Copies should be marked as withdrawn only when the piece to be withdrawn is in hand and is being physically removed from the collection. The withdrawal of the last copy under the control of a processing unit should result in the record not being accessible in the OPAC. Since the bibliographic record should still be accessible in its entirety in staff mode, it should not be marked for full deletion. Do not confuse these procedures with those for marking a bibliographic record for full deletion or with those for transferring copies between processing units.

Withdrawing a copy which-is NOT the last copy under the control of a processing unit

• If in the copy holdings statement of the copy which is being withdrawn there is an order linkage preceded by an alpha code other than X or Z, do not continue to process the withdrawal. Check with staff responsible for maintaining order records to determine the status of the order which is linked to the copy holdings record. If the status of the order permits, continue to process the withdrawal.

• If there is a volume holdings record associated with the copy which is being withdrawn, erase all statements in the record.

• If there are any item records associated with the copy which is-being withdrawn, change the Status Code in the item record(s) from a to w.

• Change the Copy Status Code in the copy holdings record to 0 for single volume works and to 2 for multi-volume works. Change the Classification Type Code to Z.

• Preserve in the copy holdings statement the correct Location Code and call number for the copy being withdrawn. Delete any subfield v from the copy holdings statement.

• Create a copy level note containing the following:
  WD:(operator's initials, month/year)

• Do not change the Cataloging Status Code in the copy holdings record or the D/S fixed field in the bibliographic record.

• Stamp the book with the "WITHDRAWAL" stamp on the front and back inside covers.
• Statistics: count the number of volumes withdrawn and add the number under the "VOLS WITHDRAWN" column for that unit.

Withdrawing a copy which is the last copy under the control of a Processing unit

• If in the copy holdings statement of the copy which is being withdrawn there is an order linkage preceded by an alpha code other than X or Z, do not continue to process the withdrawal. Check with staff responsible for maintaining order records to determine the status of the order which is linked to the copy holdings record. If the status of the order permits, continue to process the withdrawal.

• If there is a volume holdings record associated with the copy which is being withdrawn, erase all statements in the record.

• If there are any item records associated with the copy which is being withdrawn, change the Status Code in the item record from a to w.

• Change the Copy Status Code in the copy holdings record to 0 for single volume works and to 2 for multi-volume works. Change the Classification Type Code to Z.

• Preserve in the copy holdings statement the correct Location Code and call number for the copy being withdrawn. Delete any subfield v from the copy holdings statement.

• Create a copy level note containing the following:
  WD:(operator's initials, month/year)

• Do not change the Cataloging Status Code in the copy holdings record. Change the D/S fixed field in the bibliographic record from D to an uppercase S.

• Delete OCLC holdings ONLY if it is the last copy in the library system. If title is also held by Poetry or Music, DO NOT delete holdings on OCLC.
• Stamp the book with the "WITHDRAWAL" stamp on the front and back inside covers.
• Statistics: count the number of volumes withdrawn and add the number under the "VOLS WITHDRAWN" column for that unit.