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ONLINE AUDIOVISUAL CATALOGERS
EXECUTIVE BOARD MEETING
ALA MIDWINTER CONFERENCE
San Diego, California
Saturday, January 10, 2004

Minutes


  1. Call to Order and Announcements (C. Gerhart)
     President Cathy Gerhart called the meeting to order at 3:05 p.m. Board members present: Kay Johnson (Past President), Robert Freeborn (Vice President/President Elect), Rebecca Lubas (Secretary), Iris Wolley (CAPC Chair), and Jain Fletcher (Newsletter Editor). Guests present: Marc Richard (OLAC Conference 2004 Co-Chair) and Kevin Furniss (Past Past President)

  2. Minutes (R. Lubas)
     The minutes for the meeting at ALA Annual in Toronto were approved.

    A revised version of the Handbook with an updated index has will be available in early February. This version should agree with the Web version. Rebecca will work on making a "pdf" version available to the membership by ALA Annual in Orlando.

  3. Treasurer’s Report
    See full report elsewhere in this issue.

  4. Newsletter Editor’s Report (J. Fletcher)
     Jain led a discussion on how we could cut costs and effort on the Newsletter. The Board talked about giving members the option of receiving only an electronic version of the Newsletter instead of the print version. The value of membership could still be retained by password protecting the current year or two of the Newsletters on the OLAC Website. This can be discussed at the Membership Meeting and via the OLAC-List.

    Jain also noted that bulk rate mail sorting and bundling is very time consuming; one bonus of having fewer Newsletters to print and mail could make it worth investigating more straightforward mailing options.

  5. Old Business
    1. OLAC 2004 Conference (M. Richard)
       Marc reported on progress towards planning the 2004 Conference. He provided various handouts that showed the plans for speakers, workshops and other activities being considered. This will be the first OLAC Conference to offer workshops in more than one language. Another handout showed costs and other financial details. The Board commended the Marc and all the Conference planners for their planning, attention to detail and enthusiastic efforts.

    2. Outreach/Advocacy Coordinator Update (K. Johnson)
       The Board will need to appoint a new Coordinator, as Ian Fairclough’s term will end at ALA Annual. The Board will discuss possible candidates.

    3. Newsletter Index (J. Fletcher and C. Gerhart)
       Considering the great complexities of indexing endeavors vs. the generally satisfactory results of online Web searching, the Board decided to discontinue producing the print index.

  6. New Business
    1. Possible Dues Increase/General Discussion of OLAC’s Financial Health (C. Gerhart)
       After some general discussion, the Board decided it needed to study the Treasurer’s reports more closely before reaching a conclusion. The topic will be brought up at the Membership Meeting to get a general idea of member reaction.

    2. OLAC CC:DA Representative Update (C. Gerhart)
       CC:DA will be discussing the possibility of an OLAC representative at this conference.

  7. Closed Session
    The Board closed to discuss appointments.

  8. Adjournment
     The meeting was adjourned at 6:10 p.m.

Respectfully submitted,

Rebecca L. Lubas
OLAC Secretary

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Last updated: March 5, 2004
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