NOMINATIONS DUE FOR OLAC AWARD
FINAL REPORT: 1990 OLAC CONFERENCE
QUESTIONS AND ANSWERS
As the new Chair of 0LAC, I am looking forward to serving you this year with much anticipation and excitement. My first order of business must be to thank and to acknowledge the many contributions of our outgoing officers. On behalf of the Executive Board and myself, I would like to express appreciation to Dorian Martyn for all her fine work and leadership last year as Chair. Dorian will continue to serve on the Board as Past Chair. Many thanks to Verna Urbanski, who completes her three-year term on the Board as Vice-Chair, Chair, and Past Chair. Her contributions are too numerous to list here, and we know that she will remain an active and valuable contributor at OLAC. A special note of appreciation to Catherine Leonardi, outgoing Treasurer, who so ably served in this capacity for nine years. She is this year's recipient of the OLAC Award for outstanding contributions to AV cataloging, and a tribute to her appears in this issue.
I would like to welcome the new members of the Board, with whom I am delighted to be working this year. The results of this year's election bring on Board Sheila Smyth as Vice-Chair/Chair-Elect, and Bobby Ferguson as Treasurer. Sheila's past OLAC activities include Chair of the 1990 OLAC Conference in Rochester and liaison to ALCTS-AV Committee. Bobby's past contributions include serving as a member of the Cataloging Policy Committee (CAPC) and Conference Reports Editor.
In addition, the Board expresses a sincere thank-you to Sharon Almquist, who retires this year as Chair of CAPC, for her solid contributions and hard work. We welcome the new CAPC Chair, Katha Massey, whose past activities include serving as a CAPC member and past chair of OLAC.
You will note that this issue contains many opportunities for you to become involved in. OLAC. What makes OLAC activities successful and vital is the wealth of talents and expertise that our members contribute in innumerable capacities. Please think very hard and seriously about volunteering to participate actively in OLAC. Chances are that there is a position or role in this organization which matches your interests. Involvement opportunities found in this issue include volunteers for positions on CAPC.
Conference planning is another excellent way to become involved in OLAC. Our next biennial conference will be held October 1-3, 1992 in Rockville, Maryland. Planning and arrangements are well underway, but Co-Chairs Diane Boehr and Meredith Horan are still looking for volunteers (see the article on the Conference elsewhere in this issue). Meredith has asked me to extend her thanks to an those who gave their suggestions, support and words of encouragement at the OLAC Meeting in Atlanta this summer.
You may have your own idea on how to get involved in OLAC. If so, please contact us; we are always open to new ideas.
FROM THE TREASURER
Bobby Ferguson
Reporting period:
April 30, 1991 through July 15, 1991
Account balance April 29, 1991 $9,481.43
INCOME
Interest 118.73
Memberships 239.00
Refund from v. 11, no. 1 192.68
CD interest 93.27
-----------
TOTAL INCOME 550.41
TOTAL $10,031.84
EXPENSES
Newsletter v. 11, no. 2 (advance) 900.00
Bounced check 27.00
Returned check for duplicate payment 21.00
Postage 72.82
ALA stipends and expenses 836.64
-----------
TOTAL EXPENSES 1,857.46
Account balance July 15, 1991 $8,174.38
CD at 8.10% matures 6/91 6,000.00
TOTAL OLAC ASSETS $15,481.43
Return to Table of Contents
1991 OLAC AWARD GOES TO CATHERINE LEONARDI
Dorian Martyn
For providing careful financial oversight for the OLAC
conferences held to date
For stockpiling and distributing back issues of the OLAC
Newsletter
For serving as the first OLAC Archivist and a pivotal member
of the Executive Board
For developing the OLAC Officers' Handbook
For sharing her knowledge by teaching audiovisual cataloging
For asking those often difficult questions every organization
needs to answer
On this day, Saturday, the twenty-ninth day of June, nineteen
hundred and ninety-one.
For selling nine years as Treasurer of OLAC, keeping the
organization's financial house in order
Cathy made the following comments in response:
"I am honored to have been chosen as the 1991 OLAC Award recipient. OLAC comprises the "creme de la creme" of AV catalogers. To receive recognition from such a group is indeed an honor. It is also good for the ego! I have enjoyed my years as treasurer. The OLAC members are an interesting and fun group of people to work with. I am delighted that Bobby is my replacement as treasurer. I'm sure that she will do an outstanding job. I will continue to be active in OLAC but not at the same level of involvement." Return to Table of Contents
NOMINATIONS DUE FOR OLAC AWARD FOR 1992
Dorian Martyn
The OLAC Award is an annual award which honors a librarian who has made significant contributions to the advancement and understanding of audiovisual cataloging. The OLAC Award Committee is now calling for nominations. The Committee will select a recipient based on nominations received, subject to approval by the Executive Board at the Midwinter meeting.
Eligibility for nomination is as follows:
PITCH IN TO KEEP OLAC STRONG AND RUNNING SMOOTH
Verna Urbanski
Nominations are being sought for the offices of Vice- Chair/Chair-Elect of OLAC and for OLAC Secretary. Those interested in learning about the organization from the inside are asked to send a letter indicating which office they would like to run for. Nominations will also be accepted from the floor during the OLAC Business Meeting at the ALA Midwinter Meeting in San Antonio.
A Vice-Chair/Chair-Elect is elected annually and serves a one- year term as Vice-Chair, followed by one year as Chair and then a year as Immediate Past Chair. S/he performs all duties delegated by the Chair and presides at meetings when the Chair cannot attend. The Vice-Chair/Chair-Elect must attend all business meetings while in office or provide a suitable substitute at least two weeks before the meeting takes place.
The Secretary serves a two-year term, the election to be held in years alternating with that of the office of Treasurer. The next Secretary will serve from summer 1992 to summer 1994. The Secretary attends all business meetings and must meet the same attendance requirements as the Vice-Chair/Chair-Elect. The Secretary is responsible for preparation of official minutes of all business, Board and/or special meetings of OLAC, to be published in a timely manner in the OLAC Newsletter, as well as reported as needed at the semi-annual OLAC business meetings. The Secretary also handles any official OLAC correspondence at the direction of the Chair or the Executive Board and maintains the OLAC Handbook.
Members of the Executive Board receive a $100 stipend for attending OLAC business meetings during ALA conferences. If you wish to volunteer to run for either of these positions, please submit a brief description of your qualifications and professional activities to be printed with the ballot. If you wish to nominate another OLAC member, please be sure that person is willing to serve. Submit this information by JANUARY 3, 1992 to:
CATALOGING POLICY COMMITTEE CALL FOR VOLUNTEERS
Katha Massey
The Executive Board of OLAC is looking for volunteers to fill upcoming openings on the OLAC Cataloging Policy Committee. Three positions will be opening this year.
CAPC represents the "concerns of audiovisual catalogers in matters relating to the formation, interpretation, and implementation of national and international cataloging standards and related matters." Members serve a two-year term, interns serve a one-year term and are non-voting participants.
Candidates should have three years of current experience cataloging AV materials or equivalent experience. Additionally, candidates should interact regularly with online cataloging systems or have demonstrable knowledge of such systems. Most CAPC business is conducted during ALA midwinter meetings and annual conferences. Candidates for appointment to CAPC must be willing to commit time and funds as necessary to attend these meetings.
Appointments are made by the Chair of OLAC, following consultation and review of applications by the current Executive Board and the current Chair of CAPC. New members and interns will be appointed at the January Executive Board meetings and notified immediately by the Chair of OLAC. Newly appointed members and interns will receive all CAPC mailings from that point forward. Although the terms for new CAPC members and interns do not begin until immediately after the ALA annual conference, they should expect to attend the ALA annual CAPC meeting and may volunteer for, or be assigned to, projects for the following six- month period.
Interns report directly to the CAPC chair and may be assigned special duties or projects by the Chair. Interns who have served for one year may re-apply for a second one-year term, but may serve no more than two consecutive one-year terms as interns. Members whose CAPC terms are expiring may reapply for membership.
If you are a member of OLAC and are interested in serving on CAPC, submit a recent resume and a cover letter which addresses your qualifications by November 1, 1991to:Katha Massey, CAPC Chair, Cataloging Department, University of Georgia Libraries, Athens, GA 30602.
Reported by Ellen Hines, Secretary
The minutes of the January 11, 1991 CAPC meeting were approved.
There was an addition to the agenda of a discussion about chief
source issues surrounding series statements, title and Area 4.
Sharon read a letter from Ed Swanson (current CC:DA Chair)
concerning OLAC's recommendation that "activity card" be made a
GMD. He said that JSC approved the use of "activity card" both as
a GMD and as an SMD, and approved adding its definition to the
glossary (all of which were part of OLAC's recommendations).
These changes will take effect after their publication (date to be
announced later).
Sharon discussed the CONSER practice of cataloging computer file
serials as serials vs. cataloging them as computer files. She spoke
with Linda Barkley at the Library of Congress and was told that LC
feels that cataloging these materials as serials fit the need much
better than cataloging them as computer files.
Heidi Hutchinson updated CAPC on the status of the proposed SAC
document "Guidelines for subject analysis of audiovisual materials".
She prepared a document summarizing OLAC's concerns and
suggestions on this issue and submitted it to the SAC committee
chair. The issue will be discussed at Saturday's SAC meeting.
A discussion ensued on what should be considered the chief source
of information for videorecordings. The need to include a video's
container as a chief source was discussed by Lowell Ashley (from a
series statement perspective), Alice Jacobs (concerning titles), and
Nancy Olson (concerning publication information). For motion
pictures and videorecordings only, an item's container is not a chief
source for titles, series, publisher, etc. To address this inconsistency,
CAPC recommended that we add "container" to the list of chief
source priorities for audiovisual materials (and put it above
"accompanying materials" in that list).
Alice Jacobs and Kathy Hart (National Library of Medicine)
discussed some research done comparing how the bibliographic
elements of some audiovisual materials (primarily medical videos,
slides, and software) appear in a number of bibliographic sources.
They asked CAPC to ponder the question "Do we need to preview
the item to catalog it ... could we catalog from published indices?"
In response to a letter from Sharon Almquist, Ed Swanson (CC:DA
Chair) asked OLAC to send a representative to Monday's CC:DA
meeting to present our view on the Australian proposal
(3JSC/Aus/l/rev) to move VHS/Beta-type information back to the
physical description area. A number of issues were discussed
including: the extensive, studied process that led CC:DA to put this
technical detail in a note in the first place, the problems that will
arise in the 300 field when longer technical descriptions are needed,
and the upcoming validation in USMARC update 3 of the 538 field
for technical specifications. CAPC decided not to support the
Australian proposal and this view will be communicated to CC:DA.
(Joan Swanekamp reported that ALCTS:AV would be supporting the
Australian proposal.)
Sharon led a discussion about some of the issues surrounding the
cataloging of interactive media/multimedia. Many problems result
because these materials are frequently sold/published separately
which leads catalogers to catalog them individually, too. These items
are found cataloged as computer files plus accompanying videos and
as videorecordings plus accompanying computer files. The term 'kit'
presents a problem for many catalogers and is used sparingly for
these materials. Some institutions originally catalog them separately,
then locally catalog them as a unit (using a "with" note).
(Joan Swanekamp mentioned that ALCTS:AV will be doing a
program at ALA next summer on computer files and interactive
media issues will also be covered.)
NEW BUSINESS:
A question was posed about the placement of the UPC code
from a video container in the 024 field. CAPC may give future
consideration to how this unique access point might be helpful during
a database search for a video.
Another question came up about the use of a spoken title from
a sound recording if there is no printed title anywhere on the item.
The spoken title can be used in conjunction with a 500 note,
explaining the chief source of information.
Katha Massey thanked Sharon Almquist for her hard work as
CAPC chair.
The meeting was adjourned at 10:00 PM.
Sheila Smyth's ALCTS:AV report will be printed in the September
issue of the OLAC Newsletter.
Lowell Ashley reported that the NACO Music Project (a cooperative
effort to add MARC name/title authority records for headings that
are represented on LC bibliographic records but do not have formal
name authority records) has been expanded to eight institutions. The
University of Maryland, College Park, has been established as the
repository for the MOUG archives. The 4th edition of the Best of
MOUG is now available and the MOUG membership directory was
published in October, 1990.
Catherine Gerhart discussed CC:DA's conservative approach to the
multiple versions issue (which may mean audiovisual catalogers may
not be able to take advantage of such a strict definition) and its
continued discussion of the Australian proposal to move VHS and
Beta back to the 300 field. CC:DA has yet another meeting and
Catherine will be reporting on that in the Newsletter.
In February, 1991, RLIN installed a more effective "switch' between
bibliographic and authority files. RLIN has now loaded records from
UNDOC (United Nations Document file) and has upgraded their
batch retrospective conversion software. USMARC update 3 is
scheduled for installation at the end of August, 1991.
Glenn Patton mentioned that USMARC update 3 (which will include
the beginnings of format integration) will be installed on Labor Day
weekend, 1991. An OCLC technical bulletin covering these changes
(including the new 586--Awards field and a 538 for audiovisual
technical specifications) will be issued soon.
Next, Glenn discussed the implementation of their new
telecommunications network and PRISM. Over half of all OCLC
libraries are now using the new Sprint modems (all should be on
Sprint by Fall 1991) and about half of cataloging operations are now
being performed on PRISM. No date has yet been announced for
the migration of the Interlibrary Loan subsystem to PRISM.
Glenn briefly discussed some of the database enrichment projects
now underway at OCLC. These included:
The annual OLAC Award was presented to Catherine Leonardi for
her years of service to our organization.
The meeting was adjourned at 9:00 and was followed by a discussion
of the use of video in a library setting to teach audiovisual
cataloging.
Reported by Ellen Hines, Secretary
Cecilia Piccolo Tittemore discussed the role of liaison reports in all
OLAC meetings (i.e., timing necessitates that many of our liaisons
give their reports to OLAC prior to the meeting(s) of the group they
are reporting on). She will draft and submit a summary on liaisons
guidelines for the Handbook.
With a minor change, Dorian's draft of guidelines for agenda items
to be included in OLAC Business and Board meetings was approved.
The Nominating Committee recommended that there be a separate
mailing for the OLAC election ballots (instead of merely inserting
them in the March Newsletter). Cost estimates will be gathered and
other ideas pursued (e.g., have a separate ballot mailing for U.S.
OLAC members, but insert the ballot in the Newsletter for foreign
members, only allow personal members to vote, etc.). The final
decision was tabled until Midwinter.
Some suggested revisions to the OLAC Handbook were submitted
and accepted. Any further suggestions can be sent to the Secretary.
The following addresses are provided annually for your information,
to facilitate your involvement with OLAC and to assist you in getting
answers to questions or concerns about OLAC or audiovisual
cataloging.
CHAIR:
VICE CHAIR/CHAIR ELECT:
TREASURER:
SECRETARY:
NEWSLETTER EDITOR:
IMMEDIATE PAST CHAIR:
CAPC CHAIR:
OLAC LIAISON TO ALCTS AV, 1991-1993
OLAC LIAISON TO MARBI, 1991-1993
M(usic) OUG LIAISON TO OLAC
Anne Campbell Moore, OLAC Liaison to ALCTS
AV
The program ALCTS AV co-sponsored with ACRL AV, Video
Collections: Copyright and Public Performance, was successful.
Approximately 350-400 people showed up. ACRL AV is planning
their next program for the annual conference in New Orleans.
The ALCTS Publisher/Vendor-Library Relations Committee
announced that the Gille list is available from the ALCTS office.
This is fist of publishers that libraries may prefer not to use, or not
to pay in advance.
The Video Round Table reported that ALA plans to close the Video
and Special Projects Unit as a cost saving measure. They have
circulated a petition protesting this and ALCTS AV will write a letter
to ALA asking them to keep the unit open.
The AV Committee Producer/Distributor-Library Relations
Subcommittee is working on a survey of CDROM licensing and
contracting issues to be sent to users. The "Happiness is One Title'
brochure is out of date and the subcommittee is considering
discarding it, as there have been no requests for it this year.
The AV Standards Subcommittee is revising its NISO document on
standards for media labeling. It will be ready for discussion at
Midwinter.
The proceedings of the 1990 program will be published in the January
issue of Technical Services Quarterly.
The 1992 program will be on interactive media, and is scheduled for
Saturday, from 9-11 a.m. Presently three thirty-minute talks are
planned, followed by a question and answer session. The committee
hopes to co-sponsor the program with PLA AV, ACRL AV, and OLAC.
The tour of CNN was successful, thanks to the efforts of Jo Davidson.
Patricia Vanderberg has volunteered to handle the local arrangements
for a tour next year in San Francisco.
Joan proposed a possible change in meeting time. Tuesday morning
was suggested, but seems to conflict with too many other meetings.
Joan will see about changing the starting time to 12:30 or 1 p.m.
Citing the success of the ALCTS AV / OLAC CAPC joint meeting,
she also suggested changing the Sunday morning meeting to a
discussion on a single topic.
Catherine Gerhart, OLAC CC:DA Audience
Observer
The guidelines included a definition of reproduction (upon which
the application of the multiple version technique rests), a section on
scope which listed some of the situations where you would or would
not use the technique, and a description of how to go about
formulating the cataloging records (description of the original, the
reproduction, and examples).
Discussions about applying this technique to various types of
material have been going on in a variety of arenas for the past year.
In general, groups like OLAC, ALCTS AV, and the Music Library
Association have taken a fairly conservative approach to the
application of the multiple version technique, recommending it be
used mainly for non-commercial reproductions and some publication-
on-demand reproductions. Some of the members of CC:DA
preferred taking an even more conservative position. Some felt
uncomfortable applying this technique to anything except preservation
microforms and photocopies. The Committee tried very hard to come
up with wording that everyone could live with but they failed.
Finally the Task Force was reappointed and Verna agreed to
continue to chair the Task Force. The upcoming ALA Midwinter
Meeting should shed more light on what direction will be taken on
the Multiple Versions technique and at what speed.
The other major topic of interest to AV catalogers was the
proposal by the Australian cataloging community to put the technical
specifications (VHS, etc.) back in the Physical Description Area.
(CAPC had previously voted not to support this proposal -- see
CAPC minutes earlier in this issue.) After much discussion, CC:DA
decided not to support the proposal. Verna Urbanski brought up the
fact that CC:DA had previously recommended to the Joint Steering
Committee that these technical specifications should really be moved
to 7.7B1 and treated as system requirements like similar information
is in Chapter 9. CC:DA then voted to support its original position,
which was to recommend the moving of this information to reflect the
placement of system requirements as in Chapter 9. The fate of that
proposal is now in the hands of the Joint Steering Committee, which
will consider it before the ALA Midwinter Meeting.
Nancy B. Olson, OLAC Liaison to
MARBI
To subscribe, send an e-mail message with the following one-line
command to:
SUBSCRIBE USMARC-L firstname lastname institutional
affiliation
For more information on USMARC-L, you may contact Sally H.
McCallum, Chief, Network Development and MARC Standards
Office, LC.
Verna Urbanski, Chair, CC:DA Task Force on Multiple Versions,
came to the last MARBI session to report on the progress the Task
Force has made.
The following items are taken in order by proposal/discussion paper
number rather than in the order in which they were discussed.
ONLINE AUDIOVISUAL CATALOGERS (OLAC)
CATALOGING POLICY COMMITTEE MINUTES
ALA CONFERENCE, JUNE 28,1991
ONLINE AUDIOVISUAL CATALOGERS (OLAC)
BUSINESS MEETING
ALA CONFERENCE, JUNE 29,1991
Reported by Ellen Hines, Secretary
Secretary's report -- Ellen Hines
New business
The minutes of the January 12,
1991 OLAC business meeting were
approved.
Treasurer's report -- Cathy Leonardi
See the semiannual treasurer's statement for a complete review of
OLAC's current financial and membership status.
Newsletter editor -- Cecilia Piccolo Tittemore
The June 1991 issue of the Newsletter is now available (articles for
the September issue are due by July 19, 1991).
CAPC report -- Katha Massey (for Sharon Almquist)
CAPC met Friday, June 28th and Katha Massey presented a
summary of the meeting. For details, please refer to the
CAPC
minutes.
Election results -- Glenn Patton
Glenn Patton (Chair, OLAC Nominating Committee) announced that
OLAC's newly elected 91/92 officers are:
Liaison reports -- Nancy Olson (MARBI), Catherine Gerhart,
(CC:DA), Sheila Smyth (ALCTS:AV), Lowell Ashley (MOUG)
Nancy Olson reported that only one MARBI meeting had been held
so far and that many issues had been either referred to committee or
tabled. She will write up a full report for the Newsletter after all the
meetings are over.
Utility reports -- Ed Glazier (RLG), Glenn Patton (OCLC)
Ed Glazier reported that RLIN will continue technical processing
for all formats for the foreseeable future and that there are no plans
to formally interact with OCLC. An elected Board of Directors will
be replacing the current Board of Governors.
The next OLAC Conference will be in Rockville, MD Oust outside
Washington, DC) at the Holiday Inn Crown Plaza, on October 1-3,
1992. Diane Boehr and Meredith Horan are the co-chairs of the
Conference.
Return to Table of Contents
ONLINE AUDIOVISUAL CATALOGERS (OLAC)
EXECUTIVE BOARD MEETING
ALA CONFERENCE, JUNE 30, 1991
Minutes -- Ellen Hines
New business
The minutes of the January 13, 1991 OLAC
Executive Board meeting
were approved.
Treasurer's report -- Catherine Leonardi
Cathy reviewed OLAC's current financial and membership status.
For details, please refer to Cathy's semiannual treasurer's
statement.
Newsletter editor -- Cecilia Piccolo Tittemore
Cecilia reported that she will be submitting her figures on the costs
of using acid-free paper to publish the Newsletter at a later date,
because her printer failed to supply her with the necessary
information in a timely fashion. The deadline for submitting articles,
minutes, etc. for the September newsletter is July 19, 1991.
Appointment of CAPC Chair to OLAC Board
Dorian led a discussion of the proposal to appoint the Chair of the
Cataloging Policy Committee (CAPC) to the Executive Board. Issues
reviewed were the critical nature of CAPC as OLAC's only standing
committee and that it is the "heart" of OLAC, the need to provide
closer contact between CAPC and the Board, and a minor concern
that a precedent might be set that means other committee (or
subcommittee) chairs might expect to be on the Board. After some
discussion, the Board unanimously approved the appointment of the
CAPC Chair to OLAC's Executive Board. Further appointments to
the Board will be decided on a case-by-case basis.
OLAC By-laws
A few minor revisions to the By-laws were discussed and will be
incorporated (along with the previously approved addition to the
Executive Board) into the next edition of the By-laws. The Board
also approved changing the name of the Chair to "President" (and
Vice Chair/Chair Elect to Vice "President"/"President" Elect).
CAPC consultant guidelines -- Dorian Martyn
Dorian discussed the history (and previous purpose) of CAPC
consultants and proposed that we establish some guidelines to follow
for such appointments in the future. Opinions were expressed about
the role these consultants should play in CAPC (e.g., Is this an
"honorary" appointment? Should they work for CAPC on special
projects only? Should they be appointed for a specific term or only
for the length of a particular project? Does CAPC always have to
have a consultant ... and how many? Could we end up having more
CAPC consultants than CAPC members?) After much discussion,
the Board decided not to have "formal" CAPC consultants any longer.
Guidelines for OLAC meetings -- Bo-Gay Tong
Sharon Almquist's proposed CAPC agenda guidelines (letter of
March 20, 1991) were approved.
1992 OLAC Conference -- Diane Boehr
Diane Boehr and Meredith Horan are co-chairs of the Conference
Program Committee for the 1992 OLAC Conference (to be held at
the Holiday Inn Crown Plaza, Rockville, MD, on October 1-3, 1992).
Ideas for the Conference theme and individual workshops were
discussed (i.e., cataloging workflow issues, "economics vs. excellence'
in cataloging, training the audiovisual cataloger, continued review of
cataloging interactive media, software and videocassettes, and possibly
an update on the Rochester topic of 'Who are we cataloging for?").
Other ideas, suggestions, etc., are welcome.
AV processing manual status report -- Sheila Smyth
A draft of two chapters (sound recordings and globes/maps) is
completed and a review committee to provide Sheila and Karen
Dreissen with editorial input will be formed soon.
ALCTS:AV representative -- Dorian Martyn
The Executive Board appointed Anne Moore as the new OLAC
representative to ALCTS:AV (1991-1993).
The Board approved a stipend of $100 per conference (like Board
members) for the OLAC Conference Program Chair (if there are co-
chairs, the $100 would be split between them).
The meeting was adjourned at 10:00 PM.
ONLINE AUDIOVISUAL CATALOGERS
EXECUTIVE BOARD AND APPOINTEES, 1991/92
BO-GAY TONG
Orion User Services, 11617 URL
UCLA
405 Hilgard Ave.
Los Angeles, CA 90024-1575
213-825-7557 / 213-206-3374 (Fax)
SHEILA SMYTH
Lorette Wilmot Library
Nazareth College of Rochester
4245 East Avenue
P.O. Box 18950
Rochester, NY 14618-0950
716-586-2525, x455 / 716-248-8766 (Fax)
BOBBY FERGUSON
Technical Services Branch
State Library of Louisiana
P.O. Box 131
Baton Rouge, LA 70821
504-342-4938 / 504-342-3207 (Fax)
ELLEN HINES
Arlington Hts. Mem. Library
500 N. Dunton
Arlington Hts., IL 60004
708-392-0100 / 708-392-0136 (Fax)
CECILIA PICCOLO TITTEMORE
Univ. of Arizona Library
Tucson, AZ 85721
602-621-6452
DORIAN MARTYN
Corporate Technical Library
The Upjohn Company
Kalamazoo, MI 49001
616-385-7198 / 616-385-8412 (Fax)
KATHA MASSEY
Cataloging Department
University of Georgia Libraries
Athens, GA 30602
404-542-2534
KDMASSEY@UGA
OLAC APPOINTEES
CATHERINE GERHART
Cataloging Division, FM-25
University of Washington Libraries
Seattle, WA 98195
206-543-1828 / 206-545-8049 (Fax)
GERHART@UWAVI.U.WASHINGTON.EDU
ANNE CAMPBELL MOORE
O'Neill Library
Boston College
Chestnut Hill, MA 02167
617-552-2253
NANCY OLSON
Postal Drawer U
Lake Crystal, MN 56055
507-389-5058
LOWELL ASHLEY
Route 8, Box 27
Christiansburg, VA 24073
703-231-9251
ASHLEY@VTVM1
LIAISON REPORTS FROM ALA 1991 ANNUAL CONFERENCE
REPORT FROM ALCTS AUDIOVISUAL COMMITTEE
JULY 2, 1991
REPORT FROM CC:DA
JUNE 29-JULY 1, 1991
REPORT FROM MARBI
JUNE 29 - JULY 1, 1991
or
LISTSERV@MAINE.BITNET
Return to Table of Contents
Planning for the 1992 OLAC Conference, to be held at the Holiday Inn Crown Plaza, Rockville, Maryland, from October 1-3, 1992, is underway. If you wish to assist with preparations for the Conference, please contact:
Reported by Terry Smith, University of Oregon
Allen Dohra (Chief Executive Officer, Barr Films and Chair,
Copyright Committee, Association of Informational Media &
Equipment) spoke for producers of media, pointing out that the
development of quality media is very expensive and most educational
programs have a very limited sales potential. Significant drops in
sales could prohibit development of further programs. He cautioned
libraries to remember that they often get lower quality programs
when they pay lower prices.
Jean Kreamer (Director, University Media Center and Copyright
Oversight Officer, University of Southwestern Louisiana) described
some actions her institution takes to comply -- such as noting on
purchase orders that the library is purchasing public performance
rights unless it is specifically stated that those rights are not included.
Labeling or signing to pass performance rights information on to
patrons is an area needing work. Until the law is further clarified,
she recommended that libraries follow the most liberal
interpretations.
A sheet of examples of recent copyright violation cases showed
mostly illegal duplication of materials or improper use of off-air
copies.
Program co-sponsors: ACRL Audiovisual Committee and
Copyright Committee, ALA ad hoc Subcommittee on Copyright,
ALA Video Interest Group, ALCTS Audiovisual Committee, and
PLA Audiovisual Committee.
Approximately 165 people, representing 29 states and two
Canadian provinces, registered for the conference. The conference
came in under budget by approximately $200.00. The financial
success is due to the efforts of Trish Jones (Genesee Community
College). Participants praised the conference as very well organized.
Thanks go to Andrea Weis (SUNY at Geneseo) for all her work on
the registration, scheduling of workshops, participants and speakers,
meal tickets, and identification tags. Marcia Trauernicht (Rochester
Institute of Technology), Joyce Ogden (SUNY at Brockport) and
Beth Boni (Nazareth College) did an excellent job contacting vendors
seeking donations. Marcia also organized the buses for the tours.
The tours and concert were a great success: cheers to Bernadette
Brinkman (Rochester Public Library) and Sue Neumeister (SUN-Y at
Buffalo) for all their work. Janice O'Brien (Monroe Community
College) did a great job facilitating housing arrangements. Others
who participated in various ways include Barbara Vaughn (SUC at
Buffalo), Yvette Archibald (St. John Fisher College), Jennifer Bowen
and Laura Snyder (both from the Eastman School of Music).
Ninety-three people submitted their evaluation forms. Over
thirty participants commented on the excellence of the presenters
while over twenty people spoke about the strong organization of the
conference. People liked the size of the conference, the site, the
similar interests of the participants and the opportunity for
networking. People commented on the excellent value for the cost.
It is an excellent sign that a good conference occurred when negative
criticism is limited to problems with the hotel, a need for time for
questions and answers during some presentations and the need for a
first-time-attenders reception. One third of the participants
recommended scheduled breaks. Four people recommended that
handouts for all workshops be distributed to all attending. Another
group of four people wanted the site located in an area conducive to
pedestrian activities. Three people wanted workshops to be geared
to the expertise of the attendees.
Recommended future topics include quality control of AV in
local systems, format integration, date type (260 field and video
variations) and cataloging CDs. Individual recommendations include
presentations on existing formats and emerging formats; fixed field
tags; local systems; subject access to AV materials; efficient use of
staff; training of all levels of staff; dealing with administrators and
sources for funding; exploring the conflict between AV catalogers and
media departments/public services; express cataloging of AV;
interactive media; locally produced materials; cataloging on different
networks; cataloging various forms of AV including optical discs,
realia, slide sets, videodiscs and computer software; history of film,
music, and computer files; cataloging review sessions; and practical
information on AACR, AACR2, and AACR2R.
AN OPEN INVITATION TO JOIN OCLC'S ENHANCE PROGRAM
OCLC's Enhance program was established in 1983 as an attempt
to decentralize responsibility for quality control in the Online Union
Catalog. The Enhance authorization allows specially selected
libraries to correct or augment certain bibliographic records. The
application process is now open at all times and we encourage AV
and computer files catalogers to apply.
Currently, there are between 90 and 100 libraries (depending
upon how you count them) actively enhancing records in all formats,
except serials. In the average month, Enhance libraries replace
around 7000 records and are also consistently responsible for well
over half of all minimal-level replaces. Although we like to be able
to choose libraries that will have a significant impact on the Online
Union Catalog by enhancing a large number of records, an absolute
volume of Enhance replaces is not strictly required. Libraries that
perform at least 100 enhance replaces per fiscal year will, however,
qualify for the higher search-to-produce ratio offered to Enhance
participants. AR Enhance libraries earn an Enhance credit, currently
equivalent to a First Time Update, for each Enhance replace
performed.
The following libraries are presently authorized for Enhance in
their respective formats.
Last issue I shared a question and answer by Jay Weitz found in a
recent Solinet Memorandum (1991-92). In retrospect, there is one
other quick Q&A that would be helpful to OLAC members. So
thanks again Jay, you're helping to educate us all!
QUESTION: On some imported compact discs, I find a
bar-coded number that looks like a Universal Product Code but has
twelve or more digits rather than the standard ten digits of the UPC.
What is this number and what should I do with it?
ANSWER: Most likely this is a European Article Number
(EAN), a standardized numbering system used by some European
manufacturers. There is no provision for including EAN in a MARC
record at this time; it should not by input in field 024, as that [is]
presently defined only for the UPC and the International Standard
Recording Code (ISRC). An EAN could be put in a general 500
note under the provisions of AACR2R 6.8B2 ...
-- Jay Weitz (OCLC)
Below are some "RECYCLED" questions and answers from volume
4 nos. 2-4 of the OLAC Newsletter. The O&A editor is giving herself
a summer vacation!! Some slight alterations may have been made to
the original question and answer to update the information to reflect
AACR2R.
QUESTION: (from v.4, no.2) In cataloging slide/cassette
programs, Chapter 8 is our source, yet little guidance is given about
the role of the cassette in the description. In 8.OB1, chief source,
does the cassette fall in as "other sources" in priority ranking after
accompanying textual materials? I am concerned about this since the
cassette is really part of the AV item yet it is not given much weight
in the description. This all comes to a head when cataloging a
program with no title on the graphic item (i.e., the slide itself nor on
the unifying container. Appropriate information is found then on
both cassette and guide. Do you automatically choose the guide over
the cassette (because of the priority list in 8.OB1) and add a general
note "Title from guide"? If the titles are different on both, would you
add a general note and make a title added entry for the one you
didn't choose for the title main entry?
ANSWER: Yes, I would say that the sound cassette of a
slide/cassette program would fall in the "other sources section of the
three categories listed under 8.OB1. When choosing between a guide
and a cassette as a chief source, the list at 8.OBl indicates that
"accompanying textual material" should be preferred, so the guide
would usually be selected as a chief source when neither the item
itself nor the unifying container provides sufficient information. In
real life, if the sound cassette information is conspicuously more
complete or accurate, I would use the information on the cassette.
As you know, it is a bit tricky to recommend using a sound cassette
label as a source because the space available for information is so
limited. The small label area can lead to all sorts of shortening,
rearranging and abbreviating of title information. Historically, in
groups of materials issued together, the sound cassette would be most
likely to have a manipulated title.
If the title not used for a main entry is distinct
and likely to be used by patrons as a retrieval point, then a general
note "Title on sound cassette:" or "Title on guide:" with an added title
entry would be useful and appropriate.
QUESTION: (from v.4, no.3) How would I catalog
'Harvey'
an animated mannequin? Harvey is an electromechanical Cardiac
Patient Simulator programmed to behave in a real-life manner in
order to simulate the signs of a variety of cardiac diseases. The
accompanying materials include sthethophones, blood pressure cuff,
magnetic tapes and slides. Harvey was developed at the University
of Miami School of Medicine.
ANSWER: Catalog "Harvey' as a mock-up. The two main
choices seem to be model or mock-up. AACR2R's glossary defines
model as: "A three dimensional representation of a real thing.' At
first blush this seem to fit Harvey. But, Harvey is interactive. Users
are to do more than merely look at Harvey. AACR2R's definition
of
mock-up, while not settling the matter outright, does give an idea that
we do need to consider the interactive nature of the item. It defines
mock-up as: "A representation of a device or process that may be
modified for training or analysis to emphasize a particular part or
function; it usually has movable parts that can be manipulated."
The GMD would be "model" and the SMD
would be "mock-up." Harvey would be cataloged using chapter 10 of
AACR2R. Accompanying materials can be included in the physical
description area. If you feel they are too numerous for this area,
include them in a note.
QUESTION: (from v.4, no.4) We're wondering about the
integration of oral information into the descriptive catalog record
(video, slide/sound cassette, sound recording). It may be quite
important if the chief source of information is scanty of nonexistent.
Also, what about cross references on name authority records for, say,
shorter forms of personal names or variants on corporate names that
are from spoken information?
ANSWER: Such information (orally presented information
which is transcribed for use in cataloging copy) is certainly valid when
there is nothing to substitute for it. After all, we do use advertising
copy in a pinch, or publisher's blurbs. Orally presented information
at least has the advantage of being integrated on the material. It
would not be the source of choice, but I agree that it can be useful
in certain situations. Problems can arise with spelling though,
especially on poorly recorded proceedings of meetings. In most
cases, information provided based on oral sources will be better than
nothing. If the orally provided information is truly dubious, it is
better to ignore it and rely on cataloger provided information based
on a more thorough study of the contents of the item.
I would be very conservative about creating
cross references for personal or corporate names provided from oral
sources. It might be useful in the case of nick names that literally
cannot be deduced from the text or accompanying material. If there
is other external evidence of widespread usage of a variety of forms,
it would be worth providing shortened forms as cross references.
With some AV packages, the variety of name forms presented are
numerous and minor. I usually go for forms which occur frequently
and which might conflict with similar names. I would be inclined to
focus on increasing subject access points rather than spend too much
time deducing questionable name access points or cross references.
Return to Table of Contents
Last modified: December 1997
VIDEO COLLECTIONS
COPYRIGHT AND PUBLIC PERFORMANCE
A Program held at the ALA Annual Conference on June 29,1991
FINAL REPORT ON THE 1990 OLAC CONFERENCE
submitted by Sheila Smyth, 1990 Conference
Chair
NEWS AND ANNOUNCEMENTS
Barbara L. DeCoster, Column Editor
Jay Weitz, OCLC
AUDIOVISUAL MEDIA FORMAT
AGL National Agricultural Library, Beltsville, MD
GPO U.S. Government Printing Office, Washington, DC
IBI College of DuPage, Glen Ellyn, IL
INT University of North Texas, Denton, TX
KPC Paducah Community College, Paducah, KY
TKN University of Tennessee, Knoxville, TN
UMC University of Maryland, College Park, MD
VRU University of Richmond, Richmond, VA
XBM State University of New York College at Brockport, NY
COMPUTER FILES FORMAT
CPO California State Polytechnic University, Pomona, CA
CSS Columbus City Schools, Columbus, OH
GPO U.S. Government Printing Office, Washington, DC
Institutions of any size and type are welcome to apply for
Enhance. The application process is open at any time and involves
filling out a form and submitting samples of your current cataloging
in the appropriate format(s). For applications and further
information, please contact your regional network.
QUESTIONS AND ANSWERS
Verna Urbanski, Column Editor
>>>>>>> RECYCLE <<<<<<<
IT'S GOOD FOR THE PLANET AND THE SOUL
-- VU
-- VU
-- VU
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