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MEMBERSHIP MEETING
ALA MIDWINTER CONFERENCE
San Diego, California
Saturday, January 10, 2004

Minutes


  1. Call to order, Introductions, Announcements (C. Gerhart)
     President Cathy Gerhart called the meeting to order at 8:05 p.m. She introduced herself and other OLAC Board members introduced themselves: Robert Freeborn (Vice President/President Elect), Kay Johnson (Past President), Jain Fletcher (Newsletter Editor), Iris Wolley (CAPC Chair), and Rebecca Lubas (Secretary).

    There were 35 attendees in total.

    Cathy made the following announcements:

  2. Secretary’s Report and Approval of January Minutes (R. Lubas)
     The minutes of the Membership Meeting at ALA Annual 2003 were approved.

    Rebecca announced that an updated version of the Handbook would be available in February, and that a more printer-friendly version is forthcoming.

  3. Treasurer’s Report (C. Gerhart for B. Bothmann)
    Cathy held a discussion about the possibility of raising dues. One of OLAC’s major expenses is publishing the Newsletter, and printing and postage costs have been rising.

    Please see the Treasurer’s report showing OLAC’s current finances in this Newsletter.

  4. Newsletter Editor’s Report (J. Fletcher)
    Jain thanked Sue Neumeister, the OLAC Webmistress, for her constant prodigious efforts in getting the online version of the Newsletter out so quickly.

    There will be a survey in the near future to discover if there is interest among some percentage of personal members in receiving an electronic version of the Newsletter instead of a print version. This idea is being considered as a cost-cutting measure to print and mail out fewer copies. If this option were implemented, there would need to be a benefit put in place to make membership worthwhile, such as having the electronic version of the Newsletter be member-access only for some period of time.

  5. Committee Reports
    1. Cataloging Policy Committee (C. Gerhart for I. Wolley)
       A new edition of the Authority Tools document is available on the OLAC CAPC Web page.

      Please see the full CAPC Meeting minutes in this Newsletter.

    2. CC:DA and MARBI Reports (J. Attig)
       Please see the full reports containing the results of these meetings in this Newsletter.

    3. 2004 OLAC Conference (M. Richard)
      Marc Richard, OLAC Conference Co-Chair, announced preliminary program information for the Conference in Montreal this Fall. He invited everyone to stay abreast of the preparations by watching for updates on the Conference Website: <http://mavweb.mnsu.edu/bothmr/OLAC/>

    4. Conference Scholarship Committee (C. Gerhart)
      OLAC will offer a scholarship for a member that has yet to attend an OLAC Conference. Please watch the Website and electronic mailing list for details. The scholarship is funded in memory of Jo Davidson.

    5. Elections Committee (K. Furniss)
       The deadline for candidates for Secretary and Vice President/President Elect has been extended to January 31st.

    6. Outreach/Advocacy Coordinator (C. Gerhart for I. Fairclough)
      OLAC will be seeking a Coordinator to succeed Ian after ALA Annual. Please consider volunteering for this important position. Details of the position can be found in the Handbook.

      Please see the full report in the Newsletter for details of OLAC Outreach/Advocacy activities.

  6. Reports from Liaisons
    1. Association of Moving Image Archivist (C. Gerhart for S. Park-Primiano)
      The full report is printed elsewhere in the Newsletter.

    2. Music OCLC Users Group (R. Freeborn)
       OLAC is seeking a new MOUG Liaison. Send inquires to Robert Freeborn. The annual MOUG meeting will be held February 10-11 in Arlington, Virginia. For more information on MOUG, please see <http://www.musicoclcusers.org>.

    3. OCLC (J. Weitz)
      Jay outlined highlights of OCLC news, which is included in elsewhere in this Newsletter.

  7. Adjournment
    The meeting was adjourned at 9:23 p.m. The Question and Answer session followed.
Respectfully submitted,

Rebecca L. Lubas
OLAC Secretary

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Last updated: March 5, 2004
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