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ONLINE AUDIOVISUAL CATALOGERS
CATALOGING POLICY COMMITTEE (CAPC) MEETING
ALA MIDWINTER MEETING
Philadelphia, Pennsylvania
Friday, January 11, 2008


The meeting was called to order at 7:30 p.m. Members present: Kelley McGrath (Chair), Paige Andrew, Julia Dunlap, Heidi Frank, Jeannette Ho, Lisa Robinson, Carolyn Walden, Kelly Chambers, Bill Anderson. Ex officio members: Greta de Groat, Catherine Gerhart, Ann Caldwell, Jay Weitz.

Forty-seven persons were in attendance.

  1. Welcome and introductions

  2. Approval of minutes

    The minutes of the CAPC meeting held at ALA Annual on June 22, 2007, in Washington, D.C., were approved as published in the September 2007 OLAC newsletter [http://ublib.buffalo.edu/libraries/units/cts/olac/newsletters/sept07/capc.html]

  3. Announcements

    Cathy Gerhart is the new MARBI Liaison. Kay Johnson has stepped down from CAPC. Carolyn Walker is now a full member and has also become chair of the DVD Guide Revision and Update Task Force. Bill Anderson is the new intern.

  4. Reports and discussions

    1. Form/genre headings (Janis Young, LC)

      Janis thanked OLAC members for their comments and suggestions to Cataloging Policy and Support Office (CPSO) on the moving image genre headings. The genre headings "Video recordings for the hearing impaired" and "Video recordings for the visually impaired" that were cancelled have now been reinstated. The four headings that were added with the intent of replacing the original headings are still valid. The four headings are: Films for the hearing impaired, Films for the visually impaired, Television programs for the hearing impaired, and Television programs for the visually impaired.

      CPSO is proposing that geographic subdivisions be allowed for moving image genre and form headings, but this has not been approved as of the time of writing. LC may not use geographic subdivisions in its own catalog and Janis cautioned that this is not to be considered a precedent for form and genre headings for other types of materials.

      Janis thanked us for our patience. The genre and form headings are being developed in a live database, which means they are in flux, but also allows for a lot of community involvement.

      LC has started a non-musical sound recording genre project. They have created some headings for radio programs, and we will have a chance to comment on them.

    2. MARBI Report (C. Gerhart)

      Proposal 2008-02: Definition of field 542 for facts related to copyright status in the MARC 21 bibliographic format. This is primarily being put forth by the California Digital library and would also apply to media. The 542 field could contain copyright information on certain special features within a film. Libraries could configure their OPACS to display only selected subfields. A person could also state that copyright is undetermined. This field could also be used for a copyright renewal situation. This could potentially be cross-walked to other metadata standards.

      Proposal 2008-03: Definition of first indicator value in field 041 (Language code) of the MARC 21 bibliographic format. This would be coded as a blank if the cataloger could not determine if something is a translation or not. At one point the first indicator was not defined, so for that reason and the fact that it is easy to forget to code the first indicator, CAPC does not think this should be coded as a blank.

      Discussion Paper 2008-DP01: Identifying headings that are appropriate as added entries, but are not used as bibliographic main entries. Art catalogers would like to be able to make an added entry for the physical place in which an event took place, such as a gallery, hotel, or similar building. They are proposing the possibility of adding a code to the authority record that would indicate that a heading could be used as an added entry but not a main entry. Alternatively, a note could be made in the authority record.

      Discussion Paper 2008-DP02: Making field 440 (Series Statement/Added Entry--Title) obsolete in the MARC 21 Bibliographic Format. This would mean that a series would always be input using a 490 and an 8xx field, including when the form of the series statement on the item matches the form given in the authority record.

      Discussion Paper 2008-DP04: Encoding RDA (Resource Description and Access) data in MARC 21. RDA implementation and the FRBR model may require changes in MARC. MARBI and the JSC are trying to get a sense of which things need to be done for the initial implementation of RDA.

    3. CC:DA Report (G. de Groat)

      The Library of Congress sponsored Working Group on the Future of Bibliographic Control has recommended suspending work on RDA, but the Committee on Principles is still planning to proceed on schedule. RDA has been reorganized into 37 chapters, which will align more closely with the FRBR entities. Parts 2-4 and 9 were released for comment on December 17th. The period for review will end on March 17, 2008. People can put their comments in a form on the JSC website at https://cs.ala.org/alcts/rda_form/rda_form.cfm. The publication date for RDA is supposed to be early 2009 with implementation planned for late 2009. Interestingly, RDA defines a person as an individual but does not indicate species, which might be relevant to CAPC’s work on tracing non-human entities.

    4. NACO/AV Funnel (A. Caldwell)

      During the last government fiscal year ending Oct. 31, 2007, the OLAC funnel project added 2,559 new names, 3 new series and modified 496 names. Peter Lisius from Kent State University is the newest addition to the project and is being reviewed by David Procházka. There are currently 12 libraries actively adding headings. NACO/AV funnel would like to move in the direction of online training as LC develops resources to support this.

    5. Subcommittee on Maintenance for CAPC Resources (K. McGrath for D. Procházka)

      The Subcommittee for the Maintenance of CAPC Resources completed its first review of resources on the CAPC web page in October 2007. The Subcommittee investigated resources that had not been altered or approved in the past five years. For each of these, the subcommittee asked the chair of the originating group to evaluate the resource for currency and accuracy. The information that was gathered was forwarded to CAPC on October 24, 2007; that group will make decisions about the disposition of each identified resource (e.g., leave it as is, move it to archives, etc.).

      The Subcommittee will resume its work this coming fall, with two objectives: to look at additional resources which by that time will meet the criteria for review, and to check on the status of changes to resources presented in the October 2007 results. David Procházka will continue to chair the Subcommittee.

    6. DVD Guide Revision and Update Task Force (C. Walden)

      The charge to the Task Force is "to revise the Guide to Cataloging DVDs using AACR2r Chapters 7 and 9 and to include additional formats such as audio DVDs (AACR2r4 Chapter 6) and DualDiscs." The guide will be a revision, incorporating new formats, adding more current examples, and updating any general information for DVD Videos or DVD-ROMs that may be needed.

      A draft of the revised guide should be available for overall comments from the Task Force in February. After this review, CAPC should review for comments and final review prior to the ALA Annual Meeting in 2008.

      Special thanks were given to the members of DVD Guide Task Force (2002 edition). Since the update is not a completely rewritten document, there will be credit given for the creative work of the original task force.

    7. Streaming Media Best Practices Task Force (J. Ho)

      The best practices document has been completed and the final version has been approved by CAPC. It has been submitted to Sue Neumeister for conversion to HTML. When the HTML version of this document becomes available, an announcement will be posted to the OLAC and AUTOCAT discussion lists. In the meantime, the Word and PDF versions are available on the OLAC website at http://www.olacinc.org/capc/pubs.html.

    8. Video Language Coding Best Practices Task Force (K. McGrath)

      The Video Language Coding Best Practices Task Force prepared a draft of best practices with examples and recommendations that was distributed to the OLAC and AUTOCAT lists for comments in October 2007. Based on the feedback received, the task force modified its recommendations slightly and developed a proposal for MARBI asking for a consistent distinction between spoken/sung/signed languages and written languages for moving images and for the implementation of a new 041 subfield for original language for all formats. This proposal has been submitted to LC and it is expected that this will be discussed at Annual. The task force has decided to defer a final draft of best practices until after the MARBI discussion.

    9. Playaways Best Practices Task Force (H. Frank)

      The GMD has been the biggest controversy. The task force decided on "electronic resource". They have compiled a document, and a draft will be submitted for comments soon.

  5. Brainstorming session on work-level records for moving images (K. McGrath)

    Kelley suggested that CAPC form a task force to decide what elements to have in a FRBR work-level record for moving images and what we would want such a record to accomplish. Moving images come in many releases and in different formats. It should at least include characteristics that patrons are interested in. CAPC could start with the work-level data elements in RDA.

    Kelley asked for other ideas for CAPC projects. One idea was to update Nancy Olson’s glossary of media cataloging terms. Another is to write a best practices document for form and genre headings.
The meeting was adjourned at 9:15 p.m.

Respectfully submitted,
Katherine Rankin
Secretary

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