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ONLINE AUDIOVISUAL CATALOGERS
MEMBERSHIP MEETING
ALA ANNUAL CONFERENCE
Washington, D.C.
Saturday, June 23, 2007

Minutes


  1. Welcome, Introductions, Announcements

    President Steven Miller welcomed the new Board members. Bobby Bothmann is the new President and Kate James is the new Treasurer. Steve announced that our Newsletter Editor, Jain Fletcher, will be leaving after two more issues, and Amy Weiss will be the new Newsletter Editor. Steven expressed appreciation to Jain and also to Rebecca Lubas, who was not at the Conference but has been serving as the immediate Past President. Steven also thanked John Attig, who has been OLAC’s MARBI Liaison and who also answered questions in OLAC Question and Answer sessions; John is now ALA’s delegate to the JSC. Then the attendees introduced themselves.

  2. Presentation of the Nancy B. Olson Award

    This award was given to Mary Larsgaard for her contributions to the teaching of cataloging of cartographic material.

  3. Secretary’s Report (K. Rankin)

    The minutes of the membership meeting at Midwinter in Seattle were published in the March 2007 OLAC Newsletter. Kathy passed around the roster of OLAC appointees for people to check and correct their information.

  4. Treasurer’s Report (B. Bothmann)

    The printing of the Newsletter so far this year has cost $3,000. OLAC’s closing balance is $13,237.66. There are 573 members, of which 178 are institutional members and 395 are personal members. The income from renewals for the current (fourth) quarter is $466.

    See the full Treasurer’s report elsewhere in this issue.

  5. Newsletter Editor’s Report (J. Fletcher)

    Jain was unable to attend this meeting but her report is included in the Board minutes.

  6. CAPC Report (K. McGrath)

    CAPC had a good meeting. Janis Young from LC came to CAPC to discuss the authority records for the new genre/form headings for moving images and appeared interested in CAPC’s input. LC is considering eliminating the distinction between film and video.

    The Streaming Media Best Practices Task Force has most of its draft ready and hopes to have it ready for open review this Summer and posted on the OLAC Website by early Fall.

    See a fuller report in the CAPC minutes elsewhere in this issue.

  7. OLAC/MOUG 2008 Conference Update (V. Toy Smith)

    The 2008 joint Conference will be held in Cleveland, Ohio. The Co-Chairs are Sevim McCutcheon and Kevin Furniss. It will be held on September 26-28, 2008, with the Preconference being held on September 25th. Lynn Howarth and Janet Swan Hill are the opening and closing speakers. The program planning committee members are: Suzette Burlingame, Georgianne Doyle, Julia Dunlap, Alice Essinger, Bruce Evans, Mary Huismann, Peter Lisius, Rebecca Lubas, Sarajean Petite, Kathy Schnell, Barbara Strauss, Chris Thornton, Lori Thorrat, and Jill Williams.

    See a fuller report on Conference planning elsewhere in this issue.

  8. Liaison Reports

    1. Music OCLC Users Group (M. Huismann)

      See the full version of this report elsewhere in this issue.

    2. CC:DA (K. McGrath)

      See the CC:DA report elsewhere in this issue.

    3. MARBI (K. McGrath)

      Kelley is OLAC’s interim MARBI liaison.

      See the MARBI report elsewhere in this issue.

    4. OCLC (J. Weitz)

      There is a pilot project for WorldCat Local.  Connexion Client 2.0 will probably be released sometime this coming week.  It will support Windows Vista. The 2007 update to OCLC MARC came out a few months ago.  It includes new characters, the “I” for integrating resource in the Fixed Field, and the 662 field, which is for hierarchical geographical subject headings.  These changes are listed in Technical Bulletin 254.

      See the fuller version of the OCLC report elsewhere in this issue.

  9. New Business

    The two latest issues of the Newsletter, March and June, are now online; the print versions should have arrived by now. Jain will be Newsletter Editor for two more issues before Amy becomes Editor.

    The OLAC Board is looking into becoming an ALA affiliate. This might mean that its meetings could be earlier, and that could increase the chances that OLAC meetings will conflict with other meetings. OLAC would run the times for our meetings by the OLAC Discussion List.

    The members of the Website Revision Group are Bobby Bothmann (Chair), Debbie Benrubi, Sue Neumeister, Teressa Keenan, and Karen Plummer. Sue will slowly phase out her job as Webmaster, so the group will help with the transition. OLAC will survey membership about wiki technology and how to deliver the Newsletter electronically given that the bulk mailing rate has risen so much. OLAC’s current dues mainly support the print Newsletter, but with grants, scholarships, an award, and now funds for ADA compliance needed, it is important to weigh all these costs. There was a question about whether OLAC will still be able to have the Website hosted at SUNY Buffalo. The answer is that OLAC has a huge amount of space there, and that storage is cheap.

  10. Handing Over of the Gavel

    Steve handed the gavel to Vicki, who adjourned the meeting and turned it over to panelists Jay Weitz and Cathy Gerhart for the Question and Answer session.

Respectfully submitted,

Katherine Rankin,
OLAC Secretary

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Last updated: October 7, 2007
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