OLAC NEWSLETTER
Volume 15, Number 1,
March 1995

FROM THE EDITOR

FROM THE PRESIDENT

FROM THE TREASURER

MEET THE CANDIDATES

CONFERENCE REPORTS

• ALCTS AV
• AMIA
• MARBI
• CC:DA
• Computer Files Discussion Group
• MOUG

NEWS FROM RLIN

OCLC USERS COUNCIL REPORT

NEWS AND ANNOUNCEMENTS

• Preliminary Questionnaire for Moving Images Cataloging Survey
• Interactive Multimedia Preconference
• Building a Catalog of Internet-Accessible Materials
• INTERCAT on LISTSERV@OCLC.ORG
• National Library of Medicine AVLINE Records Loaded
• MC Journal: Call For Contributions
• OLAC Research Grant Subcommittee Charge
• OLAC Scholarship Subcommittee Charge

OLAC NEWSLETTER INDEX (VOL. 11-14)

There are also many interesting items in the News and Announcements column, one of which is information on the ALA preconference on interactive multimedia being held in June. Details are also given for the OCLC project. "Building a Catalog of Internet Resources."

Also in this issue is the OLAC Newsletter index for volumes 11-14. Next year, a 15 year cumulation will be compiled in a separate issue. The Executive Board would like to thank Cathy Leonardi (Duke University) for her many years of fine service as indexer for the OLAC Newsletter. The AV community has benefitted from her hard work. The Board welcomes Bobby Ferguson (State Library of Louisiana) as her successor. Bobby has had previous experience indexing the newsletter and the Board is pleased that she is willing to share her time and expertise.

Congratulations to Karen Driessen and Sheila Smyth on their recent publication from Greenwood Press, A Library Manager's Guide to the Physical Processing of Nonbook Materials. It is a welcome addition to the cataloging reference shelves. A flyer can be found inserted in this issue with ordering information and details of this OLAC sponsored book.

If anyone is attending the ALCTS "Serials Cataloging in the Age of Format Integration" workshop and would like to write a report for the OLAC Newsletter or if anyone attended the Cataloging Norms Discussion Group program on February 4 in Philadelphia, please contact Ian Fairclough, Conference Reports Editor.

The Executive Board completed several updates to the OLAC Handbook, including a section on Elections which will be presented for your approval as a revision to the OLAC Bylaws. Progress on the OLAC membership directory should present us with a handy reference tool latter this year.

The Board is also pleased to announce the host site for the 1996 fall OLAC Conference: the Radisson Hotel and Conference Center in Denton, Texas. Sharon Almquist has agreed to be Conference Chair. She is interested in volunteers to help plan, particularly from the Denton area. Sharon can be reached at the University of North Texas, voice: (817) 565-4702 or e-mail: salmquis@library.unt.edu.

The OLAC Archives, residing at the University of North Florida in the capable hands of the OLAC Archivist, Verna Urbanski have received some "spit and polish." We have been fortunate in securing the services of Martha Smith, an experienced records manager who has been busy these past few months assembling our many years of records, proposals, agendas, conferences and committee reports, etc. Verna is pleased to have the Archives assembled in true working order which will make collection and retention much easier to manage.

Two Ad Hoc Committees were appointed on research and scholarship respectively. Their charges can be found in this newsletter.

The Nominating Committee (Sheila Smyth, Chair and Sue Neumeister) have presented a strong slate of candidates for the OLAC elections. Please see Meet the Candidates. You should have already received your ballots in a separate mailing. Sheila must receive your ballots by the April 10th deadline to be counted.

In honor of OLAC's 15th birthday, we will be having a celebration following the usual Saturday night general business meeting at ALA Annual in Chicago. Stay tuned for further details and hope you can join us.

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     Reporting period:      October 1, 1994-December 31, 1994
     
     Membership: 718
        Institutional - 305
        Personal      - 413

     ACCOUNT BALANCE:  September 30, 1994

        Merrill Lynch WCMA Account                       26,476.69

     INCOME

        Back Issues                           51.00
        Dividends--WCMA Account              311.14
        Memberships                        5,501.00

        TOTAL INCOME                                      5,863.14

     EXPENSES

        ALA--1994 Conference                 120.00
        Banking Fees
        Activity Fee                          16.65
        OLAC Newsletter (v.14, no.4)       1,357.35
        Photocopies                           66.17
        Postage/Permit                       109.19

        TOTAL EXPENSES                                   (1,669.36)


     ACCOUNT BALANCE: December 31, 1994

        Merrill Lynch WCMA Account                       30,670.47

CANDIDATES FOR VICE PRESIDENT/PRESIDENT ELECT

Richard Harwood
Cataloging Coordinator
The University of Tennessee

• Background Information: Presently, Richard is doing nonbook materials original cataloging at the University of Tennessee, Knoxville in addition to managing the copy cataloging unit. Prior to this, Richard was a music/nonbook cataloger at Penn State University. He cataloged all formats while working at the University of Texas at San Antonio. Richard reviewed the final draft of the Guidelines for Bibliographic Description of Interactive Multimedia. He has presented at national and regional conferences and is widely published.

• OLAC ACTIVITIES: Member; Member, Cataloging Policy Committee (1991 to date); Chair, Cataloging Policy Committee (1992 to date); Member, OLAC Board (1992 to date).
  
• ALA ACTIVITIES: Member; Member, ALCTS; Member, ALCTS Audiovisual Committee (1990 to date); Chair, ALCTS AV Producer/ Distributor--Library Relations Subcommittee (1992-1993); Liaison to ALCTS Vendor/Publisher--Library Relations; Member, Library Administration and Management Association (1988 to date); Intern, LAMA Budget and Finance Committee (1990-1991); Member, LAMA State/ Regional Chapters Task Force (1990-1994); Member, LAMA Cultural Diversity Committee (1993 to date).
  
• REGIONAL ACTIVITIES: Member, Pennsylvania Library Association (1991-1992) **

• Background Information: Cynthia's interest in non-print cataloging is long standing. She has cataloged sound recordings and computer files in both academic (SUNY Plattsburgh and SUNY College of Optometry) and special libraries. While her involvement at OCLC is mainly on the managerial level, Cynthia has recently worked on the cataloging of a video project. She has also worked with various libraries on conversion projects including or solely comprised of non-print formats.

• OLAC ACTIVITIES: Member (1985 to date); Presenter, 1990 OLAC Conference.
  
• ALA ACTIVITIES: Member; Member, ALCTS; Speaker, Retrospective Conversion Interest Group (1993); Member, ALCTS CCS Policy and Research Committee; Co-chair, LITA/ALCTS Retrospective Conversion Interest Group.
  
• REGIONAL ACTIVITIES: Speaker at various meetings (Florida LA, WILS Networking Meeting, OVGTSL and Law LA; Member, Ohio Valley Group Technical Services Librarians and Academic Library Association of Ohio.
  
• OTHER AV ACTIVITIES: Speaker at various meetings (MLA and SLA); Member, MLA, MOUG and SLA.

CANDIDATE FOR TREASURER

Johanne LaGrange
Catalog/Serials Librarian
Columbia University Health Sciences Library

• Background Information: Johanne provides full original cataloging in all formats, including AV materials, computer files, serials and rare books. She also contributes to the IAIMs project by participating in the planning and cataloging of Medical Logical Modules. Prior to her current position, she was an AV cataloger at the Sterling C. Evans Library at Texas A&M. She has received national and local awards for her accomplishments.

• OLAC ACTIVITIES: Treasurer (1993 to date); Member, Cataloging Policy Committee (1991-1993); Conference Reports Editor (1992-1993).
  
• ALA ACTIVITIES: Member; Member, ALCTS AV Committee (1993 to date); Member, ALCTS AV Standards Committee (1990 to date); Chair, (1992 to date) ALCTS AV Standards Committee; Presented 2 Poster Sessions at ALA (1989).
  
• Other AV ACTIVITIES: Reviewer, ABC-CLIO Video Rating Guide for Libraries.

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At the Tuesday afternoon meeting, Patton reported that the National Library of Medicine (NLM) AVLINE materials have been loaded into OCLC. He also reported in the last year there has been a 10-12% growth rate in audiovisual materials added to the OLUC. He encouraged the use of electronic error reports available through the Internet and announced OCLC is working on PASSPORT for Windows which should be ready later in the year.

Merle Slyhoff reported for the Producer/Distributor--Library Relations Subcommittee. The Subcommittee has completed a draft of the text for a brochure to be sent to non-print producers and distributors addressing the production of quality film and video with consistent title and packaging information. A final "mock-up" will be ready for the ALA Conference in June. They are looking at the possibility of creating several brochures, each addressing a different format, presented as a packet.

Johanne LaGrange reported on the work of the AV Standards Subcommittee. They are working on a draft standard for the labeling of videos. The draft will be further refined after they receive some information from the National Association of Photographic Manufacturers. A draft standard for the labeling of interactive multimedia is also being developed.

Johanne LaGrange distributed the final report from the Task Force on Liaisons. This Task Force re-examined liaison relationships to the ALCTS AV Committee. The Committee spent some time discussing the report and then agreed to send comments and questions to the chair by early spring.

The Subcommittee was discharged and the entire ALCTS AV Committee will make any changes necessary to the report.

Martha Yee reported on the work of the Task Force on Uniform Titles, which addressed applying uniform titles to moving image materials. In their final report, the Task Force outlined three different options. They recommended the option which urges LC to rescind the section of LCRI 25.5B that addresses motion pictures and instead follow AACR2R as written in applying uniform titles to moving image materials. The Committee passed a motion to accept this recommendation. It was suggested that the Committee solicit CAPC's support for this proposal. There was some discussion on the Music Library Association's proposal to the Committee on Cataloging: Description and Access (CC:DA) to appoint a task force to examine the rules in AACR2R concerning main entry for videorecordings that include musical elements. CC:DA has decided to develop a charge and appoint a task force to look at the whole issue of what a manifestation is, as defined in AACR2R. ALCTS AV decided to form a task force to also look at this issue. The chair will appoint members to the task force.

The 1996 Annual Conference program in New York was discussed. The program will be on processing and preservation of non-print materials. The Program Committee is working on the arrangements.

The ALCTS AV Committee decided not to sponsor tours at the Annual Conference this year. Most members would be attending the preconference on cataloging interactive multimedia and would not be able to devote the time necessary to the tours.

Sheila Smyth asked for volunteers for a task force to examine the name and the charge of the ALCTS AV Committee. She will appoint members before ALA Annual in Chicago.

Final business included changing the meeting time for ALCTS AV from Tuesday afternoons to Tuesday mornings from 8:30 to 12:30. The Committee will continue to meet on Sunday mornings from 8 to 9.

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Working cooperatively with the Library of Congress, the C&D Committee will also be involved in revising AMIM. The Committee decided that in order to make the manual relevant for cataloging the wide variety of moving image materials, it is important to receive as much feedback from the field as possible. This effort is being coordinated by Linda Tadic, Chair of the Committee. The plan of action for the next year consists of three steps: 1) publish an open letter and initial general survey in appropriate newsletters and listservs asking catalogers to respond to a later more detailed survey on their moving image cataloging practices and problems, and to submit sample records illustrating these practices and problems (this invitation is open to both AMIM users and non-AMIM users); 2) mail detailed surveys to the respondents; 3) analyze the responses and records, and make a report on the findings at the Toronto AMIA Conference. The detailed surveys will be primarily organized by category of material (narrative features, unedited footage, news/broadcast, documentaries, and experimental films/video art) with two versions: one for AMIM users, and one for non-AMIM users. One or two C&D Committee members who have extensive experience in specific categories of material will create the surveys and analyze the records and responses. Once the report is reviewed in Toronto and by the Library of Congress, a plan for actual revision of AMIM will be undertaken.

Out of 39 preliminary surveys received so far:

• 9 use AMIM,
• 4 use some of AMIM, and
• 26 don't use AMIM.

• 10 use MIM,
• 2 use some of MIM, and
• 27 don't use MIM.

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Proposal 95-1: Changes to Field 856 (Electronic Location and Access) in the USMARC Bibliographic Format

The proposal deals primarily with recording access information for non-Internet resources, particularly those accessible through telephone connections. The proposal was approved. In addition, some editorial changes were made to the field description:

• First indicator value "3" was defined for "Dial-up" access.
• Subfield $j (Bits per second (BPS)) was defined.
• Subfield $r (Settings) was defined for parity, databits and stopbits settings.
• The name of subfield $b was changed from "IP address" to "Access number". Telephone numbers are recorded in this subfield, in normalized form (country, area, exchange, number extension), separated by hyphens.
• Codes for access methods not identified by indicator values will be identified in subfield $2. Such types include HTTP, Gopher, WAIS.
• The example under subfield $u will be changed to indicate that the caption "URL:" should not be included in the data.

Proposal 95-2: Definition of Subfield $v for Form Subdivisions in the USMARC Formats

This proposal to add subfield $v (Form subdivision) to subject fields, to parallel subfields $x, $y and $z, has been discussed at several previous meetings. At this meeting, information was presented that a "minimal implementation" might be possible and might not be prohibitively costly, and that retrospective conversion of existing records might be done based on a finite list of subdivisions. The Library of Congress also indicated that, if approved, they would eventually implement use of this subfield in Library of Congress Subject Headings. After some discussion, the proposal was approved. Vendors asked that recommendations be made for displays using the new subfield.

Proposal 95-6: Definition of a Linking Code for Reproduction Information in the USMARC Bibliographic Format

This proposal adds some limited support for the description of reproductions by marking and linking (using subfield $8) those fields that apply to the reproduction. In discussion, there was consensus that (for the moment) descriptions of reproductions would be communicated in separate records that contained the descriptions of both the original and the reproduction; that subfield $8 was a reasonable way of marking the reproduction information (except for the 007 field); that whatever technique was approved should be required for all records describing reproductions; and that field 533 need not include subfield $8 if no other reproduction fields are present in the record. There was some discussion about whether field 533 should be used instead of the "regular" fields (260, 300, etc.) and, if so, whether 533 $n would be used instead of all 5XX fields or only instead of field 500. This matter was left unresolved and no vote was taken on the proposal. A further proposal will be forthcoming.

Discussion Paper 81: Form of Music Codes (008/18-19 and 047) in USMARC Bibliographic Records

The paper asks whether there is any interest in the continued validity of these fields and, if so, whether there is a need to update and expand the list of possible values. In spite of some limited interest in continuing and maintaining these elements, the consensus seemed to be to make them obsolete. However, no decision will be made until after the Music Library Association has had a chance to consider the issue at their meeting in Atlanta.

Discussion Paper 82: Merging Field 755 with Field 655 in the USMARC Bibliographic Format

Clear evidence was presented that the distinction between 655 (Form/genre) and 755 (Physical characteristics) is not widely used by systems or supported by users. A proposal to make field 755 obsolete will be circulated electronically and balloted by e-mail.

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The report from the ALA Representative to the Joint Steering Committee for Revision of AACR (JSC) included discussion of several rules from Chapter 9. For rule 9.7B1c, Mode of access for Internet resources, CC:DA decided that the header "Mode of access:" should be prescribed in the rule and added to each example, and also that the note should include the full address of the resource. For rule 9.3B2, the File Characteristics area, CC:DA concluded that the terms for computer memory, such as megabyte, gigabyte, etc. should be in the language of the cataloging agency and not abbreviated. For Rule 9.5B1, CC:DA agreed with proposed changes to specify that the spelling "disk" be used for magnetic computer disks. They also felt that a definition of the terms "disc" and "disk", similar to that used in the Guidelines for Bibliographic Description of Interactive Multimedia, would be helpful in that rule and/or perhaps in the glossary. CC:DA's recommendations will be forwarded to the JSC.

The Music Library Association (MLA) representative, Philip Schreur, presented MLA's proposal concerning main entry for cataloging of videorecordings with musical elements. The music cataloging community is divided on the issue of whether the existing rules support entry under composer, or entry under title. MLA submitted a summary of the issue, along with two position papers presenting the case for both sides. MLA requested that CC:DA possibly form a task force to examine the issue and help resolve it. CC:DA discussed the issue at length. Members debated whether the issue could be limited to music videos, or whether it would require a reconsideration of AACR2R in general and the concept of "work" and "authorship." There was a concern that this issue may be too big to tackle productively, as the issue of multiple versions turned out to be. CC:DA finally agreed to formulate a task force, but was uncertain as to what its charge would be. It was decided that one of the members, Brad Young, will work on writing a charge, and would circulate it to the Committee on e-mail. The Chair will appoint members to the task force at that time.

The ALCTS AV representative, Eric Childress, presented a proposal from OLAC's Cataloging Policy Committee (CAPC) concerning rule 7.7B2, the language note for videorecordings. JSC had already approved a revision of the rule to include closed captioning in this note. CAPC proposed further revisions to include open-signed and audio-described videos. They also proposed the deletion of the phrase "for the hearing impaired" on the basis that enhancements such as captioning serve audiences beyond the hearing impaired community (such as English-as-a-second-language viewers, etc.) As catalogers we describe the item in hand rather than prescribe its use. CC:DA approved the proposal with a few wording changes, and will forward it to the JSC.

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Part 1: Background.

The practice of text encoding began in the 1960's when humanities scholars wanted to use computer applications to do research on large bodies of text. Because humanities texts are very complex, the computer helped immensely with such work as formulating concordances, compiling dictionaries, performing stylistic analysis and authorship studies, and studying sound patterns. Scholars created their own ways of encoding the text. "Encoding" is information contained in a computer text file other than the text itself, to aid the processing of that file by computer programs. Without encoding, all you can do is read the text on the screen from beginning to end. It's difficult to do any manipulation, searching, selection or identification of text. Encoding also enables formatting for printing. Some large bodies of text that have been encoded include the Index Tomisticus (works of Thomas Aquinas), the Thesaurus Linguae Graecae (ancient Greek works), the Global Jewish Database, and the Old English Corpus.

Up until now, most of the encoding projects have been the work of individuals or independent groups, with the focus more on the results of the research than the preservation of the text in electronic form. Many different encoding schemes were used, each designed for a specific project or application, mostly poorly documented, and with no provision for extension to other types of text. A great deal of time and effort was wasted on conversion from one encoding scheme to another. The need for standardization led to the formation of the Text Encoding Initiative (TEI) in 1987. This international group of humanities and language scholars and industries aimed to define a common encoding format. They settled on the use of Standard Generalized Markup Language (SGML). This is not an encoding format itself, but is rather a meta-language for defining markup languages. It makes a computer file independent of any program or application or piece of hardware, and can be transmitted in ASCII format by any computer. The TEI published its first draft of encoding guidelines in 1990.

As stated above, SGML is a meta-language for defining markup languages. A markup language specifies methods for representing the characters of the text itself, marking the structures of the text (chapters, parts, individual works, etc.), reducing the text to a linear order, representing extra-textual or contextual information (what text this is, what edition, where it came from, etc.), and distinguishing the text from the markup language. SGML works by dividing the text into hierarchical elements, each of which carry attributes. It uses consistent delimiters and few special characters. A simple example of an encoded text is: L'état, c'est moi! which translates as: "L' etat c'est moi!"

For many electronic texts, the creator of the file may be the only person who knows what it contains or how it was coded. For this reason, a header is required in every TEI electronic text. The TEI header is a description of the electronic document itself, its sources, the encoding system that has been used, the revision status of the document, and other necessary information about the file. The header must be encoded as part of the file, and not on paper, because paper can get lost. The TEI header is not intended to be a catalog record for the electronic text, but it serves as the chief source of information for cataloging. It contains specific fields and delimiters for each type of information, similar to a MARC record.

The parts of the TEI header are the file description, the encoding description, the profile description, and the revision description. The file description contains the title statement with statements of responsibility, edition statement, publication statement and notes. The encoding description contains a description of the project that the text is a part of, and declarations of editorial policies and tagging conventions used. The profile description contains descriptions of the text itself not specific to the electronic form, such as the language and genre of the text. The revision description contains a series of change notes with dates and responsibility statements for each revision that has been made to the electronic file.

SGML and TEI are relevant to libraries in several different ways. Libraries may choose to prefer acquiring SGML texts over other coded types, for standardization. Also, having the TEI header makes electronic texts much easier to catalog. Markup language has vast potential for providing equal access to the print-disabled-- good markup can easily be translated to Braille, voice and large print. Electronic texts present libraries with a new dilemma. The traditional approach is to acquire electronic resources and make them available "as is," leaving the interface development up to the publishers or vendors. The second approach is to make all of our resources available in a single standard interface so that they are accessible, not just available. This approach involves the library in publisher-like activity, a role we are not yet comfortable with.

Martin D. Jenkins, Music Librarian at Wright State University (WSU) spoke about "outsourcing" at his institution. In 1993, WSU had about a 5,000 volume backlog which, even with reorganization of the catalog department, they were unable to diminish. In order to eliminate this backlog, and to gain a faster turn-around time for newly acquired materials, the library administration decided to contract with OCLC's TechPro service, and reduce the number of staff in cataloging to one person. Since 1993, all materials acquired by Wright State are sent to Dublin, Ohio (OCLC's home office) via the OhioLink truck. There OCLC finds or creates bibliographic records. 75% of the materials have LC copy, 20% have member copy, and only 5% require original cataloging. The backlog has been eliminated. Materials now have about a one month in process time, and the library has been able to save about $1/4 million in salaries, which they shifted to the materials budget. Jenkins stated that the quality of cataloging has been generally good, although there have been some problems with music uniform titles, especially for original cataloging. A brief business meeting followed this presentation, during which a motion was passed recommending that MOUG continue to meet jointly with OLAC at least every ten years.

After lunch the group divided for the first of two smaller sections. Mickey Koth, Yale University and Sue Weiland, Ball State University, discussed the pros and cons of training support staff by rule (AACR2R) or by example. They distributed several examples of training guides created by others. In the other section, Leslie Bennett, University of Oregon, demonstrated OCLC's FirstSearch service as a reference tool.

In the fourth plenary session, Joanne Kepics provided an overview of PromptCat, a new service available from OCLC in conjunction with several major vendors who provide materials. Vendors send a list of title and identity numbers to OCLC. OCLC uses this list to set the library's holdings and produce an OCLC-MARC record for each title, so that the materials and the bibliographic record arrive at the same time, thus saving staff time.

In the last session the participants were also divided into two sections. Ruth Inman, University of Illinois at Chicago, read a paper describing the benefits of the Title II grants on cooperative retrospective conversion ventures. The institutions which participated were: Cornell, Eastman, Harvard, Yale and Stanford. Inman compared records found, number of editings necessary, and the number of access points with unenhanced LC records. She also used original cataloging data in her study. She concluded that the Title II projects had added significantly to the national databases. Joan Schuitema described the process of defining a core bibliographic record for scores and sound recordings. The hope is that by adding authority records for each access point, these core records will allow institutions to move forward cataloging with greater efficiency, meeting the goal of more, faster, cheaper, better.

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During December 1994, OCLC loaded the entire backfile of AVLINE records from the National Library of Medicine, a total of 27,354 records. Roughly 88% of these records are in the Audiovisual Media format, 10% in the Sound Recordings format, and 2% in the Computer Files format. New and corrected records will be loaded on a regular monthly basis.

DATABASE QUALITY:
Next on the list of database corrections to be done will be corrections to MeSH subject headings and to series headings. Both will happen later this spring.

Reaction has been positive to the introduction of electronic error reporting via the Internet. The last OLAC Newsletter contained instructions for downloading and submitting forms.

ACCESS:
PASSPORT for Windows is being demonstrated at ALA Midwinter and will be released later this year. In addition, OCLC has recently announced that the year-long trial of Internet access to PRISM has ended early and the Internet access to continue as one of the possible access methods.

PRISM SERVICE:
In addition to the Union Listing, Name Address Directory and CJK migrations that occurred during the last half of 1994, all OCLC NACO users have migrated to PRISM. In addition, PRISM Cataloging users now have the capability of editing authority records before exporting them.

The first phase of format integration ( the extension of variable fields across all formats ) has been completed. Work continues on
Phase 2.

Spring 1995 will also see the introduction of PromptCat and ILL Fee Management.

INTERNET RESOURCES:
Last fall, OCLC received a grant from the U.S. Department of Education to continue work with Internet resources that began under an earlier grant. The Internet Cataloging Guidelines have been revised and we are currently seeking volunteers to participate in creating bibliographic records for Internet resources. Participation is not limited to OCLC participants. Records may be created online or sent via tape or FTP. There is no requirement for a minimum number of records to be created. Institutions are encouraged to participate according to the extent possible in accordance with local interests and resources.

More information about the project and a participant enrollment form are available via OCLC's World Wide Web home page (http://www.oclc.org) or via anonymous FTP at "ftp.rsch.oclc.org" in the directory "/pub/internet_cataloging_project".

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RLIN RECORDS EXPORTABLE OVER THE INTERNET:
RLG has introduced file transfer protocol (FTP) support to facilitate moving records between RLIN and a local system. Now, catalogers can search RLIN over the Internet and export full MARC records for local reuse and can send records online to RLG for loading as well.

RLIN NETWORK TRANSFORMATION:
In 1995, catalogers will no longer need a dedicated line or equipment. RLG will provide complete service over the Internet--whether it's a Zephyr Z39.50 connection, campuswide access to RLG databases via the Eureka search service, or RLIN technical processing. For sites that may not want to use the Internet, RLG will provide both dedicated and dial-up full-service connections via CompuServe.

NEW RLIN TERMINAL SOFTWARE FOR WINDOWS:
To integrate RLIN even further into users' working environments, in 1995 RLG will provide a Windows version of the RLIN PC terminal software, including support for the full JACKPHY suite of non-Roman scripts--plus Cyrillic. Catalogers will be able to switch between RLIN, their local system, and other online resources with the click of a mouse.

ARIEL FOR WINDOWS:
The latest version of RLG's Ariel document transmission software is up and running at sites from Europe to South Africa and New Zealand. Ariel for Windows turns a PC, printer, and scanner into a state-of-the-art document transmission station, enabling users to scan articles, photos, and other documents, transmit the resulting electronic images to each other's Ariel workstations, and print them on a laser printer. Since Ariel runs over the Internet, there are no long-distance phone charges, making Ariel especially cost-effective for international transmissions.

ZEPHYR:
RLG's Zephyr Z39.50 service has been online for a year and is logging nearly 200,000 searches a month from users' local systems against RLG databases. Access to these resources through the familiar commands of their local system benefits not only faculty and students, but also technical processing staff who can retrieve the full MARC records they need when cataloging locally.

EUREKA SEARCH SERVICE SIMPLIFIES ILL REQUESTS:
Patrons using RLG's Eureka search service can now send ILL requests with the REQUEST command. Patrons can specify all or part of the items they've retrieved online in Eureka. There is no need to copy information down or to remember an electronic mail address to which their request should be sent; Eureka automatically sends a complete description of the item required to a predetermined e-mail address for the patron's institution. This new feature is part of an RLG strategy to make it easier for patrons to get materials that they find in RLG databases.

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OCLC staff and management reported on activities in each of their strategic directions: 1) expanded reference services, 2) enhance PRISM services, and 3) expanded international efforts.

A call for participation was made for the nationwide project "Building a Catalog of Internet Resources." Project participants will identify, select, and catalog Internet-accessible resources and contribute these machine- readable records to OCLC. I am sure that as a member of the AV community you will find participation in this project truly exciting. The project is not limited to OCLC members. Non-members may contribute records via FTP. For more information contact Erik Jul at: jul@oclc.org. [See also Building a Catalog of Internet-Accessible Materials--ed.]

Carol Henderson, Executive Director of ALA's Washington Office gave a brief look at how the new Congress might affect libraries and related funding. She encourages us to be poised for action and become familiar with library legislation.

I elected to attend the Technical Services Interest Group whose topic of discussion was OCLC's automated authority control strategy. There was also a presentation and "preview" of Jennifer Younger's (Ohio State University) paper which discusses the merits of useful vs. comprehensive authority control and presents the concepts of "just-in-time" vs. "just-in- case" authority work. Ms. Younger's paper will appear in the April 1995 issue of Library Resources and Technical Services.

I am pleased to have had the opportunity to attend Users Council on your behalf and particularly enjoyed networking with colleagues from MOUG and the OCLC Health Sciences Users Group. The next Council meeting is scheduled from May 21-23. As always, I'd be happy to hear your comments and pass on your concerns.

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If you would like to participate in the survey, photocopy these 2 pages, and check off the appropriate categories below for the kinds of materials you have in your collection. Check off as many categories as are applicable; you will be sent a survey tailored to your responses. If you prefer, you may e-mail this survey to ltadic@uclink2.berkeley.edu. Just type out your answers to questions one and two, and the categories of moving image materials in your collection. Thank you.

1. Do you use AMIM?

yes___ no___
2. Do you use Moving Image Materials: Genre Terms?

yes___ no___

Please check off categories that reflect your collection:

FICTIONAL WORKS


___ features
___ shorts (do not include educational works)
___ trailers
___ other (describe)

TELEVISION


___ news and newsreels (complete programs; newsreels need not be only TV)
___ broadcast (include series, specials, etc.)
___ educational programs (include children's shows)
___ commercials (include political ads and infomercials)
___ other (describe)

UNEDITED FOOTAGE


___ newsreels
___ news (television)
___ anthropological/ethnographic footage
___ home movies
___ performance (dance, music, performance art, etc.)
___ documents of events (other than performance)
___ historical events
___ industrial
___ other (describe)

EPHEMERA


___ educational, training films, etc.
___ other (describe)

PERSONAL WORKS


___ experimental/avant-garde films
___ video art
___ other (describe)

DOCUMENTARIES __


This does not include educational films or television; include features and shorts.

Telephone:
Fax:
e-mail:

Please mail completed forms to:

Linda Tadic
Cataloger
Pacific Film Archive
2625 Durant Ave.
Berkeley, CA. 94720

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Featured will be: speakers who have developed interactive multimedia works, demonstrations of the latest commercial titles, hands-on cataloging exercises led by those librarians who developed the 1994 ALA Guidelines for Bibliographic Description of Interactive Multimedia, and an update on the most recent literature on interactive multimedia resources. There will be five separate small-group sessions focused on cataloging training in the afternoon, including one faculty and two teaching assistants in each small group, in order to facilitate individualized instruction.

The registration fees, etc. will be forthcoming from ALA/ALCTS sometime in March. The approximate registration fee is $105 for ALA members (slightly higher for non-ALA members). Please watch for the ALCTS registration form. An electronic version of the form will include information on two other Chicago 1995 preconferences. You may also contact the ALA/ALCTS office directly at 1-800-545-4233 for registration details.

Laurel Jizba
Chair, ALCTS/CCS Interactive Multimedia Preconference Planning Committee
Michigan State University Libraries
East Lansing, MI 48824-1048
E-mail: 20676lj@msu.edu
Voice: 517-353-8715
Fax: 517-353-8969

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This project initiates a nationwide, coordinated effort among libraries and institutions of higher education to create, implement, test, and evaluate a searchable database of USMARC format bibliographic records, complete with electronic location and access information (USMARC field 856), for Internet-accessible materials.

Project participants will identify, select, and catalog Internet-accessible resources and contribute those machine-readable records to OCLC.

The project continues through March 31, 1996.

If you have questions, contact Erik Jul, jul@oclc.org, (614) 764-4364, or (614) 764-0155 Fax.

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INTERCAT list members are encouraged to post questions, pose discussion topics, provide examples, or share methods and solutions related to the identification, selection, and cataloging of Internet resources. Topics may relate to, for example:

• Use of the MARC format, AACR2R cataloging rules, or other cataloging technicalities related to Internet resources
• Selecting Internet resources for cataloging; criteria and policies
• Cataloging workflow implications
• Required staff skills
• New training needs and tools
• Determining and encoding electronic location and access information (field 856)
• Database and catalog maintenance
• "Holdings"
• Intra- and interinstitutional cooperative relationships
• Preservation, database stability, and long-term access

To subscribe to INTERCAT, send a message to LISTSERV@OCLC.ORG. Leave the subject line blank. In the body of the message, enter: