CONFERENCE REPORTS
Mary Konkel, University of Akron
Column Editor
1999 ALA MIDWINTER MEETING
Philadelphia, Pennsylvania
ALCTS MEDIA RESOURCES COMMITTEE
Liaison
Report
Submitted by Virginia Berringer
University of
Akron
The ALCTS MRC met twice at ALA Midwinter. On Sunday Morning
January 31, the main topic of discussion was a presentation on the work of
the CC:DA Task Force on Revision of Rule 0.24. Martha Yee described the
work of the Task Force and some of the issues they are dealing with in an
attempt to simplify and codify cataloging instructions for materials with
multiple characteristics which require the application of rules from
multiple chapters of AACR.
The second meeting on Tuesday afternoon February 2, included
subcommittee, task force, liaison and representative reports. The
Bibliographic Control Committee of the Music Library Association now has a
web page accessible by clicking on 'committees' from the main MLA page at:
http://www.musiclibraryassoc.org/.
The Publisher/Distributor/Library Relations (PDLR) Subcommittee reported
that although, three of their "Are You Media Savvy?"
pamphlets are completed and have been approved by the full committee, and
the 4th on definitions was nearly completed at this meeting, they cannot
proceed with publication until a proposal is submitted to ALCTS for
approval, and that money for publication is unlikely They will continue to
pursue publication options, including electronic distribution on the ALCTS
web page. The MARBI liaison reported that the proposal to make certain
MARC fields obsolete to facilitate harmonization of Canadian and USMARC
formats was voted down, and another on a linking field to connect multiple
holdings records to a single bibliographic record was thrown back to
committee. There will be a joint CC:DA/MARBI meeting on metadata at ALA
annual in New Orleans. The Networked Resources & Metadata Committee (NRMC)
reported that there are a couple of new documents on the web site and
suggested the formation of a small group to work on web site structure,
policies, etc. On Saturday there was a joint meeting of the Computer Files
Discussion Group, the NRMC , and others. Licensing and copyright issues
were the major topics of discussion, and a full report on this will appear
in Serials Review. The CC:DA liaison reported on their work on definitions
for computer disc and computer optical disc and progress of their task
force on the revision on rule 0.24.
Arlene Balkansky gave a presentation on the revision of
Archival Moving Image Materials (AMIM) and reported on the major
revisions of this publication and outlined the differences between the new
version as it stands and the old edition and AACR2. Jane Johnson from UCLA
Film Library then presented a response to this revision. There are major
differences between the two approaches, including issues dealing with
transcription, chief source of information, use of uniform titles,
options, use of the terms "work", "item",
"version", "main entry", etc. The LC draft and AMIA's
response which includes alternate drafts of several chapters are both
available on their respective web pages and the deadline for comments to
LC is March 15, although this maybe extended as a result of comments and
concerns which were brought forward at this conference. The discussion
that followed reinforced the disparity of opinion between the draft
version of AMIM and the cataloging community.
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MACHINE-READABLE BIBLIOGRAPHIC INFORMATION
COMMITTEE (MARBI)
Liaison Report
Submitted by John
Attig
Pennsylvania State University
The Machine-Readable Bibliographic Information (MARBI) Committee
and the USMARC Advisory Group met for three sessions during the ALA
Midwinter Conference in Philadelphia, PA. The following items will be of
interest to OLAC members:
Proposal No. 98-15R: Obsolete fields in the
USMARC Bibliographic Format
This proposal lists seven elements that are no longer used for
current cataloging and proposes to make them obsolete. All of these
elements specifically support pre-AACR2 cataloging practices and are
relevant only for retrospective cataloging. The elements are:
- Subfield $q in X11 fields: used for the conference name when the
conference is entered under a place name
- Subfield $d in field 260: used for the plate number when recorded as
part of the imprint
- Fields 261 (imprint on pre-AACR2 film
records) and 262 (imprint on pre-AACR2 sound recording records)
- Fields 400, 410 and 411: used for series headings under old rules
that did not require a series statement
The proposal was rejected by MARBI in June, 1998 on the grounds
that these elements continue to be useful for retrospective conversion and
should not be made obsolete. The proposal was resubmitted at the request
of the National Library of Canada. MARBI again voted to reject the
proposal, and it is now up to the Library of Congress and the National
Library of Canada to decide whether to accept the MARBI decision. One
suggestion that might be pursued is to move these fields to an appendix
where they can be marked as usable only for retrospective conversion of
pre-AACR2 cataloging. This would perhaps overcome the objection to making
them obsolete, which would make them invalid on any new record.
Proposal No. 98-16R: Nonfiling characters in
all formats
This proposal is an attempt to deal with nonfiling
characters in all areas of USMARC records. The technique is to define two
special characters to mark the beginning and the end of a sequence of
nonfiling characters. MARBI approved the use of the special characters.
There remain some implementation details requiring further work. Currently
the proposal limits the use of the proposed technique to accommodating the
nonfiling situations covered by the current indicator technique, as well
as some additional situations occurring at the beginning of subfields.
However, as the document states, "There are other situations where an
agency may not want to include other words internal to a string in indexes
or in sorting the string." MARBI is seeking assistance in
identifying, from a cataloging perspective, any reasons to allow the
nonfiling zone within subfields.
Proposal No. 99-01: Enhancement of Computer
File 007 for Digital Preservation/Reformatting
This proposal suggested a number of additional elements for the
007 field for computer files, so that characteristics of preservation
copies can be recorded, as is currently done for microforms. The proposal
was approved with minor editorial changes. The new elements will be
optional bytes at the end of the existing Computer Files 007.
Proposal No. 99-04: Definition of Field 007
for Tactile Materials
This proposal calls for a new 007 field for recording details
about tactile materials so that users can retrieve and limit by the
particular type of tactile encoding. The proposal was approved with a few
changes, including the addition of a value of "unknown" in byte
01.
Discussion Paper No. 112: Defining URL/URN
subfields in fields other than 856 The paper suggests that a subfield
for Universal Resource Identifiers of various kinds be defined in fields
other than 856. Up to now the volatility and undependability of URLs was
felt to be sufficient reason to confine them to a single field in the
record. On the other hand, it is useful to have the electronic address
more closely associated with a particular field. It is also hoped that
Universal Resource Names will be more stable. MARBI decided that we should
consider adding the URL/URN subfield to other fields and asked LC to
prepare a proposal for consideration. They were less impressed with the
particular fields (037 and 583) suggested in the proposal and asked that
other be considered, in particular the 760-787 linking entry fields.
Other actions and announcements:
- MARBI decided to make the URL ($u) in field 856 non-repeatable.
- MARBI decided to explore some issues involving internationalization of
the treatment of foreign languages and scripts.
- The name of the formats has been changed from USMARC to MARC 21 in
recognition of the merging of the U.S. and Canadian formats. New editions
of the formats are being prepared and will be issued over the next year.
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LIBRARY OF CONGRESS REPORT TO
OLAC
Submitted by David Reser
Library of Congress,
Cataloging Policy and Support Office
INTEGRATED LIBRARY SYSTEM: A major milestone came in January when
the first test load of LC's bibliographic and authority records (nearly 16
million records) was successfully loaded. Seventy-four ILS implementation
teams, involving over 300 LC staff, are on track to have all portions of
the system implemented by October 1999. The tentative implementation
schedule is:
- Cataloging, June
- Circulation and Reference, July
- Acquisitions and serials check-in, October
CORE LEVEL CATALOGING IMPLEMENTATION: All Cataloging Directorate
divisions and the Serial Record Division have implemented core level
cataloging. The Library of Congress will include some data elements, in
addition to the Program for Cooperative Cataloging requirements, in all
core level records it produces or copies: 504 fields for notes on
bibliographical references; LC call numbers; Geographic Area Codes and
language codes if readily ascertainable; and Decimal Classification
numbers for items in scope for such treatment. Like core level records
produced in other PCC libraries, LC core level original monograph records
carry the legend "pcc" in the 042 field.
MARC 21: The Library of Congress and the National Library of
Canada announced that the harmonized USMARC and CAN/MARC formats will be
published in a single new edition in early 1999 under the new name: MARC
21.
CATALOGING POLICY AND SUPPORT
OFFICE
AMIM REVISION: The draft revision of Archival Moving Image
Materials: A Cataloging Manual is now available for review and comment
on the CPSO home page at URL (http://www.loc.gov/catdir/cpso/).
DATA ELEMENTS IN AUTHORITY RECORDS: Most of the additional data
elements approved by MARBI for name authority records as part of Updates 1
and 2 of the USMARC Authorities Format were implemented by LC on
January 20, 1999. LC plans to begin creating subject subdivision records
and recoding form subdivisions in existing subject authority records after
mid-February. According to current projections, LC staff will begin coding
form subdivisions as $v in LC subject headings assigned to bibliographic
records on February 16, 1999. More information on subject authority data
elements and form/genre implementation is posted on the CPSO home
page.
INDIVIDUAL WORKS OF ART: Approximately 700 subject authority
records for individual works of art that were entered under named artists
were edited and copied into the name authority file and deleted from the
subject authority file and LCSH.
LC CLASSIFICATION: During the past 6 months the following
schedules were delivered to CDS for publication: 1998 editions of A, KD,
L, M, PR-PS, PZ and the P Tables. The K, KE, KF schedules and the K Tables
will be published within the next 2-3 months. The BL-BX, D-DR, G, KJG-KJW
and PB-PH schedules are being proofed for probable publication this
year.
MUSIC AND SOUND RECORDINGS TEAMS: The Music and Sound Recordings
teams of the Special Materials Cataloging Division have managed to keep
current with the cataloging of music books and printed music. Major
projects include: Stephen Sondheim Collection (completed), America in
Concert (completed), 45 rpm Sound Recordings, Armed Forces Radio and
Television Series and the bibliographic control of cassette tapes.
ENHANCED CD CATALOGING GUIDELINES: The internal guidelines for
cataloging enhanced CDs at the Library of Congress have been in use for
almost a year. The Cataloging Policy and Support Office will soon
distribute the official documentation for cataloging this format in the
Descriptive Cataloging Manual in the next couple of months. After that has
been accomplished, the LC specific information will be removed and the
guidelines will be posted on various Library Web pages.
MUSIC CATALOGING SABBATICAL: The Special Materials Cataloging
Division continues to make its Music Cataloging Sabbatical available to
qualified music catalogers. The sabbatical is an opportunity for working
music catalogers to come to the Library of Congress for 3-6 months and
receive one-on-one training with a senior music cataloger in cataloging
sound recordings. The participants will also participate in various
arrearage reduction projects. If you would like more information, please
contact Susan Vita (svit@loc.gov) or
Deta Davis (ddav@loc.gov)
COMPUTER FILES AND MICROFORMS: The Computer Files/Microforms Team
of the Special Materials Cataloging Division continues with CIP
cataloging, copy cataloging, cataloging of LC's online sites and
cataloging of some Internet resources through the Library's BEOnline
Project, as well as regular cataloging of direct access computer
files.
GEOGRAPHY AND MAP DIVISION: The 2nd ed. of Cartographic
Materials: a Manual of Interpretation for AACR2 is being finalized. It
will incorporate changes in the 1998 revision of the 2nd ed. of AACR and
will be expanded to include the cataloging of remote-sensing images and
cartographic electronic resource material.
PRINTS AND PHOTOGRAPHS DIVISION: Projects recently completed
included item-level catalog records for 900 Works Projects Administration
posters from the 1 930s and 1940s and original cartoon drawings.
Group-level cataloging was completed for nearly 100,000 images from the
Work of Charles and Ray Eames, the famous husband and wife design team.
The Division continued to make more of the LOOK Magazine Photograph
Collection available, adding nearly three-quarters of a million items to
the catalog this year.
MOTION PICTURE, BROADCASTING, AND RECORDED
SOUND DIVISION
NATIONAL AUDIO VISUAL CONSERVATION CENTER (NAVCC): A new LC
National Audio Visual Conservation Center will be established in Culpeper,
Virginia, 80 miles southwest of Washington, D.C. The site is an existing
140,000 square foot building originally constructed as a Cold War survival
facility for the Federal Reserve and will be remodeled in the next several
years to house the Library's film and magnetic media preservation labs and
storage facilities.
RECORDED SOUND SECTION: Projects include reviewing and cleaning
the 78rpm database of the Altshuler Collection, creation of a 45rpm
database for a new arrearage reduction effort, input of all film
synchronization discs into the new Merged Audio Visual Information System
(MAVIS) and initiation of processing the WOR Radio Collection. Significant
collections cataloged this year include the vast holdings of Andre
Kostelanetz radio broadcasts, the Marine Corps Combat Collection of
actuality, oral history, and interview recordings from the WWII Pacific
theater, unpublished recordings from the Leonard Bernstein Collection, and
Voice of America recordings of the Newport Jazz Festival.
Many rare audio holdings were published for the first time this
year, including Glenn Gould's performance of the Brahms first piano
concerto with Leonard Bernstein and the New York Philharmonic (from the
Voice of America Collection); Lotte Lenya (from AFRTS broadcasts); and
Hank Williams (on AFRTS).
Staff changes: Mary Russell Bucknum was appointed Curator for
Recorded Sound.
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ALCTS COMMITTEE ON CATALOGING DESCRIPTION AND
ACCESS (CC:DA)
Liaison Report Submitted by Vicki
Toy-Smith
University of Nevada, Reno
(
vicki@unr.edu)
SATURDAY JANUARY 30, 1999
Daniel Kinney, chair, announced that CC:DA would not meet with
MARBI at Midwinter. CC:DA has five task forces underway at the present
time.
Brian Schottlaender gave the Joint Steering Committee report. Ann
Huthwaite is the new chairperson of the Joint Steering Committee.
The JSC is still considering the following topics:
- A list of principles.
- Jean Hirons' report on seriality is due in early 1999. The report
on seriality can be commented on for six months after the report comes
out.
- CC:DA Rule 0.24 Task force is still considering the content vs.
carrier issue. Their final report is due out by December of 1999.
- John Attig will help redesign the AACR Web site.
- The JSC has the responsibility for compatibility between the print
and electronic versions of AACR2 and will work with ALA Editions.
There is a recommendation by the Harmonization Task Force that the GMD be
changed to "electronic resource" as soon as possible. The
Harmonization Task Force will look at other portions of AACR2 to be sure
that "electronic resource" can be used consistently throughout.
Brian Schottlaender will summarize Task Force's comments and send them
along to CC:DA members.
The British request to no longer include titles of nobility and
terms of honor in headings was discussed. These include the following
rules: 22.1 C, 22 SF 1, 22.12, 22.15B1, 22.16, 26.2A. This request will
be returned to the British Library for clarification.
Ewald presented the LC report. AACR2e is now included in the LC
Catalogers' Desktop. (For more information about LC, see the "LC Report to OLAC")
James Agenbroad presented a paper to CC:DA regarding a non-Roman
headings and references proposal. He requested that changes be made to
allow access to non-Roman script by revising some of AACR2. The committee
requested that more information be provided before such a proposal will be
considered.
The report from the Metadata Task Force will be completed by the
annual meeting in 2000. It will include changes regarding portions of
AACR2 and USMARC.
Adam Schiff announced that the Task Force on Archival and Moving
Image Materials will be presented to CC:DA by March 3, 1999. The Task
Force is going to address the issues of main entry, uniform title, and
transcription. The AMIM Task Force will write a letter to Daniel Kinney
requesting an extension on their deadline.
MONDAY FEBRUARY 1,1999
The new edition of AACR2 is now available in both print and
CD-ROM.
There have been problems with amendment packages in the past.
Chatham stated that the ALA Publishing unit will listen to any comments
made.
Martha Yee presented the report from the Task Force on Rule 0.24
[CC:DA/TF/Rule 0.24/3]. There are three options that the Task Force is
addressing:
- 0.24 should provide guidance on when to use multiple chapters when an
item has multiple characteristics.
- When to create a new record.
- Support of the transcription principle.
Some of the changes that are being discussed include:
- Elimination of Chapter 11, Microfilm.
- Addition of other chapters, such as a chapters for musical and non
musical sound recordings.
- They are also looking at the instructions in OCLC, CONSER and the
LCRI's about when to create a new record (attempting to reconcile all of
the instructions).
The Task Force will also look at additional rules that are related to
0.24. A new Task Force was formed to study Tom Delsey's model of
AACR2.
Glenn Patton reported on the IFLA Conference.
- An initial review of the ISBD(M) indicated that some elements
currently required in an ISBD description will be made optional to conform
with FRBR recommendations.
- The Working Group on Guidelines for OPAC Displays reviewed an initial
draft of the proposed guidelines at the Amsterdam Meeting.
- The Working Group on the Use of Metadata Schemes will not attempt to
create a new metadata scheme.
Howarth gave a report from the Task Force on Harmonization of
ISBD(ER). The Task Force will be looking at eight areas that are not in
compliance with AACR2:
- 0.5 (Sources of information)
- Area 2 (Edition area)
- Area 3 (Type and extent of resource area
- Appendix C (Recommended General Material Designation, resource
designations, and Special Material Designations with their definitions)
- Area 4 (Publication, Distribution, etc., area)
- Area 5 (Physical Description area)
- Area 7 (Note area)
- 0.2 (Definitions)
The Task Force has requested an extension for submission of their
final report to the ALA Annual Conference. Their final report will be
completed by mid-May with discussion to be held at the Annual Conference
in New Orleans.
CONSER "Seriality" analysis issues were discussed by
Jean Hirons. There needs to be harmonization on ideas before any rule
revisions are made. There are potential MARC implications regarding any
revisions. Jean Hirons intends to
prepare a MARBI discussion paper on "seriality." Below are some
possible changes:
- Possible endorsement by rearrangement code by area.
- Description by item.
- Access (choice and form).
- How to relate a work to other manifestations.
- Possibly incorporating latest publisher into area 4.
- What is a major or minor change in a title? The core rule would add
specific minor changes.
- Considering uniform titles for administrative reports.
- Try to retain successive entry when possible.
- Suggest replacement of chief source of information with chief
source of title (with a note stating the sources).
-
Possibility of not describing a single issue: however, using a single
work as the description instead.
- The rules for transcription for
electronic journals needs to be looser due to the fact that information
may be lacking.
- The JSC will post the final report for review.
CC:DA may want to have a Task Force ready to review such a document prior
to the annual meeting in June.
Kinney gave a summary regarding the publication of the Joint
CCS/CC:DA Preconference "What in the World ... Cataloging on an
International Scale" papers. Papers from the 1998 program are now
being edited.
Martha Yee reported on the international set of guidelines for
OPAC display They are available on the IFLA Web site at: http://www.ifla.org/IV/ifla65/papers/098-131e.htm
The Web site contains the guidelines which are available for
review. The deadline for any comments is April 30, 1999. A CC:DA Task
Force that will review the guidelines.
Return to Table of Contents
COMPUTER FILES DISCUSSION
GROUP
Report submitted by Mary Konkel
University of
Akron
A joint meeting of ALCTS' Computer Files Discussion Group (CFDG),
Networked Resources and Metadata Committee (NRMC), and Collection
Management and Development Committee's (CMDC) Electronic Access Committee
provided an enlightening forum for discussion on metadata and knowledge
management, e-journals, licensing, the consortial purchasing of electronic
resources, and subject searching for electronic resources.
Erik Jul of OCLC began his presentation by demystifying metadata
which he defined as the "interaction of stuff, people and
transactions. While considered to be somewhat analogous to cataloging,
metadata can more aptly describe electronic resources and is not as rigid
as MARC. Check out OCLC's website at: http://www.oclc.org/ for CORC, a new OCLC
project to "catalog" Internet resources and find out more about
the "Dublin Core" metadata elements which will be used along
with MARC in this project.
Jul's remarks also covered the driving forces libraries are
encountering, including technology, standards, commerce, knowledge
management, and personal independence. He believes libraries are on the
rise. Knowledge feeds on knowledge and the Internet whets the appetite.
People want to learn more; libraries have the information they need and
librarians have the knowledge management skills to find it. We have to
take action and exploit our competencies, retrain, and get new tools to do
our jobs. Technology without people won't work, and people without
technology won't scale.
Regina Reynolds from the Library of Congress presented e-serials
as being the outlaws of the electronic frontier. They are constantly
breaking the rules as they often do not divide into issues, have no volume
or number designations, have no real title page or only one source of
title, and have minimal bibliographic information available. What do we
do? A serial as defined by AACR2 is "a publication issued in
successive parts bearing numeric or chronological designations and
intended to be continued indefinitely." Can we change the offenders
and make them obey AACR2? Probably not, so the next best thing is to
change the rules. CONSER and the SS Committee to Study Serial Standards
are looking at rule revisions with ISBD(ER), ISBD(S), ISSN manual, and
AACR2. With new or expanded rules for definition, title change,
description and the adoption of these standards, e-serials will be outlaws
no more. Also be on the lookout for those maverick marshals taking
leadership in the cataloging of electronic resources, who can't wait
forever for the rules to change. They have provided some good professional
readings in the literature. For more information about AACR2 revision
efforts for serials, check the CONSER website at: http://lcweb.loc.gov/acq/conser/serialty.html.
Trisha Davis from Ohio State University gave a real insight into
the licensing of electronic resources. There are no fair use rights as
copyright is not applicable to electronic resources. You need licenses and
licenses are legally binding documents, so buyer beware. Make sure you are
clear about what you are buying and for how long. Ask the right questions.
Can you print and archive? What happens when your subscription ends? Do
remote users have access or are community users, outside researchers or
alumni not within the scope of the license? Is there a right to
termination clause? What about interlibrary loan? ILL is not implicit, so
be sure to put it in your contract if that is an intended use. Contracts
are not generally written by the salespeople but their legal counsel. Get
them to talk to you in layman s terms and have your own legal counsel
review the document before you sign. Contract law trumps copyright law. If
others are negotiating licenses on your behalf, as in a consortial
purchase, make sure you are aware of your obligations. You are still
liable. For more information email Trisha at: davis.115@osu.edu.
Carol Costanazzi of California State University, Davis introduced
us to SEIRWeb (Software and Electronic Information Resources), which
conducts a program of cooperative buying which leverages the purchasing
power of the two largest systems of higher education in the United States,
California State University and the California Community Colleges. The
SEIR Committee reviews each potential purchase by rating and evaluating
the product and posts this information throughout the evaluation and
contract negotiation and review process. Categories used in the rating
include: functionality user support, cost, accessibility and IP
authentication. Check out their website at: http://www.calstate.edu/SEIR/seir.shtml
for more detailed information.
Arlene Taylor from the University of Pittsburgh's School of
Information Science outlined some of the reasons why AACR2 falls short for
electronic resources (ER), in particular, the Internet. Her comments are
intended to present issues for the profession to ponder and solve. Hmmmmm.
When you catalog electronic resources, you capture the identity of the
item on the date that you catalog it. Unfortunately, subsequent changes to
the resource are not reflected. You also hope that the URL stays the same,
but it could change as well without your knowledge. While this is similar
to the way other serials change, ER morph more often. Key problems include
determining: whether an ER is a monograph or serial, the chief source of
information, the edition statement (what does revised or updated mean?),
whether an ER is a published or unpublished work and identifying the
publisher, issue and numbering and statement of responsibility (why do we
limit to only 3 added entries?). Taylor provided great food for thought
regarding ER. She encourages us to join forums and respond to the articles
and discussions that are taking place within the profession right now What
are we waiting for?
Amanda Xu from SilverPlatter talked about intelligent subject
categorization in a large scale information space. The explosion of
information on the Internet and the advances of intelligent systems for
information retrieval put the development of thesauri and classification
schemes for information description into a new perspective. Traditional
library subject cataloging tools are slow, expensive to maintain and not
always as user friendly as we think they are. The same can be said for
electronic search engines. Some are poorly structured, "clunky"
and lacking in search limiting capabilities. A deeper and unambiguous
understanding of knowledge in the context of the document is needed where
we can combine traditional classification and thesauri with automatic,
intelligent subject categorization techniques. The number of products on
the market is astounding and just about as numerous as the search engines.
Be sure to give your vendors feedback and don't just settle for what they
are selling. Most are very receptive and invite and welcome your
comments.
Return to Table of Contents
UPDATE FROM OCLC
Reported at OLAC Membership Meeting
January 31, 1999
Submitted by Glenn Patton, OCLC
ISO 9001: OCLC has met ISO 9001 quality standards and has received
certification. ISO 9001 registration promotes continuous improvement in
the design, development, production, and installation of OCLC products and
services.
DATABASE: As of January 1,1999, there were about 1,110,000 Visual
Materials, 1,273,000 sound recordings and 111,000 computer files records.
There are now more than 685 million holdings attached to bibliographic
records. In November 1998, OCLC completed another run of the Duplicate
Detection and Resolution software, merging about 47,000 books records. The
grand total of books duplicates merged since June 1991 is now
1,098,531.
OCLC has also implemented two record editing changes. Cataloging
users can now change the Type of Record code for local editing. This
change will make it easier for users to deal with the effects of recent
changes in USMARC Type of Record coding. In addition, users can now lock
and replace records to correct typographical errors. Both of these
enhancements are described fully in OCLC System News. Full
information will also appear in the next issue of the OLAC
Newsletter...
ACCESS: OCLC is continuing the process of migrating users from our
proprietary dedicated-line network to a set of TCP/IP-based access methods
or to the Internet. Both dial-up TCP/IP and dedicated TCP/IP access are
now available. A new pricing option that allows a flat monthly fee for
Internet access is proving to be very popular. All users with multidrop
access must migrate to another access method by March 31, 2000.
OCLC has combined 5 software products (Passport for Windows, CatME
for Windows, the Cataloging Label Program, CJK software, and the ILL ME
for Windows) into a single product called the OCLC Access Suite. The Suite
is available to all OCLC member libraries at no additional charge, either
for downloading from the OCLC Web site or on CD-ROM. Version 2.0 of the
CD-ROM will be available later this spring. It will add CatME version
1.10, CJK software, version 3.0, Searching WorldCat: An OCLC Tutorial, and
the OCLC Dewey Cutter Macro. All of these new editions (except Searching
WorldCat) are now available for downloading from the OCLC Web site.
CATALOGING: Cataloging users continue to migrate rapidly to the
Cataloging Micro Enhancer for Windows. New capabilities include
interactive searching, batch replaces of master records, and access to the
PromptCat and Bibliographic Record Notification service files. A new
version of CatME for Windows, version 1.10, is being introduced in January
1999 along with a new version of CJK (version 3.0). Both are now available
for downloading. Users of the DOS product, CAT ME Plus, should be aware
that OCLC ceased to support Internet access for it on October 1, 1998.
This software will no longer function as of June 30, 1999.
OCLC has implemented two packages of MARC updates in the past few
months. A Bibliographic update containing some of the changes from USMARC
updates 2 and 3 was implemented (see Technical Bulletin 227 for details).
In February 1999, an Authorities update containing changes from USMARC
updates 1 and 2 will be implemented (see Technical Bulletin 228 for
details). The Authorities update includes format changes to support coding
and tagging of genre/form headings and simplification of second indicator
coding in headings and references.
INTERNET RESOURCES: The InterCat database continues to grow At the
beginning of January 1999, it contained nearly 64,000 records, with more
than 40,000 of those records being added during 1998. NetFirst, OCLC's
indexing and abstracting database for Internet resources now contains more
than 100,000 records. More information is available at http://www.oclc.org/oclc/netfirst/.
The OCLC Institute continues to offer seminars related to Internet
resources. A new program, Understanding and Using Metadata, has been
offered this summer and fall in Dublin. The very popular seminar,
Knowledge Access Management: Tools and Concepts for Next-Generation
Catalogers, is now being offered around the country in cooperation with
the OCLC Regional Networks. Check the Institute home page (http://www.oclc.org/institute/)
for dates and locations.
The OCLC Office of Research has recently inaugurated a new
Internet resources project, Cooperative Online Resource Catalog (CORC).
CORC is a research project exploring the cooperative creation and sharing
of metadata by libraries. It will build on the experiences gained in the
InterCat and NetFirst projects and will make use of tools developed by the
Office of Research that harvest resources, extract data from them and
suggest possible classification numbers and subject headings. Project
participants use a Web interface to create Dublin core or MARC-based
descriptions. More information is available via the Office of Research web
site (http://www.oclc.org/oclc/research/projects/corc/index.htm)
YEAR 2000: OCLC is continuing to make progress in bringing its
computer systems into century date compliance comfortably in advance of
the Year 2000. Our goal is to have all changes completed by June 30, 1999,
in order to allow for as much testing as possible.
WLN MERGER: The merger of OCLC and WLN became effective on January
1,1999. Staff from both organizations have worked very hard to prepare
plans for merging the WLN union catalog into WorldCat and to migrate WLN
users to OCLC cataloging and resource sharing services. The transition
process is projected to take most of 1999.
Return to Table of Contents
BOOK REVIEWS
Vicki Toy-Smith
Column Editor
Harriette Hemmasi used the work she was doing on her Music
Thesaurus Project to find music subject headings that were missed in the
first edition of this book, which was compiled by Perry Bratcher and
Jennifer Smith. She was able to increase the number of entries from 10,000
in the first edition to 15,000 in this edition. This includes headings
that were new or updated since the first edition was published in 1988. In
this new edition, subject authority numbers have also been added for each
main heading, Library of Congress class numbers are now labeled LCC and
scope notes are labeled SN. Instead of having subdivisions indented under
a main heading the way they appear in lists of subject headings published
by the Library of Congress and the way they appeared in the first edition,
each heading with a subdivision has its own alphabetical entry. For
example,
Military music (May Subd Geog)(M1270)
UF Armies-Music
Music, Military
BT Instrumental music
...
--Handbooks, manuals, etc.
is the way this heading appeared in the first edition. In the new
edition, it would appear as:
Military music (May Subd Geog)
Military music-Handbooks, manuals, etc.
New introductory material has also been added with information
from various scope notes and from the Subject Cataloging Manual:
Subjects in order to form a complete text on how to create and apply
LC subject headings. Some of the sections that have been added are the
History of Library of Congress Subject Headings for Music, Formulating
Music Subject Headings, Creating Main Headings, and appendices on Subject
Cataloging Manual Memoranda Related to Music, Proposed Memorandum on
Electronic and Computer Music Headings and David Judson Haykin's
Introduction to Music Subject headings Used on Printed Catalog Cards of
the Library of Congress (1952), and an index. Other sections such as the
sections on Assigning Headings for Music, Application of Subdivisions to
Music Headings, and Policies for Jazz, Popular, Folk and Non-Western Music
have been greatly expanded. The introductory section has gone from a total
of 29 pages in the first edition to 78 pages in the second edition. The
introductory material is very clear even for those who are not experts in
music and provides enough information for any cataloger to be able to
apply and formulate music subject headings.
Even though it is now possible to search music headings
electronically on CD-ROMs such as Classification Plus and
Cataloger's Desktop, it is sometimes useful to be able to browse
through a printed list of subject headings, and the introductory material
is very useful. However, the binding is not very sturdy, especially
considering the fact that the book costs $90.00, and my library's copy of
the first edition, which had the same type of binding, has fallen apart. I
definitely would recommend this book to catalogers who catalog music in
any format.
Published in 1998 by: Soldier Creek Press, Lake Crystal, Minnesota
(x, 600 p.) Soldier Creek Music Series, number 4. ISBN
0-936996-76-5. $90.00.
Reviewed by Katherine L. Rankin
University of Nevada, Las Vegas
Return to Table of Contents
EVERYTHING YOU ALWAYS WANTED TO KNOW ABOUT AV
CATALOGING PLEASE ASK!
By Nancy B. Olson
There was no Q&A session after the business meeting in
Philadelphia. We suspect panel members and others who might have attended
were attending the PCC session that was held at the same time. The New
Orleans meeting will be held on Saturday night rather than the traditional
Sunday night to avoid this conflict. Be there. Bring
questions/problems/examples!
Duplicate Reports for Computer
Files
I encountered a problem recently when cataloging a CD-ROM item
that had duplicate records in OCLC. I always report duplicates. However,
one of these was on the type "in" workform, the other on the
type "a" workform. We have been told for years not to report
type "a" duplicates. So I appealed to Jay Weitz at OCLC, who
handles these things. He replied "Although we officially continue to
request that Books duplicates not be reported (hoping that the semi-annual
pass of the Duplicate Detection and Resolution software will take care of
many of them), we do certainly accept Computer File duplicates, regardless
of the Type Code(s) involved. Those can be sent in by any of the usual
reporting means (outlined in the Quality Assurance" section of BF&S).
They will find their way to me if they are clearly marked as
"COM," "CF," "Computer Files," or something
equally clear in the place where "Format" is requested. I can
also accept them directly via e-mail or fax or mail."
-- E-mail: jay_weitz@oclc.org
Fax: 614-718-7195
WWW: http://www.oclc.org/
http://innerart.com/performancespace/index.html
GMD
I continue to receive questions about GMDs. A recent one asked
about the GMD "Interactive multimedia." This is a legal GMD in
the United States, when cataloging according to Guidelines for
Bibliographic Description of Interactive Multimedia (ALA, 1994). It is
not in the 1998 AACR, and may have a different role in the future. But for
now it is legal to use when appropriate. I do use it when cataloging items
that truly fit the definition, as it does help the patron distinguish
between ordinary computer files and those that offer interactive random
access to several types of media.
Related to this was a recent exchange of information about GMDs in added
entries on AUTOCAT. In the days of card catalogs, we added the GMD at the
end of added entries, so a sequence of added entries for a title, person,
corporate body, etc., would be followed by separate sequences of those
terms followed by the appropriate GMDs.
Gone with the wind
Gone with the wind [motion picture]
Gone with the wind [videorecording]
The Library of Congress dropped GMDs from uniform titles in 1980,
as announced in the Cataloging Service Bulletin, no. 10 (Fall 1980)
and expanded this to include added entries (CSB, no. 15, Winter 1982).
Most, if not all, automated systems use the codes in MARC fields 006, 007,
and 008 for search qualifying by format; some also generate a display
constant from that code rather than using what is input in MARC field 245
subfield "h."
The term that may be added to uniform titles, in parens, is not a
GMD though it may use the wording of the GMD, as shown in the following
example:
Gone with the wind (Motion picture)
There is no subfield code for this qualifying phrase; it is part
of subfield "a" for its MARC field.
AACR2, 1998
The 1998 revision of AACR2 contained a few recent changes (welcome
changes) that affect our work (I'm not including anything published in the
1993 amendments that supplemented the 1988 AACR2). Revisions to the rules
approved between 1992 and 1996 are set out in a section at the beginning
of AACR2, titled New Amendments List.
Chapter 7:
For the cataloging of videos, the list of prescribed sources of
information was changed to allow us to use information from the container
of a video -- that cardboard, plastic, or
paper-enclosed-within-a-plastic-sleeve information. Until this change, we
were supposed to bracket place of publication and name of publisher and
publication date taken from the container. Now we can use it without the
brackets.
The definition of language of a video or motion picture is broadened to
include captioning and signing. The example of the note is now:
Closed-captioned
though, if the sound track is in English and the captioning is in
Spanish, you would want to expand this to:
Closed-captioned in Spanish
and, maybe, add
; sound track in English
This note is in MARC field 546.
Chapter 9:
In the extend of item, we now use:
1 computer optical disc
eliminating the word "laser" from this phrase. This
wording was used in the interactive multimedia guidelines, and is now to
be used for all computer file cataloging. The spelling "disc"
for optically encoded items and "disk" for magnetically encoded
items is added in a footnote to rule 9.5B1.
Appendices:
Definitions for Game, Model, Producer, Realia, and Toy are added
or revised in the 1998 AACR2.
Most Important Things Non-book Catalogers
Ought to Know
A person on the Music Library list (MLA-L) asked for help
compiling a list of the "10 most important things non-book catalogers
ought to know" This got me thinking, especially as responses to her
request that appeared on MLA-L tended to concentrate on
specific/narrow/obscure details of music cataloging.
My list stopped at 6 items, but I thought you might be interested.
- Know about, read, and keep up with AACR2 for the types of materials
you catalog
- Use common sense in interpreting and applying rules
- Be practical - don't get so "hung up" in details that you
delay getting material to the patrons
- Understand your local automation system and its needs and limitations
- Attend meetings such as MLA, OLAC, OCLC/Network workshops, etc. Listen
and ask questions
- Take advantage of the wisdom available through lists
such as AUTOCAT, MLA-L, InterCat, etc.
I will be teaching one-week workshops again this summer at the
University of Pittsburgh and at San Jose State University Each workshop
will cover cataloging of videos, sound recordings (not music), maps, other
audiovisual material, and computer files including Internet resources and
interactive multimedia. Attendees must have a firm knowledge of book
cataloging using AACR2 to build on during the week. Each day includes
lecture, cataloging in small groups, discussion, and homework.
July 19-23 at San Jose State University
contact Blanche Woolls for further information
bwoolls@wahoo.sjsu.edu
August 2-6 at University of Pittsburgh
contact Sue Alman
for further information swa@lis.pitt.edu
I'll have more detailed information about content available
later.
