MOTION PICTURES AND VIDEORECORDINGS
BUSINESS MEETING MIDWINTER MINUTES
Bo-Gay Tong
It was good to see all of you who came to our meetings during ALA Midwinter. Many interesting topics were discussed and lots of important information was exchanged during our meetings in San Antonio, as you'll read in the minutes and reports in this issue.
Look for the insert in this issue which contains the registration form for the OLAC Conference coming up October 1-3. October is just around the comer, so please mark your calendars and plan to join us. We are quite excited about the program and the tours planned, and are confident we'll have an informative conference and a wonderful time enjoying the Bethesda/Washington, D.C. area in the Fall.
I want to extend a belated thank-you to Sheila Smyth, who stepped down as the OLAC liaison to the ALCTS-AV Committee to assume her duties as Vice-President/President-Elect. We appreciate her contributions and her good work at keeping us informed of the activities of this committee. We now welcome Anne Moore, of Boston College, as the new ALCTS- AV liaison.
The results of the member voting on the revisions to the OLAC By-laws are that all three proposed revisions passed. As a result, 1) the office of OLAC Chair is now changed to President, 2) the office of Vice- Chair/Chair-Elect is now Vice-President/President-Elect, and 3) the, CAPC chair is now an officer and a member of the Executive Board.
Also, the results of this Spring's election of officers have come in: Karen Driessen is our new Vice-President/President-Elect; Heidi Hutchinson is our new Secretary. Congratulations to our new officers! Their terms will begin after the OLAC meetings at the ALA Conference in San Francisco in June. Thank you to all the fine candidates who agreed to run, and a special note of appreciation to Verna Urbanski (Chair) and Catherine Leonardi of the Elections Committee who put together a solid slate of candidates and conducted a smooth and successful election. And of course, thanks to all of you who exercised your vote as members.
FROM THE TREASURER
Bobby Ferguson
Reporting period:
November 29, 1991 through January 20, 1992
Account balance November 29, 1991 $12,850.28
INCOME
Interest 7.41
Memberships 2884.23
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TOTAL INCOME 2891.64
TOTAL $15,741.92
EXPENSES
Newsletter v. 11, no. 4 (advance) 800.00
Renewal notices and stationery 406.16
Bulk mail permit, Leonardi 150.00
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TOTAL EXPENSES 1,356.16
Account balance January 20, 1992 $3,682.47
CD at 7.20% matures 7/94 10,000.00
Ready assets trust 703.29
TOTAL OLAC ASSETS $14,385.76
Current membership = 682
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The Retirement of Ben Tucker
TO HONOR AND PRAISE
Ben Tucker has retired from his position as Chief of the Office of Descriptive Cataloging at the Library of Congress. Ben as distinguished himself as a man of knowledge and honor. He has led the fight for consistent, high-quality cataloging through his scholarly approach to rule creation and interpretation. His work at the Library of Congress and on the Joint Steering Committee helped guide bibliographic description world-wide into a new age of cooperation. Quiet and self-effacing, Ben's wry wit has often steered a tense debate away from the disastrous edge of permanent disagreement to a safe harbor of understanding and compromise. Ever patient, Ben sought to provide the very best solution to cataloging problems. He was sensitive to the many constraints under which real time catalogers functioned. And, always, always, Ben was willing to listen, even to things he had heard numerous times before.
OnLine Audiovisual Catalogers owes a special debt to Ben Tucker. In the early years, Ben was a regular attendee at the meetings of OLAC Cataloging Policy Committee. He made himself available to advise CAPC on cataloging decisions and frequently consulted CAPC on matters under discussion at LC. This gave OnLine Audiovisual Catalogers direct input to nonprint cataloging policy decisions at the Library. More importantly though, Ben took OLAC seriously.' He understood the need for the organization and his understanding gave OLAC legitimacy. Ben was a man of influence. When he participated and gave guidance to OLAC, he made it possible for others equally influential to learn about and support our fledgling organization.
So, thank you, Ben, from all of us who have worked beside you the last few years to build respect for nonprint materials in libraries. We wish you well and ask you to remember that you will always have a home with OnLine Audiovisual Catalogers.
-- Verna Urbanski
GENERAL SESSION
OLAC NATIONAL CONFERENCE
OCTOBER 1-3, 1992
OUTLINE OF CONFERENCE PROGRAM
Janet Swan Hill, University of Colorado, Boulder
CATALOGING COMPUTER SOFTWARE
Presenter: Ann Fox, Library of Congress
Salvatore Costabile, President, Costabile Associates, Inc.
Sheila S. Intner, Simmons College
TOURS DURING THE OLAC CONFERENCE
BETHESDA, MARYLAND, OCTOBER 1-3, 1992
UNIVERSITY OF MARYLAND: A tour is planned of the Nonprint Media Library, which includes videocassettes, videodiscs, 16mm films, audio cassettes, and equipment to support academic programs. The tour will include the Library's control room, and a description of the Library's other services and activities, such as Campus Cable, the National Agricultural Library's audiovisual collections, and the Public Broadcasting Archives. Also, a tour of the Music Library, including some of their unique collections, such as the International Piano Archives at Maryland and the Music Library Association Archives will be offered. This visit will include a demonstration of the Bosendorfer SE digital recording piano. In addition, a presentation is planned about the annex to the National Archives being built on the College Park campus. The annex will include the National Archives nonprint media collection.
NATIONAL AGRICULTURAL LIBRARY: A general tour of one of the largest agricultural collections in the world will include demonstrations of computer technologies used for collection, storage, and dissemination of agricultural and related information.
NATIONAL LIBRARY OF MEDICINE: This is a "hands on" session at NLM's Learning Center for Interactive Technology. The Center holds a collection of state-of-the-art microcomputer and optical disk hardware and educational software, including high quality working prototypes and commercially available products for health science education.
NATIONAL GEOGRAPHIC LIBRARY: This tour of the library at the headquarters of National Geographic magazine will include the library's slide collection and their collection of stock footage from National Geographic films.
Prepared by Cecilia Tittemore
ALA ANNUAL CONFERENCE MEETINGS OF INTEREST
OLAC
OLAC BUSINESS MEETING
Saturday, June 27th, 8- 1 0 pm, Hyatt Regency San Francisco
Seacliff A&B
OLAC EXECUTIVE BOARD
Sunday, June 28th, 8-10 pm, San Francisco Marriott 4A
MEETING, Tuesday, June 30th, 2-5:30 pm
Hyatt Regency San Francisco / Seacliff A
AV PRODUCER/DISTRIBUTOR -- LIBRARY RELATIONS
SUBCOMMITTEE, Tuesday, June 30th, 8-9 am
Grand Hyatt Union Square / Merced A
AV STANDARDS SUBCOMMITTEE, Monday, June 29th,
2-4 pm, Hyatt Regency San Francisco / Fountain View A
PROGRAM: INTERACTIVE MEDIA, Saturday, June 27th,
9-11 am, San Francisco Hilton / Continental Ballroom 7-9
MEETING, Monday, June 29th, 9:30 am - 12:30 pm
Moscone Center / Esplanade 309
TASK FORCE ON DEFINITIONS OF "EDITION"
Thursday, June 25th, 2-5:30 pm
Grand Hyatt Union Square / Merced B
MEETING, Sunday, June 28th, 2-4 pm
San Francisco Hilton / Franciscan B
MEETING, Monday, June 29th, 2-5:30 pm
Moscone Center/ Room 112
MEETING, Tuesday, June 30th, 8-11 am
Hyatt Regency San Francisco / San Fran B
MEETING, Sunday, June 28th, 2-5:30 pm
Sheraton Palace / Twin Peaks S
MEETING, Monday, June 29th, 2-5:30 pm
San Francisco Marriott / Golden Gate C3
Submitted by Glenn Patton, OCLC
LIBRARY OF CONGRESS MINIMAL-LEVEL RECORDS
FOR MOTION PICTURES AND VIDEORECORDINGS
These minimal-level records (Enc lvl 7) for both motion pictures and television programs on videorecordings are created by staff in the Motion Picture, Broadcasting and Recorded Sound Division at LC using Archival Moving Image Materials and Moving Image Materials: Genre Terms as standards. They are distributed by LC as part of the MARC Visual Materials distribution.
The exact content of the records has varied over time as LC policies for the content of minimal-level records have evolved.
Description varies principally in the amount of research undertaken and recorded.
Access points are limited. Most records have added entries for genres (field 655); recent (1990- ) records may have added entries for directors and actors. Some records for non-fiction works have subject headings. Every record contains an added entry for an LC collection in a standardized form ("Copyright Collection (Library of Congress)", for example). Added entries are made according to Library of Congress policy for minimal-level cataloging, that is, headings are constructed according to AACR2, but no authority work is made unless a heading conflicts with an existing heading.
Few full-level records (which contain more fields and information) are being created currently (see Full Metal Jacket (OCLC #17323657) and Wings (OCLC #17323522) for examples). Most records now created are done at minimal level (Enc lvl 7) or at partial level (Enc lvl 5). The latter are not distributed outside the Library of Congress.
To see examples of these records, use the corporate name search "=copy,col,1" qualified by the format qualifier "med" and by a publication date qualifier of any single year from 1980 onward (or a range of years up to 1980).
These minimal-level records are among those which can be upgraded by OCLC users. The need to do so seems questionable, however, since the records most often describe 35mm theatrical releases of motion pictures and original videotapes deposited at LC by various television networks and production companies and are, therefore, unlikely to be acquired by other libraries. These records may, however, be useful as the basis for a new record for the videocassette release. OCLC users should, however, be careful to delete the information that pertains only to LC -- including the added entry for the LC collection.
When these records are loaded into the Online Union Catalog, they do not bump member-input records. If the tapeloading software can identify a match (again, something that would be unlikely since member libraries are not likely to be cataloging 35mm theatrical prints), LC's holdings would be set. Otherwise, it would be added as a new record.
Submitted by Verna Urbanski
LC DISCONTINUES SUGGESTED CLASS NUMBERS
MINUTES, ALA MIDWINTER CONFERENCE
January 24, 1992
Submitted by Ellen Hines, OLAC Secretary
OLAC CATALOGING POLICY COMMITTEE (CAPC)
Submitted by Ellen Hines, OLAC Secretary
OLAC BUSINESS MEETING
MINUTES, ALA MIDWINTER CONFERENCE
January 25, 1992
SECRETARY:
Ellen Hines (Arlington Hts. Memorial Library, IL)
Heidi Hutchinson (Univ. of California, Riverside)
Anne Moore said the ALCTS:AV would be meeting Sunday morning to discuss interactive media and that her full report will be printed in the March 1992 issue of the Newsletter.
Lowell Ashley reported that the NACO Music Project (the cooperative effort to add MARC name/title authority records for headings that are represented on LC bibliographic records but have no formal name authority records) has been expanded again. The MOUG Board established an Advisory Committee to supervise all internal activities. Lowell also said that MOUG's 1992 annual meeting is next month in Baltimore, MD.
Diane Boehr asked if OLAC had ever considered establishing a liaison- like relationship with the ALA Video Roundtable. It was decided that we would investigate this question further for future discussion.
Submitted by Ellen Hines, OLAC Secretary
OLAC EXECUTIVE BOARD MEETING
MINUTES, ALA MIDWINTER CONFERENCE
January 26, 1992
Verna Urbanski's unpublished non-print materials manual is with the publisher and should be published by March 1992. It was also reported that ALA charged OLAC $250 to cover copyright permission for quotes from AACR2R.
After some discussion, a few additional decisions were reached about the Conference:
Laurel also stressed the increasing importance of AutoCat and suggested that OLAC make use of it to announce our meetings, conferences, etc.
At 9:50 PM, the Board went into closed session to discuss appointments to CAPC.
Submitted by Anne Campbell Moore,
REPORT FROM ALCTS AUDIOVISUAL COMMITTEE
SAN ANTONIO, JANUARY 1992
OLAC Liaison to ALCTS AV
The Producer/Distributor - Library Relations Subcommittee has finalized the CD ROM survey. It will be sent to academic, large public, and law libraries, and to acquisitions/serials groups. From the results of this survey, the subcommittee hopes to produce an informational brochure for publishers and vendors.
The AV Standards Subcommittee has completed its document on packaging videos, which is being reviewed by the ALCTS Board. When the document is complete it will be sent to NISO, which will establish a committee to review it and decide whether to follow its recommendations.
ALCTS AV will be sponsoring a program on Saturday, June 27 from 9- 11 a.m. on interactive media. Speakers will be Nancy Olson, Ann Sandberg-Fox and Michael Leopold . ACRL AV will be co-sponsoring the program. The CCS Policy & Research Committee will be sponsoring a pre-conference on cataloging and classification research and has asked ALCTS AV to co-sponsor it.
The proceedings of the 1990 program will appear in the January issue of Technical Services Quarterly.
The Committee discussed the new copyright regulation requiring libraries to label computer files with a warning about copying. This raised a number of questions, including the problem of software that is already loaded onto hardware and/or is part of an electronic network. Joan asked whether this is an issue that the committee would like to pursue.
The committee will be sponsoring a tour of the Pacific Film Institute on Friday, June 26 from 3-5. The Institute, part of the University of California, collects archival and rare film footage. The tour will include the archives and a showing of some film shorts. A fee will be charged to cover the cost of the projectionist.
Submitted by Catherine Gerhart
REPORT FROM CC:DA MEETINGS
SAN ANTONIO, JANUARY 1992
OLAC CC:DA Audience Observer
The Task Force on Multiple Versions will be submitting their final report at the Annual ALA meeting this summer. The Task Force will be submitting two documents, one will include the guidelines, including the holdings records and one will contain the concerns that the Task Force has for the future of multiple version. The Task Force recommended that CC:DA appoint another task force to look into the definition of "edition" in AACR2. CC:DA agreed that a task force was needed and volunteers were asked to sign up. The Task Force on Multiple Versions felt that their work was frustrated by the lack of a good definition of "edition" in AACR2 and hopes that after the new task force is done many multiple versions questions will also be answered.
The Joint Steering Committee agreed with CC:DA and OLAC in not supporting the move of technical specification for videorecordings to the physical description area. This proposal is now dead. CC:DA is trying to find out what happened to their very old suggestion to move the indication of format to the first note. It seems that somehow this suggestion got lost in paperwork somewhere.
Submitted by Nancy Olson
REPORT FROM MARBI MEETINGS
SAN ANTONIO, JANUARY, 1992
OLAC Liaison to MARBI
International article numbering (EAN) was also discussed in the proposal; UPC is now a subgroup of EAN, and EAN is a world product code.
Submitted by Lowell Ashley, MOUG Liaison to OLAC
MUSIC OCLC USERS GROUP (MOUG) REPORT
The NACO-Music Project has undergone some major expansion in the past year. The music libraries at Vassar, the University of Louisville, Yale University, and Stanford have become participants and have begun to contribute to the Library of Congress Name Authority file. The MOUG Board has established an Advisory Committee charged with supervising all internal activities of the NMP.
The Associated Music Libraries Group has received Title 11-C funding to continue its retrospective conversion project in 1991-1992, and the funding includes support for NACO work in conjunction with their retrospective conversion. About 10,000 name authority records are expected to be contributed from the fall of 1991 through 1992. These records are processed through the central NACO-Music Project office at Indiana U. with the help of staff and equipment supported by the grant.
NEWS FROM OCLC
As reported at the OLAC Business Meeting, January, 1992
Submitted by Glenn Patton, OCLC
PRISM/NEW NETWORK: Installation of the new OCLC telecommunications network was completed on schedule late in 1991. Migration of cataloging activity to the PRISM service was approximately 90% complete at the end of January 1992. One set of PRISM enhancements, including a new searching qualifier to limit search results to records created by LC, member input based on LC cataloging and cooperative cataloging (NCCP, CONSER, etc.) was installed in early October. A second set, including greatly enhanced searching capabilities for the OCLC Authority File, will be installed in spring 1992.
DATABASE QUALITY ACTIVITIES: OCLC's Duplicate Detection and Resolution project (DDR) is about half complete for Books format records. Approximately 300,000 records had been merged by mid- January. After the completion of books records, OCLC will begin to explore DDR for other formats. In addition, a wide variety of other cleanup activities have been completed or are planned in an effort to make older records conform to stricter PRISM validation rules. Included among these is correction of invalid relationships between "Type of material" and "Technique" codes in AV records.
TAPELOADING OF RECORDS: OCLC hopes to make AVLINE records from the National Library of Medicine available to OCLC users in the spring. There has been no progress on loading of LC Computer Files records.
FORMAT DOCUMENTS: As OCLC staff continue planning for the implementation of Format Integration at the end of 1993, consideration is being given to combining the eight current format documents (Books, Serials, AV, Sound Recordings, etc.) into a single format document Thus far, user reaction has been favorable. Glenn Patton solicited input from those present on this issue. [Comments may be made by mail (6565 Frantz Road, Dublin OH 43017), by phone (800-848-5878, ext 6371), by FAX (614-764-6096), or by e-mail (gep@rsch.oclc.org).]
NEWS FROM RLIN
As reported at the OLAC Business Meeting, January, 1992
Submitted by Ed Glazier, RLG
A mechanism was created so that central staff can more easily repair incorrect clustering (both things incorrectly clustered and things not clustered) when they are identified. No database rebuild was done in any file, but some large clusters, especially non-distinctive titles in Books and Serials, were reclustered at the time the changes were installed.
Commercial files will be available for unlimited searching by subscription. Searching other files will be covered by search rates for the rest of RLIN's bibliographic files.
These are the major developments. For information on these or others, call the RLIN Information Center (1-800-537-RLIN; email: BL.RIC@RLG.BITNET) for details.
Submitted by Glenn Patton, OCLC
OCLC DATABASE CORRECTION SCANS
To ease these problems, during the month of February 1992, OCLC completed a series of database scans to "rationalize" the codes in these two elements. If "Tech" contained the value 'n' and "Type mat" was either 'm' or 'v', then "Tech" was changed to 'u'(unknown). A more specific code for either "live action" or "animation" could not be supplied without examining each record manually. This scan affected 43,179 records.
In addition, if "Tech" contained the value 'blank' (an obsolete value), the value was changed to either 'n' or 'u' depending on the value specified in "Type mat". This scan affected 62,177 records.
Both scans identified some records that could not be fixed by machine conversion. This group of records (about 400, including some microforms incorrectly entered in the AV format) will be examined manually and corrected.
For more information contact: Robin F. Whitten, 37 Silver Street, PO Box 109, Portland, ME 04112-0109, (207) 774-7563, or (207) 775- 3744 (FAX).
QUESTIONS AND ANSWERS
V. Urbanski, Column Editor
ANSWER: I agree with your treatment using the 511. The 511 has the advantage of providing a label indicating the function performed by Young "narrator, presenter, etc." In some online systems the 511 is indexed when garden variety 500 notes are not. Unless there is some historical context that makes tracing Robert Young sensible, I probably would not provide an access point for him. It depends on how prominent he is in the video and how valuable an access point his name is perceived to be.--- VU
QUESTION: I have a group of mounted photographs (not reproductions, like postcards, but regular photos) which are views of Tasmania. The photos are in sepia tone. They are mounted on 36 stiffish, cardboard like pages. The pages are stitched on one side. There is no title page and no date associated with the item. The pages are unnumbered. Would you treat this as media or as a book? It is being cataloged for general academic library use, not treated as a special collection item.
ANSWER: I would catalog as an AV item using chapter 8 and the AV formal The GMD would be picture with a physical description that names the number of photographs, for example: " photographs sepia ; size of photographs (or range of sizes, if appropriate)". A note would then describe the fact that the photographs are mounted and bound, such as: "Mounted for viewing on 36 leaves and bound." Do you know anything about the origins of this material so that notes could be made? Sounds like unpublished nonprint material.
Have you decided how these photos will circulate? You may want to have a case made for them by your inhouse binding folks, or else put them in an acid free folder and store them in a box with a hinged lid.--- VU
QUESTION: We have a large comic book collection. One of the items received for the collection has us stumped. It is a tray with a comic strip on it. One of us thought it should be cataloged as a book because the comic strip was printed like a regular comic strip. The idea is that anything printed with words, whether tee shirt, coffee mug or serving tray, should be cataloged as a print item. Others in the department felt it was a candidate for the audiovisual media format.
ANSWER: Definitely a nonprint item. AACR2R rule 10.0A1 lists the type of material to be covered by chapter 10. The type of material mentioned clearly allows a parallel to be drawn between a serving tray and themselves. Note also that several of these items could, and probably would, include written information -- coins, for instance, or paperweights, or sculptures. Be sure to provide an access point for the comic strip since that undoubtedly is why you have this item. Use the GMD realia.--- VU
QUESTION: I am cataloging a videocassette which has a full range of writer/director/producer/publisher information on the video when you view it, but no title. It is a commercially produced item and I am quite sure that it has not been altered to delete a previously existing title. I want to use the cassette label as the source for the title, but I want to transcribe the other data as found on the video itself. Do I need to bracket the statement of responsibility information which I am transcribing from the video, if I take the title from the cassette label?
ANSWER: No. Transcribe the title as found on the cassette label as the title of the work. Transcribe the statement of responsibility, etc., information as found on the film without bracketing and provide a note which indicates that the source of the title is the cassette label. This should be sufficient to identify the item and alert users of the cataloging record as to the origin of the information.
In thinking about this question, I cast my mind back to when we started using AACR2R. I remember Ben Tucker of LC saying that even though the structure of the instruction on chief source [that is: " ... a) the item itself ... b) its container ... "] had changed (and the "and" dropped), the intent of the instruction was the same as that which existed in AACR2. That intent is that the chief source of information for motion pictures and videorecordings is still the "... film itself (e.g., the title frames) and its container (and its label) if the container is an integral part of the piece."
In applying this instruction, I think of the information found on the film itself and information taken from a video label as coming from the same chief source. After selecting these places as my chief source, I then do not bracket unless I move outside those areas for information --such as accompanying material, external container, etc.
Also, it seems logical that if a and b are two separate chief sources, then the phrase that follows could not treat chief source in the singular ... that is, "If the information is not available from the chief source, take it from the following sources ..." (AACR2R 7.0B1). Since it is a point that really can affect the catalog record, I contacted Ben Tucker to check my interpretation. He writes:
You are quite correct in your answer about chief source. If you need more arguments, here are two:
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