OLAC NEWSLETTER
Volume 19, Number 2
June, 1999
TABLE OF CONTENTS
FROM THE EDITOR
FROM THE PRESIDENT
OLAC ELECTIONS RESULTS DELAYED
TREASURER'S REPORT
OLAC MILLENNIUM COMMITTEE
ALA ANNUAL CONFERENCE AV MEETINGS
NEWS & ANNOUNCEMENTS
EVERYTHING YOU ALWAYS WANTED TO KNOW
FROM THE EDITOR
Kay Johnson
Since we are between conferences, this issue of the newsletter
is thinner
than usual because of a lack of conference reports and OLAC meeting
minutes
Not to worry, though; there is still plenty going on in the world of AV
cataloging.
Most notably, OLAC members have been recognized on the national scene
for
their excellence. Nancy Olson, one of OLAC's founders and someone who
continues
to be active in OLAC after retirement has won cataloging's highest honor
- the
Margaret Mann Citation. Richard Baumgarten, OLAC's treasurer, has been
appointed
to the Decimal Classification Editorial Policy Committee, an
international board of
experts in DDC. Sue Neumeister has received a high honor in New York,
the
SUNY Chancellor's Award for Excellence in Librarianship. See p. 12-14 of this
issue for more details.
The OLAC Millennium Committee has formed in the past month and
will be examining OLAC's purposes, objectives, name and logo. Is OLAC
ready for
the 21st century? The committee welcomes your comments (see p. 6-8).
You will want to see the "Everything
You Always Wanted to Know..."
column. It includes discussion on determining titles, the 006, type
code, DVDs, recycling and labeling.
If you are attending the ALA Annual Conference, see the list of
meetings
of interest to AV catalogers on p. 9-11.
Virginia Berringer's last "From the
President" column is in this issue.
Thanks, Virginia, for keeping us informed about OLAC meetings,
conferences and
other OLAC matters for the past year.
I'll see you in New Orleans!
**DEADLINE FOR CONTRIBUTING TO THE
SEPTEMBER
OLAC NEWSLETTER IS AUGUST 1, 1999
**
Return to Table of Contents
FROM THE PRESIDENT
Virginia Berringer
It looks like spring is finally here, and the dreadful winter
storms behind
us. Unfortunately, the spring storms are again terrorizing parts of
the country. I
hope all of you in the stricken areas are safe as are all your friends
and families.
Spring also means gearing up for ALA Annual Conference in New Orleans,
already
so impossibly close, and the "to do" list from Midwinter
still has more "do" than "done."
I mentioned in my last column that the Board had recommended
changing
the times of our meetings at ALA. As a result, the Membership meeting
will be
held on Saturday evening, with the Board meeting on Saturday
afternoon. The
CAPC meeting will still be held on Friday evening, but will start at
7:30 instead of
8:00. Sunday evening will then be open so our NACO participants can
attend the PCC Members Discussion Group meeting.
This has been an eventful year, and there are plenty of
exciting things to
come. The Charlotte conference was a big success, and Cathy Gerhart
and her
committee are hard at work on the 2000 OLAC conference in Seattle.
You'll be
hearing much more on that as the date gets closer and closer. I'm
sure it will be a
great conference and I am looking forward to a visit to the Pacific
Northwest. Keep
in mind, if you've never been to an OLAC conference before, that you
will be
eligible to apply for the OLAC Conference Scholarship in 2000. Watch
future
newsletters for full details.
I would like to bring to your attention the great honor
bestowed upon
one of our members. Nancy Olson, who was instrumental in the founding
of
OLAC, and has provided leadership in cataloging nonprint materials for
many
years, will receive the 1999 Margaret Mann Citation at ALA in New
Orleans. The
award is presented by the ALCTS Cataloging and Classification Section
and
recognizes outstanding professional achievement in cataloging or
classification.
The arrival of spring and the approach of ALA also means
that this will be
the last column I'll be addressing to you as president of OLAC. At
the membership
meeting in New Orleans, I'll be passing the gavel on to Mike Esman,
and the
winners of the 1999 OLAC elections will be taking their places on the
Board.
Before I leave office (but never OLAC!!!) I want to
express my appreciation
to the wonderful work of the OLAC Board this year. Many thanks to Sue
Neumeister,
who knew the answers to questions I didn't even know I had, and to
Richard
Baumgarten, whose expertise with data kept our records straight, and
Meredith
Horan, who, as secretary, helped my faulty memory keep things in some
semblance of order. Cathy Gerhart, wearing her other hat as chair of
CAPC, Ann Caldwell,
our NACO funnel chair, and Mike Esman, vice president/president-elect
gave all
made valuable contributions to the success of OLAC in 1998/99. Richard
Harwood,
who as past-past president chaired the elections committee, provided us
with a
slate of candidates for this year's election, insuring the continuation
of OLAC and
its mission.
OLAC's mission, logo, name, etc. are the assignment of the new
Millennium
Committee. Co-chaired by Kay Johnson and Bobby Ferguson, this committee
will
look at OLAC's future and make recommendations based on their
discussions.
Sheila Smyth, Rebecca Lubas, Marianne Gelbert, Scott Markham, Judy
Gummere, Howard L. Pitts and Barbara R. Tysinger have also been named to
this committee.
Before I sign this last "From the President" column,
Kay, I want to thank you for all your patience and support. Editing the
newsletter is a big job, and
dealing with input from a large number of people, (some of whom are not
very
good with deadlines - who me???) takes a very special person. Thanks
for all
your hard work.
OLAC ELECTION RESULTS DELAYED
The OLAC election voting deadline falls after deadline for the June
Newsletter. Election results will be posted on the OLAC discussion
group, OLAC-List, around the first week of June and posted in the
September OLAC Newsletter.
Return to Table of Contents
TREASURER'S
REPORT
Third Quarter
Through
March 31, 1999
Richard
Baumgarten, Treasurer
|
3rd Quarter |
Year-To-Date |
| OPENING BALANCE
|
$15,550.95 |
$15,912.00 |
|
|
|
| INCOME |
|
|
| Memberships |
$216.00 |
$3,017.00 |
| Dividends |
$55.12 |
$417.49 |
| Royalties |
$136.68 |
$134.68 |
| Total |
$407.80 |
$9,365.12 |
|
|
|
| EXPENSES |
|
|
| ALA |
|
$180.00 |
| Board Dinner |
$320.00 |
$601.00 |
| Stipends |
$1,000.00 |
$2,150.00 |
| Account Fees |
|
|
| Annual Fee |
|
$80.00 |
| Other Fees |
$11.03 |
$231.63 |
| Postage and Printing |
$1,472.00 |
$5,052.89 |
| Photocopying & Phone |
$806.77 |
$806.77 |
| Travel |
|
$3,662.40 |
| Total |
$3,609.80 |
$12,928.17 |
|
|
|
| CLOSING BALANCE |
|
$12,348.95 |
Return to Table of Contents
INTRODUCING THE OLAC MILLENNIUM
COMMITTEE
The OLAC Millennium Committee wants your ideas! The
Committee's
charge is to examine OLAC's purposes, objectives, name, and logo by
researching
the literature and trends in cataloging audiovisual resources and
polling the OLAC
membership. The committee's recommendations will be presented for the
Board's
approval at the ALA Midwinter 2000 meeting. If any changes are
recommended,
a ballot to amend the bylaws will be sent to the membership in
conjunction with
the regular ballot for officers that year. The outcome of the
election will be
announced at the OLAC Conference in 2000.
The newly formed committee is in the process of
developing a time line
to follow. Progress reports and calls for OLAC members' input will be
posted on
OLAC's electronic discussion group, OLAC-List, as well as in the
OLAC Newsletter.
To subscribe to OLAC-list, send a message to:
LISTSERV@LISTSERV.ACSU.BUFFALO.EDU
that reads:
SUBSCRIBE OLAC-LIST [your
name]
Do not add a signature file or type anything in the subject
line. You
should get a response within a day.
The names and contact information of the OLAC Millennium
Committee
are below. Do not hesitate to get in touch with any of the committee
members
with your ideas, opinions, questions and any other comments regarding
OLAC's
purposes, objectives, name and logo.
COMMITTEE
MEMBERS
Bobby Ferguson (Co-chair)
East Baton Rouge Parish Library
7711 Goodwood Blvd.
Baton Rouge LA 70806
Phone: (225) 231-3717
Fax: (225) 231-3788
email: bobbyf@CLSN3244.ebr.lib.1a.us
Works 8:00-5:00 M-F (Central daylight)
Kay G. Johnson (Co-chair)
University of Tennessee
326 Hodges Library
Knoxville, TN 37996-1000
Phone: (423) 974-6696
Fax: (423) 974-0551
email: johnsonk@utk.edu
Works 7:00-5:00 (or 6:00) Mon. thru Thurs.
Marianne Gelbert
Senior Librarian
Ocean County Library
101 Washington St.
Toms River, New Jersey 08753
Phone: (732)-349-6200, ext. 823
Fax: (732) 736 0272
Works from 7:30-3:00 MWThF and 1-9 on Tues.
Judy Gummere
Lake Forest Library
Lake Forest Illinois 60045
Phone: (847) 615-4372
email: gummere@lfl.alibrary.com
Rebecca L. Lubas
(New work address is effective July 6th, 1999)
Bibliographic Access Services
MIT Libraries
77 Massachusetts Ave.
Cambridge MA 02139
(617) 253-0654
new email address will be forthcoming
Scott Markham
Librarian
Catalog/Processing Department
Minneapolis Public Library
300 Nicollet Mall
Minneapolis, MN 55401
Phone: (612) 630-6480
Fax: (612) 630-6210
email: scottcat@mninter.net
Howard L. Pitts
Cataloging/Processing Supervisor
Greenville County Library
300 College Street
Greenville, South Carolina 29601-2086
Phone: (864) 242-500, ext. 265
Fax: (864) 235-8375
email: hpitts@InfoAve.Net
Sheila Smyth
Lorette Wilmot Library
Nazareth College of Rochester
4245 East Ave.
PO. Box 18950
Rochester, NY 14618-0950
Phone: 716-389-2126 (Work)
(716) 381-0898 (Home)
(716) 248-8766 (Fax)
email: sasmyth@naz.edu
Works part-time
Barbara R. Tysinger
Bibliographic Access Librarian
The University of North Carolina at Chapel Hill
CB#7585
Chapel Hill, NC 27599-7585
Phone: (919) 966-0949
Fax: (919) 966-1537
email: Barbara_Tysinger@unc.edu
Return to Table of Contents
1999 ALA ANNUAL CONFERENCE MEETINGS
OF INTEREST TO AV CATALOGERS
Dates are taken from preliminary conference schedules. Please
confirm
all dates, times and locations in the final conference program. This
list is not
intended to be comprehensive; OLAC meetings and the major cataloging
meetings
are listed as well as AV meetings of long-standing or current popular
interest.
OLAC MEETINGS
Cataloging Policy Committee
Friday, 6/25/99, 7:30-9:30 p.m.
Hilton New Orleans Riverside Hotel - Gr. Salon 9
Executive Board Meeting
Saturday, 6/26/99, 2:00-5:30 p.m.
Radisson Hotel - Magnolia
Membership Meeting
Saturday, 6/26/99, 8:00-10:00 p.m.
Radisson Hotel - Magnolia
ALA MEETINGS
Media Resources Committee
Sunday, 6/27/99, 8:00-9:00 a.m.
Ernest M. Morial Convention Center - 264
Tuesday, 6/29/99, 9:30 a.m.- 12:30 p.m.
Ernest M. Morial Convention Center - R04
Media Resources Committee. Standards
Subcommittee
Monday, 6/28/99, 2:00-4:00 p.m.
Ernest M. Morial Convention Center - 348
CC:DA
Saturday, 6/26/99, 2:00-4:00 p.m.
Radisson Hotel - Grand Ballroom A
Monday, 6/28/99, 8:00 a.m.-noon
Radisson Hotel - Grand Ballroom A
CC:DA Task Force on ISBD (ER)
Sunday, 6/27/99,2:00-4:00 p.m.
Hilton New Orleans Riverside Hotel - Rosedown
CC:DA Task Force on Metadata
Sunday, 6/27/99, 8:30 a.m.- 12:30 p.m.
Fairmont Hotel - Bayou 11
CC:DA Task Force on Rule 0.24
Friday, 6/25/99,2:00-4:00 p.m.
Hilton New Orleans Riverside Hotel - Rosedown
CC:DA Task Force on the VRA Core Categories
Saturday, 6/26/99, 8:30 a.m.-12:30 p.m.
Sheraton New Orleans - Pontcha. B
MARBI
Saturday, 6/26/99, 9:30 a.m.- 12:30 p.m.
Hotel Intercontinental - Pontalba
Sunday, 6/27/99 2:00-5:30 p.m.
Hotel Intercontinental - Pelican I
Monday, 6/28/99, 2:00-4:00 p.m.
Hotel Intercontinental - Pontalba
Computer Files Discussion Group
Saturday, 6/26/99, 11:30 a.m.- 1:00 p.m.
Ernest M. Morial Convention Center - 270
Electronic Communications Committee
Monday, 6/28/99, 8:30-1 1:00 a.m.
Hilton New Orleans Riverside Hotel - Trafalgar
Networked Resources & Metadata Committee
Friday, 6/25/99, 2:00-4:00 p.m.
Ernest M. Morial Convention Center - 353
Saturday, 6/26/99, 9:30 a.m.-12:30 p.m.
Fairmont Hotel - Bayou 11
Networked Resources & Metadata Committee. Security and the
Digital
Library: A look at Authentication and Authorization Issues
Sunday, 6/27/99, 2:00-4:00 p.m.
Ernest M. Morial Convention Center - 228-230
Map Cataloging Discussion Group
Sunday, 6/27/99, 8:00-9:00 a.m.
Ernest M. Morial Convention Center - 216
Map Cataloging & Classification Committee
Sunday, 6/27/99, 9:30-11:00 a.m.
Ernest M. Morial Convention Center - 216
Committee to Study Serials Cataloging
Saturday, 6/26/99, 8:00-9:00 a.m.
Hilton New Orleans Riverside Hotel - Gr. Salon 22
Monday, 6/28/99,2:00-4:00 p.m.
Hilton New Orleans Riverside Hotel - Gr. Salon 15
Return to Table of Contents
NEWS & ANNOUNCEMENTS
Barbara Vaughan, Column
Editor
OLSON IS MARGARET MANN CITATION
RECIPIENT
Nancy B. Olson, Cataloging Librarian, Library Services and
Information
Technology, Minnesota State University, Mankato, is the recipient of the
1999
Margaret Mann Citation presented by the Cataloging and Classification
Section of
the American Library Association.
The award, a citation and a $2,000 scholarship, donated in the
recipient's
honor by OCLC Online Computer Library Center, Inc. to the library school
of the
winner's choice, recognizes outstanding professional achievement in
cataloging or
classification either through publication of significant professional
literature,
participation in professional cataloging associations, demonstrated
excellence in
teaching cataloging, or valuable contributions to practice in individual
libraries.
"The Margaret Mann Citation Committee is pleased to award
the Citation
to Nancy Olson for her outstanding leadership and numerous contributions
to the
advancement of cataloging. As one of the world's most respected and
admired
experts in the cataloging of audiovisual and electronic resources, Nancy
Olson has
been instrumental in guiding the evolution and promoting the adoption of
standardized cataloging for these formats," said Eric Childress,
chair of the Margaret
Mann Citation Committee. "Her leadership in professional groups,
extensive writing
(including authorship of several standard texts on the cataloging of
audiovisual
and electronic resources in use worldwide), gifted teaching of
cataloging, and valued
contributions to Minnesota State University, Mankato, comprise a career
that mirrors
the outstanding professional career of Margaret Mann, the citation's
namesake.
Nancy Olson has been a mentor and an inspiration to audiovisual materials
catalogers everywhere."
An author, teacher, and regular presenter at professional
conferences,
Professor Olson has been recognized with numerous awards including the
ALA
Esther J. Piercy Award in 1980 for her contributions to technical
services, a certificate
of merit from the Minnesota Library Association in 1980, serving as a
Visiting
Distinguished Scholar at OCLC in 1982-83, a special Founders Award from
the
OrOnlineudiovisual Catalogers, Inc. (OLAC) in 1986, and a Faculty Merit
Award
from Minnesota State University, Mankato in 1989. Published extensively
in the
library professional literature, Olson is the founder of the Soldier
Creek Press,
Lake Crystal, Minnesota, a publisher known worldwide for its excellent
library
cataloging manuals. Among her publications are several which are widely
regarded
as standard works in the field, including: Audiovisual Materials
Glossary (Dublin,
Ohio: OCLC, 1988); Cataloging of Audiovisual Materials and Other
Special Materials: a Manual Based on AACR2. 4th ed. (DeKalb, Illinois:
Minnesota Scholarly Press,
1998), Cataloging Internet Resources: a Manual and Practical
Guide. 2nd ed. (Dublin,
Ohio: OCLC, 1997). Olson has also served as adjunct faculty member and
guest
lecturer in schools of library and information studies throughout the
United States
and its territories.
Nancy Olson has a Masters of Science (Curriculum and Instruction,
Library
Science) and Education Specialist certificates from Minnesota State
University,
Mankato, and Bachelor of Science degrees in chemical technology and
education
from Iowa State University.
RICHARD BAUMGARTEN APPOINTED TO DEWEY
EDITORIAL COMMITTEE
Richard Baumgarten, cataloger at Johnson County library in
Overland
Park, Kansas, has been appointed to the Decimal Classification Editorial
Policy
Committee for a six-year term. He succeeds Peter J. Paulson, who retired
in
December 1998.
Richard is an active member of the American Library Association
(ALA);
Online Audiovisual Catalogers, where he serves as treasurer; and Music
OCLC
Users Group.
IhTheditorial Policy Committee is an international board that
includes
representatives from OCLC Forest Press, the American Library Association,
the
Library of Congress and the Library Association (UK). The committee
works with
the editors of the Dewey Decimal Classification and advises OCLC Forest
Press on
matters relating to the general development of the classification. The
committee's
10 members include public, special and academic librarians, and library
educators.
OCLC Forest Press, a division of OCLC Online Computer Library
Center
since 1988, publishes the Dewey Decimal Classification and a variety of
related
materials to help librarians and library users keep pace with knowledge
<http://www.oclc.org/fp/>.
NEUMEISTER WINS
AWARD
Sue Neumeister has received the SUNY Chancellors Award for
Excellence
in librarianship. She is the head of Bibliographic Control at the
University At
Buffalo Libraries. It comes as no surprise to the OLAC membership that
Sue has
won this high honor. She is the OLAC electronic discussion list owner,
OLAC
home page manager, former president of OLAC (1997-1998), OLAC Award
winner
(1996) and was Editor-In-Chief of the OLAC Newsletter (1992-1996).
NEW CODING FOR FORM SUBDIVISIONS NOW IN
EFFECT
On February 17, 1999, library of Congress started to use the new
coding
for form subdivisions ($v) in subject headings. It is OCOCLC'solicy that
any current
cataloging entered in WorldCat (the OCLC Online Union Catalog) reflect LC
practice
as to tagging and coding. In other words, libraries entering new
ierecordshat have
form subdivisions should be using the new coding. If local systems can
not handle
the new $v, users should enter the information with the correct coding,
add the
record to WorldCat by doing the update command, and then edit the record
for
local practices.
Libraries entering records for retrospective conversion projects
may
continue to use the old coding if it is not clear that the subdivision
represents a
form or a topic. OCLC does not require that users change the older $x
coding to
$v when doing copy cataloging. Each hblibraryill need to decide at what
rate they
will adapt their existing catalogs. OCLC is investigating doing a
conversion of
older WorldCat records to the new coding practice; however, no schedule
has
been set for this project.
Guidelines in the online version of Bibliographic Formats and
Standards
will be updated to reflect this change. Specifically, restrictions in the
600, 610,
611, 630, 650 and 651 fields saying not to use the $v are no longer
applicable.
Corrections to the printed version will fofollows part of the regular
update cycle.
--Linda Gabel
Cataloging Services Section, OCLC
MCJOURNAL CALL FOR
CONTRIBUTORS
The editors of MCJournal: The Journal of Academic Media
Librarianship are
issuing a call for contributors to the next issue. MCJournal is
an electronic, peer-reviewed journal providing both practical and scholarly information on
issues
concerning academic media librarianship. Examples of topics would
include (but
are not limited to): a/v production, collection development, cataloging,
storage
and preservation of materials, media center management, copyright, and
emerging
technologies. We encourage authors to be creative and include video and
audio
files when appropriate in their manuscripts.
Included in the scope of the journal as well are annotated
mediagraphies,
annotated web lists and bibliographies on media topics, and conference
reports.
Manuscripts are peer reviewed using a double masked review
process.
Copyrights to articles are retained by the authors. MCJournal is
indexed in Library
Literature.
DEADLINE FOR THE NEXT ISSUE IS AUGUST 30, 1999.
MCJournal may be accessed via the World Wide Web at the
following
URL: http://wings.buffalo.edu/publications/mcjrnl/
Submit manuscripts via e-mail to:
Lori WiWidzinskiEditor at
widz@acsu.buffalo.edu
OR Terrence McCormack, Associate Editor at
cormack@acsu.buffalo.edu
Guidelines for Authors are available on the MCJournal Web
site at
http://wings.buffalo.edu/publications/mcjrnl/author.html
The editors would be happy to discuss any ideas for articles.
They may be
reached via the e-mail addresses listed above.
Return to Table of Contents
EVERYTHING YOU ALWAYS WANTED TO KNOW
ABOUT AV CATALOGING ... PLEASE ASK!
Nancy B. Olson
I've been frantic the past few months trying to catalog all the
new AV stuff
that has been coming in (including lots of puppets) and finish projects
that I'd
planned to do sometime during the next three years, and work on error
reports.
I've gone through 76,000 lines of 650/651 errors that the system couldn't
handle
and figured out what was wrong and written in what each should be (others
have
done most of the online work from that point). I've taken every
reference set of
scores (the "monuments") cataloged as so-and-so's works and
cataloged them volume
by volume, raising the title count in that holding library from 1,683 to
2,433. I've
set up eleven new holding libraries and changed bibliographic records and
related
item records as needed - for most of these, the physical items were
already in a
separate sequence and so labeled, but nothing in the online catalog told
the patrons
where the items were - the most confusing were three sequences of maps
(general,
oversize, and US topographic series) with nothing in the catalog display
telling the
patron which sequence of map cases housed the map in question; the cases
weren't
labeled either. I've also gone through printouts of 8,500 bibliographic
records for
maps, fixing the call number format as needed (remember all the different
ways we
had to input map call numbers to make them "stack" correctly on
cards? Or are
most of you too young ever to have dealt with that?) It is satisfying to
get these
projects done.
As of June 22, 1 will no longer be at Minnesota State
University, Mankato,
and I will no longer have my current email address. I will have Internet
access at
home, but my current computer just died, so I have to get a new computer,
and
another phone line, and new Internet service. Meanwhile you can write me
at PO
box 734, Lake Crystal, MN 56055 (town is too small to have mail delivery
- go to
post office each day to get mail). Phone 507-726-2985 or email my oldest
son:
abb@ic.mankato.mn.us
006 Searching Problems and
Solutions
I tried to locate OCLC copy for a new CD-ROM the other day using
a
"fin" command, including the format qualifier for computer
file. Nothing. I tried
it without the format qualifier and got a group display - wading through
that I
found copy, done on type "a" format with an 006 for computer
files.
I sent off an email to Jay Weitz and Glenn Patton asking why it
didn't
come up on the find search with the format qualifier from MARC field
006.
Jay told me that keyword searching is more of a reference function and
the implementation of that type of searching predates the implementation
of field
006. Glenn added the information that format qualifiers used with
derived and
numeric searches use 006 values in building indexes, but keyword searches
include
only the Type and BLvl values in bubuildingndexes. He goes on to say
that "Later
this year (as a result of the implementation of FirstSearch 5.0 and the
rebuilding of
keyword indexes), the 006 values will also be used in building the
indexes that
support format qualifiers for keyword searches."
Type
Code
A recent email asked if anyone could "shed light on the
relationship
between the general material designation in the 245 and the fixed field
value for
Type" - the questioner had a CD-ROM of National Geographic maps, and
had
found an OCLC bibliographic record done on the Type "m"
workform with the
GMD interactive multimedia. And the questioner wanted their local
catalog to
display an identifier of "map" in index listings.
A loaded question.
There used to be such a relationship - each Type code represented
a
certain GMD or group of GMGMDs Then someone decided the Type code should
reflect the content of the item being cataloged rather than its physical
form, and
MARBI approved the change. So you will find a variety of records in OCLC
and
other databases, done the earlier way, the current way, or somewhere in
between.
As a map item, this should be on the Type "e"
workform with an 007 for
maps and an 006 and 007 for computer files, and cataloged using a
combination
of rules from the chapter for computer files and the chapter for maps.
If it is an
item of interactive multimedia it could carry that GMD. If the local
system generates
an index label from the Type code, it will say "map."
I thought the years of struggle to develop an integrated MARC
format, the
last phase of which introduced MARC field 006, took cacaref these
problems. We
cataloged the item according to the appropriate chapters, used the
workform for
the appropriate physical form, and added 006 fields as necessary to bring
out
serial aspects and any other aspects such as maps, or music, or whatever.
But all of
a sudden those years of work were turned upside down, first with maps,
then
serials, now all the emphasis placed on content. Maybe it is good I am
retiring.
Titles
Several recent emails to me, and some discussion on Autocat,
raised
questions again about determining the title of an item. Deciding what
the title is
for any item of audiovisual or special material is, sometimes, the most
difficult
decision to be made in cataloging that item. In every case, go to the
chapter for the
physical form of the material and read the rule for chief source of
information. if
you have access to the first choice on the list, use the title listed
there-, if not, go
down the list. Make 246 entries for other forms of the title used in
field 245.
Video producers are not good about consistent titles; some of them do
tend to
change the title slightly (or greatly) from place to place on the item -
but look at
the rule for chief source and follow it. I take videos requiring
original cataloging
home where I can view the credits in comfort (a little YoYorkieucked in
on each side
of me), going back and forth as much as necessary to transcribe needed
information
and get information for a susummary These are usually educational videos
with
limited distribution, or locally-produced videos. For videos with copy, a
technician
views each video for quality, at the same time comparing information to
the OCLC
printout I have included; when the video comes back to me I finish the
cataloging
process. This is where we also pick up clisn't-captioning that isnl
always marked
on the spine or back of the box. in other words, I take more time and put
more
effort into doing the original cataloging than the copy cataloging - but
provide
access to all titles encountered in either case.
With computer files, we have the option to take the title from
the disc
label or other sources and note that source in the bibliographic
description. I do
not run, or attempt to run, any computer file for cataloging - if I
ddon'tfind copy
on OCLC, I go with the information on the label or on the packaging. To
me this
is the obvious title that patrons are likely to remember and that
advertisers are
likely to use. I ddon'tlike to keep anything in cataloging any longer
than I have to
- I want to get it to the patrons as soon as possible after it is
received. So, for most
things, I try to do simple, but thorough, cataloging ... unless the item
is Minnesota-onlyted and needs original cataloging - then I go to whatever
lengths are necessary
to provide as much access as is possible.
Labels and
Processing (Again)
Questions to me and questions on the lists continue about labels
and/or
processing of CDs and CD-ROMs (and do you get as upset as I by those who
ddon't/can't differentiate between the two)? One question I had recently
asked on which
side to place the label. Remember the shiny side is the side that is
read by the laser
device. NOTHING goes there - it would cover the data. The safest
solution is to
write on the tiny clear inner circle with a Sharpie brand permanent
marking pen;
minimal information such as call number, or barcode, or last digits of
barcode. We
are now using the full-circle tattletale made by 3M that completely
covers the
printed side of the item, but ordy using it on things that will become
obsolete in
the foreseeable future, and only on things we have purchased, as it costs
about
$1.00 per circle. It does set off the sensor in our gate, even when the
item is buried
deep in a back pack.
Some DVDs are two-sided, so no labels or tattletape are placed anywhere
on these.
For the circulating software collection, we put the CD-ROM in its
plastic
case into a pambinder with double-faced tape - to make it big enough not
to get
lost on the shelf, and to provide surface for all the labels, date due
slips, etc. The
insert from the back of the plastic case is removed and pasted inside the
front
cover of the pambinder if it has useful information. Those interactive
multimedia
packages that have one little plastic case with CD-ROMs inside one big
flimsy
package with lots of pictures now go into white three ring binders that
have clear
plastic fastened outside - the original flimsy package is cut up and
parts inserted
on the front, back, and spine of the new binder. The CD-ROMs aTe
areerted in
three-hole punched plastic pages designed for this, and any booklet is
inserted in
the page or in another larger-pocket page. Looks good, retains all
package
information, and sturdy to shelve.
Music CDs are shelved as they arrive, with a teeny accession
number
label on the spine and barcode on upper left of front.
Sound or
Silent
I answered an Autocat question about a silent movie with a
synchronized
musical score, suggesting MARC field 300 subfield "b" say
"sd." and a note be
added:
Silent film with organ accompaniment.
or whatever is appropriate. A response suggested including, if
the
information was available, the name of the organist "as some of those
old-time
theater organists were really extraordinary and certainly worthy of note
in and of
themselves." Good point.
DVDs
DVDs can carry information on both sides. One side may be a
continuation
of the other, or it may be another version of the same information. In
any case, you
won't want to cover the information with any labels.
A survey of Autocat users by Craig Dowski provided information
that he
summarized on April 24, 1999: Most librlibrariesing video on DVD are
cataloging
them as videos, using field 538 for the information "DVD
format." Another person
noted that one side could carry the film in a standard format, with the
widescreen
format on the other side.
Walt Crawford writes about CD-ROMs and DVDs and related
technology
in the May American Libraries (Bits is Bits: Pitfalls in Digital
Reformating, p. 47-49)
and his article is followed by an equally-important one by Stephen
Sottong (Don't
Power Up That E-book just Yet, p. 50-53). Both point out problems with
these
new formats including unknowns about permanence of the data. Originally
advertised as permanent storage media, and as lasting for at least 100
years, it is
now known they are "far less durable than originally expected. Like
magnetic
media, their data life spans deteriorate with increased temperature and
humidity,
and they are susceptible to air pollution and damage handling ...
DVD-ROMS,
which have eight times the density of CD-ROMS, can be expected to have an
even
shorter data life span [than the 25 years claimed by manufacturers for
CD-ROMs]."
(Sottong, p. 51).
New
Format
I had some questions about the Sony magnetic/optical disc, a
disc inside
a cartridge, that comes in 3 1/2 in. and 6 in. sizes. The smaller disc
can be played
on equipment put out by several manufacturers, but the larger disc can be
played
only on a Sony machine. The person suggested using the term "sound
disc cartridge" for these and I agreed this seemed reasonable. I
emailed Jay Weitz on this one and he agreed as well.
MARC field 538 would have to specify playback equipment as
appropriate.
I haven't seen any of these - yet. You notice I used the spelling
"disc" though one
could get cute with this.
Uses For Old CDs,
CD-ROMs
Several times recently the topic of recycling compact discs
and/or CD-ROMs has arisen on some of the lists. I haven't saved all the
answers, but have
been surprised at the creativity. Some that I know would work are using
them for
Christmas tree decorations (large trees, of course), and hanging them in
cherry
trees to keep the birds from eating the fruit. Shiny coasters for
glasses of iced tea
(or other beverages). Targets like "day pigeons." Craft uses.
And one person
asked for them to give to Native Americans who use them in their costumes
-
attaching feathers to them for a round decoration.
Another Workshop
I will also be teaching my standard "CataCatalogingcial
Materials" workshop
here at Minnesota State University, Mankato, this fall. It will be held
three weekends
on a Friday evening, all day Saturday, most of Sunday pattern: Oct. 8-10,
22-24,
Nov. 2-14. Call Vicky Hudson at 507-389-1965 vickyhudson@mankato.msus.edu
for more information.
New
Orleans
I hope we have a well-attended question-and-answer session in
New
Orleans - Midwinter was, I believe, the first time since about 1980 that
it wasn't
held. See you there!
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