OLAC NEWSLETTER
Volume 21, Number 1
March, 2001

CATALOGING POLICY COMMITTEE (CAPC)
EXECUTIVE BOARD MEETING
MEMBERSHIP MEETING

ALCTS MEDIA RESOURCES COMMITTEE
CC:DA

OLAC NEWSLETTER EDITOR VACANCY
OLAC PROGRAM PLANNING COMMITTEE CALL FOR VOLUNTEERS
VOLUNTEER NEEDED TO DESIGN OLAC BROCHURE
CALL FOR OLAC LIAISON TO THE ALCTS MRC
NEW USER-FRIENDLY URL FOR OLAC WEB PAGE
NEW OLAC MEMBERSHIP CATEGORY
SOURCE OF TITLE NOTE FOR INTERNET RESOURCES DOCUMENT
SUBJECT RETRIEVAL IN A NETWORKED WORLD CONFERENCE

ORGANIZING AUDIOVISUAL AND ELECTRONIC RESOURCES FOR
ACCESS
MAPS AND RELATED CARTOGRAPHIC MATERIALS
DEVELOPING AND MANAGING ELECTRONIC JOURNAL COLLECTIONS

1. There were about 30 guests. Members and guests introduced themselves.
   
   
2. Minutes of the CAPC meeting of July 7, 2000, were approved as published in the September 2000 OLAC Newsletter.
   
   
3. Subcommittee Reports
   
   
   1. Subcommittee on Authority Tools (I. Wolley)
      
      Co-Chair Iris Wolley reported that the Bibliography of Authority Tools is completed in rough draft on the OLAC Web Site, available to CAPC members only. It is annotated and indexed, and is 34 pages long when printed. She and Co-Chair David Prochazka are soliciting comments from CAPC members until the end of February, at which time the bibliography will be made available and advertised to OLAC and the AV cataloging community. CAPC will appoint an editor annually to maintain the bibliography; David Prochazka will serve as editor in 2001. People are invited to suggest additional titles to be included in the bibliography. Iris thanked CAPC for its support in compiling this tool, and thanked those who contributed to it.
      
      
   2. Subcommittee on Source of Title Notes for Internet Resources (M. Barrett)
      
      Chair Marcia Barrett reported that the document Source of Title Note for Internet Resources is available in draft form on the following Web Site: http://www.bama.ua.edu/~mbarrett/sotn/
      
      It comprises three parts: Examples of Terms Used in the Source of Title Note, Recommended Usage of Terms, and Definitions of Terms. Marcia is asking for comments by the end of February, and will request comments on the OLAC List, specifically on the decisions on recommended usage presented in the document. John Attig noted that the section on Multiple Titles seems to be giving not what terms to use in the source of title note, but rather what source to select. This needs to be clarified. John suggested that the language to be used in the note might be put in quotes. He further suggested that since the guidelines in the Multiple Titles section could be used in captioning a variant title note, the document could include examples of variants and show which one is the source of title, and which is the 246 $i.
      
   
   
4. NACO-AV Funnel (A. Caldwell)
   
   Ann Caldwell reported that at the Seattle Conference she conducted a training session for 10 people representing 8 institutions. Most have begun contributing records. For FY 2000 the AV Funnel Project contributed 4,131 records and modified 1,086 records.
   
   
5. MARBI (J. Attig)
   
   John Attig reported on selected proposals and discussion papers that are on MARBI's agenda at this conference. With respect to Discussion Paper 1, CAPC approved the proposal to place all narrators in the 511 field. (His complete report with an explanation of the documents and MARBI results appears elsewhere in this issue.)
   
   
6. Reports/Discussions
   
   
   1. Uniform titles in video cataloging (G. de Groat)
      
      Greta de Groat introduced a discussion paper on uniform titles for video materials. The impetus for this was that she had discovered some anomalies in rules for uniform titles for moving pictures and television programs. The discussion paper spells out the problems, with a suggested solution for each. It includes comments by Martha Yee and Iris Wolley; Verna Urbanski has sent comments to the OLAC list. Copies may be requested from Meredith Horan.
      
      Most of the suggested solutions involve changes to LC's rule interpretations. They may lead to changes in the rules themselves. Since the discussion could be lengthy it was moved to the end of the agenda (see * on p. 11).
      
      
   2. Discussion of draft DVD primer (R. Freeborn)
      
      Although there is an example in Chapter 9 to cover the computer aspects of DVD, most people think that DVD doesn't belong there, and they are cataloging DVDs by Chapter 7 rules. Since DVD is a carrier that can be used for various kinds of content, clarification is needed on how it is handled. Robert Freeborn will solicit input from others with an interest in DVD cataloging, to work on the primer.
      
      
   3. Discussion of primer for writing abstracts (M. Horan)
      
      Meredith mentioned that AV librarians write abstracts at times, and especially new people may not be aware of the techniques used. She cited an article by Laurel Jizba in the Journal of Internet Cataloging, v. 1(2)1997. Sheryl Holmes said that it is becoming clear that abstracts and summary notes are needed, especially for electronic data formats. Detailed guidelines on abstract writing are not available. This effort to collect information and define terms is just beginning. Laurel's article will be the starting point. The final product will be posted on the OLAC Web Site. Meredith called for interested people to join the committee on abstract writing that consists of Sheryl and herself.
      
      
   4. Format/SMD Terms in 655 MARC21 (R. Bothmann)
      
      A project was proposed to begin a list of terms to use in the 655 and to document their usage, starting with LCSH terms, then adding others. But some local systems do not index 655 fields. Someone noted that since it is impossible to keep up with all the new terms and formats that are appearing, her solution is to use a local note field. John Attig said that the 655 is one field for which we still are uncertain what the national standards are. LCSH terms that are used as genre terms are not yet supposed to be coded 655. People need to look for local solutions to this, because no solution will work everywhere. Descriptive terms, especially involving hardware, should be placed in appropriate note fields. No further action by CAPC is contemplated.
      
      
7. Joint Steering Committee fall meeting impressions (J. Attig)
   
   John Attig described the components of the Joint Steering Committee (JSC) and its meeting schedule. JSC is an international body of representatives from national libraries and library associations in the Anglo-American world that have authority over the content of the Anglo-American Cataloging Rules. There are six members: two from the US (ALA and LC), two from Britain, and one each from Canada and Australia. It meets typically once a year, although lately it has been meeting twice a year. The group meets for two or three days and goes through various proposals it has received from its members. The JSC tries to work by consensus, although it doesn't require unanimity. The two American representatives are by far the most active.
   
   In 1997, JSC sponsored the International Conference on the Principles and Future of AACR, held in Toronto. It had avoided large issues up to then, but decided to invite some discussion papers, invite a lot of experts, and start developing an agenda for looking at larger issues. Since then, JSC has become much more active and has even commissioned work from outside their constituent groups. It commissioned Delsey from the National Library of Canada to produce a data model on the logical structure of AACR, and has commissioned Jean Hirons to continue work she had already begun on seriality in AACR2. A working group is forming to look at the concept of expression based cataloging, i.e. not describing each physical manifestation but describing the expression at a somewhat higher level, and treating manifestations in a subordinate way. The working group will be testing whether this concept is valid.
   
   The revision of Chapter 9 will go to the publisher next month, and the revision of Chapter 12 probably about six months later. The JSC is reviewing a new appendix that specifies what major changes in bibliographic resources require that a new record be created. Barbara Tillett at LC has drafted a statement of over arching principles for AACR2. JSC is also looking at the GMD question. It has agreed to look at the rule of three, with the first change probably making the rule optional.
   
   A new revision of AACR probably won't come out for a while, but new chapters will be distributed in various ways, possibly pdf files that can be printed out to update print copies.
   
   LC suggested eliminating area 3 from Chapter 9 and provided some specs for what to do with the information that would no longer be in area 3. ALA recommended that something be done as an interim solution so they can publish Chapter 9, and JSC accepted that recommendation, making minimal changes to the definitions with the idea that area 3 will be going away.
   
   John Attig has been designing and revising the Web Site for the JSC with a view to improving communication.
   
   
8. New Business
   
   
   1. Final report PCC SCS Working Group on the PCC AV Core Task Group-tasks for CAPC (A. Caldwell)
      
      Ann Caldwell reported, as the Chair of the PCC Standing Committee on Standards, on issues related to the 007 and 505, recommendations of a previous working group.
      
      Pertaining to the 007, there were three parts to the recommendation: 1. The PCC should recommend that the US MARC national level record standard be modified to alter the status of the 007 physical description fixed field from optional to mandatory for audiovisual materials. 2. The PCC should recommend an overhaul to the US MARC 007 to expand the number of characteristics coded in the field (e.g. add broadcast standard), improve 007's potential for use as a mechanism to streamline the cataloging process (perhaps to generate 300 and 5XX fields from data present in the 007), and to make the 007 more amenable to use by OPAC software as a viable sort-by-format sorting field. 3. The PCC should encourage standard use of the 007 by local system vendors to improve OPAC searching and sorting capabilities.
      
      The Standing Committee on Standards has recommended that a task group be appointed with representatives from major AV groups such as OLAC, AMIA, ALCTS MRC, MLA, etc., to review the 007 field for motion pictures and videorecordings in the national level record. Ann is presenting this to both OLAC and the ALCTS Media Resources Committee.
      
      Pertaining to the 508 field, the task group said that the PCC should recommend that the status of US MARC 508, Creation/Production Credits, be changed from non-repeatable to repeatable. The SCS agreed with this, and wants to appoint a task group to prepare a MARBI proposal.
      
      CAPC will be recruiting for members for both task groups, to begin early February. Ann Caldwell will draft charges for the two groups.
      
      
   2. CAPC contributions to continuing education on new AACR2 Chapter 9 (M. Horan)
      
      Meredith Horan led a discussion of how CAPC might contribute to instruction on the changes to Chapter 9 that may be available later this spring. Becky Culbertson suggested doing a PowerPoint presentation. It could include examples, and be mounted on the OLAC Web Site. John Attig will check with CC:DA about appropriate ways of sharing this information. CAPC agreed that having such an instructional tool on Chapter 9 would be very helpful.
      
      
   3. Discussion of new tasks for CAPC (M. Horan)
      
      Ann Caldwell announced that she had charged a group to develop a core record for maps, and that if it sends its draft core standard out for comment, CAPC would be an appropriate place to solicit comments. Ann will let CAPC know if this happens.
      
      
9. Announcements
   
   Meredith Horan thanked John Felbinger and Sheryl Holmes for their participation in CAPC, and interns Robert Freeborn and Shelley Zhang for their contributions to CAPC.
   
   * 6. Continuation of discussion of uniform titles for videos (see p. 8). Greta de Groat led a discussion of the first three sections of her paper.
   
   Universe of Conflict and Qualifiers:
   Solution was to reword the part of 25.5B for motion pictures and radio and television programs, to coincide with 25.5B on monographs which specifies that if you need to create a uniform title main entry for some other reason, you would apply the rule for qualifiers instead of the current configuration that says you only qualify it if it is an added entry or subject heading. Chapter 25 authorizes creating uniform titles under any circumstances that are mentioned in AACR2. What are BIBCO libraries supposed to do when they are to create authority records for all access points that are under authority control? A draft proposal may be done to reword this section of 25.5B.
   
   References from other language titles:
   There does not seem to be any NACO policy on how to establish a reference structure for a motion picture. From the examples in the names file, motion pictures are being treated like music, as non-textual items, and cross references from other language versions are traced to the main heading only not main heading with a $I English, for example. If this is indeed the practice, it should be stated explicitly somewhere. CAPC supported this recommendation.
   
   Language in silent films:
   Greta said that the pieces of dialog and descriptive things in silent films that are commonly called subtitles are now known in film literature as intertitles, so this is a different issue from the subtitle issue. If you have a silent film in which the intertitles have been completely translated into a different language from the one the film was originally issued in, the solution is to explicitly say 25.5C1 does not apply to silent films, or state that language qualifiers should not be added to silent films. If it were optional to use a uniform title, generally what should BIBCO libraries do? This issue seems to need more comments and discussion. Then perhaps suggest a possible rule interpretation, and put that out for discussion.
   
   John Attig noted that most of these issues seem to suggest rule interpretations. He suggested writing up each suggestion and what the rationale will be, as a supplement to this paper, and present that for further discussion. Greta would like comments especially from people who do NACO work for AV materials, to have a sense of what their wishes are on these issues. Comments will be solicited via the OLAC list, with a closing date of the end of February. Then Greta will draft the supplement. John Attig suggested that Meredith check on whether CAPC itself can approve this and send it on to CPSO, or whether the Board or someone else needs to approve it.
   
   
10. Adjournment
    
    The meeting adjourned at 9:35 PM.
    
    

1. Call to Order, Introductions, Announcements (L. Ashley)
   
   President Lowell Ashley called the meeting to order at 5:00 PM. Board members present included: Lowell Ashley (President), Kevin Furniss (Vice President/President elect), Michael Esman (Past President), Jan Mayo (Treasurer), Meredith Horan (CAPC Chair), Kay Johnson (Newsletter Editor), and Nancy Holcomb (Secretary). Guests included Ian Fairclough (Outreach-Advocacy Coordinator), Sheila Smyth (Elections Committee), Betsy Friesen and Bobby Bothmann (2002 OLAC Conference Proposal), Jane Johnson (AMIA Liaison stand-in).
   
   There were no announcements.
   
   
2. Secretary's Report (N. Holcomb)
   
   Minutes from the OLAC/MOUG Conference in Seattle in October have not yet been published. They will be approved at Annual.
   
   
3. Approval of minutes for July 2000.
   
   The minutes from the Board meeting at ALA Annual, July 2000, were approved as published in the September issue of the OLAC Newsletter.
   
   
4. Treasurer's report (J. Mayo)
   
   The closing balance as of December 31, 2000, is $10,835.00. Membership total as of 1/12/01 is 366. This is expected to pick up after the December newsletter is published. The complete report is elsewhere in this issue.
   
   
5. Newsletter editors report (K. Johnson)
   
   The December 2000 Newsletter is at the printer's, and will be mailed out next week. The deadline for submissions for the March 2001 issue is February 15. Jan and Kay are working on the membership directory but the highest priority is the March newsletter. The other project being worked on is the 20-year cumulative index, with a tentative start date of April.
   
   
6. OLAC Outreach-Advocacy Coordinator (I. Fairclough)
   
   Ian reported on commitments to advocacy that had been made at the Seattle advocacy meeting, and those who have fulfilled them. No work has been done on the new brochure since October. An informal working group will be formed to work on it. Ian won't be able to conduct an advocacy meeting at ALA Annual; he may not be able to attend ALA conferences in the future. Appointing an assistant or co-coordinator for advocacy was suggested.
   
   Ian will try to find someone in San Francisco who might want to organize an OLAC-sponsored tour at ALA Annual.
   
   Recruiting for OLAC Conference attendance at the Exhibits at ALA Annual was discussed, and tabled until nearer the next OLAC Conference.
   
   Ian proposed a working group to look at expanding the size of the OLAC Conference from the current maximum of 300 participants. After discussion, a working group was appointed, including Sheila Smyth (Chair), Meredith Horan and Kay Johnson, to study the whole Conference format, not just size. In addition, all past Conference chairs will be contacted to see if they would like to participate in the group. Lowell, Sheila and Ian will formulate a charge for the Conference working group.
   
   Ian presented the proposed e-mail messages for OLAC recruitment, to be put on the OLAC-List and Autocat. Since there has been some discussion about the OLAC-List becoming restricted to OLAC members only, Ian wanted to get the Board's approval for these messages. It was proposed to send messages about the OLAC-List to other lists, such as AMIA and the CORC list, and ask to have a message about OLAC included in OCLC's welcome messages at logon. Ian will work on the messages further, changing some wording, and send drafts to Lowell for distribution.
   
   
7. OLAC Web site (L. Ashley for S. Neumeister)
   
   
   1. Web use statistics
      
      Sue Neumeister has submitted use statistics for the OLAC Web site. Usage is high, including foreign users. Lowell expects these statistics to prove useful for expanding use of the Web site and making OLAC better known, leading to attracting new members.
      
      
   2. Domain name
      
      Sue has already provisionally made the arrangements to have an alias used for the Web site: www.olacinc.org. The location bar continues to show this URL no matter where on the Web site you navigate. All of the old URLS will continue to be there, and to cite or bookmark a page that is not the main page, the old URL will have to be used. This setup will be in place for a year, at the end of which time we will revisit the issue of having to use the old URL to cite a subsidiary page.
      
      
   3. Online directory
      
      Lowell has the ColdFusion software that can generate a Web-based directory from an Access database. He will work later this year on setting this up, so that Jan will be able to send him an updated Access file of the membership list on a monthly basis, and he will generate the Web directory and send it to Sue to post. The plan is to make the directory available just to members, necessitating looking into using passwords on the Web site. Members can be accommodated if they don't want their information, or parts of it, to display in the directory
      
      
   4. OLAC History and Facts page
      
      Lowell added to what Sue already had on the Web site, adding conference years and altering the format a bit.
      
      
8. Awards Committee (M. Esman.)
   
   The Awards Committee received no nominees this year.
   
   
9. Elections Committee (S. Smyth)
   
   Sheila Smith presented names of candidates for Vice President/President Elect and Treasurer. Kay Johnson and Robert Freebom will be nominees for Vice President/President Elect. Jan Mayo will run for Treasurer.
   
   
10. OLAC/MOUG 2000 Conference (L. Ashley for C. Gerhart)
    
    The Conference evaluations were very good. Lowell read a brief summary of the Conference submitted by Cathy Gerhart, Conference Chair. A final financial report on it has not yet been received.
    
    
11. Old business
    
    The OLAC calendar changes proposed by Kay Johnson passed. These changes affect only the Newsletter Editor. One outstanding question remains: How often should cumulative indexes to the Newsletter be published? This question was tabled until the next cumulative index has been published.
    
    A new membership category, contributing member, at $25.00, was established. Contributing members will be designated with an asterisk in the membership directory. Kay will modify the membership form and send it to the Board. She will include the new category in the next Newsletter.
    
    Beginning with this CAPC Meeting and Membership Meeting, the Secretary will include a list of recorded attendees at the end of the minutes.
    
    
12. New business:
    
    OLAC Conference Scholarship guidelines: Jan will look into getting a credit card for OLAC. It can be used to pay the expenses of the Scholarship winner in the future.
    
    OLAC Conference for 2002: Betsy Friesen and Bobby Bothmann presented their proposal for having the next OLAC Conference in the Twin Cities. The Board accepted the proposal, with a tentative date of the first week of October. Betsy and Bobby agreed to be responsible for local arrangements and the Conference program.
    
    
13. Closed session to discuss committee appointments (L. Ashley)
    
    The following appointments were discussed in closed session: Logo Committee, CAPC appointments, Newsletter Editor, and ALCTS MRC Liaison.
    
    
14. Adjournment
    
    The meeting adjourned at about 7:30 PM.
    
    

1. Call to Order, Introductions, Announcements (L. Ashley)
   
   President Lowell Ashley called the meeting to order at 8:00 PM. and introduced the current board members: Lowell Ashley (President), Kevin Furniss (Vice President/President elect), Jan Mayo (Treasurer), Meredith Horan (CAPC Chair), Kay Johnson (Newsletter Editor), Michael Esman (Past President), and Nancy Holcomb (Secretary). There were 22 guests, who introduced themselves.
   
   Lowell announced that Kay Johnson has submitted her resignation as Newsletter Editor effective December 2001. Anyone interested in becoming the Newsletter Editor should get in touch with Lowell.
   
   We are also looking for a new Media Resources Committee Liaison, the current one having resigned recently Anyone interested in this position should contact Lowell.
   
   The 2002 OLAC Conference will be held in the Twin Cities, probably St. Paul.
   
   
2. Secretary's report (N. Holcomb)
   
   Minutes from the Membership Meeting held in Seattle have not been published yet, so they will be approved at ALA Annual.
   
   
3. Approval of minutes for July 2000
   
   The minutes from the July 2000 Membership Meeting were approved as published in the September issue of the OLAC Newsletter.
   
   
4. Treasurer's report (J. Mayo)
   
   As of December 31, 2000, the balance was $10,835.00. The current membership count as of January 12, 2001 was 366.
   
   
5. Newsletter Editors report (K. Johnson)
   
   The December OLAC Newsletter should be in the mail the week of January 22. Deadline for contributions to the March 2001 newsletter is February 15. Jan and Kay are working on the membership directory, and Michelle Robertson and Kay are working on the 20-year cumulative index to the newsletter.
   
   
6. Outreach-Advocacy Coordinator (I. Fairciough)
   
   Ian Fairciough summarized his report to the Executive Board. See minutes of the Executive Board Meeting for details.
   
   
7. Committee reports
   
   
   1. Cataloging Policy Committee (CAPC) (M. Horan)
      
      See separate minutes of the CAPC meeting elsewhere in this issue
      
      
   2. OLAC/MOUG 2000 Conference (L. Ashley for C. Gerhart)
      
      Lowell read a report by Cathy Gerhart, Conference Chair. The conference in Seattle on October 12-15, 2000, had 230 attendees. Martha Yee and Sherry Vellucci gave excellent keynote addresses. The workshops covered a range of materials that we catalog. In addition, we heard about CORC implementations. A reception at the Experience Music Project Museum was attended by many who also enjoyed a monorail ride to the Seattle Center. The Local Arrangements and Program Committees thank all who came.
      
      Cathy also has sent a summary of the evaluations received by attendees, and they were overall very good. We don't yet have a final report on financial arrangements for the Conference. Lowell thanked Cathy and her committees for the excellent work they did on the Seattle Conference.
      
      
   3. Elections Committee (S. Smyth)
      
      Sheila Smyth announced that Kay Johnson (University of Tennessee) and Robert Freeborn (Penn State University) have agreed to run for Vice President/President Elect. Jan Mayo has agreed to run again for Treasurer. Sheila thanked Ann Caldwell for her help in securing candidates for this election. There were no nominations from the floor. Nominations were closed; Jan Mayo was chosen Treasurer by acclamation.
      
      
8. Reports from Liaisons, Utilities, Library of Congress
   
   
   1. ALCTS Media Resources Committee (L. Ashley)
      
      Since the MRC Liaison has resigned, and could not attend this meeting, Lowell gave a brief report. The Media Resources Committee will meet Sunday morning from 8:30 to 11:00. It no longer meets twice at ALA conferences.
      
      See separate written report elsewhere in this issue.
      
      
   2. MARBI (J. Attig)
      
      See separate written report elsewhere in this issue. [Report was not submitted -- Ed.]
      
      
   3. CC:DA (V Toy-Smith)
      
      See separate written report elsewhere in this issue.
      
      
   4. AMIA (Jane Johnson for Amy Wood)
      
      See separate written report elsewhere in this issue. [Report was not submitted -- Ed.]
      
      
   5. MOUG (W Sistrunk)
      
      In the absence of Wendy Sistrunk, there was no MOUG report.
      
      
   6. OCLC (G. Patton)
      
      See separate written report elsewhere in this issue.
      
      Lowell Ashley announced that Glenn Patton will be stepping down as our OCLC representative, and that Jay Weitz will be assuming this role this summer. Lowell thanked Glenn for all of the service he has given to OLAC, especially as our OCLC representative, and as a Past President of OLAC.
      
      
   7. LC (G. Kinnaly)
      
      David Reser provided a written Library of Congress update for OLAC.
      
      Gene Kinnaly summarized recent activities at LC.
      
      
9. New Business
   
   There was no new business.
   
   
10. Adjournment
    
    The meeting adjourned at 9:25 PM. and was followed by a Q&A session.
    
    

OLAC activities:
Interim Conference Reports Editor, Dec. 1996
Newsletter Editor-In-Chief and Board Member, 1997-present
OLAC Award Committee Member, 1997
Membership Directory Editor, 1999/2000
OLAC Millennium Committee Co-Chair, 1999-2000
Non-print Serials Cataloging Workshop Presenter, 1998

ALA activities:
Chair, ALCTS/MAGERT Map Cataloging Discussion Group, 1999

NASIG activities:
Newsletter reporter, 1996, etc.
Workshop recorder for Proceedings, 1999
NASIG Awards & Recognition Committee Member, 1997-2000, Co-Chair, 2000-present

OLAC activities:
Cataloging Policy Committee (CAPC) intern (1999-2000)
CAPC Subcommittee on Authority Tools member (1999-2000)
Millennium Committee member (1999-2000)
Program Committee, 2000 OLAG/MOUG Conference, Seattle, Washington

Other AV activities:
Music Library Association, Authorities Subcommittee member (2000-)
Music Library Association, OLAC Liaison (1998-)
Music Library Association - Atlantic Chapter, Communications Coordinator

(1999-)
Wrote several AV cataloging-related articles and reviewed video materials for MC Journal.
Wrote article for the upcoming special AV issue of Cataloging & Classification Quarterly.

1. CC:DA implemented seven task forces over the past year.
2. Three of the task forces have completed their reports, which have been approved:
   • Task Force on the Draft National Standard of the Dublin Core Metadata Element Set;
   • Task Force on the Review of the Draft Descriptive Cataloging of Ancient, Medieval, Renaissance, and Early-Modern Manuscripts (AMREMM);
   • Task Force on the Review of Revision AACR2 to Accommodate Seriality
3. There will be a map cataloging workshop at ALA Annual (San Francisco, June 2001) and a Pre-Conference on Map Cataloging in Atlanta (ALA Annual 2002).
4. February 15, 2001 is the deadline for sending comments on the ALCTS Executive Committee Planning Committee Strategic Plan.

1. On February 1, 2001, the location of geographic subdivisions in art subject headings will be changed to conform to the standard order used for most other topics with geographic subdivisions preceding chronological subdivisions.
2. On 1/2/2001 the LCCN restructuring process began. LC began the use of a restructured LCCN for both authority and bibliographic records. The restructured LCCN now contains a four-digit year.
3. The MARC language code list is now compatible with ISO standards.
4. LC went into full CORC production in July 2000.
5. LC is working with Endeavor Information Systems to prepare for the implementation of the Voyager Release 2000 software targeted for May 2001.
   
   

1. revisions to Chapter 9 (electronic resources);
2. revisions to Chapter 12 (serials and integrating resources);
3. revisions to Chapter 3 (cartographic materials);
4. a new appendix on major changes to a bibliographic resource requiring creation of a new record;
5. a statement of the principles underlying AACR.

1. There should be a focus on major changes only The suggested title of the document is: Appendix of Major Changes.
2. The document should be organized in four major parts:

   E.1 Monographs
   E.2 Serials
   E.3 Integrating Resources
   E.4 Multipart items

3. There should be a consideration of Series Authority Records as representing works.
   
4. There will be a reissuing of 4JSC/ALA/34/Rev, which will be forwarded to the Joint Steering Committee in February 2001.

• CC:DA/TF/Seriality Rules Review http://archive.ala.org/alcts/organization/ccs/ccda/tf-serr3.html;
  
• 4JSC/Chair/68/Chair follow-up/LC response/LC rep response;
  
• 4JSC/Chair/68/Chair follow-up/LC response/LC rep response/LC response;
  
• 4JSC/Chair/68/Chair follow-up/LC response/LC rep response/Chair follow-up;
  
• 4JSC/LC/49.

1. Proposal No. 2001-02: Non-MARC Country Codes in Fields 043 (Geographic Area Code) and 044 (Country of Publishing/Producing Entity Code) (MARBI action taken: approved).
2. Discussion Paper No. 2001-DPO2: Non-MARC Language Codes in Field 041 of the Bibliographic and Community Information Formats (MARBI action taken: approved).
3. Proposal No. 2001-01: Designating Taxonomic Hierarchies in Field 754 (Added Entry-Taxonomic Identification) in the Bibliographic Format (MARBI action taken: approved).
4. Discussion Paper No. 2001-DP-01: Recording Narrators in Fields 508 and 511 in the Bibliographic Format was tabled. (MARBI needs to look at an actual DP document).
5. Discussion Paper No. 2001-DP-03: Types of Dates for Electronic Resources in MARC 21 Formats (remains a discussion paper).
6. Proposal No. 200 1-03: Identification of Source in Field 015 (National Bibliography Number) and Field 017 (Copyright Registration Number in the Bibliographic Format). (MARBI action taken: approved with no changes).

Make an added entry under the title proper of every item entered under a personal, corporate or uniform title heading.

If considered necessary for access, make an added entry for any version of the title (e.g. cover title, caption title, running title) that, according to 21.2A, does not constitute a change in the title proper.

• Language and communication in knowledge organization and retrieval
• New retrieval technologies for a networked world
  
• Search engines, classification schemes and thesauri in a networked environment
  
• Metadata and subject retrieval

Reviewed by Elizabeth Icenhower
University of Nevada, Reno

Reviewed by Katherine Rankin
Special Formats Catalog Librarian
University of Nevada, Las Vegas

Reviewed by Iris Wolley
Cornell University
Ithaca, New York

Contact Nancy B. Olson at
P0 Box 734, Lake Crystal MN 56035
avnancy@ic.mankato.inn.us
(please put in the subject line "Question for Nancy")
Phone: 507-726-2985