ONLINE AUDIOVISUAL CATALOGERS
Cataloging Policy Committee (CAPC)
ALA Annual Meeting
New Orleans, Louisiana
Friday, June 23, 2006
The meeting was called to order at 7:30 pm. Members present: Lisa Bodenheimer, Chair, Kelley McGrath, Sandy Roe, Valerie Bross, Julia Dunlap, Jeannette Ho, Susan Leister, Lisa Robinson. Ex officio members present: John Attig, Greta de Groat.
There were 29 people in attendance.
- Welcome and Introductions
- Approval of Minutes
The minutes of the CAPC meeting held on January 11, 2006, at the ALA MidWinter Meeting in San Antonio, Texas, were approved.
- Announcements (L. Bodenheimer)
Thanks were extended to the outgoing CAPC members: Valerie Bross, Sandy Roe, Linda Seguin and Lisa Bodenheimer. New CAPC members were welcomed: Paige Andrew, Julia Dunlap, Kay Johnson, and Lisa Robinson. Kelley McGrath is the new CAPC Chair. The new interns are Kelly Chambers and Carolyn Walden.
- Reports and Discussions
- MARBI Report (J. Attig)
Discussion Paper 2006-DP06. Defining Separate Subfields for Language Codes of Summaries/Abstracts and Subtitles/Captions in Field 041 (with Kelley McGrath).
MARBI had asked Kelley McGrath and John Attig to write a Discussion Paper on the issue of whether 041 $b should be redefined so that captions and subtitles could be separated from summaries and abstracts. This would mean making the $b obsolete and defining two new subfields for the 041 to separate the concepts.
It was noted that 90% of uses of the 041 $b are for summaries and abstracts, and only 9% for DVDs and other AV materials. At this point, it is fairly easy to distinguish between the two categories, but given the hybrid nature of emerging formats it may become more difficult in the future.
CAPC members and the audience were asked if defining new codes for the 041 would be useful. On one hand, it was noted that no ILS or OPAC currently makes any use of the 041. Jay Weitz noted that while OCLC cannot currently search by subtitle languages it is possible that it could be done in the future. Kelley McGrath, who has been doing extensive work on this issue, noted that in a faceted system such as Endeca, it might be possible to use 041 information to gather all the materials with subtitles in a given language. It was noted that recording the information was no more difficult if it went in $b or another subfield.
This led to a more general discussion of how DVD technology, in particular, has strained the definition of the language in field 008. Many examples were cited.
It was recommended that Kelley start a best practices subgroup on this issue to: 1) create a document for DVD catalogers on how to code for languages in various difficult instances, and 2) investigate these instances, towards the goal of suggesting some solutions for these issues for MARBI.
Proposal 2006-06. Definition of Field 034 for Geographic Coordinates in the Authorities Format <http://www.loc.gov/marc/marbi/2006/2006-06.html>
This proposal had not been discussed at the time of the CAPC meeting but there is support among map librarians and MARBI members for it.
Discussion Paper 2006-DP07. Recording Set Information for Multipart Cartographic Materials <http://www.loc.gov/marc/marbi/2006/2006-dp07.html>
This is a discussion paper dealing with recording information about individual sheets within multipart cartographic information sets. Separate records are not practical for large sets, so the discussion advocated maintaining sheet-level information in holdings records.
Please see the full MARBI report in this issue.
- CC:DA Report and RDA Task Force (G. deGroat)
The Joint Steering Committee (JSC) will be working on RDA in a "triage system," identifying what is most urgent to get done. Some issues to be explored include technical description for electronic resources and source of title questions.
As JSC was working on RDA, the differences between Part I (Description), and Part II (Access) became blurred, so they integrated the two parts into what is now called Part A. Part III will now be called Part B (Authority Control).
There is also an attempt to create a hierarchical arrangement between parts, and to bring together related elements such as main titles and added titles. There is an effort to reconcile with ISBD relationships. The role of transcription is still being debated.
JSC is working with the creators of ONIX standards to create an initiative for resource categorization. ONIX is an international standard for representing publishing industry information in electronic form.
RDA is also mapping to MARC 21.
Chapters 6 and 7 of RDA Part A (formerly RDA Part II) are now available for review and comment.
Please see the full CC:DA report in this issue.
- OLAC/CAPC Task Force on FAQ/Best Practices (L. Bodenheimer for C. Gerhart)
The Task Force intends to have a report ready for the OLAC Conference in October.
- NACO A/V Report (L. Bodenheimer for A. Caldwell)
In the last year the AV Funnel created 961 names, 6 series, and made 349 name changes. The Funnel has gained one new participant. David Procházka has set up a listserv for AV Funnel participants, sponsored by OLAC. OLAC members may subscribe.
- Form/Genre Headings (L. Bodenheimer for D. Reser)
LC promised that they would have a list of potential form/genre terms derived from the Moving Image Genre Form Guide (MIGFG) ready for ALA Annual in New Orleans, but other issues interfered. CPSO is working with the MBRS division for analysis of form/genre terms for moving images. More time is needed to complete a draft list.
In the meantime, LC is coordinating with OCLC and the Music Library Association to create 155 authorities for music terms, which may be the first authority records for 155 headings created by LC.
- AACR2 Examples Task Force (L. Bodenheimer)
Lisa Bodenheimer and the Task Force have completed the work requested and has submitted it to Jay Weitz. Jay suggested that since RDA is still a "moving target" the Task Force may have more work to do.
- New Business
- New Projects for CAPC (Committee)
The only new project for CAPC that emerged from this meeting was Kelley McGrath’s Best Practices Subgroup for 041 coding. Since catalogers are waiting for RDA and for LC to begin creating form/genre headings it is difficult to start major new initiatives at this time.
- Adjournment
The meeting was adjourned at 9:10 p.m.
Respectfully submitted,
Amy K. Weiss
OLAC Secretary
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Last updated: October 19, 2006
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