OVERSIZE MATERIALS

The following is a summary of the present policy on the treatment of oversize materials.

1. Size Requirements
2. Reference Materials
3. Atlases (LML)
4. Map Room Materials
5. Abbreviations/Format
6. Multi-volume Sets

I. Size Requirements for Oversize Designation

  APL  	  36cm+

  Atlas	  see separate list

  Doc     31cm+

  Lock    31cm+  ("N"s and "TR"s are 36cm+)

  Map Rm  see separate
          list

  Math    31cm+

  Pol Rm  31cm+

  Ref     no oversize

  SEL     31cm+

  UGL     no oversize

II. Reference Materials

CTS will adhere to the following policy:

There will be no automatic designation of oversize for reference collections for areas serviced by CTS. You may designate an item as Reference Oversize at the time you review new receipts in the Acquisitions Department. If you add 'oversize' to the streamer, the Cataloging Department will catalog and mark the item as Reference Oversize. You may also request that the item be changed to Reference Oversize after it has been cataloged and sent to a reference collection. For the latter situation, follow the same procedure which you now use for requesting that an item, regardless of size, be moved in or out of a reference collection.

III. ATLASES (for LML only)

  Atlases can fall into any combination of these four catagories:

 		reference               oversize
 		stacks                  regular

   LOCKWOOD 31cm or more

      if in Ref:    Ref           if in stacks:     Oversize
                    Atlas                           G
                    GA                              52
                    251                             B2
                    H2

   LOCKWOOD 30cm or less

      if in Ref:    Ref           if in stacks:    GA
                    Atlas                          279
                    GA                             B88
                    263
                    S2

IV. MAP ROOM ATLASES

Although the Map Room is located in SEL it should be treated as a branch of SEL. Therefore all materials processed for this location (maps and atlases only) will have the following location designator:

                   Map Rm    not:     SEL
                   Atlas              Map Rm
                                      Atlas

                   Map Rm    not:     SEL
                   Atlas              Atlas
                   G                  G1201
                   1201                      

V. ABBREVIATIONS

   A. For books being commercially bound, do not abbreviate;
      spell out Oversize. Format as follows on one line

        Example:      APL
                      Oversize
                      SB
                      782
                      G2

   B. For books requiring SELIN LABELS, do not abbreviate;
      format as follows on two lines.

        Example:      SEL                Pol Rm
                      Over-              Over-
                      size               size
                      TA                 DA
                      142                573
                      G5                 K7


 FORMAT

      The designation "Oversize" always follows the unit/location
      symbol and is always typed using upper and lower case letters.

        Examples:

                      SEL               Lock         Oversize
                      Oversize          Over-        G
                      F                 size         1148
                      786               ML           E8 
                      I65               410          B4
                                        L7

VI. MULTI-VOLUME SETS

If a multi-volume set includes one or more oversized books (31cm +)
and the rest are regular size, assign the Oversize designator to the complete set.