THIRD QUARTER TREASURER'S REPORT
ALA 1997 ANNUAL CONFERENCE MEETINGS
This issue includes the winners of OLAC's election, OCLC's revised policy on when to input new records for closed captioned videos, and the notice for the International Conference on the Principles and Future Development of AACR.
Because many of you didn't receive your March newsletters until after May, Nancy Olson's "Name This Column" contest will be extended until August 1st.
For those of you who want to become more active in OLAC, we have opportunities for you! See details about conference reporters, CC:DA Audience Observer, and OCLC Users Council Contact Person.
Some of you may have missed the OLAC Newsletter annual index that is usually printed in the March issue. A cumulative v. 16-17 index will be published in the March 1998 newsletter from our new index editor, Michelle Robertson. Welcome aboard Michelle! Bobby Ferguson deserves a big thanks for her many years of indexing.
Don't miss the "Meetings of Interest to AV Catalogers". These will also be posted to AUTOCAT, E-Media, and the OLAC Web page (http:// ublib.buffalo.edu/libraries/units/cts/olac/). I expect to see some new reporters included in Mary Konkel's Conference Reports column for the September newsletter.
Both Richard Harwood and Sue Neumeister deserve a big thanks for their input on this issue. Thanks to everyone who has contributed to this issue and offered advice on the last one. I thank my husband for maintaining my computing equipment, acting as a sounding board, providing chocolate and keeping the cat off of the keyboard.
As usual, I and the column editors are always
happy
to receive contributions before the
deadline.
FROM THE PRESIDENT
Richard Harwood
This is my last column as President of OLAC. It has been a privilege to serve the organization in this capacity, and I recommend that members consider running for an OLAC office. I look forward to serving as Past President under the capable and loyal Sue Neumeister, our incoming President. As for Sue's loyalty, it is not only exemplified in her service to OLAC, but also in her unswerving faithfulness to the Buffalo Bills.
Speaking of running for office and changes in leadership, this issue includes the results of our recent election for Vice President/President Elect and Treasurer. I would like to publicly thank the four candidates and the Election Committee members, Mary Konkel and Eric Childress. Of course, thanks to Johanne LaGrange, outgoing treasurer who has filled that position with competence.
CAPC will being seeing some changes. First, I want to thank Mary Beth Fecko for her service; she will be concluding her term on CAPC following Annual. Marlyn Hackett and Ann Caldwell will be continuing on CAPC, beginning their second terms after Annual. Welcome to Meredith Horan, Cataloger and Auxiliary Reference Staff, National Library of Medicine, who begins her first term on CAPC following Annual. Meredith is no stranger to OLAC. Some of you might recall her service as Co-Chair, OLAC Biennial Meeting, Rockville, NM, October 1992.
It would be unconscionable if I did not express my personal gratitude to Ann Caldwell for the outstanding work she has done in getting the OLAC NACO AV Funnel Project off the ground. As of last Midwinter, we had 9 individuals from 6 institutions participating in the project. This is an immense accomplishment. Thanks Ann, and to all of the participants as well.
Certainly one of the highlights over the past year was the OLAC Conference in Denton last October. Again, I would like to acknowledge Sharon Almquist, Conference Committee Chair, members of the Committee, Jean Harden, Ralph Hartsock, Mary Konkel, Kathryn Loafman, and J. Robert Willingham, along with the speakers, instructors, and all members in attendance for making the Conference a success. It was such a pleasure to meet so many OLAC members at the Denton Conference and share common interests with fabulous AV catalogers from all different types of libraries. And now, we are all looking forward to the 1998 conference in Charlotte, North Carolina. I will take away many fond memories after my term as President comes to an end.
THIRD QUARTER TREASURER'S REPORT
January 1, 1997 through March 31, 1997
Johanne LaGrange
Membership: 649
Institutional - 388
Personal - 261
ACCOUNT BALANCE: December 3l,1996
Merrill Lynch WCMA Account 11,244.71
INCOME
Back Issues 100.00
Dividends-WCMA Account 169.09
Memberships 4,659.00
OLAC Conference 1996 7,778.85
TOTAL INCOME 12,706.94
EXPENSES
Banking Fees
Activity Fee 15.40
Labels, Envelopes, Supplies 59.96
OLAC Board Dinner 260.77
OLAC Newsletter 1,266.77
Photocopies 77.01
Postage 200.53
Refund 14.00
Returned Check 18.00
Stipends 700.00
TOTAL EXPENSES (2,612.44)
ACCOUNT BALANCE: March 31,1997
Merrill Lynch WCMA Account 21,339.21
ALA 1997 ANNUAL CONFERENCE MEETINGS
OF INTEREST TO AV
CATALOGERS
This is a partial listing of meeting information taken from preliminary conference schedules. Updates will be posted to the OLAC Web Page. Check the final conference program for a complete listing of meetings and to confirm all dates, times, and locations.
OLAC
EXECUTIVE BOARD MEETING
MEMBERSHIP MEETING
AV COMMITTEE
TOUR: SAN FRANCISCO CHRONICLE AND CARTOON ART MUSEUM
AV STANDARDS SUBCOMMITTEE
CC:DA
MEETING, Saturday, June 28, 2:00 p.m.-4:00 p.m.
Moscone Center / 135
MEETING, Monday, June 30, 8:00 a.m.- 12:30 p.m.
Moscone Center / 134
Sunday, June 29, 9:30 a.m.- 12:30 p.m.
San Francisco Hilton / Union Sq. 22
Thursday, June 26, Noon-5:00 p.m.
Pan Pacific / Olympic BR B,C
Friday, June 27, 8:00 a.m.-5:30 p.m.
Pan Pacific / Olympic BR B,C
MEETING, Friday, June 27, 2:00 p.m.-4:00 p.m.
Moscone Center / 250, 262
MEETING, Saturday, June 28, 9:30 a.m. - 1 2:30 p.m.
Crowne Plaza Parc Fifty Five / Barcelona II
MEETING, Sunday, June 29, 2:00 p.m.-5:00 p.m.
Hyatt Regency / Bayview B
MEETING, Monday, June 30, 2:00 p.m.-4:00 p.m.
San Francisco Marriott / Pacific Ste. I
OLAC -
http://ublib.buffalo.edu/libraries/units/cts/olac/
Internet Library for Librarians -
http://www.itcompany.com/inforetriever
ALA MIDWINTER MEETING
ALCTS Committee on Cataloging: Description
and
Access (CC:DA) CONFERENCE REPORTS
Mary Konkel, Column Editor
Washington, D.C.
February 14-20,1997
OLAC Observer Report
Virginia Berringer
University of
Akron
CC:DA's 1997 Midwinter meetings were held at the Renaissance Washington Hotel, Saturday, February 15 and Monday, February 17.
After opening remarks, introductions, adoption of the agenda, and approval of the 1996 annual meeting minutes, Chair Joan Swanenkamp gave her report. A workshop is being planned on meta access issues in the near future and representatives from various divisions are being sought. A member from CC:DA will be appointed to work with the planning committee. She has received 2 new ANSI/NISO standards for review, but neither was really applicable to the work of CC:DA. A new one on micropublishing (Z39.26) which has not yet been received may prove of interest to the committee. Dorothy McGarry has proposed a joint CCS-CC:DA program in '98 on the global library/new initiatives to build on outcomes from the Toronto conference, and members of CC:DA were asked if they support this proposal.
Laurel Jizba presented a report on the comments she had received on the Guidelines for Bibliographic Description of Interactive Multimedia, followed by a discussion of the future of this publication and of the GMD for these materials. It was decided to wait for the publication of the revised ISBD for electronic resources before considering revision. At this time there will be no formal changes made to the document and libraries using the Guidelines may continue to do so.
Martha Yee led a discussion of the report of the Task Force on Works Intended for Performance. The issue of mixed responsibility continues to be the main area of discussion. While there is little problem with the guidelines proposed for new works, there are still issues to be resolved on previously existing works. CC:DA will post the document on its web site for further comment.
Watson reported on the report of the Task Force on Cataloging Conference Proceedings. The Task Force is recommending two rule revision proposals: revising the footnote to rule 2 1. I B I to expand the definition of a conference; and the removal of the term "prominently named" from rule 21.IB2d. The second proposal was unanimously supported by the committee. The footnote proposal generated a lengthy discussion. There were a number of options proposed, from leaving it as is to establishing a list of characteristics common to conference names against which to compare a name being considered. If the potential name had a specified number of these characteristics, then it would be established as a named conference. Work will continue on this rule, taking into consideration the list of characteristics suggested by Martha Yee and looking for more examples to be added to the rule.
D. Epstein from ALA Editions gave a report on the progress and proposed publication/distribution of the electronic version of AACR2. Coding of the SGML files is nearly finished, and should go to the Joint Steering Committee after mid May for review, after which they can be released. Licensing terms are being developed, and must be in place before release. ALA editions has decided to use FOLIOViews as the format for distribution while retaining SGML for creating and maintaining the archives. There will be two modes of distribution, one for end users and a second version for developers. There were many questions concerning the choice of formats and licensing.
Brian Schottlaender of the Joint Steering Committee stated that the JSC had authorized issuance of a second packet of update pages for the paper AACR2, not a full republication.
The Task Force on the TEI reported on their work followed by a discussion on the use of the TEI header and whether it could be used as a substitute for a title page, mapped to MARC and loaded into a system as a bibliographic record.
Barbara Tillett from the Library of Congress reported on developments at LC. Their home pages have been redesigned, and provide 4 methods of access to LC catalogs. If the new budget, just presented to Congress, is approved, LC will be shopping for an integrated system which will pull together all of the diverse files LC now maintains. The target date for implementation of the new system is late 1999. LC's experiment using core records showed a time savings for over 1/2 of the items. At the request of their reference staff, LC did augment the core records with a few additional fields.
Laurel Jizba presented a proposal to add "computer disk" and "computer optical disc" to the Glossary of AACR2. After a brief discussion, in which minor amendments were suggested, CC:DA voted to support this proposal as amended.
A second proposal presented by Laurel Jizba substituted the term "electronic resource" for "computer file" in the AACR2 list of GMDs. A task force was instituted to examine this; revisions will be distributed for comment.
Brian Schottlaender then reported on activities of the Joint Steering Committee. LC has recently sent 14 or 15 proposals requesting changes in chapters 1, 5, 12, and appendix D. A web site ( http://www.nlc-bnc.ca/jsc/) has been set up for the conference in Toronto.
Several documents will be posted to the web for discussion and CC:DA and MARBI will meet jointly at the ALA annual meeting in San Francisco, probably during the last 1 1/2 hours of the regularly scheduled Monday morning CC:DA meeting. The topic for this meeting will probably be TEI and metadata.
OCLC Users
Council Report
By Mary S. Konkel
University of
Akron
The 2nd meeting of the 1996/97 OCLC Users Council was held January 27- 29 at OCLC in Dublin, Ohio. The focus of this meeting was "OCLC's Strategic Plan: Partnerships and Beyond."
Thank you for the opportunity to attend on OLAC's behalf. OLAC is one of OCLC's User Groups and our suggestions and presence are always welcome. Feel free to forward comments and concerns and I'd be happy to take them along with me (marykonkel@uakron.edu).
CATALOGUING.CHAOS.CATALOGUING THE
CHAOS?
Submitted by John M. Cys
Midwestern State
University
The Lillian Moore Bradshaw Lecture is an annual endowed lecture given by an outstanding library professional or library educator each Spring at the School of Library and Information Studies, Texas Women's University, Denton, Texas. This year's 11th annual lecture "Cataloguing.Chaos.Cataloguing the Chaos?" was given by Michael Gorman. The lecture discussed the present state of bibliographic control, the chaos of the Internet, and the application of standard cataloging to electronic documents.
The two basic formats are electronic and nonelectronic (print). Both transmit words, images, and symbols. The difference between the two is one of degree not kind. Nonelectronic format is stable, being filtered (edited, printed, published) by a publisher, is of certain provenance, and is secure in authenticity. In contrast, the electronic format is mutable, of uncertain provenance, and insecure in authenticity.
Current Internet searching definitely needs improvement. Searches have a lot of "noise" (irrelevant hits). Keyword searching is unable to retrieve precise, relevant hits. Gorman gave an example of an Internet Alta Vista search he did, where adding a term to restrict the focus actually doubled the number of hits from 100,000 to 200,000.
Archiving the ever increasing amount of electronic documents is a problem. Print archives are less expensive than electronic archives, considering the vast amount of memory that archival storage requires. Make a paper copy of each e- journal issue when first published to facilitate archiving.
In cataloging electronic documents there are two basic questions to ask. The first is: Which electronic documents do we catalog? There are electronic documents worth cataloging. Ask yourself the question, "Would I add this to my libraries' collection if this were print? If the answer is yes, then catalog it. The second question is: Are present cataloging standards and codes adequate to catalog electronic documents? Yes, with changes and additions.
LCSH has a well-established, adequate structure but the vocabulary needs to be revised. Subject specialists could assist in revising the vocabulary using specialized thesauri. Online systems can make the global heading changes. DDC has theoretical basis and hierarchical structure which makes it better suited for classifying electronic documents than LCC. Also, because electronic documents are not physically shelved in a specific location, multiple class numbers could be assigned to bring out all aspects of the item's subject matter. This is similar to what some European libraries do today.
The MARC format had its origin in the catalog card. Note the similarity of element structure and arrangement between cards and MARC. "Never just automate what you already have" is a basic automation axiom. Violation of this rule has led to problems with MARC. A bold step would be to redesign a new MARC and use it to catalog electronic documents.
The basic task before us is to identify, catalog, and preserve electronic documents that are useful to library patrons.
NEWS &
ANNOUNCEMENTS
Barbara Vaughan, Column Editor
And the Winners are....
Congratulations!
Thanks to the four candidates and to everyone who voted.
As the newly appointed Conference Reports Editor it is my responsibility to solicit reports from conferences, meetings, workshops, etc. which may be of interest to the audiovisual cataloging community and you, the OLAC membership. Conference reports editors, I am told, cannot live on observer and liaison reports alone (though we are EXTREMELY grateful to our OLAC liaisons and observers who volunteer oodles of their time to keep us informed).
If you have attended a conference, meeting, discussion group, workshop, etc., which you feel may be of interest to your OLAC colleagues, please consider submitting a report for the OLAC Newsletter. Not only will you get a chance to see your name in print, but you'll also be contributing to the exchange of ideas and information that keeps OLAC's grassroots growing. I am particularly interested in reports from ALA discussion groups or pre-conferences for the next newsletter.
Reports can be submitted to me via e-mail, fax, or computer disk. Feel free to contact me if you have any questions. I sort of feel like a Perry White looking for my Jimmy Olson, ace cub reporter. Look out Lex Luthor!
OLAC CC:DA AUDIENCE OBSERVER NEEDED
CC:DA is the Cataloging: Description and Access committee of the Cataloging and Classification Section (CCS) of the Association for Library Collections & Technical Services (ALCTS) a division of the American Library Association.
CC:DA's responsibilities include assessment of existing cataloging practices, recommending solutions to bibliographic description, choice and form of entry issues, initiating and reviewing proposals for additions and revisions to the cataloging code, and developing and communicating official ALA positions on such proposals to the Joint Steering Committee for Revision of AACR.
The CC:DA observer's responsibility is to attend the meetings of CC:DA at ALA Midwinter and Annual meetings. CC:DA usually meets twice at each conference, Saturday afternoon (2:00-5:30) and again on Monday morning (8:30- 12:00) The CC:DA observer is also responsible for summarizing the CC:DA discussions and recommendations, with special attention to proposals affecting nonprint cataloging, to the membership of OLAC at the OLAC membership meetings and through written reports which are published in the OLAC Newsletter.
More information about CC:DA and its work can be found on the CC:DA home page (http://www.ala.org/alcts/organization/ccs/ccda/ccda.html) which includes agendas and full text of proposals under review.
The CC:DA audience observer is an ex officio member of CAPC. OLAC pays the CC:DA audience observer a stipend of $100 for each ALA conference attended.
OCLC USERS COUNCIL CONTACT PERSON
NEEDED
OCLC Users Council addresses policies and issues of concern to the library community and is an integral part of the OCLC governance structure. Users Council delegates are elected by members of their respective OCLC regional networks and bring multi-type library perspectives to discussions which assist in planning for the diverse services that OCLC offers. OCLC also welcomes its Users Groups to attend the 2 day Council meetings held at OCLC in Dublin/ Columbus as observers. OLAC is an OCLC users group, along with MOUG and the Health Sciences Libraries.
Users Council meets three times a fiscal year in October, January, and May, each meeting focusing on a particular topic related to an over-arching theme for the year. Agenda is generally distributed a month in advance. The 1997/98 schedule is as follows:
I have found the interest group sessions to be most enlightening. It is
particularly exciting to learn about new OCLC products and services (before
most everyone else) and preview them in their prototype stages. This is a great
national forum for OLAC's participation. It also offers the observer an
opportunity to develop professionally and network in a candid and collegial
environment. I have thoroughly enjoyed the privilege of serving as the OLAC
observer to OCLC Users Council over the past several years and am looking
forward to my new role as a Users Council delegate for Ohionet.
- by Mary Konkel, past OCLC Users Council Contact Person
To assist in travel and lodging expenses, OLAC may commit up to $300 annually for Council attendance to used at the contact person's discretion at one, two or all three Council meetings.
The Joint Steering Committee for Revision of AACR (JSCAACR), the body that controls the content of AACR, believes the underlying principles of AACR should be reviewed, taking into account present and future trends in information resources and information management. Arrangements have been made for an international conference to be held in Toronto, Canada, on October 23-25, 1997. JSCAACR expects conference participants to determine whether a fundamental revision of AACR is appropriate and feasible, and, if so, to profice advice on the nature and direction of revisions.
Attendance at the conference is by invitation only. Frequently updated
information about the conference can be found at URL:
http://www.nlc-bnc.ca/jsc/index.html
As the nine papers being written for the conference are completed, they will be available at this URL, beginning probably in June. JSCAACR invites comments on, or critiques of, these papers. Rationales for other topics that you feel JSCAACR should address are also welcome.
In the following brief descriptions of the papers points have been arbitrarily chosen to give a picture of their content. Obviously, the final papers will provide many more ideas than those presented here.
"The Principles of AACR", by Michael Gorman, Dean of Library Services, California State University, Fresno, and Pat Oddy, Head of Cataloguing, the British Library, address some fundamental questions. Are the present AACR principles still valid for all media? Do the rules need simplifying? Are the rules flexible and responsive to change? What risks are involved in change? In what way do rule interpretations undermine AACR principles?
The bibliographic universe contains, in addition to the library's traditional collection, other sources of information available to the public, such as publishers' catalogs, and bibliographies, discographies, and filmographies compiled according to other standards. "Bibliographic Universe (Functional Requirements)" by Tom Delsey, Director General, Corporate Policy and Communication, National Library of Canada, will describe some models of the bibliographic universe developed by various individuals and groups, and evaluate them in terms of accuracy, flexibility, efficiency, user-friendliness, and compatibility.
In his paper "AACR2 and Catalogue Production Technology" Rahmatollah Fattahi of Iran, presently a Ph.D. candidate at the School of Information, Library, and Archive Studies, University of New South Wales, will examine to what extent the rules in AACR2 match or fail to match the capabilities of present systems and those of the near future for searching, retrieval, and presentation of bibliographic information.
"The Work" by Martha Yee, Cataloging Supervisor, UCLA Film and TV Archive, discusses the question "What is a work?" by reviewing AACR2 rules by which a decision is made about whether an item is, or is not, to be considered a new work. Much of the paper is devoted to the problems that result from the lack of general rules for works of mixed responsibility.
In her paper "Bibliographic Relationships" Sherry Vellucci, Assistant Professor, Division of Library and Information Studies, St. John's University, discusses bibliographic relationships in terms of various linkages; their importance to users of bibliographic records and users of authority records; in the MARC environment; and in a relational database environment.
Crystal Graham, Serials Librarian, University of California, San Diego, and Jean Hirons, Acting CONSER Coordinator, Serial Record Division, Library of Congress, detail "Issues Related to Seriality: Defining On-going Publications". They believe that the definition of "serial" in AACR2 is no longer adequate, that a broader concept of "on-going work" is needed. They also argue that the book- based chapter 1 and the paper-based chapter 12 do not accommodate the needs of all on-going library materials.
"Principal Access Points" by Ronald Hagler, Professor, School of Library, Archival, and Information Studies, University of British Columbia, deals with main entry and corporate body entry and their relationship to uniform titles and titles proper, the MARC format, and the need to restructure authority files to reflect the capabilities of computerization.
Rule 0.24, which mandates the cataloguing of the item in hand, is one of the cardinal principles of AACR. However, libraries that include electronic resources in their catalogues therefore no longer possess in physical form all the items listed in these catalogues. In her paper "Content vs Carrier" Lynne Howarth, Dean, Faculty of Information Studies, University of Toronto, queries whether this fundamental rule should be retained, tinkered with, or reconstructed. Practical considerations, present realities, and international consequences are discussed.
The final speaker, Mick Ridley, Senior Computer Officer, University of Bradford, presents "Beyond MARC". How effective is MARC? Is MARC simply an embodiment of AACR? Do we need a transfer standard for catalogue records? What is a good structure/format for catalogue records? Is the same structure/format needed for transfer, database storage, and presentation to users?
JSC is interested all points of view relating to AACR. Do not let this opportunity to be part of the decision-making process pass by.
In the past, OCLC has always told users not to input separate records for what appeared to be closed captioned and uncaptioned versions of the same videos. This advice assumed that such differences were mostly due to the carelessness of video publishers with their package labeling and/or catalogers with an incomplete knowledge of Visual Materials cataloging. Now, specific evidence has been brought to our attention that there are cases where closed captioned and uncaptioned versions of the same videos do indeed exist. Apparently, closed captioning tends to get added in later production runs of some older video materials. The only evidence of different dates for these materials seems to reside in information that OCLC has always told catalogers to ignore as bibliographically insignificant: "package design" copyright dates. OCLC now suggests that, if you have evidence that both closed captioned and uncaptioned versions of the same videos have been released by the same publisher, and that the only bibliographic difference is the "package design" date, consider this date to be an inferred date of publication, bracketed. Be sure to include a 546 note and subject heading for the closed captioning. For clarity, you might also include a note (AACR2R 1.7B 16) indicating that the other closed captioned or uncaptioned version is also available.
Please remember that indication of closed captioning is easy to overlook. Most often it appears only in the cryptic form of either the "double C" symbol or what I have called the "accented TV" symbol of the National Captioning Institute (a small TV screen-shaped box with a sort of pointed teardrop coming off the bottom). In addition, the symbol in question may appear only on the video label or only on the packaging (often discarded by libraries) rather than in a standard place every time. To complicate matters further, not all libraries may have equipment that reveals any closed captioning. In ambiguous cases where the item in hand is closed captioned and an existing record online appears not to be, or vice versa, OCLC still prefers that the existing record be edited for local use. If you suspect that an existing record is incorrect, please send proof to OCLC via the usual means and we will investigate and fix the record, if appropriate.
For more information about closed captioning, the National Captioning Institute has a Web site (http://www.ncicap.org/) of considerable interest.
(posted for Jay Weitz, OCLC Consulting Database Specialist, on AUTOCAT, April 1997)
BOOK REVIEWS
Vicki Toy-Smith, Column Editor
Cataloging Musical Moving Image Material is number 25 in the series MLA (Music Library Association) Technical Reports. Its purpose is to "offer guidance that could lead to more uniform practice for cataloging musical moving image materials". Books have been published previously that cover the cataloging of videorecordings and motion pictures, and other works have been published on various aspects of music cataloging such as the construction of uniform titles; however, this is the first book to be published on how to catalog musical performances on videorecordings and motion pictures. There have been many inconsistencies in the way such material has been cataloged because this type of material has not previously been acquired and cataloged by libraries. Since the Library of Congress is no longer cataloging videorecordings and motion pictures, there is no national leadership in this area.
There currently is a controversy about whether AACR2 does and should allow main entry under personal name for videos of musical composition. The authors do not make a definite decision on this issue but do point out in the examples where personal name main entry might be applicable.
This book covers not just musical performances but also interviews of musicians, documentaries on musical topics, motion pictures with notable musical scores, biographical films of musicians, instructional materials and master classes, and documentation of the music of ethnic, cultural or religious groups. The book is divided into sections on description, choice of access points, subject headings and classification. Appendices include 42 examples of MARC formatted records, some in OCLC and some in RLIN format; a bibliography of cataloging manuals for music, audiovisual materials in general, and specifically films and videorecordings plus a bibliography of general reference sources for cataloging ethnographic materials. Each example includes comments. The examples reflect format integration but do not include the rearrangement of the fixed field in OCLC that occurred after OCLC implemented format integration as that had not happened when the book was published. The examples are full records which contain many access points.
This book is very useful in clarifying many complex cataloging issues involving musical moving image material.
Published in 1996 by: Music Library Association, Canton, Mass. (xiv, 108
p.)
ISBN 0-914954-51-2. $28.00 ($22.40 to MLA members)
Each of these booklets contains a section on the 1988 revision, 1993 amendments to AACR2 that and computer files, information on format integration, suggestions on cataloging Internet resources, and discussion on the Guidelines for Bibliographic Description of Interactive Multimedia and an example of a bibliographic record for this material.
The booklet on cataloging motion pictures and videorecordings includes changes to the examples in Nancy Olson's Cataloging Motion Pictures and Videorecordings (1991) to reflect format integration and the rule changes mentioned in the booklet. The booklet on cataloging audiovisual materials includes the changes to the examples in Cataloging of Audiovisual Materials: a Manual Based on AACR2 (3rd ed., 1992) and A Cataloger's Guide to MARC Coding and Tagging for Audiovisual Material (1993). The booklet on cataloging computer files includes changes to Cataloging Computer Files (I 992). The interactive multimedia example is for a different title in each booklet. These booklets are very handy because it is useful to have all the rule changes and format integration changes for one major type of material or for audiovisual material in general together in one place.
Published in 1996 by: Soldier Creek Press, Lake Crystal, Minn. (ii, 22-26 p.) ISBN 0-936996-71-4 (motion pictures and videos), 0-936996-73-0 (audiovisual materials), 0-936996-72-2 (computer files). $10.00 (audiovisual materials) and $5.00 each for the motion pictures and videos booklet and for the computer files booklet.
Contest has been extended until August 1, 1997.
Suggest a new title for the Questions and Answers column. Please! Send your suggestion(s) to the column editor or the newsletter editor (see addresses on front cover verso). The editors will make the final decision and will award a book by Nancy B. Olson to the winner. If there are multiple winning entries, the prize will be awarded to one randomly drawn winner.
This month I have some general bits of information and some questions that were emailed to me for this purpose as well as some questions of general interest from Autocat.
Cataloging Internet Resources:
Help for beginners:
The 007 has been in existence since about 1976 and is designed to carry, in coded form, additional information about the physical characteristics of an item beyond that coded into the 008. There has never been an 007 for books or book- form serials. There is an 007 for each type of non-book material and these are used in bibliographic records for the non-book material itself, as well as (with format integration) in book format bibliographic records when the book is accompanied by audiovisual or non-book material.
If there is a true kit (two or more types of non-book materials, none of which is dominant) there may be one 007 for each type of non-book material.
If a sound recording accompanies (narrates) slides or a filmstrip, however, both sound and film characteristics are coded into one 007.
The 006 was developed during format integration for those types of material for which all the needed coded information could not be carried in any combination of 007/008 fields. The primary problem it was designed to solve were those materials that were non-print of some type, and were also serials. It provides an additional access point for indexing by format. A video serial would have an 008 for the video format (with "s" for the monograph/serial field), an 007 for additional video characteristics, and an 006 for additional serial characteristics. This would be indexed both as a video and as a serial.
The 006 is also used when there is some question about which item is dominant. For example, a book with a CD-ROM tucked inside the back cover could be cataloged as a book with the CD- ROM as accompanying material (type "a" record, 007 for computer file). If the CD-ROM has really significant contents, or is the electronic version of the book, add to the above an 006 for computer files so the bibliographic record could be indexed both as a book and as a computer file.
Pam Cook wrote Verna Urbanski about feature films, saying "It has been our practice to classify feature films under PN1997 based on CSB 48 (Spring 1990) where it states on p. 44: 'All individual adult fiction films, except for comedy, experimental, and animated films, are classed in PN 1997, provided that their primary purpose is entertainment. She goes on to ask about PN1995.9 with its cutters for special types of film, and says their public service people prefer feature films under one number and in one sequence, though they do use the PN1995.9 (with cutters) for experimental films and animated films.
Verna replied that her library uses PN1997 for everything except animated films that are classed in PN1997.5, though she is uncomfortable putting things such as Shakespeare in PN1997. But she only has to decide if something is animated or not when deciding on a class number.
First I would like to remind readers that classification is a local decision - do what is best for your users. The LC policy from CSB 48, "Guidelines for Subject Cataloging of Visual Materials" was for use by LC catalogers preparing bibliographic records for items they did not own but were cataloging to create bib records for our use. It speaks, for instance, about the lack of shelflisting subarrangements - classification numbers were not completed for these item only subfield "a" was given in the MARC record.
So you may choose to put all films in one class number, all films in accession number order, devise your own scheme, or do whatever you think best for your patrons (and/or your collection and/or your shelfspace).
I classify feature films. If a video is a play of a Shakespeare work, or based on one, I classify it with Shakespeare. If it is based on a Hemingway story, then it goes in a Hemingway number. If it is about the Vietnam war, even if fiction, then I class it with other things about that war. If it doesn't go easily into a number about some subject or for a literary author, then I put it into PN1995.9 with an appropriate cutter. As a last resort, I set up a cutter under PN 1995.9 for "feature films." And I use genre headings as well as regular subject headings. For all the feature films I add the heading "Feature films" so one may pull up all those together if needed. And I am not concerned about classing something with Hemingway that does not have a main entry for Hemingway - if it is based on an author's work, there will be an added entry for the author - classification does not need to depend on main entry choice.
Our videos are now shelved by class number and are available for browsing (a recent move from number). I have heard comments from some who weren't aware of all the videos we had in - (fill in any subject area), so this scheme does seem to work.
I will be teaching at the University of Pittsburgh from July 28-August 1 this summer. This is an intensive one week workshop on all types of non-print materials. Enrollment is limited. Contact me or Joyce Mitchell joyce@lis.pitt.edu for more information.
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Last modified: December 1997
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