OLAC NEWSLETTER
Volume 6, Number 3
September, 1986

FROM THE EDITOR

FROM THE CHAIR

FROM THE TREASURER

OLAC EXECUTIVE BOARD AND STANDING COMMITTEE CHAIR 1986-1987

OLAC APPOINTEES

INDEX TO OLAC NEWSLETTER COMING SOON

CALL FOR NOMINATIONS

OLAC AWARD

OLAC CATALOGING POLICY COMMITTEE ANNUAL CONFERENCE REPORT

CAPC DROPS MANUAL PROJECT

OLAC EXECUTIVE BOARD MEETING MINUTES

NEW DIRECTIONS IN SUBJECT ACCESS TO NONBOOK MATERIALS

THREE-DIMENSIONAL ARTIFACTS AND NATURALLY OCCURRING OBJECTS

RTSD AUDIOVISUAL COMMITTEE BUSINESS MEETING MINUTES

RESEARCH IN PROGRESS

BOOK REVIEW

NEWS ABOUT MEMBERS

INSTITUTIONS CHOSEN FOR THE THIRD ROUND OF ENHANCE

QUESTIONS & ANSWERS

MEMBERSHIP APPLICATION FORM

This issue naturally focuses on a busy and productive ALA annual conference in New York City. Minutes of two OLAC meetings and the RTSD AV business meeting are included as well as a summary of the very successful RTSD AV program meeting, New Directions in Subject Access to Nonbook Materials.

Two new features are introduced in this issue: News about Members and Research in Progress. Both columns will appear whenever contributions are received. I would be very interested in receiving comments about the utility and appropriateness of these two features.

We are also running registration forms for the OLAC Conference at OCLC once again in this issue for those of you who have not yet decided to take advantage of an interesting and very worthwhile program. Aside from the obvious benefits for those wishing to increase their expertise in nonbook cataloging, the program offers a chance to discuss theoretical issues that will shape the future of nonbook cataloging and interesting tours, especially the opportunity to see OCLC headquarters.

One final, exciting, development to note is the forthcoming cumulative index of the OLAC Newsletter. This index, which will probably appear sometime this fall, should greatly enhance the usefulness and scholarly value of the Newsletter. The index is currently being prepared by Verna Urbanski and Bobby Ferguson. More details are available in the announcement elsewhere in this issue of the Newsletter.

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It seems a strange time of year to be writing a New Year's message (especially with the temperature at 98 today) but that is essentially what these paragraphs are. Having rung out the old year with a celebration of OLAC's founding at ALA in New York a few weeks ago, we begin OLAC's seventh year. I would be remiss not to mention the accomplishments of OLAC in 1985-86 under the capable leadership of Katha Massey and an outstanding board. A few highlights from a busy year include: Sheila Intner's address to the OCLC User's Council; OLAC's recognition by OCLC as the official group representing cataloging issues regarding computer materials; a very full agenda for Verna Urbanski's Cataloging Policy Committee including many proposals which were accepted by ALA's Committee on Cataloging: Description and Access; a smooth transition to a new and talented newsletter staff headed by Grace Agnew.

The upcoming year holds the promise of being both exciting and challenging. The excitement comes in the form of our November 6-7 meeting at OCLC. Those of us who heard Donald Bidd's presentation at ALA in New York on the National Film Board of Canada's Precis subject access system found him to be an excellent speaker. We are looking forward to his keynote address, as we are also anticipating an interesting presentation by Shirley Lewis, the second keynote speaker. To fill out the program there is an array of choices from tours of OCLC to workshops on topics of current interest in audiovisual cataloging. A registration form for the OLAC OCLC meeting is provided with this issue. The challenge for OLAC is to provide ongoing support for catalogers faced with implementing the new chapter 9 of AACR next year. To that end we have begun plans for a half-day workshop on cataloging microcomputer software for the ALA Annual Conference in San Francisco next summer. OLAC's new Vice-Chair/Chair Elect, J.O. Wallace, will be planning this very timely program.

In OLAC's brief history as an organization, much has been accomplished and in every measurable way OLAC is a thriving organization thanks to the hard work and high interest of OLAC members around the country. The coming year looks like no exception to the record of success OLAC has enjoyed.

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Reporting period:
April 16, 1986 through July 14, 1986 
Account balance April 16, 1986                                      $4,427.45 

INCOME

    Interest on regular account                                         64.69 
    U.S. postal refund                                                  21.39 
    New memberships (27)                                               254.00 
        (8 US I, 16 US P, 2 non-US I, 1 non-US P") 
    Renewal memberships (6)                                             86.00 
        (4 US I1 2 US P*) 
    Back issues                                                          8.75 
                                                                  -------------
    TOTAL INCOME                                                       434.83 

TOTAL                                                               $4,862.28

EXPENSES

    Newsletter v. 6, no. 2
        (Includes $50. editor stipend)                                 790.03 
    ALA NY expenses (partial) 
        Board dinner                                                   162.78 
        Board stipends                                                 250.00 
        Marbi stipend                                                  100.00 
        OLAC reception                                                 325.00 
        OLAC founder's award plaque                                    146.60 
    Additional postage for mailing newsletter                            9.17 
                                                                  ------------
    TOTAL EXPENSES                                                  $1,783.58

Account balance July 14, 1986                                       $3,078.70 
CD at 7.0% matures 7/87                                              5,000.00 

TOTAL OLAC ASSETS                                                   $8,078.70

CURRENT MEMBERSHIP:     546
________________________________
*  I  = Institutional member
   P  = Personal member

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         CHAIR:                                           TREASURER:
         Richard Thaxter Head,                            Catherine Leonardi 
         Audiovisual Section                              3604 Suffolk 
         Special Materials Cataloging Division            Durham, NC 27707
         Library of Congress 
         Washington, DC  20540

         VICE CHAIR/CHAIR ELECT:                          SECRETARY:
         James O. Wallace                                 Susie Koch 
         P.O. Box 13041                                   Head of Technical Services 
         San Antonio, TX 78213                            Pasadena Public Library 
                                                          285 E. Walnut St
                                                          Pasadena, CA  91101

         PAST CHAIR:                                      CHAIR, CAPC COMMITTEE:
         Katha Massey                                     Dorian Martyn 
         Cataloging Department                            Corporate Technical Library 
         University of Georgia Libraries                  The Upjohn Company 
         Athens, GA 30602                                 Kalamazoo, MI 49001

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Marilyn Craig                              CC:DA Audience Observer       1986-1988
Bibliographic Control Dept. 
University of Houston Libraries 
4800 Calhoun Blvd. 
Houston, TX  77004

Barbara Ritchie                             Chair of Ad Hoc              1985-1986
OCLC                                        OCLC Conference 
Local Systems                               Committee
6565 Frantz Road 
Dublin, OH  43017

Sheila Smyth                                RTSD Audiovisual             1986-1988 
Nazareth College of Rochester               Committee Liaison 
Library 
P.O. Box 3906 
Rochester, NY  14610-0996

Bo-Gay Tong                                 MARBI Liaison                1986-1988
Orion User Services 
University Research Library
UCLA
405 Hilgard Ave. 
Los Angeles, CA  90024

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Verna Urbanski, University of North Florida, and Anna (Bobby) Ferguson, Louisiana State Library, have been hard at work creating an index to the first five volumes of the OLAC Newsletter. The project is nearing completion, and we hope to mail it out to all current members this Fall. A notice will be put in the newsletter when the mail out takes place. Please DO NOT CLAIM a copy of the index until you see the mail out notice in the newsletter. As with most projects, it is being completed in what can laughingly be called "spare time." Information on ordering extra copies or receiving a copy when membership is not current will be available in the announcement.

--- Verna Urbanski

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NOW IS THE TIME TO NOMINATE outstanding librarians for the 1987 Annual OLAC Award.

This award, which will be given for the first time at the OLAC Membership Meeting in San Francisco in the summer of 1987, honors a librarian who has made significant contributions to the advancement and understanding of audiovisual cataloging. The Awards Committee will select a recipient from among those nominated at their Midwinter meeting, to be approved by the OLAC Executive Board.

Eligibility for nomination is as follows:

1. Nominees may be OLAC members, but membership in the organization is not a requirement.

2. The nomination must be accompanied by statements that provide supporting evidence of the nominee's qualifications.

3. The nomination and statements must be postmarked no later than 15 November 1986, and must be received by the Award Committee Chair no later than 1 December 1986.

4. Nominees shall have made contributions to audiovisual cataloging by:
   1. Furthering the goals of standardization of AV and/or MRDF cataloging, including MARC coding and tagging;
   2. Interpreting AV and/or MRDF cataloging rules and developing policies on organization for these materials on the national and/or international levels;
   3. Promoting the understanding of AV and/or MRDF cataloging, coding and data exchange by professionals unfamiliar with these materials and processes.

Kindly send all nominations, by 15th November, to:

Dr. Sheila S, Intner, Chair
OLAC Annual Award Committee
Graduate School of Library & Information Science
Simmons College
300 The Fenway
Boston, MA 02115

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Online Audiovisual Catalogers, Inc., (OLAC) seeks to recognize and honor librarians who have made significant contributions to the advancement and understanding of audiovisual cataloging, including related matters of MARC coding and tagging as well as interpretation of cataloging rules and policy on the national and international levels.

An award consisting of an engraved plaque shall be presented to an individual annually. Individuals considered for the award shall be selected on the basis of their outstanding contributions, both recent and sustained, to audiovisual cataloging.

Nominees may come from within or without OLAC's membership. A call for nominations shall appear in the third quarter issue of the OLAC Newsletter. Deadline for nominations shall be November 15 of each year. Nominations must be accompanied by statements of the qualifications of the nominee with supporting evidence.

The OLAC Award shall be administered by an Awards Committee, consisting of three OLAC members, no more than two of whom may be members of the OLAC Executive Board. The OLAC Chair shall sign the letter of presentation and present the award to the recipient at the OLAC Annual Membership Meeting.

The Awards Committee shall consider all nominations and recommend a recipient to the Board at its first meeting during the Midwinter Meeting. The Board shall have the authority to confirm the recommendation or return it to the Committee and direct them to make another selection. Should the Board choose the latter course, reasons for doing so shall be given. If, in any given year, no nominee shall be considered sufficiently worthy by the Committee to be recommended, or, should all recommendations of the Committee be returned by the Board, no award shall be made for that year.

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The meeting was held in the New York Hilton, June 27, 1986, at 8:00 p.m. Following introductions, the minutes of the Midwinter meeting were approved as circulated. Chair, Verna Urbanski, passed out copies of the final agenda, recently received copies of the amended version of Chapter 9, and a discussion document concerning the addition of sound characteristics to the physical description for videorecordings.

Non-print Serials:

Verna reported that no response has been received from the chair of MARBI regarding CAPC's letter requesting some action on the handling of non-print serials. The issue is not on the agenda for MARBI at this conference, and LC will not be moving soon on it. Verna will send a follow-up letter to MARBI and report at Midwinter.

Verna received responses from OCLC and UTLAS regarding addition of a subfield code for parenthetical qualifiers. Neither response was encouraging as each felt their system was handling (or, in the case of OCLC, will handle after Oxford project alterations) these constructed headings adequately. Glenn Patton (OCLC) suggested that some local systems might not be able to handle a subfield code. It was suggested that CAPC try to find out from local systems how they handle parenthetical qualifiers. Dorian Martyn suggested that we compile a wish list of things local systems could do regarding AV. The suggestion was refined to be a survey of systems and/or AV catalogers using systems, with the results published in LITA. No one volunteered for this project so it was tabled until Midwinter. Between now and Midwinter, Martha Yee will note down some of her ideas on this issue and will consult with Nancy Olson, who originally brought this issue to the Committee's attention. They will report at the Midwinter meeting.

Verna explained the history of the project and the difficulty of being detailed without being system-specific. There are many general books already available on managing a cataloging department. It was moved and passed to officially drop the project. Thanks were expressed to John Lashbrook (Wright State University) , Dorian Martyn (The Upjohn Company) and Verna Urbanski (University of North Florida) for their hard work on the project. Verna will prepare a brief explanation of the project for the newsletter.

Sheila Intner distributed her compilation of comments on Chapter 9. She proposed that the Committee prepare a position paper on the document to give to CC:DA before they begin their deliberations on Saturday. After discussion, the Committee members voted on the important issues and agreed to have Sheila Intner, Verna Urbanski and Dorian Martyn draw up an outline of CAPC comments for CC:DA.

The Committee reviewed some proposals put forward by Nancy Olson regarding interim cataloging of computer files while the rules are being revised. After discussion it was decided that CAPC would advocate continued use of the ALA guidelines for Chapter 9 materials until an official document replaced them. Records should be entered at an "I" encoding level and the GMD "machine-readable data file" should continue to be used until it is officially rescinded. It was felt that as a policy, CAPC should function to endorse and promote standardization of AV cataloging. Ben Tucker noted that the publishers of AACR 2 might issue a pamphlet, but something about additions and changes to Chapter 9 should be in catalogers' hands by October.

All additions were endorsed by CAPC although some members expressed reservations about the use of the term "art reproduction."

After review of the discussion document , many members expressed concerns/reservations about proposing such an addition. Action on the topic has been tabled until the Midwinter meeting. Dick Thaxter will investigate the need/impact of such an addition for videorecordings and Martha Yee will do the same for films. They will report on their conclusions at Midwinter.

Verna noted that Music OCLC Users Group (MOUG) has, as part of its REMUS retrospective conversion project, been granted NACO status with one member acting as a conduit for submission of names to NACO. She suggested that OLAC might be interested in investigating similar status for CAPC for AV names. Dick Thaxter and Glenn Patton indicated some of the pitfalls of obtaining and implementing such a program. After several suggestions, it was recommended that NACO libraries be surveyed to find out if they routinely include AV names in their submissions . Verna will compose a letter and Dick will distribute it. Hopefully, the results of the survey can be published in the newsletter with a clearer path of action indicated by the results. Dick indicated that anyone who finds a name conflict between the form on the item and the form on the LC cataloging should notify LC of the conflict. He reminded everyone that since LC catalogs AV from work forms rather than the item itself, the cataloging is subject to errors caused by not viewing the item.

Martha Yee and Carmela DiDomenico were thanked for their work on CAPC for the past two years. John Lashbrook has given his resignation also . Katha Massey, Chair of OLAC , is currently reviewing applications for the openings. Appointments to the Committee will be made at the Executive Board meeting Sunday night. Dorian Martyn will be the new Chair of CAPC for the upcoming year. Thanks were expressed to Verna for her excellent job as Chair of CAPC for the past two years.

Respectfully submitted,
Susie Koch

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For the past two years, members of the Cataloging Policy Committee of OLAC have been looking at a variety of approaches to create a universally applicable AV cataloging manual. A survey conducted by Laurel Jizba during her term as Chair of OLAC had indicated that the membership was interested in OLAC producing such a manual. Committee member John Lashbrook put a lot of effort into the beginning designs for a cataloging template to be used on a microcomputer. Member Dorian Martyn generated questions based on her cataloging manual created for the University of Miami School of Medicine. Repeatedly the members of the committee assigned to work on the project kept running into the thorny question of how to make the manual meaningful without making it utility-specific. General sets of cataloging principles, samples and guidelines are available from many sources. Likewise, general organizational/managerial information exists in easily attainable forms. Combining these basic facts with the amount of time members of the Committee could devote to the project made production of a useful tool a risky business. To the disappointment of many, the Committee is setting aside this project for the foreseeable future. If at some future time the Committee members feel able to tackle a project of this size, it is still out there waiting to be done. Many thanks are due to Dorian and John for all their work on the initial project. Also thanks to the OLAC Executive Board for their guidance.

Verna Urbanski
Immediate Past-Chair, CAPC

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1. Approval of Minutes:
   Midwinter Executive Board Meeting minutes from Chicago were approved as published in Vol. 6, no. 1 of the OLAC Newsletter.

2. Treasurer's Report:
   Cathy Leonardi reported that OLAC has assets of just under $9,000.00 and membership stands at 553.

3. OLAC Conference:
   Barbara Ritchie reported that conference plans were proceeding smoothly. Both keynote speakers have agreed to attend, and Barbara will make air and hotel reservations for the speakers. Barbara proposed that keynote speakers receive an honorarium from OLAC. The Board approved an honorarium of $100.00 for each speaker. Registration fees will be waived for the speakers and panel members. Barbara Ritchie will send reminders of their commitments to participants at the end of August. Publicity about the conference will appear or: the OCLC terminal daily message screen among other places. Conference and hotel reservation forms will be included in the September issue of the OLAC Newsletter. Barbara promised the hotel a definite count at the beginning of October.

4. Number of Newsletter Copies:
   Cathy Leonardi suggested cutting back on the number of newsletter copies produced for each issue. She will explore this further.

5. OLAC Newsletter:
   Grace Agnew, Editor-in-Chief, announced an editorial board meeting for Tuesday morning, July 1 where deadlines for the next issue and ideas for articles would be discussed. Grace made a motion that the Production Editor receive a stipend of $50.00 for each issue of the Newsletter. The Board approved this, beginning with volume 6, no. 3. Katha Massey mentioned that she had received several compliments on the Newsletter, particularly on the Questions and Answers column. The Board discussed including OLAC Executive Board members in the OLAC Newsletter masthead. Grace Agnew felt that cost and space considerations prohibited this. The Board agreed instead that the Board members would be listed in the September issue of each volume of the Newsletter.

6. OLAC Newsletter Index:
   Verna Urbanski reported that the index to the Newsletter was coming along splendidly, and that the first cumulative issue of the index should be available in September. Verna and Bobby Ferguson, who assisted with the index, are revising the index based on comments received from several people who received advance copies. Board members also made suggestions on the index. Verna is willing to produce the index but would like assistance in distributing it. Cathy Leonardi offered to mail the first issue of the index. The first issue will be sent free of charge to current OLAC members and then to new members while supplies last. The index will be announced in the September issue of the OLAC Newsletter.

7. Membership Dues Increase:
   The Board Discussed raising membership dues and approved a dues increase based on a formula presented by Cathy Leonardi whereby personal dues would be raised to $7.00, institutional to $13.00 with foreign dues prorated accordingly. Cathy noted that renewal notices will be sent out in October or November.

8. CC:DA Audience Observer:
   Katha Massey appointed Marilyn Craig of the University of Houston to the position of OLAC CC:DA Audience Observer.

9. OLAC Award:
   Sheila Intner, OLAC Annual Award Committee Chair, announced that a call for nominations will appear in the September issue of the OLAC Newsletter. The deadline for nominating someone for the award is November 15, 1986. The Award Committee will make a recommendation to the Executive Board for consideration at the January, 1987 ALA Midwinter meeting. Toni Snee resigned from the committee due to job-related commitments. She was replaced by Katha Massey.

10. CAPC Vacancies:
    Verna Urbanski, outgoing CAPC Chair, presented applications for the three vacancies on OLAC CAPC. After some discussion, the Board approved Nancy Austin, Bernard Karon and Bao-Chu Chang.

11. OLAC Nominating Committee:
    A Nominating Committee comprised of Sheila Intner and Toni Snee will seek nominations for the position of Vice Chair/Chair Elect and Treasurer.

12. MOUG Liaison:
    Marilyn Craig has volunteered to serve as Music Online Users Group liaison.

13. San Francisco Program:
    Dick Thaxter will be responsible for scheduling meetings at ALA Midwinter and at the annual conference in San Francisco. He will make sure that the CAPC chair is notified by ALA of room assignments. James O. Wallace will serve as program chair for San Francisco. He and Dick will appoint the rest of the committee in the near future. Suggested program topics included a chapter 9 workshop and a tour of RLIN facilities.

14. Other New Business:
    Sheila Intner noted that Nancy Olson would be unable to attend the program scheduled for Tuesday, July 1 and titled, "A Return to the Scene of the Crime" due to family illness. Katha Massey suggested that job descriptions should be developed for all Executive Board positions similar to those developed for OLAC Newsletter positions. These should be sent to Dick Thaxter by July 15. Katha was concerned that business correspondence and other documentation be stored in an accessible location and organized for easy retrieval. The Board agreed that the post of archivist should be activated and that documentation should be sent to Cathy Leonardi in her role as treasurer/archivist. Katha also suggested that the bylaws should be revise to include the CAPC chair, as the chair of OLAC's only standing committee, as an Executive Board member.

--- Submitted by Toni Snee and Grace Agnew

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Sponsored by RTSD Audiovisual Committee, RTSD/CCS Subject Analysis Committee, and ACRL/RBMS Standards Committee and moderated by Carol Mandel, University of California at San Diego, the program consisted of five papers focusing on automated systems which integrate subject access to books and to non-print media, and other systems developed for specific media such as prints and photographs, films and music.

Susan Nesbitt, Hennepin County Government Center, spoke on the subject access used at her library, the decision-making process for establishing new headings, and the depth of subject access provided for materials in the collection.

Elisabeth Betz-Parker, Prints and Photographs Division, Library of Congress, gave a history of subject access to the LC Print Collection, and discussed the problems of providing more specific headings than LCSH allows and of identifying items with no text, label, date, or other clue.

Donald Bidd, National Film Board of Canada, gave an in-depth introduction to the PRECIS indexing system in use at the NFB and other film collections throughout Canada. He explained how the indexing string is derived and covered the strengths, weaknesses and future of the system.

Brad Young, University of Illinois, discussed access to music materials through PRECIS, through the MARC Music format and its separate fields for retrieval of data for instrumentation and voice, and through the new Dewey 780 schedule to be included in the 20th edition of DDC.

Karen Markey, OCLC Office of Research, discussed iconographical research collections and their use by art historians through such subject accessing and classification schemes as Iconclass, the Marburger Index, the Princeton Index and others.

--- Submitted by Bobby Ferguson

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A meeting was held April 8 at the Library of Congress on adding specifications for three-dimensional artifacts and naturally occurring objects to the USMARC Visual Materials Format. Those invited to attend were:

• Helen Hurley, Health Sciences Library, University of Cincinnati Medical Center
• Michael Moss, West Point Museum
• Russell Sale, Getty Art History Information Program, National Gallery of Art
• Ken Smith-Christmas, U.S. Marine Corp. Museum
• Jean Weihs, Seneca College
• Nancy B. Olson, Mankato State University
• Richard Thaxter, Audiovisual Section, Special Materials Cataloging Division, LC

A preliminary meeting had been held at LC in September, 1985, during which representatives from the Washington D.C. area reviewed specifications prepared by Phyllis Bruns. During that meeting it was, decided an 007 would not be used for three-dimensional materials, a decision with which we all agreed.

We were reminded that LC does not catalog any materials which come within the scope of AACR 2 chapter 10, the chapter under consideration in this format expansion. It is not likely that LC will catalog these items within the foreseeable future.

Many of the fields and values which we agreed should be added to the format are for archival use. Some, however, will see more general use.

A discussion of applicable GMD's proved interesting, as Jean Weihs pointed out we may use the GMD "art original" for materials in chapter 10 as well as for those in chapter 8. A rule interpretation for 8.5B1 (CSB 10, 11, 25) lists chapter 8 GMD's with specific material designations distributed appropriately. That LCRI does not include "art original," though it is listed in 1.1C1 as a GMD with the others cited in the LCRI. 8.5B1 does list the term. 10.5B1 does not list "art original" though the definition in the glossary says "The original two- or three-dimensional work of art ..." Therefore we may use this term as appropriate, whether cataloging a two-dimensional art work, or a three-dimensional one.

"Art reproduction" is not a GMD, but is included in the list of specific material designations in 8.5B1. We felt this should also be a GMD, and that we should be permitted to use it for both chapter 8 and chapter 10 materials. JSC will consider adding this term to the list of GMD's at its fall meeting.

Other changes which will be proposed to MARBI include changes to accommodate BC dates, a field in which to code patent registration numbers, and a field for taxonomic identification.

The meeting was funded by the Council for Library Resources.

--- Submitted by Nancy B. Olson

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The meeting was called to order by the Chair, Martha Yee, at 2 p.m. in Diplomat Room A of the Sheraton Centre Hotel, New York, N.Y. Members of the Committee (including new appointments) and observers introduced themselves, and corrections to the committee roster were made. Bruce Johnson is the Committee's incoming chair. Minutes of the previous meeting were approved as distributed.

1. The first item of business was reports from several related groups:
   1. Bob Mead-Donaldson reported that the Ad Hoc Interdivisional Group to Promote Cataloging in Publication for Audiovisual Materials (AV-CIP) has completed its first phase of work--to identify a broad base of support throughout ALA as well as outside for an AV-CIP program--and has begun to move into a second phase focused on LC 's pilot project (scheduled to begin January 1, 1987) to provide cataloging in publication for 1,000 microcomputer software titles. Although its automated system will not be available, LC will begin the project manually with MARC distribution postponed until later when the automated facilities are ready. Judy McDermott will coordinate the project at LC, replacing Susan Vita who has transferred to new duties. The AV-CIP Committee has appointed a subgroup to work on evaluation of the project.

   2. CC:DA considered the "amended final revision" of Chapter 9 at its meetings. The following major decisions were made there and reported on by several observers (Glenn Patton, Dick Thaxter, Katha Massey, Verna Urbanski, and Martha Yee):
      1. One chief source of information was agreed upon along with a preferred order for choosing alternative chief sources when needed.
      2. The proposed wording for accompanying material concerned several committee members and final action was deferred until later.
      3. Area 3 itself was changed to required, but each subheading was then made optional. If left as voted upon, every cataloged item must have in Area 3 at least the words "program file" or "data file." Some concern about this result was expressed at the meeting. Substitute wording which would reflect more accurately the desire to use an Area 3 in the absence of an Area 5 for remote access files only was being considered.

      In other activity, CC:DA accepted the GMDs "art original" and "toy" but rejected "art reproduction."

   3. Dick Thaxter reported that MARBI included on its agenda in New York the 3-D format as a discussion proposal only.

   4. Martha Yee reported from the Subject Analysis Committee' that the Subject Access to Individual Works of Fiction, Drama Subcommittee met for the first time. Member s spent the time defining their charge and assigning tasks for the next six months. The group's scope will not be limited to textual materials. Work will probably include a report to LC recommending the expansion of subject access to works of fiction as well as the development of guidelines (similar to the Guidelines on Subject Access to Microcomputer Software recently published by ALA) for institutions who want to go beyond LC in such subject access.

   5. LC activities as reported by Dick Thaxter included:
      1. Audiovisual materials went online just before Midwinter 1986.
      2. NUC/AV will appear on schedule and cover the first through third quarters. It will include for the first time records for archival film and moving-image materials and graphic materials.
      3. AV printed cards are now postponed indefinitely awaiting the outcome by CDS of a consultant's study on the future of LC's card program as a whole.
      4. LC should have a report at Midwinter on the AV-CIP project, Later this fall, the participating publishers will be selected. LC's catalogers will be working from data sheets supplied by these publishers. Dick also reported that LC had an opening for an AV cataloger because of the project.
      5. The availability of two new publications of possible interest to AV catalogers was announced. Both will be sold by CDS:
         1. Thesaurus for Graphics Materials - E. Betz-Parker.
         2. (List of genre terms)

   6. Glenn Patton reported on OCLC activities:
      1. New editions of all format documents were issued in the spring. Changes to the AV Format included splitting up the 007 fields for different formats and the incorporation of a version of Nancy Olson's 007 chart (those present thought the latter was very useful).
      2. OCLC will implement Update 12 of MFBD as documented in T.B. 164 in the next few weeks. Update 13 of MFBD is due out shortly and will be implemented in the fall. This will include changes to the 007 field for sound recordings.
      3. OCLC is not contemplating any more general rounds for ENHANCE applications. Some libraries may be given ENHANCE authorizations for special projects, such as ARL retrospective conversion projects. There are currently about 70 ENHANCE libraries including two authorized to enhance MRDF records.
      4. Most OCLC activity is now centered around the development of the new online system (Oxford Project), Phase I, which will include cataloging system changes and searching enhancements, is scheduled for implementation in the spring of 1987.

   7. The ACRL Audiovisual Committee (as reported by Janice Woo) has been working on the revised Guidelines for Audiovisual Services in Academic Libraries. Following publication of the draft revision in C&RL News (May 1986 issue), an open hearing was held on Sunday, June 29, 1986. Based on comments received, minor changes to the text were made. The guidelines now go to the ACRL Standards and Accreditation Committee and, if approved, will go forward for publication. The Committee is planning a program for San Francisco which will be a state-of-the-art review of the administration and organization of academic AV media centers.

   8. Phyllis Fisher reported for Jeanie Kreamer on YASD activities which include:
      1. Development of a list of video prints that have been highly selected;
      2. Discussion of a proposed program, on video collections;
      3. Investigation of a possible video survey.

   9. Marilyn Rehnberg from LITA reported that the LITA/VCC questionnaire and update to the video guidelines had "fallen through the cracks." When the draft document is located, LITA Publications Committee will publish the guidelines portion (not the essay part). She also distributed a flyer announcing that Library Video Magazines is now available from ALA Publications.

   10. Online Audiovisual Catalogers, Inc. (OLAC) activities reported by Sheila Smyth included:
       1. The annual business meeting and election of officers on Saturday, June 28, 1986. Dick Thaxter is the incoming chair;
       2. OLAC Conference to be held at OCLC in November 1986;
       3. Presentation of an OLAC Award--see details in the OLAC Newsletter;
       4. OLAC presentation made to OCLC User's Council by Sheila Intner;
       5. Regional AV workshop volunteers' list--if you are interested in being a workshop volunteer, please respond to Dick Thaxter at LC;
       6. In conjunction with OLAC's sixth anniversary, a Founder's Award was presented to Nancy B. Olson on Tuesday, July 1, 1986.

2. Under old business, the following topics were discussed:
   1. RTSD/CCS Cataloging of Children's Materials Draft Manual
      Martha distributed to committee members copies of her response to the above committee's request for input on the need for a separate section on audiovisual materials. Since then, she has learned that Jean Weihs will write a chapter on AV cataloging for the manual.

   2. Producers and Distributors Contact Project (1987)
      Karen Driessen reported on activities of the subcommittee (Thaxter, Urbanski, Olson and Driessen, chair) named to explore a project to contact producers of AV materials to make them more aware of the bibliographic needs of librarians relating to their products. Karen handed out a brochure she developed; she needs feedback and suggestions before Midwinter. A new subcommittee was set up to continue work: Driessen, chair, Thaxter, Goss, Esmon. A Midwinter breakfast meeting of the subcommittee was scheduled for Saturday at 7:30 a.m. If others wish to attend, contact Karen ahead of time. An original budget request of $300 approved by RTSD may not be sufficient to cover the project as it appears to be shaping up. The committee may need to ask for a supplementary budget if it decides to pursue a quality printing job and prints enough copies to distribute in the exhibit area, mail to producers, and do a follow-up distribution. Verna and Karen will work on getting cost estimates on production, postage, etc. as soon as possible to Bruce. Dick will send Karen a list of AV producers to use as a starting point. Dorian Martyn suggested identifying a producers' convention and distributing the materials there so as to reach the people who really count. This could perhaps be followed later by a program for the producers. Such a strategy worked successfully for medical librarians. In a related vein, Glenn Patton mentioned that NISO Subcommittee FF has been appointed to work on standards for eye-legible information on MRDF. Ed Swanson is chair, and Sheila Intner is a member.

   3. Holly Johnson was suggested as a speaker on cataloging AV materials for children at a proposed 1987 forum to be sponsored by the CCS/Cataloging of Children's Materials Committee.

   4. Sheila Intner reported that the Committee's film directories were being sold at the ALA Store. If any are left, they will be carried on the RTSD inventory until all are sold. The RTSD office will handle requests. The Committee has already sold enough copies to recover costs.

   5. The Committee voted to change its meeting time for Midwinter to Monday, 9:30-12:30.

   6. RTSD Audiovisual Committee tours
      Verna reported that the tours were well-attended. The MOMA tour was disappointing to some people because they didn't actually get to "tour" the facilities, but participants did receive good information about their organization and processing. The Museum of Holography tour was not held because too few people signed up. Martha thanked Verna Urbanski and Janice Woo for all their work. If the Committee holds tours in San Francisco, the following suggestions were made:
      • Consider changing day and time (see under New Business);
      • Do better job of assisting people to find the sites;
      • Remember that Bill Bunnell of RTSD Office handled the registration.

   7. RTSD Audiovisual Committee Program in New York on Saturday morning was very successful. Thanks were extended to Martha and the rest of the Program Committee members for all their work.

3. New Business included:
   1. Tours in San Francisco
      David Thompson is exploring a tour of the Museum of Holography on Haight Street. If there are other suggestions, please forward them to David. The Committee voted to plan the tour for Tuesday morning if possible with Monday afternoon, Tuesday afternoon, and Friday afternoon as alternates in that order.

   2. Program for 1988
      A budget must be turned in before Midwinter. Think about topics and send suggestions to Bruce discussion at Midwinter.

   3. MLA liaison
      The Music Library Association is interested in establishing a liaison relationship with the Committee. Bruce will send them a written request to initiate the process.

   4. YASD request to co-sponsor program in 1987 on video collections.
      Bruce asked Phyllis Fisher to send him a written request outlining what part the RTSD Audiovisual Committee would be expected to play. The Committee voted tentatively to go ahead with co-sponsorship.

   5. NLM liaison
      A suggestion was made to explore a liaison relationship with someone from AVLINE at NLM (possibly Alice Jacobs?). Bruce will follow-up on this.

Having no further business, the meeting adjourned at 4 p.m.

--- Submitted by Katha Massey

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This issue of the Newsletter inaugurates a new feature, Research in Progress, designed to acquaint OLAC members with research or special projects of interest to audiovisual catalogers before results are published in the library literature. The Newsletter welcomes any submissions for this column, which should be sent to Grace Agnew, Editor-in-Chief, at the address on the Newsletter masthead.

Two hundred and ten (210) valid responses were received in a recent survey of online systems in academic libraries. Twenty-five (25) of 207 respondents had online public access catalogs. One catalog was developed in-house, 16 were vendor turnkey systems, 4 were a combination of one or more types, 2 were provided by a bibliographic utility and 2 belonged to the "other" category. Twelve (12) respondents had possessed an online catalog less than one year; eleven (11), 1-5 years; and one (1) more than 5 years.

One online catalog utilizes a microcomputer, 12 utilize a minicomputer, and 12 utilize a mainframe computer. Six (6) respondents provide no backup for the catalog, 11 provide hardcopy backup, 6 provide microform backup, 1 provides a diskette, and 1 provides other backup.

Six (6) online catalogs include authority control, 15 plan this feature and 4 systems do not have this feature, All 25 catalogs are searchable by author or title, 20 are searchable by subject, 19 by a combination of author and title, 13 by keyword, 22 by call numbers, 22 by other identification numbers and 14 by boolean operators. Six (6) catalogs include set logic. One hundred and nineteen (119) of 183 respondents plan an online catalog in the future.

--- Submitted by Grace Agnew

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Bibliography of National Filmographies. Dorothea Gebauer, Harriet W. Harrison, ed. Brussels: FIAF, 1985.

The book is designed for film archives and film catalogers. It is or ganized alphabetically by country including a "multinational" section. The majority of titles are pre-1984 publications. Annotations provided for titles viewed by the Cataloging Commission members are informational rather than evaluative.

Listings under each country are arranged by type of material and include books, periodicals, and unpublished works.

No index is provided. The typescript is sometimes faint due to poor reproduction. The non-standardized diacritics and romanization are somewhat frustrating to the reader.

The main benefit of this volume would be to film archives or large library film collections of international scope. It would be a useful tool in researching titles from countries where documentation is scarce. The title is recommended for libraries with extensive international film holdings and for film archives of a similar nature.

                 single year - US - $7.00 personal ; $13.00 institutional 
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	I wish to ( renew my membership in // join ) OLAC

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             EDITOR-IN-CHIEF                      PRODUCTION EDITOR
                Grace Agnew                          Sharon Grieggs Almquist
                Swilley Library                      Willis Library
                Mercer University Atlanta            P.O. Box 5188
                3001 Mercer University Dr.           North Texas State University
                Atlanta, GA  30341                   Denton, TX  76203

             NEWS AND ARTICLES EDITOR             CONFERENCE REPORTS EDITOR
                Barbara L. DeCoster                  Ann S. (Bobby) Ferguson
                Library Media Center                 Louisiana State Library
                Bellvue Community College            760 Riverside North
                300 Landerholm Circle S.E.           P.O. Box 131
                Bellvue, WA  98007                   Baton Rouge, LA 70821

             BOOK REVIEW EDITOR                   QUESTIONS & ANSWERS EDITOR
                Anne A. Salter                       Verna Urbanski
                Atlanta Historical Society           Thomas G. Carpenter Library
                3101 Andrews Dr.                     University of North Florida
                Atlanta, GA  30305                   P.O. Box 17605
                                                     Jacksonville, FL 32245-7605