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ONLINE AUDIOVISUAL CATALOGERS
MEMBERSHIP MEETING
ALA Annual 2004
Orlando, Florida
Saturday, June 26, 2004

Minutes

  1. Call to Order, Introductions, Announcements (C. Gerhart)
    President Cathy Gerhart called the meeting to order at 8:02 p.m. She introduced herself and other OLAC Board members introduced themselves: Kay Johnson (Past President), Robert Freeborn (Vice President/President Elect), Iris Wolley (CAPC Chair), and Rebecca Lubas (Secretary).

    There were 24 attendees in total.

    Cathy made the following announcements:

    There are currently 860 subscribers to the OLAC electronic mailing list. The DVD primer and the Authority Tools documents receive the greatest hits on the Website.

    Iris Wolley has accepted the position of OLAC Archivist.

    Greta de Groat will be OLAC's official representative to CC:DA.

  2. Secretary's Report and Approval of January Minutes (R. Lubas)
    The minutes of the Membership Meeting at ALA Midwinter 2004 were approved.

  3. Treasurer's Report (B. Bothmann)

    Please see the Treasurer’s Report of OLAC’s finances elsewhere in this issue.

  4. Newsletter Editor's Report (C. Gerhart for J. Fletcher)

    Cost-saving measures that will be tried in the near future include offering the option of an electronic Newsletter and printing the Newsletter on lighter weight paper.

    The new Questions and Answers Column Editor will be Jay Weitz of OCLC.

  5. Committee Reports

    1. Cataloging Policy Committee (I. Wolley)
       Please see the full CAPC Meeting minutes elsewhere in this issue.

    2. 2004 OLAC Conference (S. Rankin)
      Full details about the Conference are posted on the Website at <http://mavweb.mnsu.edu/bothmr/OLAC/home.html>

    3. Conference Scholarship Committee (C. Gerhart)
       A winner has been selected for this year's Conference Scholarship among a strong pool of applicants. Jaime Anderson of Henrico Public Library in Richmond, Virginia was selected.

    4. Elections Committee (K. Furniss)
       Amy Weiss will be the new Secretary and Rebecca Lubas is Vice President/President Elect. Kevin and Cathy thanked the Committee and all who ran on this year's slate.

  6. Reports from Liaisons

    1. Association of Moving Image Archivists (C. Gerhart for S. Park-Primiano)
       The full report is printed elsewhere in this issue.

    2. Music OCLC Users Group (R. Freeborn)
       MOUG held its annual meeting in February. There is a new publication, the Field Guide to Printed Music & Sound Recordings. See the MOUG Newsletter for details. OLAC is seeking a new MOUG liaison. Send inquiries to Robert Freeborn. For more information on MOUG, please see <http://www.musicoclcusers.org>.

    3. OCLC (J. Weitz)
      Jay outlined highlights of OCLC news, which is included elsewhere in this issue. He also answered some specific questions about the operation of Connexion.

    4. CC:DA & MARBI (J. Attig)
       Please see the full reports containing the results of these meetings elsewhere in this issue.

  7. New Business

    1. Straw poll on meeting times (C. Gerhart)
       Cathy asked the membership about the possibility of switching the meeting nights for CAPC and the Membership, as the Membership meeting conflicts with ALA’s Scholarship Bash night. An important advantage of scheduling CAPC on Friday night is the opportunity for CAPC to voice opinions on items for the CC:DA and MARBI meetings. More consideration will be made about this issue before changes are made.

    2. OLAC Award (C. Gerhart)
       Cathy presented Ann Caldwell with the 2004 OLAC Award. (See more details elsewhere in this issue.)

  8. Adjournment

    The meeting was adjourned at 9:20 p.m. The Question and Answer session followed.
Respectfully submitted,

Rebecca L. Lubas
OLAC Secretary

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Last updated: September 21, 2004
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