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ONLINE AUDIOVISUAL CATALOGERS
MEMBERSHIP MEETING
ALA MIDWINTER
Philadelphia, PA
Saturday, January 12, 2008


  1. Welcome, Introductions, Announcements

    President Vicki Toy Smith called the meeting to order at 4:00 p.m. She introduced the new Newsletter Editor, Amy Weiss. The attendees applauded Jain Fletcher, Newsletter Editor from 2002 through 2007, for her service.

    Announcements were made regarding open positions.

    Attendees then introduced themselves.

  2. Secretary’s Report (K. Rankin)

    The minutes of the membership meeting held at ALA Annual last June were approved as published in the September newsletter:
    http://ublib.buffalo.edu/libraries/units/cts/olac/newsletters/sept07/memb.html

  3. Treasurer’s Report (K. James)

    Kate James asked people to renew their memberships if they have not already renewed. OLAC’s treasury had a balance of $16, 770.49 as of January 9, 2008. OLAC currently has 418 personal members and 185 institutional members for a total of 603.

    See the full Treasurer’s Report elsewhere in this issue.

  4. Newsletter Editor’s Report (A. Weiss)

    Amy Weiss has assumed her duties as editor. She is looking for a printer, getting set up with bulk mailing, and receiving submissions. Her current email address is akweiss@fsu.edu.

  5. CAPC Report (K. McGrath)

    CAPC had a big turnout for its January 11th meeting. The document Best Practices for Cataloging Streaming Media has been approved and is available on the OLAC Website. The Language Coding Best Practices Task Force has sent a proposal to MARBI to make coding for spoken and signed languages for moving image material consistent and to add a subfield for original language that could be used for all formats. This will be discussed by MARBI at ALA Annual. The DVD Guide and the Playaways Task Forces hope to have drafts done this spring.

    LC has reinstated the "Video recordings for the hearing impaired" form/genre heading and will probably allow geographic subdivisions for form and genre headings for moving image material, but they probably will not use geographic subdivision in its own catalog. This decision will probably not be a precedent for geographic subdivision of form/genre headings for other types of material.

    CAPC is forming a task force to look into FRBR-based work-level records for moving images. Please contact Kelley McGrath if you are interested in being on the task force. See a fuller report in the CAPC miutes elsewhere in this issue.

  6. OLAC/MOUG 2008 Conference Update (V. Toy-Smith)

    This year’s conference will be held in Cleveland, Ohio, September 26-28th, 2008, at the Cleveland Renaissance Hotel. Sevim McCutcheon and Kevin Furniss are the co-chairs.

    Jay Weitz will present a session on video cataloging, Janis Young from LC will talk on form and genre headings, Amy Weiss will host a session on cataloging electronic resources, and Glenn Patton will give a presentation on RDA. Heidi Lee Hoerman will discuss teaching RDA to library school students. Margaret Kaus will teach the basic scores cataloging workshop and Ralph Papakhian will teach advanced scores cataloging. Mark Scharff will teach the introduction to sound recording cataloging, and Robert Freeborn will teach advanced sound recording cataloging. Cathy Gerhart will lead a session WorldCat Local, which will feature a demonstration. Jen Riley will teach a session on non-MARC metadata for electronic resources, and Joe Hinger will teach a session on cataloging integrating resources. Janet Swan Hill will attend the sessions and then present a Conference "wrap-up" talk. Paige Andrew will do a preconference on cataloging maps.

  7. Liaison Reports

    1. Music OCLC Users Group (M. Huismann)

      MOUG will hold its conference on February 19-20th, 2008, in Newport, Rhode Island. Early registration will end on January 21st. The registration form is available online at their website. Their keynote speaker will talk about the quality of vendor bibliographic records. They will have a session on WorldCat Local, and have their popular "Ask MOUG" session. MOUG is reincorporating in the state of Ohio so they can become a 501 (c)3 organization and can accept donations.

    2. OCLC Report (J. Weitz)

      OCLC is no longer an acronym.

      A new version of OCLC Connexion has been released. It will be a forced upgrade with a upgrade deadline of April 1st. After that time, earlier versions of Connexion will not work. This upgrade sets the technical ground for non-Latin characters in authority records.

      See the full OCLC report elsewhere in this newsletter issue.

  8. New Business

    Rebecca Lubas said there will be an election for Secretary and Vice-President/President-Elect. Patricia Loghry from the University of Notre Dame is running for Vice-President/President Elect. Paige Andrew from Pennsylvania State University and Nathan Putnam from George Mason University are running for Secretary. We will have an electronic ballot. Candidate biographies will be published in the Newsletter. There was a call for nominations from the floor, but none were received and nominations were closed. Vicki Toy Smith asked for volunteers for the Conference Scholarship Committee and for the Research Grant Committee, which will be doing its work next year and will announce the winner(s) in March 2009.

    The OLAC Board is considering changing OLAC’s name to reflect a more contemporary view of non-book cataloging. The members in attendance did not appear to favor this idea. There will be a call for suggestions made on the OLAC list.
The meeting was adjourned at 4:45 p.m., and a question and answer session with panelists Cathy Gerhart, Jay Weitz, and Verna Urbanski followed. There were no cataloging questions, but a lively discussion of the impact of RDA on non-book cataloging ensued.

Respectfully submitted,
Katherine Rankin
Secretary

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Last updated: March 21, 2008
http://www.olacinc.org/newsletters/mar08/memb.html
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