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ONLINE AUDIOVISUAL CATALOGERS
EXECUTIVE BOARD MEETING
ALA Midwinter Meeting
San Antonio, Texas
Saturday, January 21, 2006

Minutes


  1. Welcome, Introductions, Announcements

    The meeting was called to order at 4 p.m. Members present: Rebecca Lubas (President), Steven Miller, Lisa Bodenheimer, Robert Freeborn, Bobby Bothmann, Amy K. Weiss, Jain Fletcher. Visitors: Cathy Gerhart, Debbie Benrubi.

  2. Secretary’s Report (A. Weiss)

    The minutes from the Board Meeting from June 25, 2005, at ALA Annual in Chicago were approved.

  3. Treasurer’s Report (B. Bothmann)

    Please see the full Treasurer’s Report elsewhere in this issue.

  4. Newsletter Editor’s Report (J. Fletcher)

    The double issue was sent out a few months ago. The March Newsletter will contain candidate biographies for the forthcoming OLAC election and the onset of notices for the next OLAC Conference.

  5. CAPC Report (L. Bodenheimer)

    Please see the CAPC meeting minutes elsewhere in this issue.

  6. Old Business

    1. Brochure (R. Lubas and D. Benrubi)

      Debbie Benrubi, the new Outreach Coordinator, was formally introduced to the Board. The new brochure was examined and the Board edited the text of the "key events" portion of the brochure. Rebecca Lubas will take the completed brochure to a commercial artist for layout and graphics.

    2. OLAC 2006 Update (Conference Committee Members)

      Speakers are set for the Conference and the hotel arrangements are made. The Committee will start publicity for the Conference when the Website comes out. Announcements will be placed on a variety of cataloging and library oriented listservs.

    3. Conference Planning Manual (R. Freeborn)

      There should be a draft available by ALA Annual in New Orleans.

    4. NACO Funnel Future at OLAC Conferences (All)

      Training for the NACO A/V Funnel used to be a standard pre-conference offering of the OLAC Conference. However, the Preconference was not held in 2004 and will not be held in 2006. If this trend continues, rather than holding training sessions, the Board would like to consider the NACO Music Funnel model, mentoring catalogers and institutions that would like to contribute. The Board will discuss this idea further with E. Ann Caldwell, the Funnel Coordinator, and revisit the issue at Annual.

    5. OLAC Archives Planning (R. Bothmann)

      No processing work has been done yet at Minnesota State University on the OLAC Archive residing there. Whenever the processing does start, OLAC will need to contribute money for new Hollinger boxes and make a donation to the Library.

      Iris Wolley, OLAC Archivist, would like some feedback from the Minnesota State University archivist on what materials to save. This issue will be revisited at the ALA Annual Conference.

      After his term as OLAC Treasurer ends, Bobby Bothmann will become the OLAC Archivist.

  7. New Business

    Bobby Bothmann recommends the purchase of a new database program to use for the membership database. He explained its advantages and demonstrated its capabilities. The Board agreed that he should purchase a license for the new software.

  8. Closed Session

    The closed session topics included reports from the Elections Committee, the OLAC Award Committee, and an update on the AMIA liaison, and selection of new CAPC members.

  9. Adjournment

Respectfully submitted,
Amy K. Weiss
OLAC Secretary

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Last updated: April 1, 2006
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