ONLINE AUDIOVISUAL CATALOGERS
MEMBERSHIP MEETING
ALA MIDWINTER CONFERENCE
Philadelphia, Pennsylvania
January 25, 2003

Minutes

1. Call to Order, Introductions, Announcements (K. Johnson)
   
   President Kay Johnson called the meeting to order at 8:00 p.m. She introduced herself and the other OLAC Board members introduced themselves: Kevin Furniss (Past President), Jan Mayo (Treasurer), Cathy Gerhart (Vice President/President-Elect), Iris Wolley (CAPC Chair), Rebecca Lubas (Secretary) and Jain Fletcher (Newsletter Editor).
   
   There were 29 attendees in all.
   
   
2. Approval of Minutes for June and September 2002 (R. Lubas)
   
   Minutes from the Membership Meetings held at ALA Annual in Atlanta and the OLAC Conference in St. Paul were approved.
   
   
3. Treasurer’s Report (J. Mayo)
   
   As of December 31, 2002, OLAC has a balance of $8,060.68. The current membership count for 2003, as of January 22, is 382. This number is expected to rise as memberships that expired in December are renewed.
   
   
4. Newsletter Editor’s Report (J. Fletcher)
   
   Jain reported that the December 2002 Newsletter would be mailed as soon as the USPS bulk mailing license is successfully transferred to her. She must also attend USPS bulk mail training to learn its processing requirements.
   
   
5. Web/OLAC-List Report (K. Johnson for S. Neumeister)
   
   There are 735 members on OLAC-List.
   
   
6. Outreach/Advocacy Coordinator (K. Johnson for I. Fairclough)
   
   The OLAC brochure will be distributed at the MLA Conference in February.
   
   
7. Committee Reports
   
   
   1. Cataloging Policy Committee (CAPC) (I. Wolley)
      
      CAPC will be publishing presentations on the changes in Chapters 3 and 12. See the full CAPC meeting report for details and other CAPC Task Forces in this issue.
      
      
   2. Conference Committee (B. Friesen)
      
      The St. Paul OLAC meeting met all its expenses.
      
      
   3. Elections Committee (K. Furniss for L. Ashley)
      
      We have a slate of candidates for this year's elections. For Treasurer: Bobby Bothmann and Scott Markham; for Vice President/President-Elect: Robert Freeborn and Sandy Roe.
      
      
   4. Nancy B. Olson Award Committee (K. Furniss)
      
      Kevin Furniss announced that an Award recipient has been selected. The winner will be announced at ALA Annual in Toronto.
      
      
   5. Future of OLAC Conferences Survey (S. Smyth)
      
      The overall impression from the Survey was that the Conference was useful and good the way it is. There are some suggestions for some tweaking for minor improvements.
      
      
   6. Revision of Conference Guidelines in Handbook (C. Gerhart)
      
      There will be revised and updated guidelines available for future OLAC Conferences. Conference Planning Committee members from recent OLAC conferences are involved.
      
      
8. Reports from Liaisons
   
   
   1. ALCTS Media Resources Committee (M. Sherman)
      
      The ALCTS-MRC is planning a program at ALA Annual. They are also working on a tactical plan. See separate report published in this issue.
      
      
   2. MARBI (J. Attig)
      
      The proposal to add subfield $u to field 538 was passed. Coding of graphics will be discussed tomorrow. See the full report for MARBI results.
      
      
   3. CC:DA (J. Attig for S. Bogdanski)
      
      Much of the work of this committee is happening outside of meetings. They are working on documentation on when to input a new record. Examples in Chapter 3, Areas 2 and 3 will be fixed. In the future, Chapter 9 may only cover direct access files. There will be a new index for 2003 update. See written report elsewhere in this issue.
      
      
   4. AMIA (S. Park-Primiano)
      
      AMIA just held a conference this November in Boston. See full report for information on the Digital Initiative Committee, the Moving Image Collections, and other issues.
      
      
   5. Music OCLC Users Group (R. Freeborn)
      
      MOUG will meet at MLA in February. See report elsewhere in this issue.
      
      
   6. OCLC (J. Weitz)
      
      Jay Weitz discussed new developments at OCLC such as changes in DVD coding, OCLC Connexion, Quality Control and other topics. See written report elsewhere in this issue.
      
      
9. Old Business
   
   OLAC Logo (K. Johnson)
   
   The "Inc." has been removed from the OLAC logo.
   
   
10. New Business
    
    The OLAC 2004 Conference will take place at the Crowne Plaza Hotel in Montreal, Quebec. Marc Richard will head the Conference Planning Committee.
    
    
11. Adjournment
    
    The meeting adjourned at 8:45 p.m. and the Question and Answer session followed.