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ONLINE AUDIOVISUAL CATALOGERS
MEMBERSHIP MEETING
ALA MIDWINTER CONFERENCE
Seattle, Washington
Saturday, January 20, 2007

Minutes


  1. Welcome, Introductions, Announcements (S. Miller)

    The meeting was called to order at 8:04 p.m. Board Members present: Steve Miller, Rebecca Lubas, Katherine Rankin, Vicki Toy Smith, Bobby Bothmann, Kelley McGrath. Ex officio members present: Debbie Benrubi, Kevin Furniss, John Attig, Mary Huismann, Jay Weitz.

    Attendees introduced themselves. Rebecca announced that the Award Committee will be giving an award at ALA Annual.

  2. Secretary’s Report (K. Rankin)

    The minutes from the Membership Meeting at the OLAC Conference, held in Mesa, Arizona, on October 28, 2006, were approved. They were published in the December 2006 Newsletter.

  3. Treasurer’s Report (B. Bothmann)

    OLAC had $11,612 at the end of December. There are 448 members as of January 8th. Bobby still has renewals to process. In mid-February Bobby will reprint the membership list.

    See the full Treasurer’s report elsewhere in this issue.

  4. Newsletter Editor’s Report (S. Miller for J. Fletcher)

    It was necessary to delay publication of the December Newsletter for a month in order to get the Conference reports in, since the Conference was later than usual.

  5. CAPC Report (L. Bodenheimer)

    CAPC had a full meeting. LC has not made any progress on moving image and music genre headings. The Subcommittee on Maintenance for CAPC Resources is working out questions. The Streaming Media Best Practices Task Force hopes to have a draft done by May for discussion at ALA Annual. There was a discussion at the CAPC meeting on cataloging "Playaways". The MLA Descriptive Cataloging Committee and CAPC are working on best practices for cataloging them.

    Please see the meeting minutes elsewhere in this issue.

  6. OLAC 2006 Conference Report (R. Lubas)

    The Conference was a success. There were 198 attendees. In the survey attendees rated everything as "useful" or "very useful". Timothy Diel and his Committee did a good job. The presentations from the Conference are on the Web, and the Conference reports are in the December Newsletter.

  7. OLAC/MOUG 2008 Conference Update (V. Toy Smith)

    Vicki has found a site for OLAC’s 2008 Conference, which will be a Joint Conference with MOUG. An announcement about the location of the Conference will be made over the OLAC List. There were several proposals for Conference sites.

  8. Elections Committee (S. Miller for R. Freeborn)

    There are four candidates running for two positions. Bobby Bothmann and Patricia A. Loghry are running for Vice-President/President-Elect, and Kate James and Scott C. Markham are running for Treasurer. Steve asked for nominations from the floor. There were none, so the slate was closed.

  9. Liaison Reports

    1. Music OCLC Users Group (MOUG) (M. Huismann)

      The Music OCLC Users Group (MOUG) has been busy organizing its Annual Meeting which will take place February 27-28, 2007 in Pittsburgh, Pennsylvania. The meeting will immediately precede the joint Music Library Association/Society for American Music meeting (February 28-March 4, 2007).

      Program highlights will include:
      • An opening plenary session on Open WorldCat and WorldCat.org
      • OCLC and outsourced cataloging
      • Music acquisitions and OCLC panel discussion, covering topics such as using WorldCat with acquisitions issues related to a retrospective conversion project, using WorldCat from the public library perspective, using the new WorldCat Selection product
      • "Ask MOUG" Q&A for public and technical services issues


      Membership information is available on MOUG’s Website. A personal membership includes the MOUG Newsletter containing Jay’s popular "Questions and Answers" column.

    2. AMIA (S. Miller for Z. Waldron)

      AMIA held a Conference in Alaska that was focused on archival issues in Alaska, including audio restoration, cataloging issues, and sessions on initiatives taken by Inuits to preserve AV collections. There was a cataloging and metadata pre-conference workshop that will become a traveling regional workshop.

    3. OCLC (J. Weitz)

      A new version of Bibliographic Formats and Standards is out. Getty Vocabularies has been added to the vocabulary service.

      See highlights from the OCLC news elsewhere in this issue.

    4. CC:DA (J. Attig for G. de Groat)

      John reported on Jennifer Bowen’s report as a delegate to the Joint Steering Committee. Publication of RDA will be delayed until 2009. There will be a public review of the entire text. The final text will be issued in a prototype of the electronic version. Chapter 3, which has to do with carrier description, will be the next thing sent out for review. It is expected to come out in the middle of March, and there will be a three-month review period. The next sections to come out will be new versions of Chapters 6 and 7. Part B, which is on access point control, is expected to be released for review next December. The full draft is expected to come out in August of 2008. ALA had made a strong expression of concern, but that concern may not have been shared by any of the other JSC members.

      There will be a discussion of RDA at CC:DA’s meeting on Monday morning. At that session there will also be miscellaneous committee reports and discussion on problems with when to create a new record. CC:DA is revising the document on when to create a new record, which is still undergoing proofreading. It will be free to ALCTS members and can be downloaded as a PDF. A group is working on enlarging the scope of an old set of guidelines on cataloging microform sets. Collections of microform set records are now available on the ALCTS Website. The new CONSER record for serials will also be discussed at the Monday session.

      See the full CC:DA report elsewhere in this issue.

    5. MARBI (J. Attig)

      MARBI discussed the OLAC proposal for the 041 field to redefine subfield $b and to add a new subfield $j for subtitles and captions. It was approved with almost no discussion. A proposal about fields with invalid headings in authority records was discussed. In order to avoid conflicts with valid headings, fields with invalid headings would have coding identifying them as such. The CIC group proposed a registry of digital masters by adding a $5 in fields 535 and 538 to record who filmed it and the technical details. There could be more than one in a record. That proposal was approved.

      MARBI discussed a proposal to use the 520 for content alerts. These would be warnings about the content for people with disabilities who might be listening to talking books in a public place. The discussion of this proposal has essentially reached the point of how to do it. There is a strong preference for a 520 with an indicator and a subfield to indicate the source.

      OCLC produced a discussion paper on changes to WorldCat related to its incorporation of RLG records. They are asking if they could define a field to link master records with institutional records and not just do a simple solution for this project. It probably will not be in the Field 004. OCLC has to do this in March.

      Two papers will be discussed at the next MARBI session. One is the new ISSN standard, which is defined as title-level linking and will be used to link versions of a serial. The Deutsche Bibliothek is starting to use MARC 21, and they have developed a discussion paper about some things they would like to see changed.

      There will be a report from an RDA development project on resource categorization that was developed by the editor of RDA, Onyx Publishing. It will describe the initial analysis to compare data elements in RDA and MARC. It will be discussed at ALA Annual.

      See the full MARBI report elsewhere in this issue.

  10. New Business

    OLAC will have electronic voting for the next election. The OLAC Website is being reviewed to determine how it might be rearranged and enhanced. One thing that is being considered is wiki-type technology. CAPC is also looking at using wiki. There will be a call for volunteers to help work on the OLAC Website; with three people slated for that Subcommittee now, a graphics person and a technical person are still needed to round out the group. There will be call on the OLAC List for this soon.

    While the OLAC Conference Planning Manual has had input from every Conference planner from as far back as the 2000 meeting, it now needs an editor. The Board is looking for someone who has either helped on an OLAC Conference committee or has helped plan some type of conference.

  11. Adjournment

    The meeting was adjourned at 8:45 p.m.

Respectfully submitted,

Katherine Rankin,
OLAC Secretary

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Last updated: June 13, 2007
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