac/newsletters/...
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