OLAC NEWSLETTER
Volume 20, Number 3
September, 2000

CATALOGING POLICY COMMITTEE (CAPC)
EXECUTIVE BOARD MEETING
MEMBERSHIP MEETING

APPLICATION FORM

MARBI
CC:DA
AMIA

GENERAL MATERIAL DESIGNATIONS (GMDS) SURVEY
OCLC CORC DEBUTS
DUBLIN CORE QUALIFIERS

MEMBERSHIP:
      Personal: 406
      Institutional: 268
Total: 674

1. There were 23 guests. Members and guests introduced themselves.
   
   
2. Minutes of the CAPC meeting of January 14, 2000, were approved as published in the March 2000 newsletter.
   
   
3. Report from Co-Chair of CAPC Subcommittee on Authority Tools (I. Wolley)
   
   Co-Chair Iris Wolley recognized members of the committee including Co-Chair David Prochazka, Robert Bratton, Ann Caldwell, and Robert Freeborn. The forty-eight sources submitted will be annotated by late September and the bibliography available online by late December. John Attig commented on the importance of having a simple method to contribute additions. By September, the committee will gain a good working knowledge on the method and time necessary for adding sources. Co-Chair Wolley described the impo rtance of appointing a Webmaster who would maintain the list. The CAPC Chair will take the issue up with the Board.
   
   
4. Report from the Subcommittee on Source of Title Notes for Internet Resources (M. Barrett)
   
   The Subcommittee Chair recognized members Richard Baumgarten, Rebecca Culberson, Alexa Newman, Louise Rees, Maxine Sherman, with John Attig and Sue Neumeister, as consultants. The term "menu" and "home page" gave people particular prob lems. "Title bar" was what some equated with title page. Many seemed comfortable with the term "caption." The most important point was that the subcommittee now needs to focus on why a given term is preferred among synonymous terms. A first draft, due in October/November, should be in a format trainers could use and include a shorter list of terms, clear definitions, and examples with illustrations. The subcommittee will include the rationale for their choice among similar terms for CA PC discussion.
   
   
5. NACO-AV Funnel Discussion and Report (A. Caldwell)
   
   Mid-year statistics representing work from October 1 to March 31, 2000 showed creation of 2,142 new headings and modification of 381 headings. The NACO-AV Funnel is the second most active of the twelve funnels, the most active being the music funnel. Lesl ie Dees, from Dekalb County School System, Georgia, and OLAC's only public school representative, retired June 30. Now it's time to recruit others from the public school sector. Lynne Jaffee moved from Jacksonville, Florida, to Atlanta, and is expected to boost the funnel in that region. Four people are currently under review, two will soon be independent. Fourteen people responded to a recent call for new training recruits and a few current members expressed interest in retraining. For a refresher class, students must provide their own texts. Coordinator preparation for NACO funnel training takes at least a month because the coordinator gets training materials from LC, establishes a MARC 21 symbol, and gets OCLC authorization. Training is scheduled in Oc tober at the OLAC Conference, where there will also be a MOUG/OLAC NACO Participants Meeting late Saturday afternoon.
   
   
6. To be Discussed at CC:DA in Chicago-Discussion of Report from the CC:DA Task Force on an Appendix of Major and Minor Changes (http://archive.ala.org/alcts/organization/ccs/ccda/tf-appx1.html) (J. Attig)
   
   This report provides guidance on when differences are significant enough to do a new record, rather than modify an existing record or ignore the change altogether. The paper's focus is the Joint Steering Committee's review of AACR 0.24 with the goal of av oiding proliferation of records. John said that problems arise in Area 3, and the Task Force says nothing about Area 7 and Area 8. He explained that this information needs to be integrated into the rules and references need to get the cataloger to the app endix. One flaw in the paper is due to its authors relying on cataloger description rather than the facts behind it. The CAPC Chair pointed to a problem in E.3C under music presentation, where a difference in music presentation statement is mistakenly cal led a minor change. Another problem is in the publication/distribution area because it doesn't match current practice. John Felbinger said that guidelines were not helpful, only rules were significant. There was a short discussion on multiple versions and admission that libraries still take different approaches to the issue. Since the Task Force has disbanded and the August 15 deadline for comment is so near, CAPC will wait and make a response to the next draft to be prepared for ALA Midwinter.
   
   
7. To be Discussed at CC:DA in Chicago-Discussion of "Revising AACR to Seriality: Rule Revision Proposals" (on CC:DA Web site at address: (http://www.nlc-bnc.ca/jsc/ch12.htm) (J. Attig)
   
   Jean Hirons was asked by the Joint Steering Committee to prepare some rule changes for Chapter 12. Continuing resources will include serials and integrating resources. Serials are cataloged from the first issue, while integrating resources are cataloged f rom the most recent issue. Some of these concepts are new territory and force the cataloging community to address how to deal with change. Jean used this opportunity to incorporate changes on how you catalog serials, primarily representing CONSER practice . There is also an attempt to harmonize the rules internationally
   
   
8. To be Discussed at CC:DA in Chicago-Revisions to Chapter 9 of AACR2 (J. Attig)
   
   John Attig highlighted sections from his June 28 discussion paper to CC:DA (written with Matthew Beacom, Laurel Jizba, Mary Larsgaard, Ann Sandberg-Fox, and Adam Schiff) which includes issues of harmonization as well as:
   • Area 3
     Eliminate area 3 from Chapter 9. A Task Force should address where this information should be placed. An alternative is to expand the nature and scope.
     
     
   • Area 5
     Library of Congress agrees in part that the footnote to Area 5 (that says no physical description for remote access items) should be eliminated. Internet resources can have sound and color. The discussion paper asked for a more extensive review of the sub ject.
     
     
   • Resource Identifiers
     Resource identifiers need to be part of the bibliographic description. Options include placement in the mode of access note; in a rule for standard numbers, in a new area of description, or in a rule for notes on important numbers.
     
     
   • Mode of Access Notes
     Eliminate rule 9.3 and change the text of rules 9.7B1 and 9.7B8. Change file characteristics to type and extent of resource. Mode of access notes may not always be required, only if not obvious from description.
9. MARBI (J. Attig)
   
   John Attig reported on selected proposals and discussion papers that are on MARBI's agenda at the conference. (His complete report with an explanation of the documents and MARBI results can be found elsewhere in this issue)
   
   
10. New Business
    
    
    1. Consensus favored a CAPC meeting at the Seattle Conference. Someone noted that an introduction to CAPC and an update on current activities would be useful especially for new OLAC members. If any important topics come up in Seattle, John Attig requested posting the discussion on the OLAC-List for the benefit of tho se unable to attend and who may need the information for ALA Midwinter.
       
       
    2. The Chair encouraged CAPC members and the membership to seek topics for discussion and new tasks for CAPC to pursue. These ideas should be forwarded to the new CAPC Chair. Suggestions include:
       • Indexing the 007.
         
         
       • Finding a solution to vendors who no longer support changes in type codes, leaving only keyword searching rather than 006 searching for locating media.
         
         
       • Greta DeGroat added uniform titles for videos and volunteered to draft an informal paper to initiate discussion. Ann Caldwell will forward a document by Kay Guiles to Greta about Library of Congress policy on the subject.
         
         
       • Many changes associated with the new rules will need clarification, discussion, and will offer an opportunity for continuing education opportunities. The Chair encouraged everyone to keep abreast of the changes and Ann Caldwell, Brad Eden, and John At tig, who are working closely with the rule revisions, agreed to serve as consultants.
         
       
       

1. Call to Order, Introduction, Announcements (M. Esman)
   
   President Mike Esman called the meeting to order at 4:30 PM. Board members present included: Mike Esman (President), Lowell Ashley (Vice President/President Elect), Jan Mayo (Treasurer), Cathy Gerhart (CAPC Chair), Kay Johnson (Newsletter Editor), and Mer idith Horan (Secretary). Kevin Furniss (new Vice President/President Elect) and Nancy Holcomb (Secretary-Elect) attended. Past President Virginia Berringer was unable to attend. There were five guests.
   
   
2. Millennium Committee Report (K. Johnson)
   
   This committee was charged with reviewing OLAC's name, logo, goals, and mission and integrating these changes into the existing Bylaws. These changes will be voted on by the membership in a mail ballot, which will be distributed in August, returned in Sep tember. Approved changes will be announced at the October Conference in Seattle. The Board accepted the recommendations of the committee at ALA Annual in Chicago with the following revisions to Article III of the Bylaws:
   
   
   1. Purposes and objectives
      
      Changes were recommended to sections 1, 5 and 6. It was recommended to delete section 7 (changes recommended for section 6 absorbed the information from section 7).
      
      

      Section 1.
      To establish and maintain a group that can speak for catalogers of audiovisual materials. Audiovisual materials include, but are not limited to, sound and video recordings, electronic resources, three-dimensional artifacts and realia, kits, and graphic an d cartographic materials.
      
      Section 2.
      To provide a means for exchange of information about the cataloging of audiovisual materials.
      
      Section 3.
      To provide a means of continuing education for catalogers of audiovisual materials.
      
      Section 4.
      To provide a means of communication among catalogers of audiovisual materials.
      
      Section 5.
      To work toward common understanding of audiovisual cataloging practices and standards. These practices and standards can include, but are not limited to, ISBD, AACR, MARC, and Dublin Core.
      
      Section 6.
      To provide a means of communication and advocacy with the Library of Congress, bibliographic utilities, and other organizations.

   2. Name
      
      There was no change proposed to the name of the organization but a descriptive phrase will be added if approved and will be used prominently on promotional and publicity information and letterhead. Online Audiovisual Catalogers, Inc. (OLAC), The Internet and AV Media Catalogers Network.
      
      
   3. Logo
      
      As a temporary measure if approved by the membership, the reel in the logo would be dropped in favor of a capital "O." A committee will solicit a new design.
      
      
3. Secretary's Report (M. Horan)
   
   The minutes of the last Executive Board meeting, January 15, 2000, at ALA Midwinter, San Antonio, were approved as published in the March 2000 newsletter.
   
   
4. Newsletter (K. Johnson)
   
   The deadline of the next newsletter is August 15.
   
   
5. Treasurer's Report (J. Mayo)
   
   Fourth quarter balance from Merrill Lynch will be available shortly
   
   
6. CAPC Report (C. Gerhart)
   
   There was a short closed session related to CAPC appointments. The Chair requested creation of a new permanent CAPC position for Webmastering the Bibliography on Authority Tools, which will be periodically updated. The CAPC Chair will appoint a person, in itially either Iris Wolley or David Prochazka, and will draft a new position description under CAPC responsibilities in the OLAC Handbook.
   
   
7. 2000 OLAC/MOUG Conference (C. Gerhart)
   
   It was decided that a two-hour Executive Board meeting will be scheduled most likely Thursday evening, 7-9 PM., during the Seattle Conference. CAPC will meet Sunday morning. The Chair asked how widely conference publicity mailings should be sent and it wa s decided that US mail-sent publicity would cover the Northwest only Nationwide publicity would be sent via the listserves. Paraprofessionals are receiving conference publicity through electronic lists. The Planning Committee continues to receive lots of questions. The President thanked the Chair and the committee for all their planning efforts.
   
   
8. OLAC Conference Scholarship Committee (M. Esman)
   
   The Board approved the committee's recommendation and announced that Alice Mitchell from Appalachian State University Boone, N.C., is the recipient of this year's conference scholarship.
   
   
9. Awards Committee (M. Esman)
   
   No submissions and no awards this year.
   
   
10. OLAC Outreach-Advocacy Coordinator (M. Esman)
    
    President Esman will talk to coordinator Ian Fairclough and help develop an action plan for this new position. The Conference has already raised $1,000. Ian has engineered some digital OLAC stationery
    
    
11. OLAC Research Grant (M. Esman)
    
    Jean Weihs is the first recipient of this grant. More information will be forthcoming in the newsletter. Her plan is to research the viability of the GMD.
    
    
12. New Business
    
    
    1. Meeting Time (M. Esman)
       
       The Executive Board will continue in the 4:30-5:30 PM. time frame on Saturday at ALA Meetings.
       
       
    2. OLAC Archives (M. Esman)
       
       The President reminded Board members to submit appropriate documentation to the OLAC Archivist.
       
       
    3. Reporting Periods (K. Johnson, J. Mayo)
       
       The Board agreed that the financial and membership reporting in the newsletter should reflect numbers at the time of the most recent newsletter deadline.
       
       
    4. Directory (K. Johnson)
       
       The Board voted to eliminate the bibliographic utility and library system indexes from the directory, in response to opinions expressed on the recent survey
       
       

1. Call to Order, Introduction of Officers, Announcements (M. Esman)
   
   President Mike Esman called the meeting to order at 8:00 PM. and introduced the current officers: Mike Esman (President), Lowell Ashley (Vice President/President Elect), Jan Mayo (Treasurer), Cathy Gerhart (CAPC Chairman), KayJohnson (Newsletter Editor), and Meredith Horan (Secretary). Nancy Holcomb (Secretary-Elect) and Kevin Furniss (the next Vice President/President Elect) were present. Past President, Virginia Berringer, was unable to attend. There were 30 guests.
   
   
2. Secretary's Report (M. Horan)
   
   Meredith Horan asked for a motion to approve the minutes of the last membership meeting held January 15, 2000, at ALA Midwinter in San Antonio, and as published in the March 2000 newsletter. The motion passed.
   
   
3. Treasurer's Report (J. Mayo)
   
   Third quarter closing balance was $14,806.97. Membership at the end of the third quarter was 586. As of May 11, when the newsletter went to press, membership was 617.
   
   
4. Newsletter Editor's Report (K. Johnson)
   
   The deadline for the next newsletter is August 15. The Editor thanked everyone for their newsletter contributions.
   
   
5. Committee Reports
   
   
   1. Cataloging Policy Committee (CAPC) (C. Gerhart)
      
      See separate minutes of the CAPC meeting elsewhere in this issue.
      
      
   2. 2000 OLAC/MOUG Conference (C. Gerhart)
      
      OLAC members should note the emerald green conference registration in the June newsletter. A form is also on the Web. The conference runs Friday, Saturday, and Sunday, Oct. 13-15, with tours on Thursday morning, Oct. 12. This date adjustment, approved by the Board, reduces the hotel room cost by $20 a night. Conference hotel rates are also available the day before or day after the conference at $135. Hotel rooms are large and attractive with big windows with a choice of view of mountains or water. Poster sessions will provide an opportunity to share information from different institutions. The Planning Committee was unable to do a Knowledge Access Management Workshop, but there will be a CORC Panel. Martha Yee (UCLA Film and Television Archive) and Sherry Vellucci (Associate Professor, St. John's University) are keynote speakers. Conference planners will update the Web page regularly. Kevin Furniss asked about expected numbers of attendees and the Chair said at least 200. Since the person taking registrat ion is on vacation, no numbers were available. Early bird registration deadline is August 31. Laurel Jizba is doing roommate referrals which will be circulated to those interested. No other groups are scheduled in the conference hotel during these dates. If the number of attendees is very high, instructors may need to repeat a workshop three times. Instructors have been warned.
      
      
   3. OLAC Conference Scholarship (M. Esman)
      
      Committee members Jane Murray (Health Sciences and Human Services Library, University of Maryland, Baltimore), Rebecca Lubas (MIT), and Marlyn Hackett (Cook Memorial Library) will soon notify the awardee and announce their choice to the OLAC membership.
      
      
   4. OLAC Millennium Committee (K. Johnson)
      
      This Committee was formed by the Board in June 1998 with the purpose of studying OLAC's purposes, objectives, and logo as well as to look ahead to the future. Board-approved recommendations will be sent via a ballot in August to the membership and changes will be announced at the October Conference. Three changes are proposed to the rationale and objectives and these are listed in the Executive Board minutes. There were no strong opinions to change the rationale, objectives, and purposes of the organizati on but concerns were expressed that electronic resources were not clearly integrated into the organization. New members especially voiced this sentiment. No change is proposed to the name OLAC but the addition of a descriptive phrase, The Internet and AV Media Catalogers Network, is suggested. Many agreed that the logo needed adjustment. As a temporary measure if the membership approves, the reel will be dropped in favor of an capital "O." A committee will be established to solicit a new design. Verna Urbanski reminded the membership that the former logo was created in a contest and won by someone from her institution. If approved, changes will be implemented in November and OLAC will continue to evaluate its scope in the future. Kay Johnson tha nked committee members, Robert Freeborn, Judy Gummere, Rebecca Lubas, Scott Markham, Bobby Ferguson (CoChair), Sheila Smyth, Howard Pitts, and Barbara Tysinger. The President thanked the Committee for their work.
      
      
   5. Election Committee (M. Esman for Sue Neumeister who was unable to attend)
      
      Kevin Furniss, Vice PresidentlPresident Elect
      Nancy Holcomb, Secretary
      Meredith Horan was appointed CAPC Chair
      
      
   6. Awards Committee (M. Esman)
      
      There were no nominations this year.
      
      
   7. OLAC Research Award (M. Esman)
      
      The Committee composed of Verna Urbanski, Sheila Intner, and Lowell Ashley chose Jean Weihs as the first recipient of this award. Jean will research the viability of the GMD and report to the Board by June 1 next year.
      
      
   8. OLAC Directory (K. Johnson)
      
      At Midwinter ALA, the Board questioned the need of all six indexes. For the next directory printing in the fall, four indexes will be included: individuals, institutions, format specialty and geographic. The membership is encouraged to continue to make su ggestions to the newsletter Editor or Treasurer to improve the directory. The awkwardness of having affiliation with home address was noted and will be corrected. The Treasurer warned that some members don't provide work addresses. Comments to improve the directory will be solicited on the OLAC-List.
      
      
6. Reports
   
   
   1. ALCTS Media Resources Committee (W. SuKantarat)
      
      Report was not available for this issue.
      
      
   2. CC:DA (V. Toy-Smith)
      
      See separate written report elsewhere in this issue.
      
      
   3. MARBI (J. Attig)
      
      See separate written report elsewhere in this issue.
      
      
   4. MOUG (W. Sistrunk)
      
      There was no report at the meeting, and nothing to report for this issue.
      
      
   5. AMIA (Amy Wood)
      
      See separate written report elsewhere in this issue.
      
      
   6. OCLC (G. Patton)
      
      See separate written report elsewhere in this issue.
      
      
   7. LC (D. Reser)
      
      David Reser provided a written Library of Congress update for OLAC.
      
      
7. New Business
   
   Kay Johnson reminded new liaisons to send conference reports to Mary Konkel. There was no new business. Mike thanked the present Board for their work.
   
   
8. Installation of New Officers
   
   Lowell Ashley took the gavel and thanked Mike for his fine leadership. Lowell welcomed the new Vice-President/President elect Kevin Furniss, Secretary Nancy Holcomb, and CAPC Chair Meredith Horan.
   
   
9. Adjournment
   
   The meeting adjourned at 9:35 PM. and was followed by a Q&A session.
   
   

Virginia M. Berringer
925 Barbara Ave.
Akron, OH 44306
E-Mail: vb@uakron.edu
330-724-9860
330-972-6383 (Fax)

Meredith Horan, CAPC Chair
National Library of Medicine
8600 Rockville Pike
Bethesda, MD 20894 or
e-mail to: meredith_horan@nlm.nih.gov

1. Nominees may be OLAC members, but membership in the organization is not a requirement;
   
   
2. The nomination must be accompanied by a statement that provides supporting evidence of the nominee's qualifications;
   
   
3. The nominations and statement(s) must be postmarked no later than December 1, 2000 and must be received by the Award Committee Chair no later than December 15, 2001.
   
   
4. Nominees shall have made contributions to audiovisual cataloging by:
   
   
   1. Furthering the goals of standardization of AV and/or computer file cataloging, including MARC coding and tagging;
      
      
   2. Interpreting AV and/or computer file cataloging rules and developing policies on organization for these materials on the national and/or international levels;
      
      
   3. Promoting the understanding of AV and/or computer file cataloging, coding and data exchange by professionals unfamiliar with these materials and processes.
      
      

Mike Esman
National Agricultural Library
10301 Baltimore Ave., Rm. 110
Beltsville, MD 20705-2351
Phone: (301) 504-7565
Fax: (301) 504-5471
E-mail:

• Amount -- up to $2,000
  
• Period of Grant --July 1, 2001 through June 30, 2002
  
• Grant recipients are expected to present the OLAC Executive Board
  with an interim report within one year of the date of receipt of the grant.
  

• Deadline for proposal submission to OLAC President, MARCH 1, 2001
  
• Award recipient notified, MAY 1, 2001
  
• Award recipient notifies Chair of acceptance, MAY 15, 2001
  
• Award announced during the OLAC Membership meeting at the 2001 ALA Annual Conference in San Francisco, California.
  

• Current personal member of OLAC

• Three copies of the grant application must be submitted to the OLAC President, postmarked no later than MARCH 1, 2001.
  

Title of proposal
Name, affiliation, address of applicant, phone numbers
Date of submission
Abstract of the project proposal

Thesis
Summary of the research problem, including; justification of the project and/or a review of the literature
Description of proposal research

Materials
Staff

• Statement of the problem
  
• Review of the literature
  
• Thesis
  
• Methodology
  
• Results
  

Principal investigator:

Mailing address:



E-mail address:

Daytime telephone:

Place of employment:

Position title:

Project title:

Brief description of proposed project:



Member of Online Audiovisual Catalogers since:

Co-investigator(s):


Proposal must follow OLAC's Guidelines for Proposals and include this completed application form.

Proposals must be received by the OLAC President by MARCH 1, 2001.

Send the application form and proposal to:

Lowell Ashley
Cataloging Services
Smithsonian Institution Libraries
National Museum of Natural History
Room 30
Washington, D.C. 20560-0154

E-mail: ashleyl@sil.si.edu

• Proposal No. 2000-07: Definition of Subfield $y (Link text) in Field 856
  
  This proposal attempts to provide explicit coding in field 856 for text that will be displayed in online catalogs in connection with the 856 field and will be the clickable link to the resource. Although typically the URL (subfield $u) is intended to be d isplayed, there are cases in which this might not be desirable. Subfield $y, when present, would be displayed instead. The proposal was approved.
  
  
• Discussion Paper No. 119: Seriality and MARC 21
  
  This discussion paper is, in part, a progress report on the revision of the AACR2 rules for continuing resources. The basic concepts of continuing resources and integrating resources have been accepted, and the specific rule revisions will be considered i n September. Continuing resources are those which are issued over time, usually with no predetermined conclusion. Serials are one type of continuing resource, those which are issued in a succession of discrete parts. The other type of continuing resources are integrating resources, those in which updates are merged or integrated into the resource and do not remain distinct. Examples of integrating resources are loose-leaf services, online databases, and many Web sites.
  
  The rule revision proposals will impact MARC 21 in various areas:
  
  
• Bibliographic Level (Leader/07): The discussion paper proposed to retain the present definition of code "s" (Serials) and to add a new code "i" (Integrating resources).
  
  
• 008/18 (Frequency): The discussion paper suggested adding a new code "k" (Continuously updated) which would be applicable to many integrating resources.
  
  
• 008/21 (Type of serial): The discussion paper suggested (a) changing the name of the element to "Type of continuing resource" and adding a code "I" (loose-leaf).
  
  
• 008/34 (Successive/latest entry indicator): The paper recommends adding a new code for "integrating entry" rather than treating the cataloging of integrating resources as "latest entry" cataloging.
  
  
• 260 (Publication, distribution, etc.): The discussion paper proposes to use field 260 for all publication information and proposes indicator values to distinguish the earliest publication information, the latest publication information, and any interv ening information. The rules for serials will continue to call for the earliest information to appear in the publication area and later changes to appear in notes. The new rules for integrating resources will call for the latest publication information to appear in the publication area and all earlier information in notes. The proposed coding conventions for 260 will allow consistent recording of the data and can be manipulated to provide the appropriate displays. This part of the paper caused the most di scussion and comment.
  
  In other action, MARBI approved a proposal dealing with numbering schemes in the Holdings format; rejected a proposal to add subfields to field 754 (Taxonomic Identification); and approved changes to field 052 (Geographic Classification Code) and the deletion of field 058 (Other Geographic Classification Codes) in the Community Information Format.
  

1. harmonization;
   
2. terms being added or dropped from various lists. This is important regarding title changes;
   
3. international serials title will replace the key title;
   
4. source of title proper (12.7B3);
   
5. title changes (21.2A1);
   
6. basis of description;
   
7. expansion of the scope of Chapter 12;
   
8. multiparts.
   

25.35. "work" in music uniform titles (25.35, etc.);
9.4B2. all remote electronic resources be published;
9.5B1. There is opposition to this revision. There is a suggestion to change DVD to DVD-ROM;
9.5D2. CCC proposed revision in 4JSC/ALA/27 ALA follow-up/CCC response accepted (issues regarding remote access resources tabled);
9.7B8. LC proposed revision deferred pending review;
9.7B22. "container": LC proposed revised definition accepted; "direct access " (Electronic resources): LC proposed revised definition not accepted. ALA proposed definition in 4J5C/ALA27/ALA follow-up/4 accepted with order of "disks/discs" reversed, "computer" changed to "computeriz ed device," and "by the user" deleted; "disk"/"optical disc": deferred pending review by all constituents;
22.1C. title of nobility or terms of honor; this needs to further revised;
22.12. There were concerns that there have been too many additions to this rule;
22.16. Additions to names entered under given name, etc. Reaction to ... BL/4 was mixed. There is need for revision;
22.19B1. There needs to be distinction between honors and titles. Honors are okay; however, titles are not since they are temporary;
26.2A. Names of persons. See references. The British Library has proposed additional revisions to those proposed in .../BL/5. There needs to be further discussion/response regarding 26.2A;
1.4C3. Place of publication, distribution, etc. Not supported by the JSC; withdrawn by CCC;
1.4D2. There is a need to revise this proposal.
0.24. Recommendation 1 (the need to revise 0.24) was approved. The proposed revision states: "It is important to bring out all aspects of the item being described, including its content, its carrier, its type of publication, its bibliographic relatio nships, and whether it is published or unpublished. In any given area of the description, all relevant aspects should be described. As a rule of thumb, the cataloger should follow the more specific rules applying to the item being cataloged, whenever they differ from the general rule."
Recommendation 2 (Option C) was rejected.

1. geospatial search capability;
   
2. added tracking for added entry information;
   
3. capability of deleting online records;
   
4. catalogers will be able to see CJK characters soon;
   
5. multi-surname indicator is now obsolete;
   
6. full MARC 21 authority records will be available in the full MARC 21 format.

1.4F7. Changes in relation to Chapter 12 (resource is not yet complete.
One recommendation: earlier dates will be added with square brackets (e.g. [1997]).
1 .4F8. There still remains the issue regarding the GMD. There is some concern about the definition of multipart items and continuing resources.
1 .7B 16. Concerns details in other formats. If something is issued as an electronic resource, will this be entered under a one record approach or something else.
2.7B1 1 Accompanying material. This concerns the PDF format and system requirements.
Adam moved to accept the proposal to change 2.7B1 1.
2.7B 16. Addresses: "issued also as": e.g. computer file, electronic form (direct access vs. remote access), and CD-ROM. It has been suggested that there be 2 examples not 3 (delete the 3rd example).

1. optional elements;
   
2. parallel titles;
   
3. statement of responsibility;
   
4. statement of responsibility following the edition statement;
   
5. parallel titles in series;
   
6. parallel titles in subseries;
   
7. note on nature and scope;
   
8. note on literary form;
   
9. terms of availability
   

1. Retain rule 9.3 as revised byJSC;
   
2. Retain rule 9.3 but add the designation as an optional area;
   
3. Eliminate rule 9.3 and add language to other related rules.

3.7B8 Scales vary will be changed to scales differ.
3.7B 10. Concerns notes in other parts of the physical description.
3.7B 12. The term map is used for the item that a person is cataloging; this is not a series designation. The committee was also concerned about glossary and cartographic terms.

1. there is a need to monitor the MARBI Multilingual Task Force; issues regarding MARC 21 are of concern;
   
2. there is work in progress regarding this topic among other committees other committees (e.g. IFLA);
   
3. there needs to be an examination of all aspects of non-Roman access points;
   
4. the subcommittee thanked Agenbroad for his suggestions.
   
   

1. Answer the questions on line and send the results using the Submit Survey button at the end of the survey,
   
   OR
   
   
2. Download and print the survey only; download and print survey and accompanying support information, fill the survey out by hand and fax it to Jean at: (416) 925-4704.
   
   OR
   
   
3. Mail the completed survey to:
   

   GMDs Survey
   Attention: Jean Weihs
   6 Edgar Avenue
   Toronto, Ontario
   Canada M4W 2A9

Reviewed by Katherine L. Rankin
University of Nevada, Las Vegas

Brian E. C. Schottlaender
University Librarian
Geisel Library,
9500 Gelman Drive 0175G
University of California, San Diego
La Jolla CA 92093-0175
becs@ucsd.edu

Contact Nancy B. Olson at
P0 Box 734
Lake Crystal MN 56055
avnancy@ic. mankato. inn. us
(please put in the subject line "Question for Nancy")
Phone: 507-726-2985

• in 1998, receiving the Bowker/Ulrich's Serials Librarianship award;
  
• in 1997, being invited to participate in the International Conference on
  the Principles and Future Development of AACR in Toronto, where her coauthored paper "Issues Related to Seriality" stimulated a thorough
  reconsideration of bibliographic standards for serials;
  
• in 1995, being invited to participate in the ALCTS Preconference AACR
  2000: The Future of the Descriptive Cataloging Rules in Chicago;
  
• in 1990, being asked to serve as a Visiting Program Officer for the
  Association of Research Libraries, charged with preparing guidelines for
  the creation of bibliographic records for preservation microform masters;
  
• in 1989, being invited to participate in the Airlie House Multiple Versions Forum in Warrenton, VA, which led to an ideology of consolidated
  bibliographic records for equivalent formats.