In 2001/02 the University at Buffalo Libraries will use a combination of State aid and institutional funding to pursue specific operational goals which support the Five-Year Plan for 2000/05. State aid for preservation activities will cover the salaries of two Conservation Technicians, one Reformatting Technician, and the Conservation Manager. State aid will also cover the hourly wages of some of the student assistants engaged in conservation and reformatting activities. State aid will be used for the salaries of the staff most directly involved in the day-to-day activities of conserving and reformatting damaged or deteriorated material; institutional support will provide all of the training, space, equipment, and supplies required for those activities. Institutional or competitive grant funding will be used for and all activities related to digitization.

The University at Buffalo Libraries will provide funding for all other staffing and activities related to a comprehensive preservation and conservation program. This support will offset the salaries of other staff engaged in preservation activities, provide funding for all supplies equipment, pay for all reformatting activities including digitizing, and cover the expenses associated with disaster prevention and recovery, travel, and staff training. All Preservation staff are entitled to take advantage of general and specialized staff development and training opportunities provided by the Libraries' and the University.

The projected number of items to receive conservation treatment is in line with numbers for previous years.

It is anticipated that in excess of 16,500 volumes will be processed for commercial binding at institutional expense.

In 2001/02 all staff who are engaged in the binding process will undergo updated training on standards for making decisions regarding commercial binding.

Preservation staff continue to review material sent to the Center for Book Preservation and to determine the appropriate method of conservation treatment. In support of the goal to train staff throughout the Libraries in the identification of damaged materials, we will continue the development of a web site illustrating damaged material.

During 2001/02 we expect to provide conservation treatment for more than 7,000 research level items. Once again emphasis will be on material from all unit library circulating collections.

In 2001/02 we will continue to construct enclosures for the specialized material in the George Kelley Paperback and Pulp Fiction Collection located in Lockwood Library and for individual, brittle volumes of periodicals located in all of our libraries. We anticipate that in excess of 500 enclosures will be constructed.

Work will continue with rehousing the extensive archival collections of the Music Library. Additional conservation support will be provided once again in 2001/02.

We plan to maintain the current standard for prompt treatment and return of damaged material and construction of enclosures.

It is anticipated that in 2001/02 the Libraries' Xerox DocuTech Publisher 135 will be used to produce a total of 225,000 preservation photocopies. Emphasis will be on brittle material of a research level from the circulating collections of all libraries and on fragile music scores.

In 2000/01 we launched a multi-year project to microfilm all issues of the Buffalo Medical and Surgical Journal (1861-1895) and its successor the Buffalo Medical Journal (1895-1918). Work with these titles will continue. We will also continue to provide archival microfilming of the two University newspapers, the Reporter and the Spectrum, and current volumes of the Buffalo Law Journal. Retrospective microfilming of this title was completed in 1999/00. Microfilming services will be provided by Preservation Resources, Inc., in Bethlehem, Pennsylvania.

The Libraries' reformatting program will continue to be supported with State aid by funding student assistants. Institutional funding will be used for the purchase of archival and acid free xerographic papers, toner and developer supplies, as well as the outsourcing of color copies to Makin' Copies in Amherst, NY and the purchase of the Savin copier maintenance service contract with Town and Country Office Machines in Cheektowaga, NY.

Relying solely on institutional support, we plan to continue with our limited use of digitizing as a means of preserving material. These are the Love Canal and Rudy Bruner Award for Excellence in the Urban Environment projects. We will also continue our use of digitization as a preservation and access solution through the local initiative to digitize popular government documents issued as folders and brief pamphlets and to digitize lengthy tables of contents for commercial print material.

In 2001/02 the local web site "Resources for Digitization" will be continued. We will also participate in new initiatives within the Libraries and University to explore collaborative approaches to creating and maintaining image databases.

Pending acceptance, one Conservation Technician will attend a four-day workshop on removing adhesives to be offered by the Smithsonian Center for Materials Research and Education.

Preservation staff will continue work on the development of a web site illustrating conservation and preservation techniques ranging from hydration to digitization. The web site is intended as an important aspect of a local preservation awareness month.

In 2001/02 we will also continue the expansion of the content and scope of the local preservation web site which provides a portal to conservation and preservation related sites maintained by organizations and other institutions.

During 2001/02 there will be four scheduled meetings of the University Libraries Disaster Prevention, Response, and Recovery Team. We had planned to develop a basic hazard audit checklist in 2000/01, but failed to do so. In 2001/02 the checklist will be developed, and staff in unit libraries will be asked to customize it to their particular libraries.

The Libraries will continue efforts to work collaboratively with University Facilities and the University Fire Marshall. In 2000/01 the University Fire Marshall made a presentation on fire prevention and response. We intend to have this presentation repeated periodically.

Institutional funding will be used to purchase a limited amount of educational material for the use of staff.

The University at Buffalo Libraries will continue to provide a significant amount of institutional support to supplement the annual state supported funding.

Salaries

The salary of the Preservation Officer is funded by the University Libraries.

Library staff who engage in commercial binding or rebinding preparations, collection development officers who screen brittle materials before any conservation activity takes place, curators of special collections, and administrative staff who set direction and assist in overseeing the preservation program are paid from the University Libraries' regular budget.

Other forms of institutional support

All supplies needed for conservation treatment, preservation reformatting and disaster prevention and recovery activities are provided with institutional funding.

The University Libraries also pay all charges for commercial binding and rebinding, the purchase of new copies, editions, or microforms acquired to replace damaged or brittle books, and for the space occupied by, and services provided to, all preservation/conservation activities.

All general office supplies and equipment are provided by the University Libraries.

The University Libraries support the preservation photocopy program by paying for the maintenance contracts for the Xerox DocuTech Model 135 Publisher and the Savin copier.

All staff and equipment costs associated with the creation of digital collections are assumed by the University Libraries.

Except for the three technician positions and the Conservation Manager, the salaries of all staff who serve on the Preservation Council or the University Libraries Disaster Prevention, Response, and Recovery Team are paid from the University Libraries' regular budget.