ONLINE AUDIOVISUAL CATALOGERS
MEMBERSHIP MEETING
ALA ANNUAL 2003
Toronto, Ontario
June 21, 2003

Minutes

1. Call to order, Introductions, Announcements (C. Gerhart for K. Johnson)
   
   Vice President/President Elect Cathy Gerhart called the meeting to order at 8:00 p.m. She introduced herself and other OLAC Board members introduced themselves: Kevin Furniss (Past President), Jain Fletcher (Newsletter Editor), and Rebecca Lubas (Secretary).
   
   Cathy announced that she would preside in place of President Kay Johnson, who was unable to attend the meeting.
   
   
2. Secretary’s Report and Approval of Minutes (R. Lubas)
   
   Minutes from the Membership Meeting held at ALA Midwinter in Philadelphia on January 25, 2003 were approved.
   
   
3. Treasurer’s Report (C. Gerhart for J. Mayo)
   
   Please see the Treasurer’s report published in this issue.
   
   
4. Newsletter Editor’s Report (J. Fletcher)
   
   The publication of the Newsletter is now up to date. From this point on, the due date for material is the first of the month prior to the Newsletter's named month (so: August 1st for the September issue; November 1st for the December issue, etc.). Jain Fletcher encouraged feedback for the Newsletter. She is also asking for voluntary submissions of conference or workshop reports, especially for those issues which might not contain the regular ALA or OLAC Conference reports (June and, in years without an OLAC Conference, December). Jain is planning on creating documentation for the Newsletter Editor’s duties. Indexing is nearly complete through Volume 20 and some work has begun for Volumes 21-22. A mini-survey on how well the search engine for the online version of the Newsletter serves members’ needs will appear soon.
   
   
5. Outreach/Advocacy Coordinator (C. Gerhart for I. Fairclough)
   
   Please see the report published in the June 2003 Newsletter.
   
   
6. Committee Reports
   
   
   1. Cataloging Policy Committee (C. Gerhart for I. Wolley)
      
      While CAPC did not have a quorum this conference, the meeting did have a discussion of CC:DA issues led by John Attig. (Please see the separate CAPC and CC:DA reports elsewhere in this issue.)
      
      
   2. 2004 OLAC Conference (M. Richard)
      
      Marc Richard introduced the members of the Organizing Committee in attendance, announced the names of other Committee members.
      
      The Co-Chair of the Conference, and Chair of the Program Committee is Lisa O'Hara (University of Manitoba). Also on the Program Committee are Pat Riva (McGill University), Mary Curran (University of Ottawa), Elizabeth Icenhower (Memorial University of Newfoundland) and Anne Draper (National Library of Canada).
      
      The members of the Local Arrangements Committee, chaired by Marc, are Laura May (Concordia University), Sharon Rankin (McGill University), Nancy Beland-Akong (Transportation Canada Development Centre), Lesley Lawrence (John Abbott College), and both Co-Chairs of the OLAC 2002 Conference, Bobby Bothmann and Betsy Friesen. Marc announced that they are very pleased to have Bobby and Betsy's experience to draw upon, as well as that of Cathy Gerhart, who chaired the OLAC 2000 Conference and who is the Executive Board liaison for the planning of the 2004 edition.
      
      Marc announced that they are greatly looking forward to hosting what will be the first OLAC Conference to be held outside the United States. He also expressed that the Committee members, especially those from Montreal, hope that OLAC members will enjoy their visit to that city.
      
      The Conference Website will go online sometime this summer, and will include photographs of the city and links to Websites where you can find out more about Montreal's various attractions. The downtown area has about 1,700 shops and boutiques and 30 movie theatres, and the entire city has over 5,000 restaurants, representing around 80 different national and regional cuisines. The Committee is planning a number of social activities during the Conference.
      
      The Conference will be held from September 30 to October 3, 2004. It will take place at the Crowne Plaza Montreal Centre Hotel, which is located downtown. The Conference Website will have all the details on how to book accommodations with the hotel; as soon as it is posted it will be announced to OLAC membership.
      
      (For more information about the Conference theme and program plans, please see Marc Richard's notice in News & Announcements. --Ed.)
      
      
7. Reports from Liaisons and OCLC
   
   
   1. ALCTS Media Resources Committee (M. Sherman)
      
      MRC sponsored a program entitled "Digital Audio/Digital Video: Is Your Library/Media Center Digital Ready?" (See separate report published in this issue.)
      
      
   2. MARBI (J. Attig)
      
      MARBI approved several proposals including adding field 042 for standard identification numbers to authority records, adding a subfield q to field 773 for article level information, subfield q to the 352 field for maps for digital graphical representation. (See separate report published in this issue.)
      
      
   3. CC:DA (J. Attig)
      
      Discussion papers included sorting out SMD and common usage terms. (See separate report published in this issue.)
      
      
   4. OCLC Members Council (K. Furniss)
      
      The Members’ Council discussed ways to prevent “record nabbing”--the grabbing of bibliographic records from OCLC member catalogs by non-member institutions. Possible solutions include blocking Z39.50 access.
      
      At a presentation made to the OCLC Members Council, Glen Patton of OCLC predicted the FRBR terms will be incorporated into AACR within the next decade. (See separate report published in this issue.)
      
      
   5. Association of Moving Image Archivists (S. Park-Primiano)
      
      The next AMIA conference will be held in November 2003 in Vancouver. (See separate report published in this issue.)
      
      
   6. OCLC (J. Weitz)
      
      The Connexion client will be delayed, as well as the end-of-life date for Passport. (For details, please see separate report published in this issue.)
      
      
8. Presentation of the Nancy B. Olson Award
   
   The 2003 Nancy B. Olson Award was presented to Jean Weihs. In her acceptance, Jean proclaimed OLAC "one of the best" professional library organizations she has known.
   
   
9. Installment of New Officers and Adjournment
   
   Cathy Gerhart is the new OLAC President. Robert Freeborn is the new Vice President/President Elect, and Bobby Bothmann is the new Treasurer.
   
   Cathy thanked Kay Johnson, now the Past President, for all her hard work this year.
   
   The meeting was adjourned at 9:25 p.m. The Question and Answer session followed.