CATALOGING POLICY COMMITTEE
EXECUTIVE BOARD MEETING
MEMBERSHIP MEETING

MARBI
CC:DA
MEDIA RESOURCES DISCUSSION GROUP

NEWS FROM OCLC

A NEW CCO WEBSITE
EARLY REGISTRATION FOR THE ARLIS/NA CONFERENCE
CONSER STANDARD RECORD IMPLEMENTATION DELAY
ARSC MEMBERSHIPS 2007
CALL FOR PAPERS FOR DC-2007

DATING DVDs WITH NO POST-1997 DATE
DURATIONS FOR MULTIPLE DVDs
ILLUSTRATED REMOTE ELECTRONIC RESOURCES
WIRE RECORDINGS
DVD-ROM AS ACCOMPANYING MATERIAL
AMIM AND AACR2
CODING FOR COLOR RECORDING SYSTEM
DATES FOR LOCALLY REPRODUCED VIDEOS
WHERE HAS THE 006 FIELD ENTRY GONE?

FROM THE EDITOR
Jain Fletcher

FROM THE PRESIDENT
Steven Miller

TREASURER'S REPORT
Second Quarter
Through December 31, 2006
Bobby Bothmann, Treasurer

ONLINE AUDIOVISIAL CATALOGERS
CATALOGING POLICY COMMITTEE (CAPC) MEETING
ALA MIDWINTER
Seattle, Washington
Friday, January 19, 2007

Minutes

1. Welcome and Introductions
   
   
2. Approval of Minutes
   
   Minutes from ALA Annual in New Orleans in June 2006 and the OLAC Conference in Mesa in October 2006 were approved with a minor correction to the latter to split section 4c into two sections.
   
   
3. Announcements
   
   There were no announcements.
   
   
4. Reports
   
   
   1. MARBI report (J. Attig)
      Proposal 2007-01 is to redefine Subfield $b and define Subfield $j for captions and subtitles. There have been no comments on this proposal and it seems likely to pass. There was an earlier discussion about making $b invalid and creating two new subfields, one for summaries and one for captions and subtitles but this option was rejected in favor of redefining $b.
      
      Proposal 2007-03 is to add $5 to 533 and 538 for use with digital preservation materials. It would show if more than one institution has digitized a given resource, and there may be technical details which are different. Some feel this information would be better placed in holdings fields and there will be discussion over where this information should reside.
      
      Discussion Paper No. 2007-DP02 is about the use of the 520 field for content of a resource. This started out being a way to warn people who use talking books of content people might object to if someone were listening to it in a public place. It is felt that the 520 is a better place to put it than the 521. OLAC would like the source of the rating to be shown and would support an indicator that would show that this is a content warning rather than a summary, but the note does not have to be in standard terminology. Also, not sure if it should have a print constant. It makes more sense to have the MPAA rating and the reasons for it together in one field as opposed to being in separate fields.
      
      RDA. There probably will not be a substantive discussion on RDA until ALA Annual. They will look at the "Framework for Resource Categorization", which will be used to divide resources into categories based on both carrier and content. The first element is the equivalent of the GMD and has to do with the basic character of the resource. Other elements have to do with the storage format and tools need to play or view the material. Chapter 3 will probably come out for review in March. There are over 55 pages of tables.
      
      
   2. CC:DA Report (G. de Groat)
      
      CC:DA reviewed the revised FRBR definition of expression and asked for clarification in the language describing performances as expressions. They submitted comments on RDA Chapters 6 and 7 and submitted their concerns about the size and direction of RDA. The response from the Joint Steering Committee did not satisfy the concerns of many in CC:DA. Other countries' groups do not seem to share our anxieties. RDA is supposed to be rolled out in early 2009. Chapters 6 and 7 will be out sometime this summer and part B will come out in late December. It is hoped that the revised Chapter 3 will be out in March. OLAC should look at them when they come out. There is much dissatisfaction with the attempt to simplify the current rules. They are trying to work it out and are really talking about what used to be the chief source of information and are focusing on the source of the title. There will be an RDA Forum the day following this session in which various people will report on what is going on.
      
      
   3. NACO/AV Funnel (K. McGrath for A. Caldwell and D. Procházka)
      
      During the period October 2005 to September 2006, Funnel members added 1,894 new name authority records and modified an additional 629 records. Members also added 7 new series authority records and modified 4 existing series records.
      
      In personnel news, Martha Yee, UCLA Film & Television Archive, after a hiatus, has begun contributing headings again. Richard Leigh, formerly the NACO coordinator at BWI Books, has moved to the University of Maryland, College Park, and has begun contributing headings.
      
      Inquiries were received from two people who are interested in joining the Project. Ann Caldwell will discuss NACO training with the OLAC Executive Board during their meeting, and then follow up with the interested parties.
      
      
   4. Form/Genre Headings (K. McGrath for D. Reser)
      
      Moving images. CPSO continues to work with cataloging staff in the Moving Image Section of the Motion Picture, Broadcast & Recorded Sound division to analyze the genre/form terms for moving image materials. Although it was hoped that draft proposals would be ready for review prior to ALA Midwinter, it turns out that more time will be needed to reach this step.
      
      Music. Work on implementing genre/forms terms for LCSH terms in the discipline of music has been postponed to allow for the completion of a new edition of Class M (Music and Books on Music). CPSO will resume work on the project later this year.
      
      
   5. Subcommittee on Maintenance for CAPC Resources (K. McGrath for D. Procházka)
      
      CAPC has been having a discussion via e-mail on some questions from this Subcommittee about procedures and policies for reviewing and archiving CAPC documents. The schedule for maintenance should depend on the document. Where formats change more quickly, the resources should probably be reviewed every two to four years. Other documents such as the one on how to write a summary note will need to be reviewed less often. When a Task Force or Subcommittee submits a final document, it should recommend a maintenance schedule. For the documents that are on the Web page now, this Subcommittee will consult with the Committee that created the document to determine the need for revision. When the Chair or Committee that created a document is unable or unwilling to assess the need for review, the Subcommittee may either turn to the OLAC List or ask CAPC to designate a person or group to assess the need for revision. The question of how to handle training materials for updates to AACR was left unresolved. RDA may also affect the need for revision. Official CAPC documents should be archived on the Website when they are out of date. Archived documents should be clearly marked as such and should be publicly accessible. The Committee felt this would be useful for historical purposes. Internal documents and working drafts should go to the OLAC Archives if it is deemed important to keep them. Richard Leigh has volunteered for a vacant position on this Subcommittee.
      
      
   6. OLAC/CAPC Task Force on FAQ/Best Practices
      
      This group has completed its charge. It presented its final recommendations at Midwinter last year and has since submitted example drafts of an FAQ and a best practices document. Now CAPC will have to work on implementing these recommendations.
      
      
   7. Non-Human Entities White Paper (P. Andrew)
      
      Paige has not had time to work on it but will have it done by the time of Annual.
      
      
   8. DVD Guide Revision and Update Task Force (K. McGrath for K. Johnson)
      
      The Task Force has been on a hiatus since the OLAC Membership Meeting. Exceptions to the hiatus include divvying up the revision work into two subgroups. Meanwhile, a lack of a central electronic working repository has been an issue. Sue Neumeister, OLAC Web and List Manager, is looking into setting up a wiki for the task force and Kay Johnson has been gathering data to either go in this wiki or on a website. Kay expects the committee to gather full steam after the ALA Midwinter meeting. The Task Force will continue to accept input from the OLAC membership about the guide throughout the duration of the updating project.
      
      
   9. Streaming Media Best Practices Task Force (J. Ho)
      
      There will be separate sections in the document for both audio and video. There will also be a section on how to tell if something is streaming. The Task Force is devising examples and hopes to have a preliminary draft done by ALA Annual.
      
      
   10. Video Language Coding Best Practices Task Force (K. McGrath)
       
       The Task Force has begun compiling a list of various types of language situations that occur in video cataloging and discussing how they would be coded under current rules. It will then attempt to identify any problem areas. The Task Force is also discussing what exactly it is that catalogers are trying to accomplish with video language coding and what types of language information users are most likely to want.
   
   
5. New Business
   
   
   1. Cataloging of "Playaways" (K. McGrath)
      
      In light of recent discussions about cataloging "Playaways" on the OLAC List, CAPC has decided to work, in conjunction with the MLA Descriptive Cataloging Subcommittee, on developing best practices for cataloging them. Kelly Chambers brought examples of "Playaways", which are integrated devices with pre-recorded audio content, for the Committee to examine. The main area of contention during the discussion was whether the GMD should be electronic resource or sound recording. Other areas to be examined include the SMD, recording of the dimensions, and the 007.
   
   
6. Adjournment
   
   The meeting was adjourned at 9:15 p.m.

ONLINE AUDIOVISUAL CATALOGERS
EXECUTIVE BOARD MEETING
ALA Midwinter
Seattle, Washington
Saturday, January 20, 2007

Minutes

1. Welcome, Introductions, Announcements
   
   The meeting was called to order at 2:00 p.m. Board members present: Steven Miller, Vicki Toy Smith, Katherine Rankin, Bobby Bothmann, Jain Fletcher, Rebecca Lubas, Kelley McGrath. Visitors: Debbie Benrubi, Ann Caldwell, Bruce Evans, Mary Huismann.
   
   
2. Secretary’s Report (K. Rankin)
   
   Minutes from the Board meeting at ALA Annual in New Orleans in June 2006 and from the OLAC Biennial Conference in Mesa, Arizona in October 2006 were approved. The Secretary passed around the Board roster and asked people to make corrections to their information.
   
   
3. Discussion: NACO AV Fnnel Future, Training Issues, etc. (A. Caldwell)
   
   Ann Caldwell distributed documents having to do with the history of the NACO AV Funnel Project, the training of participants, and participation levels of members. She said that someone at the AUL level in a library needs to be aware of the Project and to sign a form that gives consent for library staff members to participate in the Project. Libraries can have different levels of participation. If a library does not meet Library of Congress’s level of participation for an independent participant, that library may still participate in the Funnel Project. Ann has followed up with the people who have stopped or were trained but never participated in the Project. Some had left the profession or retired, and one had a medical reason. Others never got back to her. She has backed off from training more participants because Library of Congress is just beginning to put some of the training materials online. Training is expensive both in terms of time and money. Ann is asking people in a region if they are interested so she could have a regional training session. She is planning to do that in Ohio, New England, and Washington, D.C. Ann did do training for a week in Lexington, Kentucky. She has had a few other enquiries. Possible trainees need a background in authority work. It is hard to do distance training unless the trainees have taken a class at LC or unless they are trained at a pre-conference workshop at ALA. If Ann knew people were willing to participate, she would be willing to give a day or day and a half training session. It might be possible to have a refresher class at an OLAC Conference some day. It might also be possible to have an online FAQ or a way for participants to ask questions online.
   
   If LC put all the training materials online, it might be possible to have a wiki for a period of time such as four weeks for people to ask questions after they had read the material. Most of the headings in the project are for visual resources and popular music. There are not many headings for electronic resources or for health profession headings. There is no threshold for funnels.
   
   
4. Treasurer’s Report (B. Bothmann)
   
   In the past many people renewed their memberships for three years at a time, but now many are just renewing for one year. At this point, there are 448 members, of which 279 are personal members and 169 are institutional members. Bobby is lacking 70 expected renewals. Membership is down somewhat because some people have retired, and some have jobs that have changed too much for them to continue as members.
   
   Our closing balance as of December 31st, 2006 was $11,612. OLAC received $2,000 in profit from the Conference in Mesa. That money could be used as seed money for the next Conference, there could be an OLAC grant, or it could be used for scholarships.
   
   Please see the full Treasurer’s Report elsewhere in this issue.
   
   
5. Newsletter Editor’s Report (J. Fletcher)
   
   The publication of the December Newsletter had to be delayed because of the late date of the OLAC Conference, since it is the issue that is supposed to include all the Conference reports. So, the issue was sent out about a month later than usual.
   
   There had been an announcement at the Conference about the possibility of adding a Production Editor to the editing team. Jain was able to report that, following the announcement, quite a few people expressed interest in the position. Sue Neumeister found an old description for Production Editor position and said that at least one person in the past had filled it. Jain has not had time to update for current needs yet, but she will send the descriptions out to the Board as soon as possible.
   
   Someone suggested that the Newsletter be online only, but there are strong opinions against this idea. One of the big obstacles is that, since the Newsletter needs to be a benefit for its members, subscribers to an online-only edition would need a password. Also, institutional members might still want the Newsletter in print.
   
   
6. CAPC Report (K. McGrath)
   
   LC has not made progress with 155 form/genre headings. CAPC has come to some agreement on answers to questions asked by the Subcommittee working on maintenance for CAPC resources. Kelley is trying to track down Task Forces to see if they are done with their tasks, are still working, or are inactive. The FAQ/Best Practices Subcommittee has finished and will not submit any more reports. Paige is still working on the Non-Human Entities White Paper. The group working on the Streaming Media Best Practices hopes to have a draft for CAPC by May. New Business at CAPC involved an interesting discussion of cataloging "Playaways", but the group did not come to any conclusions on GMD or SMD. A joint Task Force with the MLA Descriptive Cataloging Subcommittee will work on a best practices document.
   
   Please see the CAPC meeting minutes elsewhere in this issue.
   
   
7. OLAC 2006 Conference Report (R. Lubas for the Conference Committee)
   
   The Conference went really well despite some unexpected issues late in the Conference planning.
   
   One of the keynote speakers cancelled within several weeks of the Conference date. John Howard, of ASU, stepped in to give the closing keynote address. This had the unexpected outcome of saving some of the Conference budget, since travel expenses were not needed for Dr. Howard. This factor, combined with frugality in making copies, fewer catered breaks, and a few comp’ed rooms for major speakers resulted in a fund that can be used as seed money for the 2008 Conference.
   
   For the next Conference, the Board and the Conference Committee will need to plan better for expenses related to sign language interpreters or for any other accessibility issues that may arise. Julia Dunlap will serve as an advisor on accessibility for the Conference Planning Manual.
   
   This year the Conference had a mix of traditional cataloging workshops and non-MARC metadata workshops. The traditional workshops still rate very highly and are in demand. There was good turnout for the metadata workshops. Future workshops should focus on practical mechanics of using non-MARC metadata, as opposed to theoretical development. A basic Dublin Core workshop that reviews each element might be a good start.
   
   The Board needs to appoint an editor for the Conference Planning Manual. The Manual has been in the works since the 2004 Conference, and owes much to Marc Richard for its creation. Cathy Gerhart and Rob Freeborn have since made additions to it. There should also be input from the 2006 Committee. At present, no one really owns the document. The Board will put out a call on the OLAC List for someone to volunteer to be the editor, hopefully someone who has been on a local OLAC Conference arrangements committee in the last ten years, or at least has some conference planning experience for another organization. The hope is to have the manual ready to give to the 2008 Conference Committee to use, even if it is not ready to go up on the Web. The Board will have to approve the text before Web posting. Rebecca will send out the call for an editor.
   
   
8. Outreach Coordinator’s Report (D. Benrubi)
   
   The Chair of the 2006 Conference Committee had been disappointed that there was no response to his requests for sponsorship for parts of the OLAC Conference. Debbie feels that letters asking for sponsorship should have come from the Board. She will draft a form letter that should be sent on OLAC letterhead. She asked for ideas on whom to contact for sponsorship.
   
   Debbie gave out membership brochures at the Conference. She is also giving them to people doing presentations on media cataloging. Debbie gave some brochures to librarians attending the FLIS book fair in Guadalajara. She has not yet contacted library schools. She asked if more may be printed since she is down to her last fifty and the Board agreed that another two hundred could be printed. Debbie has had the brochure translated by a paraprofessional but needs to have the translation checked. Steve will get someone at his institution to check it. Debbie also mentioned that she would like to have other OLAC material translated, especially documents that do not require regular revision, for instance, the document on how to write a summary note. OLAC does not have anyone designated to answer questions in Spanish. The Board would not have to pay again to use the logo on the brochure if the content is the same. Debbie gave some of the brochures to the people giving the map cataloging pre-conference workshop at ALA Annual. There is an electronic discussion list for educators of catalogers, so Debbie might be able to post a brochure there.
   
   
9. AMIA Reports and OLAC Archives (S. Miller)
   
   Zoe Waldron is our new AMIA liaison. There was discussion about whether or not the various reports she has sent (over and above the concise summary of AMIA activities for OLAC) should go into the OLAC Archives. The Board decided that whenever AMIA has online Conference reports about cataloging media, they should be linked from the OLAC Website rather than include them in the OLAC Archives.
   
   
10. Membership Meeting Q&A Panel (S. Miller)
    
    Board members agreed that the apparent lack of interest in the Q&A panel at ALA Annual in New Orleans was probably only caused by the heat that evening, that people are still interested in it and that there is still a place for it at the Membership Meeting.
    
    
11. Electronic Voting (B. Bothmann)
    
    Bobby can set up electronic voting or he can give it to someone else to set up. OLAC may need to purchase software at some point to enable electronic voting. For the next election, he can hand it over to another OLAC member at his institution, since he is a candidate. The fact that OLAC will have electronic voting will be announced both at the Membership Meeting and on the OLAC List.
    
    
12. OLAC Website Review (D. Benrubi and S. Miller)
    
    The OLAC Website looks the same as it did in 1997. Even though the content is kept up-to-date, it needs a fresh look. There needs to be a link to the Conference reports. Some things are buried on the Website. A Task Force needs to be created with newer members to make suggestions for updating the Website. Suggestions for membership included: the Vice President, Sue Neumeister (Web Manager), Debbie Benrubi (Outreach Coordinator), a volunteer with design skills and a volunteer with technical skills. An announcement and call for volunteers to the new Task Force will be made both at the Membership Meeting and on the OLAC List.
    
    
13. Wiki for CAPC and OLAC (K. McGrath)
    
    CAPC is considering two possible uses for wiki technology. One would be a workspace for the people on the Committee. The other is as a repository for CAPC’s "how-to" and final documents. This would potentially be easier to use and more searchable, allow documents to be posted to multiple categories, and permit distributed editing. This could include training documents and publications, as well as Jay’s Q&A columns. The people working on developing this could be the same ones who are working on the website redesign. There needs to be prioritization in the charge and Sue’s input. Steve will contact her.
    
    
14. Closed Session
    
    A closed session was held to discuss Conference planning and appointments.
    
    
15. Adjournment
    
    The meeting was adjourned at 5:00 p.m.

ONLINE AUDIOVISUAL CATALOGERS
MEMBERSHIP MEETING
ALA MIDWINTER CONFERENCE
Seattle, Washington
Saturday, January 20, 2007

Minutes

1. Welcome, Introductions, Announcements (S. Miller)
   
   The meeting was called to order at 8:04 p.m. Board Members present: Steve Miller, Rebecca Lubas, Katherine Rankin, Vicki Toy Smith, Bobby Bothmann, Kelley McGrath. Ex officio members present: Debbie Benrubi, Kevin Furniss, John Attig, Mary Huismann, Jay Weitz.
   
   Attendees introduced themselves. Rebecca announced that the Award Committee will be giving an award at ALA Annual.
   
   
2. Secretary’s Report (K. Rankin)
   
   The minutes from the Membership Meeting at the OLAC Conference, held in Mesa, Arizona, on October 28, 2006, were approved. They were published in the December 2006 Newsletter.
   
   
3. Treasurer’s Report (B. Bothmann)
   
   OLAC had $11,612 at the end of December. There are 448 members as of January 8th. Bobby still has renewals to process. In mid-February Bobby will reprint the membership list.
   
   See the full Treasurer’s report elsewhere in this issue.
   
   
4. Newsletter Editor’s Report (S. Miller for J. Fletcher)
   
   It was necessary to delay publication of the December Newsletter for a month in order to get the Conference reports in, since the Conference was later than usual.
   
   
5. CAPC Report (L. Bodenheimer)
   
   CAPC had a full meeting. LC has not made any progress on moving image and music genre headings. The Subcommittee on Maintenance for CAPC Resources is working out questions. The Streaming Media Best Practices Task Force hopes to have a draft done by May for discussion at ALA Annual. There was a discussion at the CAPC meeting on cataloging "Playaways". The MLA Descriptive Cataloging Committee and CAPC are working on best practices for cataloging them.
   
   Please see the meeting minutes elsewhere in this issue.
   
   
6. OLAC 2006 Conference Report (R. Lubas)
   
   The Conference was a success. There were 198 attendees. In the survey attendees rated everything as "useful" or "very useful". Timothy Diel and his Committee did a good job. The presentations from the Conference are on the Web, and the Conference reports are in the December Newsletter.
   
   
7. OLAC/MOUG 2008 Conference Update (V. Toy Smith)
   
   Vicki has found a site for OLAC’s 2008 Conference, which will be a Joint Conference with MOUG. An announcement about the location of the Conference will be made over the OLAC List. There were several proposals for Conference sites.
   
   
8. Elections Committee (S. Miller for R. Freeborn)
   
   There are four candidates running for two positions. Bobby Bothmann and Patricia A. Loghry are running for Vice-President/President-Elect, and Kate James and Scott C. Markham are running for Treasurer. Steve asked for nominations from the floor. There were none, so the slate was closed.
   
   
9. Liaison Reports
   
   
   1. Music OCLC Users Group (MOUG) (M. Huismann)
      
      The Music OCLC Users Group (MOUG) has been busy organizing its Annual Meeting which will take place February 27-28, 2007 in Pittsburgh, Pennsylvania. The meeting will immediately precede the joint Music Library Association/Society for American Music meeting (February 28-March 4, 2007).
      
      Program highlights will include:
      • An opening plenary session on Open WorldCat and WorldCat.org
      • OCLC and outsourced cataloging
      • Music acquisitions and OCLC panel discussion, covering topics such as using WorldCat with acquisitions issues related to a retrospective conversion project, using WorldCat from the public library perspective, using the new WorldCat Selection product
      • "Ask MOUG" Q&A for public and technical services issues
      
      
      Membership information is available on MOUG’s Website. A personal membership includes the MOUG Newsletter containing Jay’s popular "Questions and Answers" column.
      
      
   2. AMIA (S. Miller for Z. Waldron)
      
      AMIA held a Conference in Alaska that was focused on archival issues in Alaska, including audio restoration, cataloging issues, and sessions on initiatives taken by Inuits to preserve AV collections. There was a cataloging and metadata pre-conference workshop that will become a traveling regional workshop.
      
      
   3. OCLC (J. Weitz)
      
      A new version of Bibliographic Formats and Standards is out. Getty Vocabularies has been added to the vocabulary service.
      
      See highlights from the OCLC news elsewhere in this issue.
      
      
   4. CC:DA (J. Attig for G. de Groat)
      
      John reported on Jennifer Bowen’s report as a delegate to the Joint Steering Committee. Publication of RDA will be delayed until 2009. There will be a public review of the entire text. The final text will be issued in a prototype of the electronic version. Chapter 3, which has to do with carrier description, will be the next thing sent out for review. It is expected to come out in the middle of March, and there will be a three-month review period. The next sections to come out will be new versions of Chapters 6 and 7. Part B, which is on access point control, is expected to be released for review next December. The full draft is expected to come out in August of 2008. ALA had made a strong expression of concern, but that concern may not have been shared by any of the other JSC members.
      
      There will be a discussion of RDA at CC:DA’s meeting on Monday morning. At that session there will also be miscellaneous committee reports and discussion on problems with when to create a new record. CC:DA is revising the document on when to create a new record, which is still undergoing proofreading. It will be free to ALCTS members and can be downloaded as a PDF. A group is working on enlarging the scope of an old set of guidelines on cataloging microform sets. Collections of microform set records are now available on the ALCTS Website. The new CONSER record for serials will also be discussed at the Monday session.
      
      See the full CC:DA report elsewhere in this issue.
      
      
   5. MARBI (J. Attig)
      
      MARBI discussed the OLAC proposal for the 041 field to redefine subfield $b and to add a new subfield $j for subtitles and captions. It was approved with almost no discussion. A proposal about fields with invalid headings in authority records was discussed. In order to avoid conflicts with valid headings, fields with invalid headings would have coding identifying them as such. The CIC group proposed a registry of digital masters by adding a $5 in fields 535 and 538 to record who filmed it and the technical details. There could be more than one in a record. That proposal was approved.
      
      MARBI discussed a proposal to use the 520 for content alerts. These would be warnings about the content for people with disabilities who might be listening to talking books in a public place. The discussion of this proposal has essentially reached the point of how to do it. There is a strong preference for a 520 with an indicator and a subfield to indicate the source.
      
      OCLC produced a discussion paper on changes to WorldCat related to its incorporation of RLG records. They are asking if they could define a field to link master records with institutional records and not just do a simple solution for this project. It probably will not be in the Field 004. OCLC has to do this in March.
      
      Two papers will be discussed at the next MARBI session. One is the new ISSN standard, which is defined as title-level linking and will be used to link versions of a serial. The Deutsche Bibliothek is starting to use MARC 21, and they have developed a discussion paper about some things they would like to see changed.
      
      There will be a report from an RDA development project on resource categorization that was developed by the editor of RDA, Onyx Publishing. It will describe the initial analysis to compare data elements in RDA and MARC. It will be discussed at ALA Annual.
      
      See the full MARBI report elsewhere in this issue.
   
   
10. New Business
    
    OLAC will have electronic voting for the next election. The OLAC Website is being reviewed to determine how it might be rearranged and enhanced. One thing that is being considered is wiki-type technology. CAPC is also looking at using wiki. There will be a call for volunteers to help work on the OLAC Website; with three people slated for that Subcommittee now, a graphics person and a technical person are still needed to round out the group. There will be call on the OLAC List for this soon.
    
    While the OLAC Conference Planning Manual has had input from every Conference planner from as far back as the 2000 meeting, it now needs an editor. The Board is looking for someone who has either helped on an OLAC Conference committee or has helped plan some type of conference.
    
    
11. Adjournment
    
    The meeting was adjourned at 8:45 p.m.

MEET THE CANDIDATES

• Bobby Bothmann
• Patricia A. Loghry

• Kate James
• Scott C. Markham

• Bothmann, Robert and Melissa Holmberg. "Strategic Planning for Electronic Resource Management." In Handbook of Research on Library Electronic Resource Management, Holly Yu and Scott Breivold, Editors. Hershey, Penn.: Idea Group Reference, 2007. In progress.
• Olson, Nancy B., Robert L. Bothmann, and Jessica Schomberg. Cataloging of Audiovisual Materials and Other Special Materials: A Manual Based on AACR2, 5th ed. Westport, Conn.: Libraries Unlimited, 2007. In progress.

• Frank, Polly and Robert L. Bothmann. "Interlibrary Loan Use Among MSU Undergraduate Students." Journal of Interlibrary Loan, Document Delivery, & Electronic Reserves, 18(1), 2007.
• Bothmann, Robert L. "Meeting the Needs of Special Format Catalogers: Ideas for Professional Organizations, Library Schools, and Professional Catalogers." Cataloging & Classification Quarterly, 44(3/4), 2007.
• Bothmann, Bobby and Melissa Holmberg, presenters. Becky Schwartzkopf, recorder. "E-Journal Management and Access Methods." The Serials Librarian 48(3/4), 2004: 315-319.
• Bothmann, Robert. "Cataloging Electronic Books." Library Resources & Technical Services. 48(1), 2004:12-19.

• Bothmann, Robert L. Review of: Integrating Print and Digital Resources in Library Collections, Audrey Fenner, ed. Technicalities 27(1), 2007.
• Bothmann, Robert. Review of E-Metrics for Library and Information Professionals: How to Use Data for Managing and Evaluating Electronic Resource Collections, by Andrew White and Eric Djiva Kamal. Technicalities 26(4), 2006: 20-21.
• Bothmann, Robert. L. Review of: Electronic Journal Management Systems: Experiences from the Field, Gary Ives, ed. Technicalities 26(1), 2005: 17-18.
• Bothmann, Robert. 2005. Review of: The Thesaurus: Review, Renaissance, and Revision, Sandra K. Roe and Alan R. Thomas, eds. Technicalities 25(2), 2004: 19-20.

• Okuhara, Keiko and Robert L. Bothmann. "Who Could Ask For More? Beautiful Site, Cool Trainers, and Pleasant Trainees." NASIG Newsletter, 19(3), 2004: 73.
• Bothmann, Robert. "Summary of the Cataloger, the Public Services Librarian and Metadata: Can This Marriage Be Saved?" Cataloging & Classification Quarterly 36(1), 2003: 114-115.

• Bell, Rebecca, Robert Bothmann, Mary Ann Greenwald, and Al Rykhus. "Keyword Indexing of Fixed Field Character Positions... Technical Services Answer to Anything You Ever Wanted to Know About Records with Coded Information That Is Positionally Defined." Program presentation, ELUNA Annual Meeting, June 6, 2006.
• Bothmann, Robert L. "The Historical Geography of Good Thunder, Minnesota, 1870-2005." Poster presentation at the Association of American Geographers Annual Meeting, March 8, 2006.
• "E-Journal Management and Access Methods", a Tactics Session co-presented with Melissa Holmberg. North American Serials Interest Group Annual Conference, Milwaukee, Wisconsin, June 18 & 19, 2004.
• "Cataloging E-Stuff." Presentation for Enhancing Quality Staff Symposium for Paraprofessionals and Support Staff, May 1, 2001.
• "Fitting Square Pegs into Round Holes: Reconciling Chapter 9 netLibrary Records with the LCRI 1.11A." Poster presentation at the OLAC 2000 Biennial Conference, Seattle, Washington, October 14, 2000.
• "Eek! It’s E-books." Reactor panelist for MINITEX Symposium, September 14, 2000.

• "Introduction to the MARC21 Format for Holdings Data", a MOTSE workshop, taught at St. John's University in Collegeville, Minnesota (June 2003), Augustana College in Sioux Falls, South Dakota (July 2003), South Dakota State Library in Pierre, South Dakota (July 2003), Minnesota State University, Mankato in Mankato, Minnesota (October 2003, October 2006), University Center, Rochester in Rochester, Minnesota (October 2003), University of Minnesota, Duluth in Duluth, Minnesota (November 2003), University of Minnesota Twin Cities in Minneapolis, Minnesota (April 2004, Sept. 2006), South Dakota State University, Brookings in Brookings, South Dakota (May 2004), and Minnesota State Community and Technical College in Moorhead, Minnesota (March 2006).
• "Cataloging Basics: Access", a MOTSE Workshop on cataloging and access points, taught at Redwood Falls Public Library in Redwood Falls, Minnesota (August 2004), and SELCO Office in Rochester, Minnesota (August 2004).
• "Cataloging E-books", a MOTSE Plus workshop written, created, and taught for Metropolitan Library Service Agency (MELSA) and Metronet, May 22, 2001 and September 24, 2002.

• OLAC member, 2004-
• Poster Presenter with Sandy Roe, "Integrating 150 Years of Research @ ISU with OpenURLs", at the 11th OLAC Biennial Conference, Montréal, Quebec, Canada, October 2004
• Program Committee for the 12th OLAC Biennial Conference in Mesa, Arizona, October 2006
• Poster session proposal reviewer for the 12th OLAC Biennial Conference, Mesa, Arizona, October 2006
• Conference reporter for "Gathering Audio Metadata for the Monterey Jazz Festival", a workshop held at the 12th OLAC Biennial Conference in Mesa, Arizona, October 2006
• Awards Committee, 2006-present

• ALA, 2005-
• ALCTS, 2006-
• University Service Awards, 2005-Present
• Athletic Council 2006-Present
  • Athletic Council Task Force, 2006-Present
  • Fiscal Committee, 2006-Present
• With Erik Estep. "Building Professional Bonds: ISU’s Newer Librarians Interest Group." Info Career Trends, 2005. <http://www.lisjobs.com/newsletter/archives/jan05eestep.htm>
• "Organizing a Life and a Library: ‘The Nicest Part of all…’ Ange V. Milner," presentation with Angela Bonnell in honor of the 150th anniversary of Milner’s birth, held at Illinois State University, April 2006.

• Cataloger, monographs and serials - James Jerome Hill Reference Library, Saint Paul, Minnesota, 1983-1991.
• Cataloger, monographs, serials, non-music sound, videorecordings, etc. - Minneapolis Public Library, Minneapolis, Minnesota, 1991-2000.
• Cataloging Manager, all formats, training, etc. - Hennepin County Library, Minnetonka, Minnesota, 2000-

OLAC Millennium Committee Co-Chair, 1999-2000.

• Cataloger, Quatrefoil Library, Saint Paul, Minnesota, 1991-1996.
• Treasurer for the Minneapolis Public Library Staff Association, 1996-1999.
• Treasurer of Edina Community Lutheran Church, 1999-2002.

CONFERENCE REPORTS
Jan Mayo, Column Editor

** REPORTS FROM THE **
2007 ALA Midwinter Conference
Seattle, Washington

• The MARC Content Designation Utilization Project, which is collecting data at a high level of granularity about the content of the catalog record, based on the WorldCat database. For further information, see <http://www.mcdu.unt.edu>. There will be a program at the 2007 Annual Conference entitled "Informing the Future of MARC: An Empirical Approach."
  
  
• Jennifer Bowen and Margaret Stewart of the Joint Steering Committee for Revision of AACR. Bowen introduced the RDA/ONIX Framework for Resource Categorization, and indicated how this framework was being used to specify categories for three data elements in RDA: Content Type; Media Type; and Carrier Type. Stewart introduced a preliminary mapping of MARC data elements to RDA rules; a reverse mapping of RDA rules to MARC data elements will be presented later. The mapping is accompanied by a brief discussion of some of the issues may need to be discussed as part of the implementation of RDA in MARC 21.

• Recent Library of Congress activities - by Barbara Tillett
• NISO - by Betty Landesman
• Task Force to Maintain "Differences Between, Changes Within" - by Kevin Randall
• ALA publishing - by Donald Chatham
• MARBI - by Everett Allgood

NEWS FROM OCLC
Compiled for OLAC by Jay Weitz
For the American Library Association Midwinter Meeting

January 2007

• Toolbar and menu changes. The toolbar is redesigned. Besides the main Client toolbar with buttons, a WorldCat quick search toolbar and quick tools for text strings and user tools are also displayed by default.
• Expanded OCLC Number/Field 035. To accommodate the ongoing growth of the WorldCat database, OCLC will change the format of the 001 in OCLC MARC bibliographic records starting with OCLC record number 100 million. For bibliographic records up to and including OCLC number 99999999, the 001 will continue to use the three character prefix (ocm), followed by an eight digit number, and a trailing space (e.g., ocm99999999). Starting with record number 100000000, the prefix will be ocn, the number will be 9 digits in length and have no trailing space (e.g., ocn100000000). All records exported include the OCLC control number in the 035 field. For more detailed information, see Technical Bulletin 253.
• View the "Find in a Library" service at WorldCat.org from a displayed WorldCat record. This feature may be used to locate libraries that hold the work described in the current record and to link directly to library OPACs.
• Import text macros from RLIN21 into the Connexion Client. The "Import Text Strings" window may be opened to select and import text macros from RLIN21 text macro files (*.ma9) into the Client text string file.
• Thirteen digit ISBNs are now fully supported in WorldCat. WorldCat records include both the 10 and 13 digit ISBNs in 020 fields. If one format is entered, Connexion automatically adds the other format when the final action is taken on the record. See Technical Bulletin 253 for more information.
• Bengali and Devanagari script cataloging and searching are now supported. Bengali script is used for Bangla, Assamese, and other languages. Devanagari script is used for Hindi, Marathi, and other languages.
• Several changes and fixes to controlling headings have been implemented.
• "[CHILDREN’S]" label has been added to authority searching results. Please note that the "[CHILDREN’S]" label is not presented when browsing the authority file.
• Users may now search Authority LCCNs with or without a hyphen.
• Full-mode users have been enabled to add non-Latin scripts: Full-mode users can add or change non-Latin script fields in full-level master records (e.g., Encoding Levels blank, I, L, etc.). Previously, an Enhance authorization was needed to perform these activities. Connexion treats non-Latin script fields like other database enrichment fields such as call numbers, subject headings, contents notes, etc.

• TB 240: Pinyin Conversion Project
• TB 241: National Library Control Number Changes
• TB 242: OCLC Symbol Expansion
• TB 244: OCLC-MARC Format Update 2001
• TB 246: Database Enrichment
• TB 247: OCLC-MARC Format Update 2002
• TB 249: OCLC-MARC Format Update 2003
• TB 250: Parallel Records
• TB 251: Connexion WorldCat Searching
• TB 252: OCLC-MARC Format Update 2006
• TB 253: ISBN and OCLC Number Changes

NEWS & ANNOUNCEMENTS
Barbara Vaughan, Column Editor

• The peer-reviewed ARSC Journal: published twice each year, containing a wealth of in-depth articles, papers, reports, and book and record reviews.
• The ARSC Newsletter: published three times per year, delivering timely announcements, short articles, and a calendar of coming events (submitted by the membership).
• The ARSC Membership Directory: compiled every two years, providing contact information for members and listing their collecting interests and research activities.
• Discounted registration for the annual ARSC Conference.

• Full Papers (8 to 10 pages). Full papers either describe innovative original work in detail or provide critical, well-referenced overviews of key developments or good practice in the areas outlined above. Full papers will be assessed using the following criteria: Originality of the approach to implementation; Generalizability of the methods and results described; Quality of the contribution to the implementation community; Significance of the results presented; Clarity of presentation.
• Project Reports (3 to 5 pages). Project reports describe a specific model, application, or activity in a concise, prescribed format. Project reports will be assessed using the following criteria: Conciseness and completeness of technical description; Usability of the technical description by other potential implementers; Clarity of presentation.

BOOK REVIEWS
Amy K. Weiss, Column Editor

OLAC CATALOGER’S JUDGMENT
Jay Weitz

• 145 p. : $b digital, PDF file, ill.
or
• 1 electronic text (145 p.) : $b PDF file, ill.

"This manual has been developed and written within the framework of the International Standard Bibliographic Description (ISBD) and Chapter 7 of the Anglo-American Cataloguing Rules, 2nd edition (AACR2). The general introduction to AACR2 states that the rules ‘are not specifically intended for specialist and archival libraries, but such libraries are recommended to use the rules as the basis of their cataloguing and to augment their provisions as necessary’.

"These rules diverge from AACR2 in four major ways: filmographic data for the original manifestation of the work is used as the basis for cataloging all subsequent manifestations of that work; multiple lines of physical description are used in one record to describe separate sets of elements for the same work or its manifestations; rereleases and reissues are combined on the same bibliographic record with the original manifestation of that work; and instead of a chief source of information, this manual prescribes a preferred source of information.

"Guidance in choosing name, subject, genre, and title access points is provided in Appendix A. AACR2 provides rules for the formulation of name headings in Chapters 22 through 24. The Subject Cataloging Manual: Subject Headings and the Library of Congress Subject Headings provide guidance for the choice and formulation of subject headings. For guidance on applying genre and form terms, a standard list, such as The Moving Image Genre- Form Guide or Moving Image Materials: Genre Terms, may be used."

So, there is no contradiction between the code "a" in Desc and the presence of "amim" in Field 040 subfield $e. OCLC would encourage catalogers to edit the record locally for their institution’s use.

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Coding for Color Recording System

Question: This is a question about PAL format and its coding in the 007 Field. For a long time, our institution has collected PAL videocassettes, mostly from African countries. It was our practice to code the subfield $e in the 007 (Videorecording format) as "z" for other, even though the PAL tapes are 1/2" in width and look like a VHS tape. Now DVDs that are PAL are also appearing. There does not appear to be any guidance in MARC addressing how PAL (or SECAM) videotapes (and now DVDs) should be coded. There are instructions to code VCDs as DVDs in subfield $e. Should they be coded as "unknown" or would the PAL 1/2 inch tapes be coded like VHS videos and PAL 4 ¾ inch discs like DVDs?

Answer: For better or worse, there is no provision for coding the color recording system (NTSC, PAL, SECAM) in the Videorecording 007 Field. A VHS videocassette should be coded as VHS (007/04 "b") regardless of its color recording system. All DVDs and all Video CDs should be coded as DVDs (007/04 "v") regardless of the color recording system. Designations of the color recording system will be put, in uncoded form, in the 538 Field.

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Dates for Locally Reproduced Videos

Question: For a local collection of unpublished videos, our catalogers have been recording the year the DVD+Rs were made (2005) in the 260 Field, then including the original date of recording in a 518 field. According to the collection’s curator, these are "access copies" of archival VHS tapes that will never leave the vault. So, our question is what dates should be used in the fixed fields? Our catalogers have conducted some research and are still of divided opinion. Although this is not something to agonize over, there are at least 400 of these, so we would like to get it right.

Answer: There are some details about how to catalog locally produced and locally reproduced videos in OCLC’s Bibliographic Formats and Standards 3.7 "Locally Made Videorecordings" <http://www.oclc.org/bibformats/en/specialcataloging/default.shtm#CHDICIBG>. Generally, catalogers would use the date of the copy in Field 260, subfield $c and Date 1. The original date of the recording would be noted in Field 518 and in Date 2. In the DtSt Fixed Field element, code "p" would be used if the format of the original recordings had been film rather than video. But in this case, the transfer is from one video medium (VHS) to another video medium (DVD), so code "r" is used.

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Where Has the 006 Field Entry Gone?

Question: Where is the command to make a new 006 Field in Connexion Client 1.70?

Answer: With a record displayed, go to the "Edit" menu at the top. Depending upon a computer’s settings and monitor size, the "Edit" menu may be too long for all of its options to display. If that is the case, click on the arrow at the bottom to scroll down further until the "Guided Entry" element comes into view. Clicking on this opens it up to include "Insert 006", which in turn opens to reveal all eight of the possible 006 choices. (By the way, in Connexion Client 2.0, coming in mid-2007, the whole "Edit" menu will be able to be displayed by breaking it into columns--but that is for the future.) If editing an existing 006, simply right click on the field and choose the "Edit with Guided Entry" element. Alternatively, any or all of the "EditGuidedEntryInsert006" buttons may be added to the toolbar using the Toolbar Editor or as a defined User Tool.

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Last updated: June 21, 2007
http://www.olacinc.org/newsletters/mar07.html
neumeist@buffalo.edu


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