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ONLINE AUDIOVISUAL CATALOGERS
MEMBERSHIP MEETING
ALA ANNUAL CONFERENCE
Chicago, Illinois
Saturday, June 25, 2005

Minutes


  1. Call to Order, Introductions, and Announcements (R. Freeborn)
    The meeting was called to order at 8 p.m.

    The Board is beginning the search for candidates for the positions of Secretary and Vice President/President Elect. Interested parties should contact Cathy Gerhart <gerhart@u.washington.edu>.

  2. Secretary's Report and Approval of January Minutes (A. Weiss)
    The minutes of the January Membership Meeting held in Boston, Massachusetts, on Saturday, January 15, 2005, were approved.

  3. Treasurer's Report
    No report, but Members are referred to the June 2005 Newsletter for the latest financial figures.

  4. Newsletter Editor's Report (J. Fletcher)
    Newsletter Editor Jain Fletcher has analyzed the cost of producing the Newsletter over the past 3 1/2 years, per page and per issue. From December 2002 through June 2004 the average page cost was $.036 per page. After that time, printed on lower weight paper, the cost per page was $.034. The Newsletter costs now average about $1700. to print and mail each issue.

    In order to economize, the Board has authorized merging Newsletter issues 3 and 4 for 2005. The combined issue will feature the call for candidates for OLAC offices and ALA reports.

    In further discussion with members about conserving production costs, it was suggested that fewer copies of the Newsletter be printed. There has always been an attempt to anticipate the need for extra copies of the Newsletter for people who have renewed their membership late in the year. OLAC has often ended up with a large surplus of Newsletter copies. There will still need to be more Newsletters printed then there are members, but the idea is that copies would be given to people who renew their membership late only until such time as the supply runs out; after that point, new members and renewing members will be directed to the Web version.

  5. CAPC Report (L. Bodenheimer )
    Please see the meeting minutes in this issue.

  6. Reports from Liaisons
    1. Association of Moving Image Archivists (AMIA), Cataloging Committee
      No report. OLAC needs a new AMIA liaison. Interested parties should contact the OLAC Board.

    2. Music OCLC Users Group (M. Huismann )
      MOUG held its annual meeting 15-16 February 2005 in Vancouver, British Columbia, preceding the Music Library Association meeting. Full reports from the meeting appear in the MOUG Newsletter (no. 89).

      At the business meeting, the MOUG Distinguished Service Award was given to Ralph Papakhian and Sue Stancu of Indiana University.

      For more information about MOUG, see the MOUG Website at: <http://www.musicoclcusers.org/>.

    3. OCLC (J. Weitz)
      Please see the highlights from the OCLC News in this issue.

    4. CC:DA (G. de Groat)
      Please see the full report in this issue.

    5. MARBI (J. Attig)
      Please see the full report in this issue.

    6. Library of Congress (G. Kinnaly)
      The Music Cataloging Decision s have been merged with the LC Rule Interpretations.

      The Cataloging Distribution Service is taking a survey about cataloging documentation. There is a Web survey available until July 31, 2005, and there were also focus groups held at ALA.

      There has been a proposal to add dates to names. CPSO has considered four options, the most likely of which is only adding death dates to open dates, which would help solve patron confusion and consternation over open dates for persons who are known to be deceased.

      The bad news from LC is that they have received only a tiny budget increase from the House. The good news from LC is that the new AV Center, which is in Culpepper, Virginia will start up in August of this year, with materials staring to arrive at the Center in September. Staff will start working at the Center next August.

      More good news is that the Library's cataloging statistics have improved in almost all categories of materials.

  7. New Business
    None.

  8. OLAC Award Presentation
    The Nancy B. Olson Award for 2005 was presented to Jay Weitz for his many contributions to audiovisual cataloging.

  9. Adjournment
    Robert Freeborn thanked the OLAC Members for the opportunity to serve as their President, and then passed the gavel to the new OLAC President, Rebecca Lubas.

    Rebecca noted that Cathy Gerhart will be leaving the OLAC Board and thanked her for her many years of service.

    The Question and Answer Panel followed the meeting.

Respectfully submitted,

Amy K. Weiss
OLAC Secretary

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Last updated: November 21, 2005
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