AUDIOVISUAL MATERIALS IN RESEARCH PROGRAM
RTSD AV COMMITTEE MEETS AT MIDWINTER
MORE ON VIDEODISC PHYSICAL DESCRIPTION AREA
INCOMPLETE TITLES ON CONFERENCE PROCEEDINGS
NATIONAL LEVEL BIBLIOGRAPHIC RECORD -- FILMS AVAILABLE
NOTES FROM MINITEX / OCLC USER DOCUMENTATION
HOW TO CATALOG LOCALLY PRODUCED VIDEORECORDINGS OF MOTION PICTURES
FILM FILE by MEDIA REFERRAL SERVICE
We have an action packed edition of the Newsletter this quarter. Information from Midwinter and notices of meetings to be held at ALA annual conference are two important features. We have heard reports that Denver was sparsely attended. It is too bad, but I'm sure many of you are like your editor, simply too thin in the wallet for the airfare to Denver! Though attendance was down conference wide, I've been told that attendance at the On-Line Audiovisual Catalogers meeting was a very healthy 15 to 20 persons. This is a clear demonstration of AV catalogers desire to communicate and OLAC's growing leadership in AV cataloging.
I'd like once again to urge you to contact me when you have questions, whether you have answers or not. Some of our best articles are a result of our following up on your inquiries and comments. Thanks to all of you for your continuing support of OLAC and our newsletter. And thanks for all your comments on the format and content of the Newsletter.
Mail contributions, questions and answers, requests for information, notices of upcoming workshops, etc. to: Verna Urbanski, Thomas G. Carpenter Library, University of North Florida, P.O. Box 17605, Jacksonville, Florida 32216.
The next Newsletter will be the June issue, vol.2, no. 2. Items should be submitted no later than May 14, 1982.
Feel free to copy and disseminate anything printed here as long as the source is acknowledged. REMEMBER: some information dates quickly so watch later issues for updates. If a library relies on information we publish, it would be best for them to be a regular subscriber.
If your address changes please notify David Hedrick, OLAC's treasurer. Write: David Hedrick, Gettysburg College, Gettysburg, Pennsylvania l7325.
From our treasurer comes this message of impending doom to all you recalcitrant renewers:
We have done such a fine job of building membership the first year and a half of our existence, let's not let what we've accomplished slip away.
We need a united voice to speak for AV cataloging. No one will know we're not strange unless we tell them! Help OLAC speak for you. Renew your membership today.
On-Line Audiovisual Catalogers and Resources and Technical Services Division Audiovisual Committee will co-sponsor a panel discussion on how videorecordings are processed, cataloged and organized at several institutions. The meeting is scheduled for Sunday evening, July 11, 1982, 8-10 pm. Elections of Officers will be part of OLAC's business meeting which will take place after the panel discussion. Please make plans to attend. Not only will you get excellent information from the panelists, but it is a very good way to meet and talk with some of the best AV catalogers in the United States. If the meeting place is known by the June Newsletter I'll announce it. If not, check your conference program. Last year OLAC's meeting was listed at the back of the conference program in a section headed "Meetings of Other Groups." See you in Philadelphia.
Library Research Round Table, Association of College and Research Libraries Audiovisual Committee, and Resources and Technical Services Division Audiovisual Committee will co-sponsor a program titled "Research Uses of Audio-Visual Materials" during the ALA annual conference in Philadelphia. It is scheduled for Monday, July 12, 1982, from 9.30 to 11:00 a.m. Consult the June issue of the Newsletter for place. Or see your conference program for that time slot.
The meeting was called to order by Vice-Chair Laurel Jizba at 8:00 pm., January 23, 1982, in the Denver Holiday Inn. Laurel announced that Nancy Olson, Chair, has been ill for several months and was unable to attend the meeting. New members were welcomed and, for their benefit, Laurel briefly described OLAC's history and goals.
The first order of business was the program for the summer meeting of OLAC. One suggestion was that representatives from various New York area film archives could talk about their collections and how they were organized. It was thought that this might be a better idea for the 1983 meeting in Los Angeles where there is a greater variety of film archives and collections. A workshop on the processing of curriculum materials was also suggested.
The most enthusiastically received proposal was for a panel discussion on how videorecordings are processed and organized at several different institutions. Bob Meade-Donaldson, AV cataloger at Florida International University, volunteered to discuss how he processes FIU's large collection of commercially produced and locally produced videorecordings. Martha Yee, AV cataloger at UCLA's medical library, said that she could compare LC's and the National Library of Medicine's treatment of medical videorecordings. Mary Anne Cocchini, from New York Public Library will be asked to discuss cataloging of video materials at her library. Sheila Intner, a member of RTSD AV said that that committee would like to co-sponsor the program. [Meeting is scheduled for Sunday July 11, 1982, 8-10 pm. See article above. Ed.]
The secretary announced that elections would be held at the summer meeting for the positions of Vice-Chair, Secretary and Treasurer. The terms for the three positions are two years, Members who are interested in serving and are confident that they would be able to attend the two annual meetings were encouraged to submit their names to the secretary.
Richard Thaxter, Head of the Audiovisual Cataloging Section at the Library of Congress, described efforts to cooperate on creating standards for cataloging video and motion picture materials on both the national and international level. Of special concern is treatment of statement of responsibility and the handling of motion pictures that have been released in several languages.
Mr. Thaxter also announced that LC will be describing sound recordings of books for the blind in terms of the original manifestation, in the same way that microforms are.
LC MARC Standards Office is working on the MARC format for two and three dimensional materials. Anyone wishing to make suggestions and recommendations should contact Margaret Patterson at the MARC Standards Office.
Glenn Patton, of OCLC, introduced Luba Heineman and explained that she will be OCLC's official representative to OLAC. Mr. Patton said that by March 1, OCLC hopes to begin loading the LC MARC AV tapes. OCLC has not loaded any LC MARC tapes since December 1980. Mr. Patton said that the current downtime problem is largely due to the recent move of hardware to Dublin and staff shortages. By June 1982, LC music cataloging should begin to appear on-line through OCLC.
It was reported that the RTSD Cataloging Committee: Description and Access will be recommending a rule revision to the Joint Steering Committee in regard to establishing of the title proper. The recommendation will follow closely LC's interpretation of Rule 7.1B1, which appeared in Cataloging Service Bulletin 13.
The meeting adjourned at 9:45 pm.
Respectfully submitted,
Arno Kastner
[A list of those attending was not provided to the editor and is therefore not supplied here.--Ed.]
[The report below is written by your editor from documents furnished by Sheila Intner to Nancy Olson, chair of the committee. It is as accurate as long distance, triple-by-pass reporting can make it!]
The meeting was held January 24, 1982, commencing at 9:30 am. in the Hilton Hotel in Denver. Sheila Intner of Emory University acted as Chair for the absent Nancy Olson. It as noted that many members could not attend Midwinter due to financial constraints. Ms. Intner reported Naney's desire to expand the size of the committee so that more members might be able to attend. A recommendation to co-sponsor the On-Line Audiovisual Catalogers' program meeting at Philadelphia was approved. RTSD AV will also seek to co-sponsor an LRRT and ACRL AV committee program in Philadelphia [See notices in this newsletter.] There was also discussion of a program co-sponsored with OLAC in Los Angeles which would focus on film archives.
The old liaisons with AV oriented groups such as AECT, CLA and others will be re-established and new ones will be sought with related groups.
The success of the San Francisco workshop was noted. It is important that RTSD AV Committee gain a higher visibility as interest in AV materials and cataloging is high.
As a followup to these meeting notes the RTSD Bylaw Committee did approve the expansion of RTSD AV Committee from 5 to 9 members during their Midwinter meeting.-- Ed.
You'll notice we have 28 pages this issue. Verna and I each had so much material that I decided we could afford a longer issue this time. I would appreciate comments, reactions, or suggestions related to the activity card article beginning on page 14.
Have you ever come back from a vacation to find your desk piled with stuff? And then you needed a vacation to recover? I had two and one-half months of inter-office memos, faculty meeting minutes, departmental meeting minutes, etc. sitting here when I came back Feb. 1. Disposed of them quickly (we recycle paper).
Worries such as would I remember my log-in number, and would I have to start over learning codes, tags, and rules, quickly evaporated. I decided I may be rusty, but not yet senile. I'm now working half-time and hope to be full time again by April.
Thank you for sending questions, examples, suggestions, problems and comments to Verna and to me for the newsletter. Please keep them coming.
Reporting period:
1 November 1981 to 31 January 1982
Account Balance (reported in last Newsletter) $1215.63
Audited account balance 31 dec 1981 $1205.63
Income
New memberships $ 120.00
Renewal memberships $ 400.00
Sale of back issues of Newsletter $ 1.50
----------
Total Income $ 521.50
TOTAL $1737.13
Expenses
Newsletter no. 4 $ 110.44
Treasurer's expenses (postage, xeroxing
from 6/1/81 to 1/7/82) $ 40.76
Meeting room ALA Midwinter $ 30.00
----------
Total Expenses $ 181.20
ACCOUNT BALANCE 2/1/82 $1545.93
CURRENT MEMBERSHIP: 388
Respectfully submitted,
A Solinet workshop held recently in Atlanta brought up some interesting questions that Glenn Patton of OCLC has helped us answer.--Ed.
Q: In the 4b area of the 007, how do we code a film loop? How do film loops code in the $e of the 007?
A: Code a film loop as a film cartridge in the 007 $b, that is code it "c". In the $e, code film loops as "non widescreen" as you would any 8 mm film, that is code it "a".
Q: Should the 007 instructions for the $e field retain the parenthetical statement "item is not a motion picture" since videorecordings are motion pictures?
A: Yes, the AV format is correct when it indicates that videorecordings are not motion pictures. A motion picture is produced photographically on film; a videorecording is recorded electronically on magnetic tape or on discs.
Q: Clarify the difference between cassette and cartridge. I know that in sound cassettes tape winds from one spindle to another and you must either rewind or flip the tape to hear more. And that a sound cartridge plays continually with no need to rewind because it is a continuous belt of tape. a) Is the above accurate? b) Is the same situation true of the videocassette and videocartridge? c) A film loop is a film in a cartridge and it has only one central spindle or storage area. Is this a characteristic of the cartridge versus the cassette?
A: You are correct in your description of the difference between cassettes and cartridges. I don't think I've ever seen a film cassette or a videocartridge but they may exist.
Q: When you have an item and its accompanying material and the dates differ on these components what date do you use? For example, a set of slides dated cl976 and its accompanying sound is dated 1977. Do you catalog using 1976 or 1977?
A: I think the answer to your question about varying dates lies in rule 8.0B1 which establishes an order of preference for sources of information.- If I interpret that correctly, you would have to take the date on the slide set for the 260 and account for other dates in a note -- such as "Cassette, c1977". If, however, you are dealing with a kit, rule 1.0H would apply -- "prefer a chief source of information bearing a later date of publication..."
Q: 260. When the publisher of an AV item stays the same but the distributor changes, do we put in a new record to reflect the new distributor or just substitute our distributor for the one on the existing OCLC record? If there is no on-line record and we're inputting a new one, do we record just the latest distributor (in so far as that can be determined)?
A: I would not input a new record just to account for a new distributor when the publisher remains the same; just edit the existing record. If no on-line record exists, input one using the information on the item in hand. You should feel no obligation to supply distributors (either earlier or later) other than one given on the item you have.
Q: If I am inputting a new record and want to convert LC filmstrip cataloging to kit cataloging for input, can I retain the 082 LC assigned? Or, should I convert the 082 to 092? All I want is to have the 082 remain on the new record as a suggested number for those using Dewey.
A: It is all right to add the field as an 082. It is still an LC assigned Dewey number for the subject content of the item you are recataloging.
Q: Are there any instances when 261 and 301 for AV and 262 and 305 for sound records are input on new records?
A: Yes, they should still be used for retrospective input of pre-ISBD (in the case of the 261) or pre-AACR2 (in the case of 262, 301 and 305). The fields should not be used for current cataloging done under AACR2.
The following are still more questions Glenn has answered recently.
Q: AACR2, rule 7.5C4, second paragraph, indicates that we may include under some conditions, both col. and b&w in the physical description area. Chapter 8, rule 6.5C3-Cl7, allows only col. or b&w. Do we follow chapter 8 literally or can we expand the descriptive possibilities as they have in chapter 7?
A: No. Do not expand chapter 8 beyond what the examples show. Apply 7.5C4
second paragraph as indicated by the examples. If you have a set of films
some of which are in color and some in black and white, indicate the predominant
version in the 300 and add a 500 note to clarify.
500 Reels 2 and 3, b&w ; reels 1, 4 and 5, col.
Q: Are there any plans to add a 504 to the AV format.
A: No plans, but it will be looked into.
Q: Can we code LENG for type it "g" materials in kits?
A: No. LENG is coded only for type "g" materials cataloged independently, e.g., filmstrips, motion pictures, slides, transparencies, and videorecordings.
Q: Can the 511 be used for other media than motion pictures, filmloops and videorecordings?
A: No. If your not cataloging one of these three types, you should not be using a 511 on your cataloging.
Glenn Patton of OCLC and your OLAC Newsletter editor have been kicking
around the question of how and if to indicate what playback system is needed
in the physical description or notes area. (See also Nancy Olson's comments
in
v.1, no.4, p. 5, OLAC Newsletter). There seems to be a consensus forming
that the information needs to be provided. Where to provide it is a more
open question, as is what terms should be used.
As noted in our last OLAC Newsletter
(
v.1, no. 4, p. 14) LC will nearly
always provide the technical specifications for videotapes in the notes area
rather than following the extent of item. One could speculate that they will
do the same with videodiscs when they begin to catalog them. It makes sense
to many catalogers (including this editor) to keep the technical specifications
in the physical description area. As desirable as brevity is, one
wonders if technical specifications of playback equipment is a suitable place
to practice it.
Glenn recommends two articles that will be of assistance to those of us
just getting initiated into the videodisc format:
The Shapiro article contains photographs of the equipment and drawings
of the technology involved and the Heiss article compares various types of
equipment. The Heiss article indicates that there are four distinct videodisc
systems at this time which Heiss calls: CED, LV, VHD, and transmissive.
In a recent letter Glenn comments on the systems this way:
To summarize, I would recommend the following:
At this time Glenn doesn't take sides as to where the information
should be on the cataloging record. It would be most helpful to the
decision making process if you out there in videoland would send Glenn
photo copies of labels and/or containers as you encounter them. To
quote Glenn once more: "The whole situation seems to be at the point we
were with videotape ten years ago or so, and all the 'hard' data we can get
will be helpful in dealing both with the physical description/note question
and with possible additions to the 007 which this technology may require."
If you are feeling super ambitious you could also send copies of your
information to me for my further edification. Information for Glenn should
be sent to: Mr. Glenn Patton, Instructional Coordinator User Services
Division OCLC, 6565 Frantz Road, Dublin, Ohio 43017
We all occasionally find ourselves in the situation of having LC cataloging
copy for an item LC has done as a filmstrip with accompanying material,
but which we believe to be a kit. Keeping in mind that until recently LC
did not acquire kits (and does so now very selectively), it is easy to see
why many units which are undeniably kits were of necessity cataloged by LC
as filmstrips.
How, though, should such an item be handled in the on-line cataloging
situation? Having recently encountered this, I contacted Glenn Patton for
a definitive solution.
Input the record as a kit if that is how you think it should be cataloged,
was Glenn's reply. Input it as original cataloging even though you may be
basing it on IC copy. Do not acknowledge LC's filmstrip cataloging in any
way, except that if a Library of Congress card number appears on the item
it can be added in the $z subfield of the 010.
Do not input a new record on-line if one exists for your exact item
using a different type code. As long as the type codes derive from the
same format and the items being handled are physically the same, the information
on the screen can be changed to produce cards which reflect your needs.
This does not mean it is OK with OCLC to produce videorecording cataloging
off a motion picture record on-line. Doing so would make it appear that
your library owns something it in fact does not own and deprive the system
of the information that you do have that item in a videorecording format.
What it does mean is that if a user has input cataloging for a filmstrip with
accompanying materials and your library possesses the exact same items but
wants to catalog them as a kit, your library can produce kit cataloging off
the filmstrip record. Whether the type code is "o" or "g" both institutions
possess the same physical items.
A word of caution is necessary here. Before you decide to produce from
an existing record make sure the type of material difference is merely a
difference in naming and not a genuine difference in format. If the same
material has been physically produced in two or more different formats,
OCLC needs a record for each.
If you disagree sharply enough with the codes assigned by the inputting
library, you can call in a type code change to OCLC and let them look into
the need for a permanent change.
As a side note, Glenn says that when OCLC loads the LC AV tapes, OCLC
will probably not attempt to change the type codes assigned by LC but will
leave that to individual libraries who want to change for their own card
production.
On-line cataloging which reflects obvious copyright violations are
cropping up in the OCLC database. Most notable are sound tapes made from
sound discs. A caution to all concerned: Putting these records on-line may
expose your library to accusations of copyright infringement. Be prepared
to deal with possible consequences if you have not gotten the permission of
the publisher to make the copy represented by the on-line record.
A New York cataloger contacted me recently to ask how to handle
"abbreviated, compressed and rearranged" titles on cassette recordings of
conference proceedings. It was pointed out that the conferences often
have extensive titles that need to be put in a very small space on the face
of the cassette. Part of the problem lies in rule 6.0B1-B2 which states
that a commercial tape cassette's "chief source" for the title is its label.
The cataloger further observed "some of these tape duplicators sound like
local outfits that were called in by the convention arrangers just for the
one conference; can I stretch rule 1.0A2 and call them "noncommercial",
thus freeing me to construct a grammatical, correctly spelled, logical title?"
The cataloger included a xerox of a sample title.
(I responded as indicated below and submitted my response to Richard
Thaxter, LC's head of AV cataloging, for his opinion. Mr. Thaxter concurred
with my treatment of the title.-Ed.]
It would not be appropriate to treat an item like your example as
a non-commercial tape. Throughout AACR2 non-commercial or nonprocessed
items have in common the fact that they are unique copies. If you went to
a conference on the housefly as a pest and you recorded the proceedings,
that tape is an "unprocessed" sound recording and could be cataloged using
1.0A2 and 6.11A-D. If you process, duplicate and distribute that tape
even as a fly by night operator (excuse the pun) that tape is now "commercially
available" and must be cataloged by rules applying to such items.
In your situation I would harken back to 1.0F and consider abbreviated
words such as your example illustrates to be "inaccuracies." I would rely
on "cataloger's judgment" in applying too strictly 6.0B1. As you say,
often the labeling is just too inadequate to be helpful. In addition, the
list of alternate sources often is not helpful (accompanying textual
material; container; other sources) if you have none of these materials
available. The last paragraph of 6.0B1 was obviously written by someone
without our experience with convention tapes. "Prefer textual data to
sound data" works well when all the information is available and no major
questions exist. In cases of obvious misinformation or no information,
we must catalog according to the content of the item just as we do for
other types of materials.
It is more important to furnish useable, sensible access points
than to belabor a strict interpretation of AACR2 rules. Transcribing
this title as it appears on the label could serve no useful purpose
beyond charming other catalogers. The public would not be served.
Having said all that I would do as follows:
The "American Association for the Advancement of Science, 1981 Annual
Convention January 3-8, Toronto" will be represented either as part of the
$b or as a $c area of the 245, depending on what is selected as the main
entry.
We could also add a 500 note if we wanted to make it very clear what
was happening:
If in listening to the tape you learned of a more informative, complete
title, for instance the title of the paper being read, you could also add
that as a 500 note and trace it if it creates a useful access point. If
the title on the label or the cassette can be worked with in any way that
is, of course, the best place to start both because of the rules and
because that is readily available information people will work with when they
have the cassette in hand.
Three items of interest to AV catalogers appeared in Cataloging Service
Bulletin 14:
6.7B19. [Rev.].
When the item bears both a set number and numbers for the individual
items (e.g., discs), give only the set number unless it does not appear on
the individual items; in that case give the set number first, followed by
the numbers of the individual items in parentheses.
Give matrix numbers only if they are the only numbers shown on the item.
Follow each matrix number by the word matrix in parentheses.
Also in CSB 14 was a notice of the following publication:
The final version of the National Level Bibliographic Record--Films
was recently completed by the Library. This publication defines the
specific elements that should be included in records for films that might
be shared with other organizations or contributed to a nationwide data base.
Emphasis is on the choice of elements to be included in a record rather than
on content designation. Since in certain instances it is difficult to
separate content and content designation in machine-readable records, this
publication is based on the MARC films format.
The price for this loose-leaf format publication is $20.00, which
includes the basic edition and the first update. Subsequent semiannual
updates are projected; however, the price has not yet been established.
All orders and inquiries should be directed to: Subscriber Accounts Unit,
Cataloging Distribution Service, Library of Congress, Washington, D.C. 20540.
Cataloging Service Bulletin 13 had a rule interpretation which expanded
the times when one would count unnumbered frames (8.5B2). Those of
us who are not clear on where to start and stop counting may find help in
Margaret Maxwell's book Handbook for AACR2: "If the frames are not numbered,
count them, beginning with the first title frame and ending with credits,
etc., frame at the end." (p. 190-191)
Solinet Memorandum 1981-19 contained the following clarifications of
two "Accomp Mat" codes, furnished by Glenn Patton of OCLC.
A recent group of notices from Minitex/OCLC User Documentation may be
of interest to those of us who do not receive this item. The document is
dated April 1, 1981.
Kay Guiles from the Library of Congress talked recently with OCLC about
LC's decision on cataloging videorecordings made locally from motion pictures.
LC will apply the same philosophy to this situation as it does for microformats.
Catalog for the original and provide a note describing the format variations.
OCLC will soon be providing formal notice to its networks and subscribers
In the meantime, OCLC's Penny Mattern has shared the following information
on how to handle these items.
The fixed fields should describe the videorecording. However, the
country of producer needs to be coded "Ctry: xxb" for all such items. Date
type will be "r". Dates area should be transcribed with the reproduction
date first, followed by date of the original film version (DATES: repr,orig).
The 007 should describe the videorecorded version. The GMD should be
[videorecording]. The 260 will display the information for the original film
version. Likewise, the 300 will describe the physical characteristics of the
film. A 500 note should be added indicating that permission to reproduce
has been granted. [See: "Copyright Violations," p. 81] OCLC
suggests a note similar to: Recorded with the producer's permission. In addition, a 533
should be input which contains the data suitable to the videorecording.
For example:
OCLC's Technical Bulletin 112 gives the go ahead to use the 533 in the AV
format.
Some things to keep in mind when dealing with this material. If you
already have cataloging in your library for the original film version, or,
if you are cataloging both the film version and the videorecorded version,
it is acceptable for the purposes of your own record keeping to treat the
videocassette as an added copy of the film. LC intends to do this.
However, if a library wishes to input a new record for their videorecording
they may do so. Inputting a new record will obviously boost the information
available for interlibrary loan purposes. As mentioned in an earlier
article in this issue [See: "Converting LC Cataloging", p.7-8],
it is not acceptable to produce a separate set of cards for the videorecording from
on-line record for the film. In addition, create new records for the
different types of videocassettes, such as Beta Max and Sony. They are
not interchangeable in their playing devices. These are also considered
different forms of reproduction and will be important for interlibrary loan.
Once a record has been entered on-line for a locally produced
videorecording of a film, other institutions can then produce cards for their
catalogs by altering the content of the 533.
I am concerned about this move toward extrapolation from LC's
microformat decision to apply to other media. I do not believe LC has the full
support of the library community at large for its microformat policy. Yet
we now see a trend toward applying this same policy to other types of media.
When you combine this videorecording decision with LC's decision to describe
sound recordings of works recorded for the blind, in terms of the original
manifestation [See: "OLAC Denver Meeting Held", p.2-33,
we see a trend developing that once started may be unstoppable.]
If any of you have opinions regarding this situation that you are willing
to share, I would appreciate hearing from you. I personally regret this
continued drift from the spirit of the AACR2 philosophy.--Ed.
Activity cards have been a problem for catalogers for some time.
Many have called me with questions about them, and several catalogers
responded to my query in an OLAC newsletter with letters and examples.
I would like to share with you these letters and examples, and my
suggestions about treatment of activity cards.
From Joyce Ogden, Senior Cataloger, Drake Memorial Library, State
University College at Brockport/SUNY, Brockport NY 14420.
From Pam Stewart, Cataloger of Contributed Copy, AV Materials,
Regional Campus Libraries, Indiana University Libraries, Bloomington IN
47401.
From a packet I recieved to catalog recently. Notice the materials
needed
to use with the cards:
From Ario Kastner, Cataloging Department, Bobst Library, New York
University, NY 10021.
Let me know your opinion when you get a chance. Now that I'm
back
in the AV saddle, you'll be hearing more from me. I might also be
contributing some information on what RLIN is doing with the 001 field."
(1) separately published monographic printed items (including
books, pamphlets, textual sheets and broadsides, sets of activity
cards, etc.),
The definitions that most closely fit the material shown in the
previous examples are those for Graphic and Flashcard. I would suggest
the following definition:
I feel the scope note found in AACR 2 8.0A is applicable here, as
activity cards are graphic materials. The fact that they are usually
printed on paper (or card stock) is irrelevant, since the same point
could be made for study prints, posters, pictures, flash cards, flip
charts, and items designed for overhead projection, all of which are
materials cataloged by chapter 8 of AACR 2.
When the activity cards are accompanied by other materials, the
resulting package might be a game or a kit.
There is no really appropriate gmd. The term [graphic] from the
British list would be best but we cannot use it. We may, however, choose
to omit the gmd for these records. For the specific material designation
the term activity card can be used (8.5B1 option).
For audiovisual materials, however, the Library of Congress is much
more restricted in its ability to handle all kinds of audiovisual materials
than most of us are. The Audiovisual Section at LC catalogs motion pictures,
videorecordings, filmstrips, sets of slides, and sets of transparencies
from data sheets or from the actual item if selected from copyright deposit
for inclusion in the LC collections. Some kits are selected to be added to
the collection and these are then cataloged by the AV section as kits.
If other audiovisual materials such as activity cards, or simulation
games in a binder, are selected or purchased to be added to the LC
collections, they are not cataloged by the AV section, but by the monographs
section. They are cataloged as books and input as type a MARC records.
The Library of Congress has no other choice in handling this material.
The items are printed on paper, and LC treats them like books. This does
not make them books.
We, who handle all kinds of audiovisual materials daily and have
access to OCLC and the type g/n/o workform, should not be restricted by
the internal policies and procedures of the Library of Congress. Just
because they catalog a set of activity cards as a book (and they have no
other choice), we should not have to do so.
David Hedrick sends the following idea. He has the idea, but
not the time. Would there be a volunteer to organize this and make
it work?
If you are like me, there are a few items in each of your offices
that you have procrastinated cataloging because you feel that someone
else will do it first. So it sits on the shelf gathering dust - and
not getting cataloged. If all of the members of On-Line Audiovisual
Catalogers were to input 1, 2, even 10 or 12 of the back-of-the-shelf
items on one day it would make quite an impact on our colleagues in
institutions that are not yet members of On-Line. 450 members times
3 newly catalogued items in one day. Great P.R. In order to
provide time to publicize this effort, give us all time to create
workforms, and arrange local terminal schedules if necessary, I
suggest that we set a date some 4-5 months in the future as "On-Line
Audiovisual Cataloging Procrastination Day" or some other catchy title
and that all of us make every effort to do some original input on that
day.
I wish there were some way we could alert each other as to the
pending cataloging of a given item, but I suppose we will just have
to take our chances on redundancy. It would be nice if OCLC could
create a "Cataloging in Process" file that we could all access.
Information could be limited to one or two terminal lines and include
abbreviated authors name, short title and date, and a date the item
would be cataloged.
The Great Northern Railway Historical Society now has available complete
runs of its publication from its beginning in January 1974 to the present
time. An index is included.
The Great Northern Railway was completed in 1892 by a group of men
headed by James J. Hill of St. Paul, and ran from St. Paul, Minnesota,
to Seattle, Washington, crossing Minnesota, North Dakota, Montana, and
Washington. Later branches extended north into Manitoba, Alberta, and
British Columbia, as well as south into South Dakota.
The Reports available include Reference Sheets, detailed multi-page
articles on historical aspects of the Great Northern Railway such as
experimental steam locomotives, depots and other structures, accidents,
passenger cars, and steam and diesel locomotives of various types. Most
articles include photographs, diagrams, drawings, and well researched
historical material. Also included in most Reports are drawings of
locomotives, a question-and-answer feature, and material related to the
Society.
A sample report may be requested from Wm. McGinley, 923 Baker Ave.,
Mankato MN 56001.
A new educational film resource guide was sent to me in January for
review. Film file lists 16 mm titles currently available from 44 major
distributors. The cost is $23.95. The people producing it plan to issue
it annually; the current one is 1981-82.
Film file has four parts. The first is the ten page subject area
index, or list of subjects used. (excerpt below)
The second is the eight page topic index, which is basically a list
of cross references. (excerpt below)
The fourth is the list of distributors at the end of the volume with
handy tear-out postcards addressed to Media Referral Service on which one
may circle the numbers of distributors whose catalogs are wanted.
The third part of Film file is the major section, 197 pages of film
listings, single line listings arranged under the broad subjects of part
one (sample follows.) Grade level is indicated, as is number of minutes,
date, and coded information about animation, captions, foreign language,
series, availability in video.
No summaries of the film contents are given; one must consult the
distributor's catalogs for additional information.
A film is only listed under one subject heading, even though it may
be equally useful in two or more disciplines. I see this as the major
weakness of what could be a quite useful tool.
Direct inquiries to: Media Referral Service, P.O. Box 3586,
Minneapolis MN 55403.
RENEWAL FORMS WILL NOT BE SENT. USE THE FORM BELOW.
Cross out incorrect information:
NAME:
Make check payable to On-Line Audiovisual Catalogers and mail to:
David Hedrick
Return to Table of Contents
Last modified: December 1997
MORE ON VIDEODISC PHYSICAL DESCRIPTION AREA
CED, according to Popular Mechanics stands for Capacitance
Electronic Disc. The principal manufacturer involved is
RCA. The discs are marked with the initials "CED". I would
recommend that term be used.
LV is variously identified as laser or laser optical.
Magnavox and Pioneer are the major manufacturers. Their
products are labeled with the trademark "LaserVision".
There seems no clear choice here.
VHD equipment will not be commercially available until the
spring. General Electric, JVC and Quasar are manufacturers.
Who knows how their products will be labeled?
Transmissive is presently available only from Thomson-CSF
for the industrial market. Presumably it might be called
"transmissive" for purposes of the note or physical description
area.
CONVERTING LC CATALOGING
COPYRIGHT VIOLATIONS
INCOMPLETE TITLES ON CONFERENCE PROCEEDINGS
245 00 Acid precipita[tion] $h [sound recording] :
$b ecolo[gical]-societal effects, American Association
for the Advancement of Science, 1981 Annual Convention,
January 3-8, Toronto.
500 Title on cassette: Acid DreciDita; ecolo/societal effects.
CSB RULE INTERPRETATIONS
When applying rule 6.7B19 to include the label name and
number in a note, make this note the first one.
25.5B [Rev.].
Transcribe spaces and hyphens in publisher's numbers on sound recordings
as they appear. Separate the first and last numbers of a sequence by a dash.
If a motion picture is entered under title and a heading is
needed for the item as a secondary entry, add the qualifier "(motion
picture)" to the title whenever the title is the same as a subject heading
appearing in Library of Congress Subject Headings (latest edition) or the
title has been used as the title of another work. (It does not matter if the
other work is entered under title or under a name heading.) This same
uniform title must be used in all entries for the work. (Existing records
in which the motion picture is used as a main or secondary entry must be
changed.) Note: Do not add a qualifier if the motion picture is used only
in an analytical added entry.
new work: Copland, Aaron, 1900-
The red pony ...
(music for the motion picture of the same title)
existing works: 1) Steinbeck, John, 1902-1968.
The red pony ...
(a book)
2) The Red pony [motion picture] ...
added entry on the new work: 1. Red pony (Motion picture)
revised record for the motion picture: Red pony (Motion picture)
The red pony [motion picture]
NATIONAL LEVEL BIBLIOGRAPHIC RECORD--FILMS AVAILABLE
MAXWELL HELPS ON FRAME COUNT
"ACCOMP MAT" CLARIFICATIONS
NOTES FROM MINITEX/OCLC USER DOCUMENTATION
Return to Table of Contents
AVLINE records often contain extra information, such as audience level,
rating, and review information, which is not ordinarily included on printed
catalog cards, and for which no MARC tags have been defined. Until new MARC
tags are defined, OCLC suggests omitting this extra information from the
on-line records. If the library wishes to print any of this extra information on
their own catalog cards, they may input it in the 590 fields.
The AVLINE records also contain extra subject headings which NLM provides
as check tags in its on-line records only, but which are ordinarily printed
on catalog cards. Examples are the use of the headings "Human" and "Male'.
These subjects should be omitted from OCLC records; or, if the inputting
library wishes to print these subjects on their own catalog cards, they
should be input in 690 and 691 fields. (AMIGOS)
[AVLINE is National Library of Medicine's AudioVisual catalog onLINE
and represents bibliographic and review data for non-print materials in
the health sciences. For more information see NLM's On-Line Services
Reference Manual.-- Ed.] HOW TO CATALOG LOCALLY PRODUCED
VIDEORECORDINGS OF MOTION PICTURES
533 Videocassette. $b Jacksonville, Fla. : $c Thomas
G. Carpenter Library, $d 1982. $e 1 videocassette (Beta)
(25 min.) : sd., b&w ; 1/2 in.
ACTIVITY CARDS
By Nancy B. Olson
"... I wrote a long letter to OCLC about the shortcomings of the
new 'Audiovisual Format', and, as expected, they lay the blame on MARBI.
Can't your group camp on MARBI's doorstep until they bring the AV tags
(lxx-7xx indicator 2 and 260) into line with the other formats? And
worst of all, still no provision for pictures and photographs; I'm glad
I don't work in an art library. But in answer to my question about
activity cards: OCLC says to catalog them as type a because
they're
printed on paper (but following this logic, Flash cards should also be
type a). My working definition of activity cards is a set of cards
designed for use by a teacher or group leader containing directions
for games, activities, exercises, etc. appropriate to the group or
individuals being taught. If you need sample photocopies..."
"I have found that the meaning of an activity card can change,
depending upon the use for which it was intended. In my experience, I have
cataloged games which use activity cards as "playing pieces". In such
an instance, the description would appear as follows:
From Verna Urbanski, Assistant University Librarian, University
of North Florida Libraries, Jacksonville FL 32216.
21 games (21 activity cards, 4 charts, 1 card holder) : col. ; in
box, 35 x 25 x 6 cm.
In another context, what one might refer to as activity cards could
actually be a book, published in a unique form. For example, I received
a box containing 146 cards with 9 divider cards. These cards represented
some significant aspects of Black American culture. Some cards related
various stories or biographies, and on others were printed discussion
questions, exercises, and suggested classroom activities. I cataloged
this item as follows:
1 case : ill. ; 12 x 17 x 8 cm. (AACR 2, 2.5B18) To which I
added a note detailing the number and nature of the cards.
In other instances, activity cards could be cataloged as flash
cards, photographs, (Perhaps an activity relating to the photo could be
suggested on its verso), or study prints. I would suggest that the
definition of activity cards really depends on what context in which
they appear."
"I have assembled samples of some activity card cataloging
we've
done here. I am hoping you have received some response from others and
will be willing to write an article for the newsletter about what
people call activity cards. My basic definition of an activity card
falls in the 'I knows one when I seez one' category. Activity cards
can either contain an activity suggestion or be the focus of an activity
(as in the multivisuals example). Size also plays a part. The closer
an item gets to 25-30 cm., the more inclined I would be to call it a
poster. See if what I've sent is of any help and feel free to get back
to me if I can send or say more.
I was pretty taken back by OCLC's decision to put activity cards
on type 'a' records. Seems inappropriate to me."
OCLC: 290488 Rec stat: c Entrd: 720421 Used: 810302
Type: n Bib lvl: m Govt pub: Lang: eng Source: d Lang:
InLC: u Enc lvl: k Type mat: z Ctry: mnu Dat tp: s MEBE: 1
Tech: Mod rec: Pressbks: 0 Postr: 0 Stills: 0 Scrpt: 0 Other: 1
Desc: r Int lvl: s Dates: 1970.
1 010
2 040 MIA c MIA d OCL d m.c.
3 090
4 090 $b
5 049 [CARDS] FNPC
6 100 1 Harris, Jane A. w cn
7 245 00 File o' fun : $b card file for social recreation. $h [Activity card
/ $c by Jane A. Harris.
8 250 2d ed.
9 260 Minneapolis : $b Burgess Pub. Co., $d c1970.
10 301 165 cards : $c b&w ; $d 10 x 16 cm. $e & 9 fold. game
charts and teacher's guide.
11 500 In container.
12 520 A resource file of social activities and related social learning
methods and techniques designed to support the work of a social
recreation leader.
13 650 0 Amusements.
14 650 0 Games.
15 650 0 Recreation leadership.
16 740 1 File o' fun. h [Activity card]
OCLC: 4508210 Rec stat: n Entrd: 781227 Used: 781227
Type: n Bib lvl: m Govt pub: Lang: eng Source: d Lang:
InLC: Enc lvl: k Type mat: z Ctry: nyu Dat tp: s MEBE: 0
Tech: Mod rec: Pressbks: 0 Postr: 0 Stills: 0 Scrpt: 0 Other: 0
Desc: r Int lvl: d Dates: 1970, 1978
1 010
2 040 FNP $c FNP
3 090 $b
4 049 FNPP
5 245 00 Multivisuals. $h [Activity card].
6 260 Blauvelt, N. Y. : $b Art Education inc., $c c197- .
7 301 24 cards : $c col. ; $d 12 x 18 cm.
8 350 $3.75
9 500 Intended for junior high and high school level.
10 520 Presents a wide variety of artistic images, from the prehistoric
to contemporary periods, to serve as topics for discussion and further research.
Each card gives a brief explanation of the source of the illustration.
11 650 0 Art appreciation.
12 650 0 Art $x History.
13 710 23 Art Education, inc.
OCLC: 2831278 Rec stat: c Entrd: 770324 Used: 810227
Type: n Bib lvl: m Govt pub: Lang: eng Source: d Lang:
InLC: u Enc lvl: k Type mat: z Ctry: mnu Dat tp: s MEBE: 0
Tech: Mod rec: Pressbks: 0 Postr: 0 Stills: 0 Scrpt: 0 Other: 0
Desc: r Int lvl: c Dates: 1970.
1 010
2 040 LUU $c EXH $d OCL
3 090
4 090 $b
5 049 [CARDS] FNPP
6 100 1 Vick, Marie.
7 245 12 A collection of dances for children. $h [Activity
card] / by Marie Vick and Rosann McLaughlin Cox.
8 260 Minneapolis : $b Burgess Pub. Co., c1970.
9 301 174 cards : $c b&w ; $d 11 x 15 cm.
10 500 In container.
11 500 Intended for kindergarten through junior high grades.
12 520 Includes bibliography.
13 650 0 Dancing $x children's dances.
14 700 13 Cox, Rosann McLaughlin, $e joint author.
OCLC: 7034443 Rec stat: c Entered: 801224 Used: 801224
Type: n Bib lvl: m Govt pub: Lang: eng Source: d Lang:
InLC: u Enc lvl: I Type mat: z Ctry: wsu Dat tp: s MEBE: 0
Tech: Mod rec: Accomp mat: x
Desc: r Int lvl: d Dates:1976,
1 010
2 040 WSU $c WSU
3 090 QA43 $b .M3146
4 090 $b
5 049 MNMA
6 245 00 Math pak $h activity card
7 260 Grand Rapids, Mich. : $b Taskmaster, $c c1976.
8 300 8 sets (1152 cards) : $b b&w ; $c 22 x 14 cm. in 8 boxes, 23
x 15 x 9 cm. + $e 48 guides.
9 500 Cards can be marked on with any crayon or water-based felt
marker, then wiped clean with a dry cloth or tissue.
10 505 0 1. Grade 1 -- 2. Grade 2 -- 3. Grade 3 -- 4. Grade 4 -- 5.
Grade 5 -- 6. Grade 6 -- 7. Grade 7 -- 8. Grade 8.
Screen 2 of 2
11 520 These self-correcting cards provide reinforcement activities
for 8 levels of mathematics.
12 650 0 Mathematics $x Problems, exercises, etc.
13 710 21 Taskmaster.
"After a year of learning and implementing RLIN and learning AACR 2
for books, I'm finally getting back to cataloging AV materials.
Related information
2 cases : ill. ; [size]
From Books Format / OCLC p. BK Intro: 1
AACR 2 2.0A Scope
The OCLC format for books is based on the Library of Congress MARC
format for books, with certain modifications for special application in
the OCLC Online System. The books format encompassed records for the
following types of materials:
Definitions from ISBD (NEM)
...
Definitions from AACR 2
The rules in this chapter cover the description of separately
published monographic printed items of all kinds (referred to hereafter
in this chapter as printed monographs.) These items comprise books,
pamphlets, and single sheets....
AACR 2 8.0A Scope
The rules in this chapter cover the description of graphic materials
of all kinds, whether opaque (e.g., two-dimensional art originals and
reproductions, charts, photographs, technical drawings) or intended to be
projected or viewed (e.g., filmstrips, radiographs, slides), and
collections of such graphic materials....
A Broader Problem
Activity card: A card or other opaque material printed
with words, numerals, and/or pictures to be used by an individual or a
group as a basis for performing a specific activity.
I believe activity cards are a distinct type of media. All come in
sets, are printed on card stock or heavy paper, and contain instructions
for activities; generally for one activity per card. The activities may
be telling a story about the picture, or reading about a person, or
doing a math problem or series of problems, or performing a dance, or
playing a game. They may be group activities or individual activities.
Flash cards are a subset of activity cards as there is one activity per
cards in a set of flash cards. Flash cards are, however, designed for
rapid response, while responses to activity cards do not necessarily
involve speed.
There is another problem here. OCLC tells us to catalog materials
certain ways because the Library of Congress does it that way. Usually
this is good advice.
Return to Table of Contents PROCRASTINATION DAY
RAILROAD HISTORY
FILM FILE by MEDIA REFERRAL SERVICE
BUSINESS AND ECONOMICS.......................................... 002
BUSINESS..................................................002
also see ECONOMICS, CAREER EDUCATION: BUSINESS
- STAFF DEVELOPMENT, COMPUTER LITERACY
ECONOMICS.................................................002
also see MODERN WORLD HISTORY, POLITICAL SCIENCE
GENERAL...................................................002
CONSUMER EDUCATION...................................003
GENERAL..............................................003
BUYING GOODS..................................003
BUYING SERVICES...............................004
CONSUMER MOVEMENT, THE........................004
CREDIT AND FINANCING..........................005
MANAGING YOUR BUDGET..........................005
TOPIC SEE SUBJECT AREA:
------------------------------------------------------------------------------------------------------
ABDUCTION SAFETY - SEXUAL ASSAULT, PREVENTION
ABORTION HEALTH - SEX EDUCATION: WOMEN'S SEXUAL HEALTH
ACCULTURATION THE SOCIAL SCIENCES - SOCIOLOGY: MINORITY STUDIES
TITLE GRADE MIN DATE MISC DISTRIBUTOR
------------------------------------------------------------------------------------------------------------------------------
BUSINESS
CHOOSING WHAT TO MAKE -Pi 16 77 ---SV EBE
ALFRED NOBEL--THE MERCHANT OF DEATH? ---JSCA 26.5 73 ----V CENTRON
BUSINESS--WHAT IT'S ALL ABOUT ---JSCA 18 75 ----V FILMFAIR
JERRY'S RESTAURANT ---JSCA 12 77 ----V EBE
THIS IS A COOPERATIVE ---JSC 29.5 68 --F-V JOURNAL
TRADER VIC'S USED CARS ---JSC 10 75 ----V EBE
WHAT IS BUSINESS? ---JSC 10 73 ---SV BARR
ANOTHER BAD MONTH AT GREY'S GROCERY ---JSCA 20.5 77 ---SV CORONET
COMPETITION: PLANNING FOR CHANGE ----SCA 12 79 A---V CHURCHILL
FIGHT AGAINST SLACK MONDAY, THE ----S 20 70 ----- CRM/McGRAW-HILL
SIXTY MINUTES: END OF A SALESMAN ----SCA 15 76 ---SV TIME-LIFE
BILLION DOLLAR BUBBLE -----CA 60 79 ----V TIME-LIFE
ADDRESS:
Gettysburg College Library
Gettysburg, Pennsylvania 17325
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