In 2000/01 the University at Buffalo Libraries will pursue specific operational goals which support the Five-Year Plan for 2000/05. State aid for preservation activities will cover the salaries and benefits of two Conservation Technicians and one Reformatting Technician, the hourly wages of student assistants, supplies needed for conservation treatment, preservation reformatting and disaster prevention and recovery activities. Funding will also be used for preservation microfilming and photocopying, educational materials, and travel and registration expenses associated with meetings and training opportunities. Conservation and reformatting activities will be also be supported by a significant amount of institutional support.
The projected number of items to be handled are in line with numbers for previous years.
Commercial Binding
It is anticipated that 17,000 volumes will be processed for commercial binding at institutional expense. In 2000/01 an existing staff member will be trained in bindery preparation procedures, thereby increasing the number of staff prepared to process material for binding. The training will include an introduction to basic binding standards.
Conservation-Identification of Material
State aid will be used to review material sent to the Center for Book Preservation and to determine the appropriate conservation method. In support of the goal to train staff throughout the Libraries in the identification of damaged materials, we will develop a web site in 2000/01 illustrating damaged material.
Conservation-Response to Damaged Material
During 2000/01 we expect to provide conservation treatment for 7,200 research level items. Emphasis will be on material from all library collections. Because of an extensive new bibliographic control project involving the Libraries' rare books collection, rare books will also be a priority in the coming year. We anticipate constructing 550 enclosures primarily for periodical holdings in the George Kelley Paperback and Pulp Fiction Collection located in Lockwood Library. The archival collections of the Music Library continue to be expanded and will require additional conservation support in 2000/01. We plan to maintain the current standard for prompt treatment and return of damaged material and construction of enclosures.
Preservation Reformatting of Deteriorated Materials
It is anticipated that in 2000/01 the Libraries' Xerox DocuTech Publisher 135 will be used to produce a total of 222,000 preservation photocopies in 2000/01. Emphasis will be on brittle material of a research level from the circulating collections of all libraries and on fragile music scores.
In 2000/01 we plan to launch a multi-year project to microfilm all issues of the Buffalo Medical and Surgical Journal (1861-1895) and its successor the Buffalo Medical Journal (1895-1918). We will continue to provide archival microfilming of the two University newspapers, the Reporter and the Spectrum. In 1999/2000 the project to microfilm the retrospective volumes of Buffalo Law Journal was completed. Beginning in 2000/01 microfilming of the current year's issues will be done. Microfilming services will be provided by Preservation Resources, Inc., in Bethlehem, Pennsylvania.
In addition, during 2000/01 study prints will continue to be made of selected photographs of the Frank Lloyd Wright's Darwin Martin house complex in Buffalo and Graycliff in Derby, NY, another building designed by Wright. This service will be provided by the University at Buffalo Art & Photographic Services Department. Interest in the photographs of the Martin complex has increased since the State awarded funds for the physical restoration of the structures.
The Libraries reformatting program will continue to be supported with State aid by funding student assistants, the purchase of archival and acid free xerographic papers, toner and developer supplies as well as the outsourcing of color copies to Makin' Copies in Amherst, NY and the purchase of the Savin copier maintenance service contract with Town and Country Office Machines in Cheektowaga, NY.
Relying solely on institutional support, we plan to continue with our limited use of digitizing as a means of preserving material. These are the Love Canal and Rudy Bruner Award for Excellence in the Urban Environment projects.
We will use digitization as a preservation and access solution through the local initiative to digitize popular government documents issued as folders and brief pamphlets and to digitize lengthy tables of contents for commercial print material.
In 2000/01 we will continue to maintain the local web site "Resources for Digitization" and to participate in new initiatives within the Libraries and University to explore collaborative approaches to creating and maintaining image databases.
Staff Training and Patron Awareness
The Conservation Manager and other preservation staff will attend a two-day workshop on preservation issues sponsored by the Western New York Library Resources Council.
The two conservation technicians will attend the three-day conference "Bookbinding 2000" to be held at the Rochester Institute of Technology.
Preservation staff will develop a web site illustrating conservation and preservation techniques ranging from hydration to digitization. The web site will be the primary vehicle for a local preservation awareness month.
In 2000/01 we will expand the content and scope of the local preservation web site. Initially, these efforts will be geared to providing access to conservation and preservation related sites for use by Preservation staff.
We will offer library school students the opportunity to undertake a practicum on book repair in the Summer or Fall 2000 semesters or the Spring 2001 semester.
Environmental Conditions/Disaster Prevention, Response, and Recovery
During 2000/01 there will be four scheduled meetings of the University Libraries Disaster Prevention, Response, and Recovery Team. A basic hazard audit checklist will be developed, and unit libraries will be asked to customize it to particular libraries.
The Libraries will continue efforts to work collaboratively with University Facilities and the University Fire Marshall. At an upcoming meeting of the team the Fire Marshall will be asked to talk about fire prevention and response.
Travel and Educational Materials
The Preservation Officer will attend all meetings of the preservation officers of the New York State comprehensive research libraries.
Selected Preservation staff will attend a two-day workshop on preservation issues sponsored by the Western New York Library Resources Council and a three-day conference "Bookbinding 2000" at the Rochester Institute of Technology.
State aid will be used to purchase a limited amount of educational material for the use of staff.
Institutional Support
The University at Buffalo Libraries will continue to provide a significant amount of institutional support to supplement the annual state supported funding. The salary of the Preservation Officer is funded by the University Libraries. Also, library staff who engage in commercial binding or rebinding preparations at the Health Sciences, Music, Law Libraries as well as in Central Technical Services; collection development officers who screen brittle materials before any conservation activity takes place, curators of special collections, and administration staff who set direction and assist in overseeing the preservation program are paid from the University Libraries' regular budget. The University Libraries also pay all charges for commercial binding and rebinding; the purchase of new copies, editions, or microforms acquired to replace damaged or brittle books; and for the space occupied by and services provided to all preservation/conservation activities.
All general office supplies and equipment are provided by the University Libraries. Likewise, the University Libraries support the preservation photocopy program by paying for the maintenance contract for the Xerox DocuTech Model 135 Publisher.
All staff and equipment costs associated with the creation of digital collections are assumed by the University Libraries. Except for the three technician positions, the salaries of all staff who serve on the Preservation Council or the University Libraries Disaster Prevention, Response, and Recovery Team are paid from the University Libraries regular budget.
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Preservation Department
University at Buffalo Libraries
Comments: askcts@buffalo.edu
Last update: 18 February 2005
http://ublib.buffalo.edu/libraries/units/cts/preservation/pres_aid2000_01.html
